Industry Questions for CSS LSP 2022-05-26.pdf

Industry Questions Government Response 1 The header of the CSS document lists this as an RFQ but later on page 1 it says that “this is an RFP”. Is this solicitation considered an RFP or an RFQ?

The heading has been changed to read RFQ.

2 Would you be willing to grant a two-week extension?

Yes, the Government has extended the due date for quotations until June 21.

3 Can you provide a copy of the Past Performance Questionnaire? The link included is no longer active.

A Past Performance Questionnaire was attached as part of the amendment to the RFQ.

4 Can you please provide the following metrics to help us prepare our pricing quotation?:

• Number of Named Users – this means the amount of people requiring login to the system (for purposes of Acquisitions, Cataloging, Circulation, ERM, reporting)

• Number of researchers you typically support? (These are folks that would potentially be searching your discovery layer or OPAC).

• Number of bibliographic titles (including e-books and local authority records)

• Number of unique e-journal titles

• Number of digital resources metadata -in case you elect to manage digital resources metadata natively in the system).

• Size in GB for digital objects/files – in case you elect to store the digital objects in the system’s cloud storage

Category Count Bibliographic Records

Ebooks 124,609 Journals 28,438 ILS (excluding titles above)

343,275

Authority records 81,697

TOTAL 578,019

Users

Library staff users ("named users")

Patrons 3,500

Digital Archive

Space 119.745 GB Records 23,238

5 For pricing purposes, can the base period be adjusted to include a 6-month project/implementation period/phase?

Example:

Base Period CLIN 0001 LSP Subscription CLIN 0002 LSP Authorized Users CLIN 0003 Authorization to Operate Platform at

NIST

CLIN 0004 LSP Implementation

The Government has revised the CLIN 0001 to be for implementation period for the LSP to be set-up while ATO is being submitted and reviewed.

CLIN 003 ATO – is for the submitting of support documentation for ATO.

6 Reference RFQ document page 1: Museum Collection Management Question: The RFQ document list a Museum Collection Management as a current disparate system but the SOW does not provide any specific requirements. We believe that our Content Services Platform will meet this requirement but we do not want to attempt a bid unless that is the case. How do we determine this?

Exclude Museum CMS. Only interested in the LSP having capability to search museum and archive content.

7 Reference RFQ page 2, CLIN 0003 Authority to Operate:

Question: Since the amount of time it takes to get an ATO granted is agency specific and is indeterminate by the contractor can this CLIN be changed from fixed price to T&M with an estimate but billed based on actual hours expended to perform this task?

No, will remain a fixed price contract. ATO will involve submitting vendor documentation for NIST audits. It may also include some back and forth for clarification. ATO is not included in implementation.

8 Reference RFQ document page 6: Factor 3 Management Approach Question: Factor 2 e) and Factor 3 #3 seem to be asking the same question. Because there is a page limit can we refer back to the previous section without losing evaluation points?

Factor 3, management approach; Evaluation criteria #3 has been removed.

9 Reference RFQ document page 6 and 7: Past Performance Information Retrieval System

(PPIRS)

Question: PPIRS was retired in 2019.

The Government will use CPARS for past performance evaluation

10 Reference RFQ document page 7: Past Performance Questionnaire Question: A past performance questionnaire is require. What information is needed? Is there a template that the government wants to use?

The past performance questionnaire has been posted as part of the amendment.

11 Reference RFQ document page 5 Factor 1: Video Presentation - Demonstration.

Question: Is the presentation requested a pre-recorded video demo for 60 minutes or a live demonstration using our software

Live demo

12 Reference SOW Appendix C:

Question: Why is LCSH and MeSH referenced as Acronyms and not used on the

SOW?

These acronyms should be removed from the SOW

13 Reference RFQ page 12: Key Personnel Question: The RFP specifies key personnel but does not reference types or quantities of key personnel that are required.

The Government is looking for key personnel that will be the leads/project manager or accountable for programmatic leadership.

14 Reference RFQ document page 7 Volume III Pricing Page 7:

Question: The text indicates that The offeror shall submit an electronic copy of the completed price quotation. There is no pricing template or requirements listed in this section. Is the table in the description section on page 2 all that needs to be completed for Volume III?

1. Price for submitting documentation for ATO

2. Price to setup the LPS and implementation of the LPS.

3. Price of Subscription Licenses for authorized users.

4. Yearly price for the LPS (2nd – 5th year)

15 Reference Page 1 Response Date: June 7, 2022 11:00 am.

Question: To be able to evaluate government answers and have time to respond, especially in light of anticipated changes to Factor 5, Past Performance, please provide a minimum 2 week extension to the proposal due date. Please note that having an 11:00 AM due time is essentially like one less proposal work day.

The Government has extended the due date for quotations until June 21, 2022.

16 In the CSS document, on the bottom p.2, top of p.3, it states that a Past Performance Questionnaire was provided as an attachment to the RFP.

However, it is not included. Please provide.

The Government has added the past performance questionnaire as part of the amendment

17 In the CSS document, on p. 5, Factor 1: Video Presentation – Demonstration, it states that two days after receiving a video presentation time slot, vendors are to provide a webinar link.

Please confirm that two days after receiving a time slot, vendors are to submit an invitation to a webinar that will be conducted live during the provided time slot.

Yes, the vendor is responsible for providing the webinar link two days after receiving a presentation time slot from the Government.