-13730.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >$150K

OFOC SOP Revision 06 Page 1 of 2 Original Date: 03/22/11 Revision 06 Date: 08/30/2017

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>$150K)

Acquisition Plan Action ID: VA263-18-AP-3871

1. Contracting Activity: Department of Veterans Affairs, VISN 23, Black Hills Health Care System, Ft.

Meade, SD 57741.

2. Nature and/or Description of the Action Being Processed: The VA Black Hills is requesting the award of a sole source service contract to Cassling Diagnostics, for the maintenance and repair of its 2 CT units. Units are located at Hot Springs VAMC and Ft. Meade VAMC.

Description of Supplies/Services Required to Meet the Agency’s Needs: Cassling Diagnostic Imaging is the sole source provider for repairs to Siemens radiology equipment in the Mid-west. They are the only authorized vendor to repair and maintain the Siemens OEM equipment. This equipment has proprietary software and components that cannot be maintained by any other vendor beyond Cassling.

3. Statutory Authority Permitting Other than Full and Open Competition:

(X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

4. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above . Cassling Diagnostics are the only OEM approved vendor to service and repair Siemens imaging equipment in South Dakota. Cassling has provided a sole source letter.

5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable. A Letter of Intent to Award Sole-Source was posted to FBO. Received only one response the referenced why this requirement is sole-source. No other sources were found that could fufill this requirement.

6. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Costs associated with this requirement will be compared to historical pricing data and the IGCE.

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >$150K

OFOC SOP Revision 06 Page 2 of 2 Original Date: 03/22/11 Revision 06 Date: 08/30/2017

7. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Internet searches have yielded no other possible sources for this requirement. Furthermore, any other vendor besides Cassling would not have the required software or training to maintain these units to the OEM specifications.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition: This contract was awarded to Cassling last year. It was proven through open market solicitation that no other vendor was available to provide the needed services.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: From the Letter of Intent to Award Sole-Source, Mr. Ron Averitt of Sustainment Technologies, LLC commented into why they are not able to perform.

10. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name: Joshua Harden Date: 1-24-18 Title: Supervisor, BMET Facility: Ft. Meade VAMC

11. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jonathan L. Allen Date Contracting Office NCO 23, Black Hills Contracting Office

4/18/2018 http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx