1333ND20QNB680119 RFQ.pdf

COMBINED SYNOPSIS/SOLICITATION 1333ND20QNB680119 WAVEGUIDE FREQUENCY DOUBLERS 1 of 7

(i) THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS

SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS

NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION;

QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION

WILL NOT BE ISSUED. THIS COMBINED SYNOPSIS/SOLICITATION IS BEING

ISSUED AS A REQUEST FOR QUOTE (RFQ) # 1333ND20QNB680119

WAVEGUIDE FREQUENCY DOUBLERS UTILIZING SIMPLIFIED

ACQUISITION PROCEDURES AUTHORIZED BY FAR SUBPART 13.5. THE

CONTRACTING OFFICER WILL NOT USE NOR SHALL THIS SOLICITATION BE

SUBJECT TO THE FORMAL SOURCE SELECTION PROCEDURES DESCRIBED

IN FAR PART 15.

THE TERMINOLOGY REQUEST FOR QUOTE (RFQ) AND REQUEST FOR

PROPOSAL (RFP) ARE USED INTERCHANGBLY THROUGHOUT THIS

DOCUMENT AND HAVE THE SAME MEANING FOR THE PURPOSE OF THIS

SOLICITATION.

(ii) The solicitation number and a statement that the solicitation is issued as a request for quotation (RFQ) conducted under the authority of FAR 13, Simplified Acquisition Procedures. All communications and documents must include the proposed solicitation number 1333ND20QNB680119.

(iii) This RFQ, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-04, January 15, 2020.

(iv) The associated NAICS 334516 - Analytical Laboratory Instrument Manufacturer, has a small business size standard of 1,000 employees. This requirement is a full and open competition.

(v) Attached is the Specifications describing the requirements for solicitation 1333ND20QNB680119 for the following line item number(s) (CLINs) to include a description of item(s), quantities, and units of measure (including any applicable option(s)).

(vi)

CLIN ITEMS QUANTITY UNIT OF

ISSUE PRICE

1118.6 NM - 559.3 NM

WAVELENGTH AS PER

SPECIFICATIONS

4 EA

1068.8 NM - 534.4 NM

WAVELENGTH AS PER

SPECIFICATIONS

3 EA

1121.4 NM - 560.7 NM

WAVELENGTH AS PER

SPECIFICATIONS

3 EA

1141.2 NM - 570.6 NM

WAVELENGTH AS PER

SPECIFICATIONS

3 EA

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P298_49781

COMBINED SYNOPSIS/SOLICITATION 1333ND20QNB680119 WAVEGUIDE FREQUENCY DOUBLERS 2 of 7

0005 SHIPPING MUST BE INCLUDE

WITH QUOTE 1 EA

There is no Option CLIN(s).

(vii) A Description of the requirements for the items to be acquired is in the attached Specifications and Drawings, if applicable:

(viii) Date(s) and place(s) of delivery, acceptance, and FOB point are required in accordance with this RFQ. No reimbursement for delivery charges will be authorized.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items (JAN 2017), applies to this acquisition. Addenda to this provision is as follows:

All offerors shall submit their quotations on letterhead to the email address stated herein by the date and time specified herein. All quotations shall contain, at a minimum, the information detailed below. If a quotation is missing any of the elements listed below, the quotation may be deemed unacceptable and may not be evaluated further.

Quoters shall clearly demonstrate their ability to meet the technical requirements and deliverable schedule as outlined in this solicitation. The quotation shall include shipping costs. However; NIST reserves the right to ship under NIST provided account.

BASIS OF AWARD:

The award will be made to the Lowest Price Technically Acceptable (LPTA) quoter, based upon the technical specifications as detailed within the attached SON and Drawings, if applicable. NIST intends to award a firm-fixed-price (FFP) purchase order.

The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the quoter’s initial quotation should contain the quoter’s best terms from a price and technical standpoint. The Government reserves the right to request revised quotations from, or negotiate final purchase order terms with, one or more, but not all, quoters if later determined by the Contracting Officer to be necessary.

