Justice-Detention Design Handbook 06-30-2011.pdf

Bureau of Indian Affairs

Office of Facilities Management and Construction

JUSTICE / DETENTION FACILITIES

DESIGN HANDBOOK

June 30, 2011

Table of Contents

BIA Justice / Detention Facilities Design Handbook TOC-1

TABLE OF CONTENTS

1. GENERAL INFORMATION

GENERAL ....................................................................................................... 1000-1

USING THE BIA HANDBOOK AND SPACE TEMPLATES ................................. 1010-1

JUSTICE / DETENTION FACILITY DESIGN PHILOSOPHY ............................... 1020-1

CULTURAL DESIGN PHILOSOPHY ................................................................. 1030-1

CODES, STANDARDS, AND LAWS ................................................................... 1040-1

ABBREVIATIONS ............................................................................................ 1050-1

2. PRESENTATION OF DATA

GENERAL ....................................................................................................... 2000-1

CONSULTANT SUBMITTAL REQUIREMENTS ................................................. 2010-1

DOCUMENT REVIEW AND COORDINATION ................................................... 2020-1

DESIGN ANALYSIS ......................................................................................... 2030-1

DRAWINGS ..................................................................................................... 2040-1

SPECIFICATIONS ............................................................................................ 2050-1

COST ESTIMATING ........................................................................................ 2060-1

3. LEED GOALS AND GUIDELINES

GENERAL ....................................................................................................... 3000-1

BIA OBJECTIVES AND REQUIREMENTS ........................................................ 3010-1

LEED-NC GREEN BUILDING RATING SYSTEM ........................................... 3020-1

4. SITE DESIGN

GENERAL ....................................................................................................... 4000-1

CODES, STANDARDS, AND LAWS ................................................................... 4010-1

SITE DESIGN PRINCIPLES AND CONCEPTS .................................................... 4020-1

VEHICULAR CIRCULATION ........................................................................... 4030-1

EMERGENCY ACCESS AND CIRCULATION .................................................... 4040-1

SERVICE AREAS ............................................................................................. 4050-1

HARDSCAPE AREAS ....................................................................................... 4060-1

FENCING ........................................................................................................ 4070-1

GEOTECHNICAL EVALUATION ...................................................................... 4080-1

BIA Justice / Detention Facilities Design Handbook TOC-2

5. CIVIL

GENERAL ....................................................................................................... 5000-1

CIVIL SELECTION CRITERIA ......................................................................... 5010-1

CODES, STANDARDS, AND LAWS ................................................................... 5020-1

SITE DESIGN AND EARTHWORK .................................................................... 5030-1

EROSION CONTROL ....................................................................................... 5040-1

UTILITY INFRASTRUCTURE ........................................................................... 5050-1

WATER SYSTEMS ........................................................................................... 5060-1

WASTEWATER SYSTEMS ............................................................................... 5070-1

STORM DRAINAGE ......................................................................................... 5080-1

ROADS ............................................................................................................ 5090-1

PAVING........................................................................................................... 5100-1

6. LANDSCAPE DESIGN

GENERAL ....................................................................................................... 6000-1

LANDSCAPE MATERIALS SELECTION CRITERIA .......................................... 6010-1

CODES, STANDARDS, AND LAWS ................................................................... 6020-1

LANDSCAPE AREAS ....................................................................................... 6030-1

WATER CONSERVATION AND IRRIGATION ................................................... 6040-1

SOIL, SOIL AMENDMENTS, AND MULCH ....................................................... 6050-1

INTEGRATED WEED, DISEASE, AND PEST MANAGEMENT ........................... 6060-1

7. ARCHITECTURAL

GENERAL ....................................................................................................... 7000-1

ARCHITECTURAL SYSTEMS SELECTION CRITERIA ...................................... 7010-1

CODES, STANDARDS, AND LAWS ................................................................... 7020-1

MOVEABLE AND FIXED FURNITURE/EQUIPMENT ........................................ 7030-1

ACOUSTICS .................................................................................................... 7040-1

EXTERIOR WALL SYSTEMS ........................................................................... 7050-1

ROOFING SYSTEMS ........................................................................................ 7060-1

INTERIOR PARTITIONS .................................................................................. 7070-1

ROOF DRAINAGE ........................................................................................... 7080-1

THERMAL AND MOISTURE PROTECTION...................................................... 7090-1

GLAZING SYSTEMS ........................................................................................ 7100-1

DAYLIGHTING STRATEGIES .......................................................................... 7110-1

DOOR SYSTEMS ............................................................................................. 7120-1

SIGNAGE SYSTEMS ........................................................................................ 7130-1

8. INTERIORS

GENERAL ....................................................................................................... 8000-1

INTERIOR FINISH SYSTEMS SELECTION CRITERIA ...................................... 8010-1

CODES, STANDARDS, AND LAWS ................................................................... 8020-1

FINISHES ........................................................................................................ 8030-1

PUBLIC CORRIDORS ...................................................................................... 8040-1

BIA Justice / Detention Facilities Design Handbook TOC-3 June 30, 2011

9. STRUCTURAL

GENERAL ....................................................................................................... 9000-1

STRUCTURAL SYSTEMS SELECTION CRITERIA ............................................ 9010-1

CODES, STANDARDS, AND LAWS ................................................................... 9020-1

STRUCTURAL SYSTEMS CONSIDERATIONS ................................................... 9030-1

FLOOR SYSTEMS ............................................................................................ 9040-1

ROOF FRAMING SYSTEMS ............................................................................. 9050-1

LATERAL LOAD RESISTING SYSTEMS .......................................................... 9060-1

VERTICAL ELEMENTS ................................................................................... 9070-1

STRUCTURAL WALLS .................................................................................... 9080-1

APPURTENANCES ........................................................................................... 9090-1

10. MECHANICAL

GENERAL ..................................................................................................... 10000-1

MECHANICAL SYSTEMS SELECTION CRITERIA ......................................... 10010-1

CODES, STANDARDS, AND LAWS ................................................................. 10020-1

HEATING, VENTILATION, AND AIR-CONDITIONING SYSTEMS................... 10030-1

TEMPERATURE CONTROL AND ENERGY MANAGEMENT SYSTEM ............. 10040-1

PLUMBING .................................................................................................... 10050-1

TRAINING ..................................................................................................... 10060-1

11. ELECTRICAL

GENERAL ..................................................................................................... 11000-1

ELECTRICAL SYSTEMS SELECTION CRITERIA ........................................... 11010-1

CODES, STANDARDS, AND LAWS ................................................................. 11020-1

EXTERIOR UTILITIES .................................................................................. 11030-1

ELECTRICAL SYSTEM DESIGN .................................................................... 11040-1

GROUNDING SYSTEM................................................................................... 11050-1

INTERIOR LIGHTING SYSTEMS ................................................................... 11060-1

EXTERIOR LIGHTING SYSTEMS .................................................................. 11070-1

LIGHTING CONTROLS ................................................................................. 11080-1

SPECIAL ELECTRICAL SYSTEMS ................................................................. 11090-1

FIRE ALARM SYSTEM .................................................................................. 11100-1

EMERGENCY AND STANDBY POWER SYSTEMS ........................................... 11110-1

LIGHTNING PROTECTION ............................................................................ 11120-1

COMMISSIONING ......................................................................................... 11130-1

TRAINING ..................................................................................................... 11140-1

OPERATING AND MAINTENANCE MANUALS ............................................... 11150-1

ELECTRICAL STANDARD DETAILS .............................................................. 11160-1

12. FIRE PROTECTION

GENERAL ..................................................................................................... 12000-1

FIRE PROTECTION SYSTEMS SELECTION CRITERIA .................................. 12010-1

CODES, STANDARDS, AND LAWS ................................................................. 12020-1

SYSTEM REQUIREMENTS ............................................................................. 12030-1

BIA Justice / Detention Facilities Design Handbook TOC-4 June 30, 2011

13. INFORMATION TECHNOLOGY

GENERAL ..................................................................................................... 13000-1

TECHNOLOGY SYSTEMS SELECTION CRITERIA ......................................... 13010-1

CODES, STANDARDS, AND LAWS ................................................................. 13020-1

COMMUNICATIONS ROOMS AND SPACES .................................................... 13030-1

COMMUNICATIONS CABLING ...................................................................... 13040-1

COMMUNICATIONS PATHWAYS .................................................................. 13050-1

COMMUNICATIONS GROUNDING AND BONDING ........................................ 13060-1

OUTSIDE CONNECTIVITY ............................................................................ 13070-1

NETWORK/PHONE EQUIPMENT .................................................................. 13080-1

LOW VOLTAGE ............................................................................................ 13090-1

SECURITY ..................................................................................................... 13100-1

ROOM TECHNOLOGY SYSTEMS .................................................................. 13110-1

RADIO SYSTEM ............................................................................................ 13120-1

911 CALL CENTER / DISPATCH ................................................................... 13130-1

TRAINING AND O&M MANUALS................................................................. 13140-1

14. KITCHEN DESIGN

GENERAL ..................................................................................................... 14000-1

DESIGN CONSIDERATIONS........................................................................... 14010-1

CODES, STANDARDS, AND LAWS ................................................................. 14020-1

WORK FLOW ............................................................................................... 14030-1

SPACE REQUIREMENTS ............................................................................... 14040-1

METALWORK FABRICATION ....................................................................... 14050-1

CHAPTER 1: GENERAL INFORMATION General

BIA Justice / Detention Facilities Design Handbook 1000-1 June 30, 2011

1000-1. Introduction

1.1. To ensure that the Tribes have judicial and detention facilities that are culturally adaptive and can adequately serve their needs, the Bureau of Indian Affairs

(BIA) Office of Facilities Management and Construction (OFMC) has developed the BIA Justice/Detention Facilities Design Handbook.

This handbook provides standardized procedures for design, drawings, specifications, design analysis, cost estimates, and related support tasks for new, expanded, and renovated BIA Justice / Detention facilities.

