Statement_of_Work_FBO_Draft_1.docx

STATEMENT OF WORK

TITLE: Edwards Vacuum, LLC Turbo Pumps, Turbo Carts, and Vacuum Pumps

BRAND NAME ONLY

I. Background

Physical Measurement Laboratory (PML): The National Institute of Standards and Technology (NIST) requires 2 turbo pumping stations (turbo pump and roughing pump combination) for exclusive use at the two Neutron Interferometry and Optics Facilities. Currently both facilities lack consistent and reliable operation of turbo stations for achieving High to Ultra-High vacuum. Collaborators and experiments conducted there are increasing requiring high vacuum operation. Recent examples include precision gas cross-section measurements, using cryogenic samples, and placing limits in Dark Matter interactions. Future experiments will require a large fraction of the facility to be under a vacuum continually to eliminate environmental noise and preserve the Neutron Interferometry and Optics Facilities as the World’s marquee interferometer faculty and unique place for fundamental, applied, and Quantum information research.

NIST Center for Neutron Research (NCNR): The Department of Commerce (DOC) and NIST have developed a major national facility for neutron scattering. This project provides for over fifteen unique instrument stations for use by national and international researchers for materials research. In addition, instruments are also provided for fundamental physics research, neutron interferometry, and neutron optics. The NIST Center for Neutron Research (NCNR) is continuously developing new and better instruments for neutron scattering. To meet the mission and prevent unscheduled instrument downtime, NCNR required five (5) turbo vacuum pumps with the necessary cabling required to connect and use the gauges, five (5) spare Turbo Instrument Controller (TIC), ten (10) wide range gauges, detector vessel vacuum pump, one (1) detector vessel vacuum pump, and five (5) turbo carts.

NCNR is a user-based facility. Domestic and International scientists schedule and purchase time (monetarily or through the release of intellectual property) to use existing NCNR equipment to complete time sensitive experiments. The various types of pumps and carts required under this purchase request support various instruments and systems and are required for the successful operation of the instrument and/or system they are integrated with. Over time, the various pumps and carts deteriorate due to proper usage and are no longer able to be repaired or maintained. Also, technological advances in pump and cart engineering provide updates which are required to be implemented to ensure non-interrupted operation of the instruments and systems. The upgrades are not able to be added onto the existing pumps. Through this procurement, NCNR will update and replace various types of pumps and carts as required to prevent total system failure and ensure business continuity.

Purpose PML: PML operates several facilities at the NCNR for radiation studies, fundamental physics, and applied research. As a result, PML works closely with the NCNR to operate safely and adheres to NCNR standard practices, configurations, and components while at the NCNR. Although not a user facility, visiting international and domestic collaborators (GR’s) run experiments lasting several months to years at the Neutron Interferometry and Optics Facility (NIOF). These experiments are increasing requiring high vacuum operation. Recent examples include precision gas cross-section measurements, using cryogenic samples, and placing limits in dark matter interactions. The PML’s NIOF lacks consistent and reliable operation of turbo stations for achieving High to Ultra-High vacuum. Previously, NCNR turbo stations have been borrowed by PML for short periods of time. However, the NIOF requires a more readily available, long term solution with greater pumping capacity.

NCNR is a user-based facility. Domestic and International scientists schedule and purchase time (monetarily or through the release of intellectual property) to use existing NCNR equipment to complete time sensitive experiments. The various types of pumps and carts required under this purchase request support various instruments and systems and are required for the successful operation of the instrument and/or system they are integrated with. Over time, the various pumps and carts deteriorate due to proper usage and are no longer able to be repaired or maintained. Also, technological advances in pump and cart engineering provide updates which are required to be implemented to ensure non-interrupted operation of the instruments and systems. The upgrades are not able to be added onto the existing pumps. Through this procurement, NCNR will update and replace various types of pumps and carts as required to prevent total system failure and ensure business continuity.

II. Scope

1. The contractor shall deliver a quantity two (2) turbo pumping stations, Edwards Vacuum, LLC model number NEXT240D/ISO100/TAV5/115V(USA), inclusive of F.O.B Destination Shipping and warranty.