TECHNICAL CAPABILITY: Defined as the vendor's demonstration of the understanding and capability to provide the required items and services as identified in the specifications / statement of work / statement of need. This includes the authority to provide the required items (i.e. authorized dealer/seller/reseller), the authority to provide maintenance and repair services, capability and method to successfully meet all contract requirements; this include required delivery schedule, installation, warranty, and all other requirements

SUBMITTAL REQUIREMENTS: The vendor shall submit technical approach and capability documentation which may include a narrative, charts, graphs, tables, drawings, product / service literature, and demonstrated authority to provide the necessary items and perform the required services identified in the specification / statement of work. The documentation shall clearly describe, in sufficient detail, the vendor's authority, proposed items, resources and methods to successfully fulfill the requirements including specifications, performance capability requirements, delivery schedules, warranties and all service requirements per the Request for Quotations.

SUBMIT PRODUCT DATA SHEET WITH QUOTE.

COMBINED SYNOPSIS/SOLICITATION 1333ND20QNB680119 WAVEGUIDE FREQUENCY DOUBLERS 3 of 7

BASIS OF EVALUATION: Evaluation of this factor is a subjective evaluation of the vendor's demonstrated resources, capability and methods to meet all requirements. This factor will be evaluated on an Acceptable / Unacceptable basis. The vendor’s submittals will be evaluated to determine whether the proposed technical approach demonstrates a clear and unambiguous understanding and a demonstrated ability to meet the minimum requirements.

Failure to demonstrate a clear and unambiguous technical approach to meeting the requirements will result in an “Unacceptable” rating for this factor. Product data sheet(s) will be evaluated.

PRICE:

The Contractor shall provide a firm fixed price for each line item and a total price for the sum of all line items.

EVALUATION OF PRICE:

The price(s) quoted in response to the solicitation will be evaluated through price analysis. A price realism analysis will not be conducted.

Contractors shall submit an FFP quotation in addition to the summary price quotation, if applicable. The price quotation shall include complete support documentation, which clearly identifies major materials, components, and services along with their associated prices. The price quotation shall also identify any elements that will be subcontracted. The price quotation documentation shall clearly substantiate how the total price was derived.

(x) The provision at FAR 52.212-2, Evaluation -- Commercial Items (OCT 2014), applies to this acquisition. The Government will award an FFP contract resulting from this solicitation to the responsible offeror with the LPTA quote, based upon the technical specifications as detailed within the attached SON.

In addition, the contractor price quotation shall also identify any requested payment schedule terms. All payment schedule terms shall be directly tied to contract deliverables and/or major contract milestones.

(xi) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(xii) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xiii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited apply to the acquisition:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government’s Interest when Subcontracting with Contractor’s Debarred, Suspended, or Proposed for Debarment http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1612_228754 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1626_230606 http://www.sam.gov/portal http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2009_286863 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2209_327644

COMBINED SYNOPSIS/SOLICITATION 1333ND20QNB680119 WAVEGUIDE FREQUENCY DOUBLERS 4 of 7

52.219-6, Notice of Total Small Business Set-Aside 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor – Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-50, Combating Trafficking in Persons 52.223-18, Contractor Policy to Ban Text Messaging While Driving 52.225-1, Buy American-Supplies 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer

(xiv) The following additional contract requirement(s) and additional terms and conditions are necessary for this acquisition and consistent with customary commercial practices are as follows:

Additional Contract Requirements:

1. All communications and documents must include the RFQ#

1333ND20QNB680119 WAVEGUIDE FREQUENCY DOUBLERS

2. All quotations shall include the following information:

a. Information is enough to demonstrate you can meet or exceed the requirements in the Specifications.

b. Firm fixed price quote.

c. Payment Terms: Net 30.

d. The requested delivery is later than twelve weeks after receipt of the order

(ARO). Please indicate the soonest you can deliver.

e. FOB Destination including shipping cost for delivery to:

DOC – NIST

325 Broadway Boulder, CO 80305-3328

i. Delivery point of contact will be provided upon award. (NIST reserves the right to ship using the NIST Account).

j. Company DUNS No. In order to be eligible for this award, the offeror must have and maintain an active registration at the System for Award Management at www.sam.gov, and have completed Representations and Certifications therein for the specified NAICS code, or submit separate Representations and Certifications if the specified NAICS code is not listed in their SAM registration.

k. Inspection: Inspection and Acceptance is expected to take longer than seven calendar days after receipt of delivery.

l. Warranty: Warranty shall start upon Government Acceptance which is expected to be after Inspection.

Additional Terms and Conditions:

Provisions – FAR 52.204-7, System for Award Management FAR 52.204-16, Commercial and Government Entity Code Reporting FAR 52.204-17, Ownership or Control of Offeror FAR 52.204-20, Predecessor of Offeror FAR 52.225-18, Place of Manufacture http://www.sam.gov/

COMBINED SYNOPSIS/SOLICITATION 1333ND20QNB680119 WAVEGUIDE FREQUENCY DOUBLERS 5 of 7

FAR 52.232-15, Progress Payments Not Included.

FAR 52.252-1, Solicitation Provisions Incorporated by Reference:

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The quoter is cautioned that the listed provisions may include blocks that must be completed by the quoter and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the quoter may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): at http://acquisition.gov/comp/far/index.html

CAR 1352.233-70, Agency Protests CAR 1352.233-71, GAO and Court of Federal Claims Protests

Clauses – FAR 52.204-13, System for Award Management FAR 52.204-18, Commercial and Government Entity Code Maintenance FAR 52.204-21, Safeguarding FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors FAR 52.247-35 FOB. Destination, Within Consignee’s Premises

FAR 52.247- 34, FOB Destination The term "f.o.b. destination," as used in this clause, means-- (1) Free of expense to the Government, on board the carrier`s conveyance, at a specified delivery point where the consignee`s facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and (2) Supplies shall be delivered to the destination consignee`s wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for "heavy or bulky freight." When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarded for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee. (b) The Contractor shall-- (1) (i) Pack and mark the shipment to comply with contract specifications; or (ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements; (2) Prepare and distribute commercial bills of lading; (3) Deliver the shipment in good order and condition to the point of delivery specified in the contract; (4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract; (5) Furnish a delivery schedule and designate the mode of delivering carrier; and

(6) Pay and bear all charges to the specified point of delivery. (End of Clause) http://acquisition.gov/comp/far/index.html

COMBINED SYNOPSIS/SOLICITATION 1333ND20QNB680119 WAVEGUIDE FREQUENCY DOUBLERS 6 of 7

FAR 52.252-2, Clauses Incorporated by Reference:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): at http://acquisition.gov/comp/far/index.html

CAR 1352.201-70, Contracting Officer’s Authority CAR 1352.209-73, Compliance with the Laws CAR 1352.209-74, Organizational Conflict of Interest CAR 1352.246-70, Place of Acceptance

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be:

DOC-NIST

325 Broadway

Boulder, CO 80305-3328

NIST LOCAL-39 MARKING/PACKING INSTRUCTIONS

(1) If the total contract/order includes multiple quantities of the same or like item(s), segregated as separate CLIN/Item numbers, deliverables shall be packed accordingly.

Each individual Package / container in the shipment shall include deliverables on a per- CLIN or Item basis.

(2) For each shipment made under this contract/order, the Contractor shall furnish itemized packing list(s), enumerating the specific contents of each shipping container and what specific individual components constitute a full and complete "unit" for each bid item.

The packing list shall include the brief description of each item found in the Schedule. If more than one container is required for each unit, each container should be marked accordingly, e.g., "Box 1 of 2," "Box 2 of 2," and the boxes, where feasible, should be taped or shrink-wrapped together as an issuable unit.

(3) The contract number AND CONTRACT LINE ITEM NUMBER (CLIN) OR ORDER ITEM NUMBER shall be placed on the exterior of all containers.

NIST LOCAL-53 CONTRACT PERFORMANCE DURING CHANGES IN NIST

OPERATING STATUS

Unless otherwise stated in the contract terms and conditions, normal days of business operation are Monday through Friday, excluding Federal Holidays. However, throughout the contract period of performance, there may be circumstances beyond the control of the U.S.