1.2. As a companion to the Handbook, OFMC has also created the BIA

Justice/Detention Facilities Space Criteria and BIA Justice/Detention Facilities

Space Templates in two separate volumes. The Space Criteria provides the basis to quantify size of facilities and individual spaces; and define the overall needs for each tribal community. These templates provide specific functional relationships, acceptable components, and specific programmatic criteria for each space. They include diagrammatic information to illustrate spatial layout and programmatic needs for architectural, interior design, structural, HVAC, electrical, communications, fire protection, and signage requirements spaces for all BIA justice and detention facilities

1000-2. Program Goals

2.1. The BIA’s primary goals for the handbook and space templates include the following:

Design of facilities that reflect the importance of cultural expression

Program facilities to serve the individual needs of tribal communities for justice and detention services throughout the United States.

Sustainable design, through incorporation of the U.S. Green Building

Council’s LEED program, with the requirement of LEED Silver certification for all projects

Standardization of individual spaces and programmatic requirements without dictating building aesthetics

1000-3. Program Overview

3.1. The BIA is responsible for providing facilities to support judicial and detention programs and services for tribal communities.

3.2. In order to meet this goal in a cost-efficient manner, and to ensure equality for all new judicial and detention facilities, the BIA seeks to standardize the design and construction of its justice and detention facilities while still allowing for individual needs and cultural expression. Following are the specific standardization goals of the BIA, and the ways they have been addressed in this handbook and the space criteria/templates:

General CHAPTER 1: GENERAL INFORMATION

1000-2 BIA Justice / Detention Facilities Design Handbook

3.2.1. The Design Process. To ensure a consistent design process from project to project, procedures are carefully spelled out in the Guidelines for use during design phases. These guidelines include requirements for project submittals, drawings, and specifications including content and format.

3.2.2. Programmatic Areas. Standardized space templates of individual programmatic areas are provided to control design costs. The templates also ensure consistency without unduly limiting the design team’s creativity for overall layout and design of justice and detention facilities.

Relationship diagrams are provided to indicate the overall organization of justice/detention facilities and areas within it.

3.2.3. Construction Methods and Building Systems. The design team can choose from a variety of construction methods and building systems, appropriate to different regions of the country, that have received prior

BIA approval. Standardization of building systems and construction options controls costs and enables the BIA to optimize maintenance procedures and requirements and the training of facilities maintenance personnel.

CHAPTER 1: GENERAL INFORMATION Using the BIA Handbook and Space Templates

BIA Justice / Detention Facilities Design Handbook 1010-1 June 30, 2011

1010-1. General

1.1. To make best use of the handbook, space criteria and space templates, all team members should first review the three volumes and clearly understand how the documents interrelate, as well as understand general information and related sections that are specific to their design discipline. Designers of Record must coordinate their efforts and develop strategies as a team to ensure a successful project, and to achieve LEED goals required by BIA as specified in Chapter 3 of the Handbook.

1010-2. Scope and Applicability of the Design Handbook and Space Templates

2.1. Use the Justice/Detention Facilities Design Handbook; Justice/Detention

Facilities Space Criteria; Justice/Detention Space Templates for new justice and detention facilities funded by the BIA, to include projects with tribes and tribal organizations. The scope of this handbook is limited to Tier I detention facilities.

A detailed description of Tier I detention facilities are included in Chapter 1 of the Space Criteria Handbook.

1010-3. Codes, Standards, and Laws

3.1. Follow codes, standards, and laws identified in this handbook as they apply to individual projects. Do not substitute alternative codes and standards without special approval from the OFMC. Submit all substitution requests in writing.

All approved substitutions must be in writing.

1010-4. Conflicts, Questions, and Appeals

4.1. Where conflicts or questions arise pertaining to information presented in this handbook or in the space templates, the Designer of Record is to notify the BIA

Contracting Officer in writing. The BIA Contracting Officer will review questions and forward decisions to the Designer of Record.

1010-5. Design Process

5.1. This handbook provides a general process for building and site design. The companion volume provides templates for building organization based on various justice and detention facility models. Spatial relationship diagrams illustrate ways to organize justice and detention facilities but are not all-inclusive.

5.2. In general, design teams are required to adhere to the layouts shown in the space templates. Use alternative room arrangements where appropriate due to building geometry; however, such deviations should be limited.

Using the BIA Handbook and Space Templates CHAPTER 1: GENERAL INFORMATION

1010-2 BIA Justice / Detention Facilities Design Handbook

1010-6. Building and Site Systems Selection Process

6.1. Optional building systems are included in guidelines to provide design team choices to so they may address unique conditions at facility location. In choosing building systems, design teams must analyze the systems relative to the specific parameters of the project, including location, material availability, costs, etc. Use systems described if guidelines do not provide options.

Coordinate recommendations and selections with BIA if building systems are required that are not included in this handbook.

CHAPTER 1: GENERAL INFORMATION Justice / Detention Facility Design Philosophy

BIA Justice / Detention Facilities Design Handbook 1020-1 June 30, 2011

1020-1. Justice / Detention Facility Design Philosophy

1.1. Because the needs of each population served by the justice center and detention facility are unique, these guidelines allow for flexibility within a framework.

This handbook establishes layouts and systems that can be used as needed to ensure high quality work and living environments.

1.2. The arrangement of the spaces, based on both functional needs and cultural expression, is left up to the design team.

1.3. To meet the stated goal of the BIA to create healthy and high quality environments for their justice center and detention facilities, the design handbook and space templates specify quality building materials, building systems, and physical environments. The focus on LEED goals and sustainable design supports the overall goal for high-performance buildings with lower maintenance and operating costs.