2. The Contractor shall deliver a quantity of five (5) turbo carts, Edwards Vacuum, LLC model number nEXT85H, part number TSK1D002(as listed on the typical nEXT85H configuration), inclusive of F.O.B Destination Shipping and warranty

3. The Contractor shall deliver a quantity of ten (10) active gauge, Edwards Vacuum, LLC model number WRG-s-NW25, part number D14701000, inclusive of F.O.B Destination shipping and warranty.

4. The contractor shall deliver a quantity of five (5) turbo instrument controller (TIC), Edwards Vacuum, LLC, part number D397-21-000, inclusive of F.O.B Destination shipping and warranty.

5. The contractor shall deliver a quantity of one (1) vacuum pump Edwards Vacuum, LLC model number GXS250-2600, inclusive of F.O.B Destination shipping and warranty.

6. The Contractor shall deliver a quantity of five (5) dry vacuum pumps, Edwards Vacuum, LLC. Brand Name Only, model number XDS 35i, inclusive of F.O.B Destination shipping and warranty.

7. Option Line Item – If option line item 0007 is exercised, the Contractor shall deliver a quantity of five (5) turbo carts Edwards Vacuum, LLC model number nEXT85H, part number TSK1D002, (as listed on the typical nEXT85D configuration), inclusive of F.O.B Destination shipping and warranty.

8. Option Line Item - If option line item 0008 is exercised, the Contractor shall deliver a quantity of ten (10) active gauge, Edwards Vacuum, LLC model number WRG-s-NW25, part number D1470100, inclusive of F.O.B. Destination shipping and warranty.

9. Option Line Item – If option line item 009 is exercised, the Contractor shall deliver a quantity of five (5) turbo instrument controller (TIC), Edwards Vacuum, LLC part number D397-21-000, inclusive of F.O.B Destination shipping and warranty.

III. Minimum Requirements

The Contactor shall submit a firm fixed-price quotation for each line item identified below. The Contractor shall provide a system that meets salient characteristic identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

BRAND NAME JUSTIFICATION

Line Item 0001: Pumping Station Description: Pumping Stations, Edwards Vacuum, LLC model number nEXT240D, part number TSB4D1002, (as listed on the typical nEXT240D configuration).

Quantity: Two (2) A. The turbo Cart shall consist of the following components. Each component identified shall meet the following salient characteristics:

1. The 2 Turbo Pumping Stations must be identical and made from identical components.

i. All components shall use only standard U.S. electrical plugs and be powered by 120 VAC at 60 Hz.

ii. Turbo pumping station shall be fixed to a mobile cart

2. nEXT240D Salient Characteristic Requirements:

i. Minimum inlet size ISO100

ii. Backing pump shall be compatible with: nXDS6i

iii. Shall be a dry (oil free) pump

iv. Cooling shall be done with air

v. Minimum peak pumping speed for nitrogen (N2) of 200 liters per second

vi. Shall be compatible with turbo instrument controller Edwards Vacuum, LLC model TIC100 turbo and instrument controller

vii. Ultimate pressure shall be < (5 x 10^-9) mbar

3. nXDS6i Salient Characteristic Requirements:

i. Shall be a dry scroll pump

ii. Foot print shall not exceed 10” X 10”

iii. Shall have a peak pumping speed shall be at least 6 cubic meters per hour

iv. Shall be able to pump down to 20 mTorr or lower

v. Weight shall not exceed 60 lbs

vi. Inlet flange shall be no smaller than NW25. Must not be bigger than NW40

vii. Noise level shall not exceed 55 dB

viii. Cooling shall be done with air

4. Turbo Instrument Controller (TIC) Edwards Vacuum, LLC part number D397-00-000, Salient Characteristic Requirements:

i. Shall have at least 3-gauge inputs, compatible with Edwards gauges

ii. Shall be able to control the pumps in Edward Vacuum, LLC turbo cart model number nEXT240D

iii. Controller shall allow for the communication between the turbo pumping station and a PC over ethernet, USB, and/or RS232/485, and include software that runs on Windows 7 or above