Department of Commerce, National Institute of Standards and Technology (NIST), that will impact normal days of business operation, such as inclement weather, power outages, etc. In circumstances such as these, the Contractor must call the appropriate NIST campus status line to verify the operating status:

Gaithersburg Campus Operating Status Line:

(301) 975-8000

(800) 437-4385 x8000 (toll free)

Boulder Campus Operating Status Line:

(303) 497-4000 http://acquisition.gov/comp/far/index.html

COMBINED SYNOPSIS/SOLICITATION 1333ND20QNB680119 WAVEGUIDE FREQUENCY DOUBLERS 7 of 7

During a lapse in appropriation, access to Government facilities and resources, including equipment and systems, will be limited to excepted personnel for both Federal employees and Contractor personnel. If performance of the contract is onsite and/or requires Government interaction, unless you have been, or are notified that you are to work under an excepted status, you will automatically enter a temporary work stoppage. The work stoppage shall remain in effect until the lapse is resolved and notification is provided via the NIST website at https://www.nist.gov/ and/or the NIST operating status lines. Additionally, Contractors are encouraged to monitor public broadcasts or the Office of Personnel Management’s website at www.opm.gov for the Federal Government operating status.

NIST will provide notification to all contractors that are determined to have excepted status.

All excepted contractors are required to continue performance and communicate with the appointed Contracting Officer’s Representative (COR) for further guidance, or NIST Contracting Officer if a COR is not appointed.

Contractors with supply or service contracts that are fully funded at the time of contract award and do not require access to Government facilities, resources, or active administration by Government personnel in a manner that would cause the government to incur additional obligations during the lapse in appropriation may continue performance.

NIST LOCAL-54 ELECTRONIC BILLING INSTRUCTIONS

Instructions: use in all awards that require electronic submission of invoices.

NIST requires that Invoice/Voucher submissions are sent electronically via email to

INVOICE@NIST.GOV.

Each Invoice or Voucher submitted shall include the following:

(1) Contract number;

(2) Contractor name and address;

(3) Unique entity identifier (see www.sam.gov for the designated entity for establishing unique entity identifiers);

(4) Date of invoice;

(5) Invoice number;

(6) Amount of invoice and cumulative amount invoiced to-date;

(7) Contract Line Item Number (CLIN);

(8) Description, quantity, unit of measure, unit price, and extended price of supplies/services delivered;

(9) Prompt payment discount terms, if offered; and

(10) Any other information or documentation required by the contract.

(xv) Defense Priorities and Allocations System (DPAS) is NOT applicable.

(xvi) The solicitation will close on the date and time specified herein this FBO.gov posting.

All quotations shall be delivered electronically by the specified close date and time MeeLondrell Lumpkin, Contracting Officer, at meelondrell.lumpkin@nist.gov.

(xvii) For information regarding this solicitation, contact the Contracting Officer at meelondrell.lumpkin@nist.gov or via phone at (303) 497-5270.

https://www.nist.gov/ http://www.opm.gov/ mailto:INVOICE@NIST.GOV http://www.sam.gov/ mailto:meelondrell.lumpkin@nist.gov mailto:meelondrell.lumpkin@nist.gov

SPECIFICATIONS

WAVEGUIDE FREQUENCY DOUBLERS

The Ion Storage Group of the National Institute of Standards and Technology require two UV optical frequency doublers to support development of optical frequency standards, ultrastable lasers and precision measurements with trapped ions.

The minimum specifications are as follows:

All the wavelength conversion modules should be fiber in/free space out. The output window should not block the IR fundamental wavelengths. NIST will provide fundamental laser sources, appropriate temperature controllers and heat sinking.

1. 1118.6 nm – 559.3 nm wavelength conversion module

Input Power: 1 W

Input fiber: 980 nm PANDA fiber FC/APC

Efficiency: 50%/W at low power

QTY: 4

2. 1068.8 nm – 534.4 nm wavelength conversion module

Input fiber: 980 nm PANDA fiber FC/APC

QTY: 3

3. 1121.4 nm – 560.7 nm wavelength conversion module

Input fiber: 980 nm PANDA fiber FC/APC

4. 1141.2 nm – 570.6 nm wavelength conversion module

Input fiber: 980 nm PANDA fiber FC/APC

Government Furnished Material/Equipment

Laser sources for both of the frequency doublers will be provided by NIST.

Shipping and Delivery

12 weeks after receipt of award. Phased delivery is acceptable.

Inspection and Acceptance

Government acceptance is expected not to take longer than 7 days.

Warranty

Industry manufacturer 1 year parts and labor warranty is acceptable.