E53 BSR J and A under the SAT FAR 13 Redacted.pdf

United States Department of the Interior Office of the Assistant Secretary - Indian Affairs

Washington, DC 20240

VERSION 11/15/2022

SINGLE SOURCE DETERMINATION USING

SIMPLIFIED ACQUISITION PROCEDURES (SAP) UNDER THE

SIMPLIFIED ACQUISITION THRESHOLD (SAT)

AUTHORITY: FAR 13.106-1(b)(1)

PR # 40604669

CONTROL #23-0260

Contracting Activity: This document is a justification for single source determination under Simplified Acquisition Procedures (SAP) under the Simplified Acquisition Threshold (SAT) for the Department of the Interior, Bureau of Indian Affairs, Northwest Region Office in support of the Southwest Regional Office (SWRO), Land Titles and Records Office (LTRO).

1. Description of supplies or services required to meet agency needs.

The Bureau of Indian Affairs (BIA), Southwest Regional Office (SWRO), Land Titles and Records Office (LTRO) has a requirement for the purchase of a Canon ColorWave 3600 Printer/Scanner to update their existing printer/scanner. The SWRO, Land Titles and Records Office (LTRO) requires the delivery, installation and warranty to update their existing scanner/printer to produce high quality images of maps and large documents.

The anticipated Date of Delivery: 15 September 2023.

The estimated value of the proposed action: $

2. Identification of the single source to be solicited.

J-Mar and Associates, Inc 8505 Paseo Alameda NE Albuquerque, NM 87113-1549

3. Reason for authority cited. The contracting officer has determined the circumstances of the contract deem only one source reasonably available.

Per FAR Authority to issue a sole source is FAR 13.106-1(b)(1)(i) - “Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available.”

4. Rationale: Provide an explanation that supports the reason cited in #4.

The company J-Mar and Associates, Inc. in Albuquerque, NM is the only Authorized

Reseller of Canon Solution America, Inc.’s (“CSA’s”) Technical Document Systems (Plotwave and Colorwave) products in New Mexico. J-Mar and Associates, Inc. is the only vendor who can reasonably provide all the necessary requirements to support the SWRO, Land Titles and Records Office (LTRO). J-Mar and Associates, Inc. possesses the unique qualifications for fulfilling the contract requirements as they can address all the Land Titles and Records Office (LTRO) needs, by providing delivery, installation, support and warranty in accordance with their Statement of Work.

A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

A Notice of Intent to sole source DOIAFBO230157 was posted for (5) days to the Government Point of Entry (GPE) as required by FAR 5.201. No responses were received from any other sources. Award Notice will be posted per JOFOC requirements.

5. Requirements personnel certification.

I certify that the technical data which forms a basis for this justification is complete and accurate and meets the Government’s minimum needs.

Prepared by:

6. Under the authority of FAR 13.106-1(b)(1), the undersigned hereby determines the circumstances of this contract action deem only one source is reasonably available as supported herein.