CHAPTER 1: GENERAL INFORMATION Cultural Design Philosophy

BIA Justice / Detention Facilities Design Handbook 1030-1 June 30, 2011

1030-1. Cultural Design Philosophy

1.1. The BIA considers it vital to integrate cultural expression into their justice and detention facilities. The following are examples of ways that may be done:

1.1.1. Architectural Design

Develop a cultural focal point for the community. In the justice center this may include a gathering area in on of the common spaces.

Arrange the facility on the site in a way that is respectful of tribal values. This may include arranging buildings with regard to existing site features and surrounding landscapes.

Select exterior and interior building materials with awareness of the colors and patterns that reflect tribal values, traditions, storytelling, or traditional arts and crafts.

Use natural daylighting strategies to ensure a strong connection between earth and sky.

Include areas for the display of artwork.

Incorporate sustainable design strategies that acknowledge the value indigenous peoples place on their environment.

1.1.2. Landscape Design

Incorporate sustainable landscape design strategies that are in harmony with the existing natural environment.

1.1.3. Civil Design

Integrate the site and building design with existing topography and landforms.

Leave existing land undisturbed as much as possible and place construction on previously disturbed land.

1.1.4. Structural Design

Follow sustainable design principles.

1.1.5. Mechanical Design

Follow sustainable design principles.

1.1.6. Electrical Design

Reduce dependence on artificial illumination by incorporating natural daylighting throughout.

Follow sustainable design principles.

CHAPTER 1: GENERAL INFORMATION Codes, Standards, and Laws

BIA Justice / Detention Facilities Design Handbook 1040-1 June 30, 2011

1040-1. General

1.1. The codes, standards, and laws listed in this section are those used nationwide by the BIA for its justice/detention facilities. All BIA justice/detention facilities and related structures shall conform to versions of the codes and standards currently adopted by BIA that appear in this section.

1.2. Where two codes, standards, or laws are applicable to the topic under review, use the more stringent. Consult with the BIA Office of Facilities Management and Construction (OFMC) to resolve any questions or conflicts regarding application of codes and standards.

1.3. The BIA’s Division of Safety and Risk Management (DSRM) shall have document review authority for compliance with all applicable codes, standards, and laws.

1.4. The DSRM or its authorized representative is to inspect the facility after construction to verify that it meets applicable codes and standards.

1040-2. Applicable Codes and Standards

2.1. Comply with the latest “Applicable Federal Health and Safety Codes” adopted by the Bureau of Indian Affairs, Office of Facilities Management &

Construction for the design and construction of all BIA Justice and Detention facilities. Comply with the latest revision of referenced codes and standards.

Design and construction may be impacted at any time when revisions are made to the “Applicable Federal Health and Safety Codes” by BIA/OFMC or when referenced codes and standards are revised.

2.2. Electronic file of the BIA/OFMC “Applicable Federal Health and Safety

Codes” is available at their website:

OFMC\DPPI-Share\Codes & Standards\091008 Applicable Codes and Standards.

2.3. American Correctional Association (ACA) Standards were used as a reference in the development of this handbook. When using this handbook for the development of a BIA Justice / Detention project refer to the most current ACA

Standards publication for updates in requirements that may apply to BIA facilities.

CHAPTER 1: GENERAL INFORMATION Abbreviations

BIA Justice / Detention Facilities Design Handbook 1050-1 June 30, 2011

1050-1. Abbreviations

1.1. The following abbreviations for names and terms are used in this handbook.

AAMA American Architectural Manufacturers Association

AASHTO American Association of State Highway and Transportation Officials

ABA Architectural Barriers Act

ABAAG Architectural Barriers Act Accessibility Guidelines

ACA American Correctional Association

ACI American Concrete Institute

ADA Americans with Disabilities Act

ADAAG Americans with Disabilities Act Accessibility Guidelines for Buildings and

Facilities

AFF above finished floor

AGA American Gas Association

AHU air handling unit

AIC amps interrupting capacity

AISC American Institute of Steel Construction

AISI American Iron and Steel Institute

ANLA American Nursery & Landscape Association (formerly the American

Association of Nurserymen [AAN])

ANLA American Standard for Nursery Stock (by the American Nursery &

Landscape Association

ANSI American National Standards Institute

ARI Air-Conditioning and Refrigeration Institute

ASCE American Society of Civil Engineers

ASHRAE American Society of Heating, Refrigerating and Air-Conditioning

Engineers

ASME American Society of Mechanical Engineers

ASSE American Society of Sanitary Engineering

ASTM American Society for Testing and Materials

Abbreviations CHAPTER 1: GENERAL INFORMATION

1050-2 BIA Justice / Detention Facilities Design Handbook June 30, 2011

ATC Applied Technology Council

ATS automatic transfer switch

A/V audiovisual

AWI Architectural Woodwork Institute

AWS American Welding Society

AWWA American Water Works Association

BHMA Builders Hardware Manufacturers Association

BIA Bureau of Indian Affairs

BMP best management practice

BOD5 biochemical oxygen demand (5-day)