5. Active Gauge, Edwards, Inc. model number WRG-s-NW25, part number D14701000, salient characteristic requirements:

i. Shall provide a quantity of 2

ii. Shall have a pressure range of atmosphere to 10^-9 mbar

iii. Shall be compatible with Edwards TIC, part number D397-00-000

6. Manual Valve, Edwards Inc. model C31415000

i. Shall have inlet and outlet sizes NW40

ii. Shall operate a low as 10^-9 mbar

7. Shall include all power cables

8. Shall include active gauge cables with minimum length of 3 meters, Edwards Inc, part number D40001030

9. Shall include a stainless steel ISO100 to NW40 adapter, Edwards Inc, part number C10009122

10. Shall include silencer for Dry Scroll pump Edwards Inc, part number A50597000

11. Shall include stainless steel ISO100 centering ring with Viton seal, Edwards Inc, part number C10009174

12. Shall include stainless steel NW40 centering ring with Viton seal, Edwards Inc, part number C10516395

13. Shall include NW40 hinged clamp, Edwards Inc, part number C10516403

14. Shall include steel claw clamps (quantity 4), Edwards Inc, part number C10007090

Line Item 0002: Turbo Carts Description: Turbo carts, Edwards Vacuum, LLC model number nEXT85H, part number TSK1D002 (as listed on the typical nEXT85D configuration).

Quantity: Five (5) B. The turbo carts shall consist of the following components. Each component shall meet the following salient characteristic requirements:

A. nEXT85H Turbo Cart Salient Characteristic Requirements:

i. Minimum Inlet flange size: NW40

ii. Minimum exhaust flange: DN16NW

iii. Backing pump shall be compatible with: nXDS6i

iv. Shall be a dry (oil free) pump type

v. Cooling shall be done with air

vi. Maximum noise level shall be 53 dB

vii. Minimum peak pumping speed shall be 42 L/s

viii. Shall be compatible with turbo instrument controller Edwards Vacuum, LLC model TIC100 turbo and instrument controller

ix. Ultimate pressure shall be <5X10^-8 mbar B. nXDS6i Salient Characteristic Requirements:

i. Shall be a dry Vacuum pump

ii. Foot print shall not exceed 10” X 10”

iii. Peak pumping speed shall be at least 6 cubic meters per hour

iv. Shall be able to pump down to 20 mTorr or lower

v. Weight shall not exceed 60 lbs

vi. Inlet flange shall be no smaller than NW25. Must not be bigger than NW40

vii. Noise level shall not exceed 55 dB

viii. Shall be ready for either 110V or 220V single phase (No 3 phase)

ix. Shall be air cooled (water not available in those locations) C. Turbo Instrument Controller (TIC) Edwards Vacuum, LLC. part number D397-21-000, salient characteristic requirements:

i. Shall have at least 3-gauge inputs, compatible with Edwards gauges

ii. Shall be able to control the pumps in Edward Vacuum, LLC turbo cart model number nEXT85DH, part number TSK1D002.

D. Active Gauge, Edwards Vacuum, LLC model number WRG-s-NW25, part number D14701000, salient characteristic requirements:

i. Shall have a pressure range of Atmosphere to 10^-9 mbar

ii. Shall be compatible with Edwards TIC, part number D397-21-000 E. Shall include the power source cable F. Shall include a Pirani gauge G. Shall include an active gauge cable H. Inlet flange shall not be higher than 17 inches from the floor I. Foot print of the cart shall not exceed 20” x 20” J. Shall not exceed 55Kg K. Shall include an air cooler L. Shall include a Pirani Gauges Line Item 0003: Active Gauge WRG-S-NW25 Description: Active gauge, Edwards Vacuum, LLC model number WRG-s-NW25, part number D1470100 Quantity: Ten (10) A. Active gauges salient characteristic requirements:

i. Shall have at least 3-gauge inputs, compatible with Edwards gauges

ii. Shall be able to control the pumps in Edward Vacuum, LLC turbo cart

Line Item 0004: Turbo Instrument Controller (TIC) Description: Turbo instrument controller (TIC), Edwards Vacuum, LLC part number D397-21-000.

Quantity: Five (5) A. Turbo Instrument Controller (TIC) salient characteristics identified below:

a. Shall have a pressure range of Atmosphere to 10^-9 mbar

b. Shall be compatible with Edwards TIC, part number D397-21-000

Line Item 005: Vacuum Pump Description: Vacuum Pump, Edwards Vacuum, LLC model number GXS250-2600 Quantity: One (1) A. Vacuum Pump Salient Characteristic Requirements:

1. Maximum overall body dimensions shall be:

i. Height: 40”

ii. Length 60”

iii. Width: 25”

2. Minimum Inlet Flange size shall be ISO 160

3. Power source shall be 380V 3-Phase, 60 Hz

4. Current Consumption shall be less than 30A

5. Pump Type shall be dry (oil free)

6. Cooling shall be done via water

7. Cooling flow shall be less than 2.5 gallons/min

8. Minimum peak pumping speed shall be 1700 m3/hr

9. Minimum pumping speed at 1 atm air shall be 100 m3/hr

10. Minimum pumping speed at 1 mbar shall be 1500 m3/hr

11. Minimum pumping speed at 0.1 mbar shall be 1500 m3/hr

12. Shall have a way to adjust legs and level pump on floors that are not leveled

Line Item 0006: Dry Vacuum Pumps Description: Dry Vacuum Pumps, Edwards Vacuum, LLC model number XDS 35i Quantity: Five (5) A. Dry Vacuum Pump Salient Characteristic Requirement:

1. Shall be a dry vacuum pump.

2. Foot print shall not exceed 20” x 18”.

3. Peak pumping speed shall be at least 35 cubic meters per hour.

4. Shall be able to pump down to 20 mTorr or lower.

5. Weight shall not exceed 120 lbs.

6. Inlet flange shall be no smaller than NW40 and shall not be bigger than NW50.

7. Noise level shall not exceed 60Db.

8. Shall be ready for either 110v or 220v single phase (no. 3 phase).

9. Shall be air cooled (water is not available in the location where the pumps will be installed and operated)

Line Item 0007: Turbo Carts – OPTION LINE ITEM Description: Turbo carts, Edwards Vacuum, LLC model number nEXT240D, part number TSB4D1002, (as listed on the typical nEXT240D configuration).

Quantity: Five (5)

OPTION LINE ITEM 0007 - Optional for Additional Supplies – Separately Priced Line Item – The Government may require the delivery of the numbered line item, identified in the schedule as an option item, in the quantity and at the price stated in the schedule. The Contracting Officer may exercise the option by written notice to the Contractor. The period of performance to exercise the option line item is 10/01/2018 – 09/31/2018

A. The turbo carts shall consist of the following components. Each component shall meet the following salient characteristics:

1. nEXT85H Turbo Cart Salient Characteristic Requirements:

i. Minimum Inlet flange size: NW40

ii. Minimum exhaust flange: DN16NW

iii. Backing pump shall be compatible with: nXDS6i

iv. Shall be a dry (oil free) pump type

v. Cooling shall be done with air

vi. Maximum noise level shall be 53 dB

vii. Minimum peak pumping speed shall be 42 L/s

viii. Shall be compatible with turbo instrument controller Edwards Vacuum, LLC model TIC100 turbo and instrument controller

ix. Ultimate pressure shall be <5X10^-8 mbar

2. nXDS6i Salient Characteristic Requirements:

i. Shall be a dry Vacuum pump

ii. Foot print shall not exceed 10” X 10”

iii. Peak pumping speed shall be at least 6 cubic meters per hour

iv. Shall be able to pump down to 20 mTorr or lower

v. Weight shall not exceed 60 lbs

vi. Inlet flange shall be no smaller than NW25. Must not be bigger than NW40

vii. Noise level shall not exceed 55 dB

viii. Shall be ready for either 110V or 220V single phase (No 3 phase)

ix. Shall be air cooled (water not available in those locations)

3. Turbo Instrument Controller (TIC) Edwards Vacuum, LLC part number D397-21-000, salient characteristic requirements:

i. Shall provide a quantity of five (5).

ii. Shall have at least 3-gauge inputs, compatible with Edwards gauges

iii. Shall be able to control the pumps in Edward Vacuum, LLC turbo cart model number nEXT85DH, part number TSK1D002.