BMS building management system

CADD Computer-Aided Design and Drafting

CFI Contractor to Furnish and Install

CFC chlorofluorocarbon

CFR Code of Federal Regulations

CGA Compressed Gas Association

CMU concrete masonry unit

CPSC U.S. Consumer Product Safety Commission

CRI color rendering index

CSI Construction Specifications Institute

CT current transformer

DCV demand-controlled ventilation

DDC direct digital control

DHW domestic hot water

DIP ductile iron pipe

DSRM Division of Safety and Risk Management

DL distance learning

DOE U.S. Department of Energy

DX direct expansion

BIA Justice / Detention Facilities Design Handbook 1050-3 June 30, 2011

EEPROM electrically erasable programmable read-only memory

EMS Environmental Management Systems

EPA U.S. Environmental Protection Agency

EPROM erasable programmable read-only memory

ESC erosion and sedimentation control

ETS environmental tobacco smoke

FACP fire alarm control panel

FCC Federal Communications Commission

FDC fire department connection

FEMA Federal Emergency Management Agency

FHWA Federal Highway Administration

FIRM Flood Insurance Rate Map

FM Factory Mutual

FPE fire protection engineer

FSC Forest Stewardship Council

FSTC field sound transmission class

GFCI ground fault circuit interrupter

HCFC hydrochlorofluorocarbon

H-O-A hand-off-auto

HVAC heating, ventilation, and air-conditioning

IAM Indian Affairs Manual

IAMPO International Association of Plumbing and Mechanical Officials

IAQ indoor air quality

IBC International Building Code

ICEA Insulated Cable Engineers Association

IDF intensity-duration-frequency

IEEE Institute of Electrical and Electronics Engineers

IESNA Illuminating Engineering Society of North America

IGSHPA International Ground Source Heat Pump Association

1050-4 BIA Justice / Detention Facilities Design Handbook June 30, 2011

IIC impact insulation class

IMC International Mechanical Code

IP Internet Protocol

IPC International Plumbing Code

IPM integrated pest management

IPMVP International Performance Measurement & Verification Protocol

IT information technology

KEE ketone ethylene ester

LCCA Life-Cycle Cost Analysis

LEED Leadership in Energy and Environmental Design

LEED AP LEED Accredited Professional

LEED-NC Leadership in Energy and Environmental Design

New Construction program

LPG liquefied petroleum gas

LPI Lightning Protection Institute

LTAR long-term acceptance rate

M&V measurement and verification

MBMA Metal Building Manufacturers Association

MCC motor control center

MDP main distribution panel

MERV Minimum Efficiency Reporting Value

MIC microbiologically influenced corrosion

MSE mechanically stabilized earth

NC noise criterion

NEBB National Environmental Balancing Bureau

NEC National Electrical Code

NECA National Electrical Contractors Association

NEMA National Electrical Manufacturers Association

NETA InterNational Electrical Testing Association

BIA Justice / Detention Facilities Design Handbook 1050-5 June 30, 2011

NFC National Fire Code

NFPA National Fire Protection Association

NGRS National Geodetic Reference System

NIST National Institute of Standards and Technology

NOAA National Oceanic & Atmospheric Administration

NPDES National Pollutant Discharge Elimination System

NPSH net positive suction head

NPT National Pipe Thread

NRC noise reduction coefficient

NSF National Sanitation Foundation

NSFPE National Society of Fire Protection Engineers

O&M operations and maintenance

OFI Owner to Furnish and Install

OFCI Owner to Furnish, Contractor to Install

OFMC Office of Facilities Management and Construction

OSB oriented-strand board

OSHA Occupational Safety & Health Administration

OSP outside plant

PA public address

PCB polychlorinated biphenyl

PE professional engineer

PHS U.S. Public Health Service

PoE Power over Ethernet

POR Program of Requirements

PTZ pan-tilt-zoom

PVC polyvinyl chloride

QRAS quick-response automatic sprinkler

RAM random-access memory

RCDD registered communications distribution designer

1050-6 BIA Justice / Detention Facilities Design Handbook June 30, 2011

RCP reinforced concrete pipe

RSES Refrigeration Service Engineers Society

SDI Steel Door Institute

SMACNA Sheet Metal and Air Conditioning Contractors’ National Association

SRI solar reflectance index

SSPC Society for Protective Coatings

STC sound transmission class

SWMP storm water management plan

SWPPP storm water pollution prevention plan

TERO Tribal Employment Rights Office

TGB telecommunications grounding busbar

TLCP Toxicity Characteristic Leaching Procedure

TMGB telecommunications main grounding busbar

TPO thermoplastic polyolefin

TR telecommunications room

TVSS transient voltage surge suppressor

UFC Unified Facilities Criteria

UL Underwriters Laboratories

UPS uninterruptible power supply

USDA United States Department of Agriculture

USDOT United States Department of Transportation (USDOT)

USGBC U.S. Green Building Council

VAV variable air volume

VFD variable frequency drive

VOC volatile organic compound

WDMA Window & Door Manufacturers Association

WPCF Water Pollution Control Federation

WWPA Western Wood Products Association

CHAPTER 2: PRESENTATION OF DATA General

BIA Justice / Detention Facilities Design Handbook 2000-1 June 30, 2011

2000-1. Introduction

1.1. The BIA Justice / Detention Facilities Design Handbook establishes guidelines for design services and product deliverables. Following these guidelines will result in nationally uniform and predictable drawings sets, specifications, design materials, and services. Such consistency will greatly aid the review, approval, and coordination processes.

1.2. Unless specifically noted in the Statement of Work, all Designers of Record and consultants are to use these guidelines in the preparation of all project documents—drawings, specifications, or any other submittal data.

1.3. Any document prepared for submittal to the BIA must be clear, concise, and legible. All information must be clearly titled and dated. Packages must be properly numbered or indexed to allow for easy content navigation.

CHAPTER 2: PRESENTATION OF DATA Consultant Submittal Requirements

BIA Justice / Detention Facilities Design Handbook 2010-1 June 30, 2011

2010-1. General

1.1. This section outlines the submittal requirements at each design stage and the responsibilities of the Designer of Record during each phase. Submittals are required at 20 percent completion (schematic design), 40 percent completion

(design development), 70 percent completion (preliminary construction documents), 99 percent completion (completed construction documents), and

100 percent completion (final construction documents). Drawings required in each submittal shall be as discussed in Section 2040, with the exception of design presentation boards. Specifications format is discussed in further detail in Section 2050.

1.2. Written Comments. After each review, the Designer of Record will be furnished written comments to be annotated and returned to the BIA. Comments shall be annotated as A=Concur, D=Do Not Concur, or E=Exception.

1.2.1. Comments annotated with D or E shall be explained to justify noncompliance with the comment. Comments annotated with A may also be annotated with additional comments. These annotations will, in addition to explanations previously required, include a brief annotation for all comments concurred with as to what action was taken and where.

1.2.2. The Designer of Record may request a meeting or phone conference to discuss D or E comments with the BIA. Schedule meetings no later than 7 calendar days after receipt of all comments for each submittal Phase..

1.2.3. The Designer of Record shall furnish all annotated comments to the BIA no later than 14 calendar days after receipt of all comments for each submittal Phase.

1.2.4. After each submittal, the Designer of Record shall make any corrections necessary. The Designer of Record shall not proceed or initiate any work on any successive design level prior to receipt of approval of the preceding design level.

2010-2. 20 Percent Completion – Schematic Design Submittal

2.1. General. The 20 percent completion schematic design submittal will comprise the documents necessary to illustrate the general scope, scale, arrangement, and relationships of project components. At this stage, the design will be conceptual.

The content of the schematic design package shall include, but not be limited to, the following information:

Consultant Submittal Requirements CHAPTER 2: PRESENTATION OF DATA

2010-2 BIA Justice / Detention Facilities Design Handbook June 30, 2011

20% Submittal Requirements – Schematic Design Phase

General

Item

No.

Submittal Requirement Yes No N/A

Update any previous schedule for milestones, submittals, contracting, and construction.

Develop probable costs based on the schematic design information. In the event the project cost estimate exceeds the established budget, the Designer of Record shall make recommendations and notify, in writing, the Contracting Officer for further direction.

Coordinate LEED documentation for 20% schematic design, illustrating proposed strategies for compliance with LEED requirements and ways to achieve certification goals.

20% Submittal Requirements – Schematic Design Phase

Civil

Item

No.

Submittal Requirement Yes No N/A

Communicate conceptual design solutions and alternatives in the civil narrative and drawings.

2 Include graphic design of schematic land use.

3 Show physical influences.

4 Show property lines, north arrow, and scale.

5 Show site access points.

6 Show existing natural features.

7 Show proposed roads and parking.

8 Provide recommendations for controlling runoff.

Show existing water and sanitation facilities with respective appurtenances indicated.

Provide a detailed outline of proposed water and sanitation facilities, indicating point of connection to existing systems.

Indicate all necessary valves, fire hydrants, ground storage tanks, pump stations, etc.

12 Submit a chemical analysis of the water supply.

Indicate all necessary treatment plants, manholes, lift stations, force mains, septic tanks, grease traps, oil/water separators, etc.

14 Provide preliminary opinion of estimated cost.

15 Provide a site survey.

Provide a geotechnical report (if not provided with preliminary plan).

BIA Justice / Detention Facilities Design Handbook 2010-3 June 30, 2011

20% Submittal Requirements – Schematic Design Phase

Landscape

Item

No.

Submittal Requirement Yes No N/A landscape narrative and drawings.

Develop conceptual design solutions for land forms, lawns, and plantings based on program requirements, physical site characteristics, design objectives, and environmental determinates.

3 Provide a conceptual layout of outdoor areas.

Architectural

Item

No.

Submittal Requirement Yes No N/A architectural narrative and drawings.

Provide conceptual site plan and building plans, including room numbers and areas.

Include an approximate footprint, areas, and volumes that meet the

POR and adjacency requirements.

4 Provide building shading and solar control analysis.

5 Provide preliminary building sections and elevations.

6 Provide a preliminary selection of building systems and materials.

Provide perspective sketches and/or study models (electronic and/or physical) as required to describe the design.

Coordinate architectural work with that of engineering and other design disciplines involved in the project.

9 Review and check documents prepared for the project.

Structural

Item

No.

Submittal Requirement Yes No N/A structural narrative and drawings.