4. Active Gauge, Edwards, LLC model number WRG-s-NW25, part number D14701000, salient characteristic requirements:

i. Shall provide a quantity of ten (10).

ii. Shall have a pressure range of Atmosphere to 10^-9 mbar

iii. Shall be compatible with Edwards TIC, part number D397-21-000

5. Shall include the power source cable

6. Shall include a Pirani gauge

7. Shall include an active gauge cable

8. Inlet flange shall not be higher than 17 inches from the floor

9. Foot print of the cart shall not exceed 20” x 20”

10. Shall not exceed 55Kg

11. Shall include an air cooler

12. Shall include a Pirani Gauge

Line Item 0008: Active Gauges – OPTION LINE ITEM Description: Active gauge Edwards Vacuum LLC model number WRG-s-NW25, part number D14701000 Quantity: Ten (10)

OPTION LINE ITEM 0008- Option Line Item, Optional for Additional Supplies – Separately Priced Line Item – The Government may require the delivery of the numbered line item, identified in the schedule as an option item, in the quantity and at the price stated in the schedule. The Contracting Officer may exercise the option by written notice to the Contractor. The period of performance to exercise the option line item is 10/01/2018 – 09/31/2018.

A. Active Gauges Salient Characteristic Requirements:

i. Shall have at least 3-gauge inputs, compatible with Edwards gauges

ii. Shall be able to control the pumps in Edward Vacuum, LLC turbo cart

Line Item 0009: Turbo Instrument Controller (TIC) – OPTION LINE ITEM Description: Turbo instrument controller (TIC), Edwards Vacuum, LLC part number D397-21-000.

Quantity: Five (5)

OPTION LINE ITEM 0009- Optional for Additional Supplies – Separately Priced Line Item – The Government may require the delivery of the numbered line item, identified in the schedule as an option item, in the quantity and at the price stated in the schedule. The Contracting Officer may exercise the option by written notice to the Contractor. The period of performance to exercise the option line item is 10/01/2018 – 09/31/2018 A. Turbo Instrument Controller (TIC) salient characteristics identified below:

a. Shall have a pressure range of Atmosphere to 10^-9 mbar

b. Shall be compatible with Edwards TIC, part number D397-21-000

IV. Deliverables

NLT twelve (12) weeks ARO

NLT twelve (12) weeks ARO

OPTION LINE ITEM 0007

Turbo Carts, Model Number nEXT 85H

Five (5) Turbo Carts

NLT twelve (12) weeks ARO

OPTION LINE ITEM 0008

Active Gauges, Model Number WRG-s-NW25 Ten (10)

NLT twelve (12) weeks ARO

OPTION LINE ITEM 0009

Turbo Instrument Controller (TIC), Part Number D397-21-000

Five (5)

NLT twelve (12) weeks ARO

V. Delivery Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the above table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

The National Institute of Standards and Technology 100 Bureau Drive, Building 301 Gaithersburg, MD 20899-1640 VI. Inspection and Acceptance In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

An extended inspection and acceptance period of twenty (20) working days is required. To test and accept the instrument, all instruments must be placed in a small vessel independently. If the Reactor is in the shutdown portion of the cycle, NIST staff will have to wait until the cycle completes and the reactor is operational to conduct testing.

A. Vacuum Pump System

1. The technical point of contact (TPOC) will test the system to verify performance to the required specifications. The system will be started and will run continuously for minimum of 24 hours to verify that performance stays within bounds.

B. Turbo Pumping Stations

1. The pumps will be turned on and must achieve 1E-8 torr vacuum level, or better, without any external load. Levels vary depending on the specifications of the vacuum pump.

C. nEXT85H Turbo Carts, Inclusive of Active Gauges and TIC

1. The carts will be placed into a small vessel, powered on and will vacuum the vessel. The carts must run continuously for a 12hr period, demonstrating successful operation to the required technical specifications.

D. Vacuum Pumps

1. The vacuum pumps will be placed into a small vessel, powered on and will vacuum the vessel. The carts must run continuously for a 12hr period, demonstrating successful operation to the required technical specifications.

A visual inspection of the system(s) and pump(s) will be performed by the NIST TPOC to identify surface defects or any form of indication that the pumps were damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the system(s) and/or pump(s) due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the system(s) and pump(s).

Ownership (title) of the system of the system(s) and pump(s) shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within twenty (20) working days of the receipt of the system(s) or Pumps(s) unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications identified in the most recent operations and maintenance manual for each piece of equipment.

VII. Warranty The contractor shall warrant the entire system for a period of a minimum of one (1) year after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government.

VIII. Payment Schedule The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after installation and acceptance by the TPOC of fully installed system, AND

2. After the successful completion of the testing requirements set forth in this document under section “VI. Inspection and acceptance” set forth in this document, AND

3. After successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document under section “ III. Minimum Requirements”, AND

4. After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless other-wise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.