Provide structural design criteria including seismic design category.

2010-4 BIA Justice / Detention Facilities Design Handbook June 30, 2011

20% Submittal Requirements – Schematic Design Phase

Mechanical/Fire Protection

Item

No.

Submittal Requirement Yes No N/A

Communicate conceptual design solutions and alternatives in the mechanical narrative and drawings, including:

Scope of project

Preliminary systems selections

- HVAC, controls/EMS, plumbing, and fire protection

Energy sources

Utility availability/capacities

Test bore for geo-exchange

Established building energy budget

Provide design analysis, including:

Building preliminary energy modeling

Matrix of LCCA options

- including solar hot water

- geo-exchange

Supporting data/calculations

Fire protection design analysis

Seismic design requirements analysis

Review LEED requirements and provide strategies for compliance

Electrical

Item

No.

Submittal Requirement Yes No N/A electrical narrative and drawings.

Coordinate with utility company and provide available power characteristics.

3 Provide generator recommendation.

4 Provide lightning protection recommendation.

5 Provide renewable energy source recommendation.

6 Indicate lighting power density goal.

7 Include a legend.

Provide power plans, including:

Typical room layouts

Major equipment locations

BIA Justice / Detention Facilities Design Handbook 2010-5 June 30, 2011

Provide lighting plans, including:

Typical room layouts

Typical room point-by-point foot-candle calculations

Provide a one-line diagram, including:

System voltage and phase

Preliminary equipment sizes

Conduit and wire sizing is not required

Provide sample schedules, including:

Panel schedule

Switchboard

Motor control center

Feeder schedule

Mechanical schedule

Luminaire schedule

Transformer schedule

Kitchen equipment schedule

Information Technology

Item

No.

Submittal Requirement Yes No N/A

Communicate conceptual design solutions and alternatives for the

IT systems in IT narrative and drawings. The narrative should also include the application of the IT Systems Selection Matrix used to determine the systems to be included.

Provide generalized plan views of a typical telecommunications room, entrance facility, and office, along with any other appropriate major spaces. These may either be inserted within the narrative or included as separate drawings.

Indicate general space requirements and locations for major IT components.

2010-6 BIA Justice / Detention Facilities Design Handbook June 30, 2011

2010-3. 40 Percent Completion – Design Development Submittal

3.1. General. Based upon the approved schematic design, design development documents are refinements of the project design. In the design development phase, the Designer of Record will establish the scope, relationships, forms, size, and appearance of the project. The design development package shall constitute a 40 percent construction documents level of detail. Plans, sections, elevations, typical construction details, and system and equipment layouts are included in this phase. Major materials and systems will be identified in the specifications, and minimum quality standards will be established. The content of the design development package shall include, but not be limited to, the following information:

40% Submittal Requirements – Design Development Phase

General

Item

No.

Submittal Requirement Yes No N/A

Update the previous schedule for milestones, submittals, Develop probable costs based upon the design development information. Cost estimates are to be presented by division and section according to CSI MasterFormat. In the event the project cost estimate exceeds the established budget, the Designer of

Record shall make recommendations and, during the preliminary construction documents phase, make any changes necessary to bring the project within budget.

For projects over $1 million, a value engineering study is required.

The Designer of Record shall assist the BIA with the value engineering effort. This effort will include the evaluation of value engineering recommendations for review by the BIA. The

Designer of Record shall incorporate approved value engineering changes during the 70% preliminary construction documents phase.

Coordinate LEED documentation for 40% design development, indicating proposed strategies for compliance with LEED requirements and ways to achieve certification goals.

The Designer of Record shall annotate the review comments in the development of data for the next design level. If any review comment requires clarification and/or amplification to assure understanding, the Designer of Record shall notify the Contracting

Officer in writing.

Incorporate all approved comments from the BIA review of the

20% schematic design submittal.

BIA Justice / Detention Facilities Design Handbook 2010-7

Item

No.

Submittal Requirement Yes No N/A

Include design development level completion of all previous 20% submittal requirements, including an updated design narrative.

2 Provide basic site design.

Describe project location, as well as factors and objectives influencing the site plan.

Show existing site features, including topography, acreage, boundaries, benchmark (B.M.) datum, etc.

5 Indicate requirements for flood protection.

6 Indicate items requiring removal/relocation.

Indicate site geometry, including setback or clearance requirements.

8 Indicate erosion control measures implemented.

Provide storm management plan with USGBC designs implemented to the fullest extent possible.

10 Indicate easement requirements.

Indicate existing site features such as buildings, streets, curbs, walks, fences, planted areas, site screens, plazas, courtyards, fountains, watercourses, ponds, elevation of high water, rock outcrops, etc.

Indicate planned finished floor elevations and critical spot elevations.

Indicate preliminary design analysis and calculations for site earthwork (cut or fill requirements and rough estimate of quantities) and drainage control.

Indicate complete drainage concept using either finished contours or slope arrows, and estimate storm drain pipe sizes.

Indicate existing utilities within the topography; show removals, relocations, and new work for utilities on separate plans; indicate critical depths and overhead clearances. (Utilities include gas, electric, drainage lines, etc.)

Show schematic layout of wastewater and water collection and treatment systems, indicating invert elevations of all new and existing sanitary sewer and waterlines and top and invert elevations of all new and existing manholes.

17 Indicate existing soil conditions affecting design.

18 Indicate design values for flexible and rigid pavements.

2010-8 BIA Justice / Detention Facilities Design Handbook June 30, 2011

Indicate road design including all dimensions, slopes, and paralleling structures (curbs, sidewalks, guardrails, traffic signs, markings, fencing, etc.).

Indicate parking and open storage areas, number, sizes, locations, access, etc.

Indicate new work and connections to existing distribution system on water and sanitary site plans.

Include details to obtain adequate cost estimates for items such as lift stations, septic tanks, oil separators, etc.

23 Update to 40% design development phase cost estimate.

24 Provide outline or draft specifications.

Provide detailed calculations and criteria for the items listed above.

26 Review comments and provide responses.

Landscape

Item

No.

Submittal Requirement Yes No N/A

Include design development level completion of all previous 20%

Additional submittal requirements include the following:

2 Preliminary landscape plan

3 Preliminary irrigation plan

4 Typical landscape details

5 Outline or draft specifications

BIA Justice / Detention Facilities Design Handbook 2010-9 June 30, 2011

40% Submittal Requirements – Design Development Phase

Architectural

Item

No.

Submittal Requirement Yes No N/A

Include design development level completion of all previous 20%

Plans, including code plans, floor plans, roof plans, and reflected ceiling plans. Code plans shall include areas for each space. Plans shall include major dimensions.

3 Building sections and elevations

4 Critical interior elevations

5 Typical details and wall sections

6 Typical casework elevations

7 Final materials selections

8 Equipment layouts

10 Typical interior details of construction

Perspective sketches and/or study models (electronic or physical) as required to describe the design

12 Outline or draft specifications

Item

No.

Submittal Requirement Yes No N/A

Include design development level completion of all previous 20%

2 Final structural design criteria

Structural foundation plan identifying the foundation system and defining representative sizes and depths

Structural floor framing plan identifying the floor framing system and lateral system with representative member sizes

Structural roof framing plan identifying the roof framing system and lateral system with representative member sizes

6 Representative details defining critical dimensions of the structure

7 Outline or draft specifications

2010-10 BIA Justice / Detention Facilities Design Handbook

Mechanical/Fire Protection

Item

No.

Submittal Requirement Yes No N/A

Include design development level completion of all previous 20%

Finalized design analysis, including:

Recommended LCCA items

3 Mechanical and plumbing legends

4 Preliminary mechanical schedules

5 Outline or draft specifications

Full-building HVAC plans illustrating:

Equipment locations

Initial mechanical room layouts

One-line of ductwork layout

One-line of main piping layout

Piping/HVAC flow diagrams

Full-building plumbing plans illustrating:

Water and sewer entrances

One-line of roof drainage

One-line of main plumbing lines

Initial riser diagrams

Temperature controls/EMS design, including:

Control diagrams

I/O list in outline specification

Sequence of operation in outline specification

Temperature control zone plan

Fire protection design, including:

Draft performance specification

Plan for location of utility interface, fire protection header, etc.

Flow test results

Zone area plans

BIA Justice / Detention Facilities Design Handbook 2010-11 June 30, 2011

Preliminary calculations, including:

Heating and cooling load

Utility pipe sizing

Plumbing fixture count

Pipe stress (preliminary)

Acoustical evaluation (preliminary)

Friction calculations – air/liquid (preliminary)

Other

Makeup water test analysis results, including:

Water treatment recommendations

Review of design for compliance with LEED requirements:

Energy budget met

No CFCS or HCFCS

Early involvement of Commissioning Agent

Zone control strategies achieved

Other

2010-12 BIA Justice / Detention Facilities Design Handbook

Item

No.

Submittal Requirement Yes No N/

A

Include design development level completion of all previous 20% submittal requirements, including an updated design narrative.

Sample schedules are not required. Additional submittal requirements include the following:

Site plans illustrating:

Utility company coordination

Utility transformer location

Feeder routing, overhead vs. underground

All exterior light fixture locations

Exterior point-by-point foot-candle calculations

3 Renewable energy source location

Full-building power plans illustrating:

Panel, switchgear, and transformer locations

Receptacle locations

Full-building lighting plans illustrating:

All interior fixture locations

Fixture designations

Specialty area point-by-point foot-candle calculations

Fire alarm plans illustrating:

Device locations

One-line diagram illustrating:

Preliminary load calculations

8 Luminaire schedule

9 Outline or draft specifications

BIA Justice / Detention Facilities Design Handbook 2010-13

Item

No.

Submittal Requirement Yes No N/A

Include design development level completion of all previous 20%

2 Outline or draft specifications

Preliminary drawings, including but not limited to:

Title sheet with IT-specific symbols

Site plan

Riser diagram for communications cabling systems

Riser diagram for pathway/raceway/sleeves

One-line diagrams for all applicable systems

Scaled floor plans showing device locations

Enlarged communication rooms (and other IT spaces as required)

4 Drawings complete with notes developed to a preliminary level

2010-14 BIA Justice / Detention Facilities Design Handbook June 30, 2011

2010-4. 70 Percent Completion – Preliminary Construction Documents Submittal

4…