FAR_13_-_Sole_Source_-_FOIAXpress.pdf

Version 1.0

Source Selection Information – see FAR 2.101 and 3.104

SINGLE SOURCE DETERMINATION USING

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

FOR AN ACTION NOT EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD

(AUTHORITY: FAR 13.106-1(b)(1))

NEEA0000-18-FOIAXpress

1. Agency and contracting activity. Department of Commerce, NOAA Acquisition and Grants

Office (AGO), Field Delegate and NESDIS ACIO

2. Description of supplies or services required to meet agency needs (including the estimated value). Purchase FOIAXpress as the management software for NESDIS’ FOIA program. This will be a Firm Fixed price contract and the estimated value for the base year is $62,966.26

3. Identification of the single source or the brand name to be solicited. The brand is FOIAXpress; the software has more than one reseller.

4. Supporting rationale. Only one source or brand name is reasonably available as detailed below:

Brand Name –Market research indicates similar products do not meet all of our requirements or financial limitations. FOIAXpress is a FedRAMP certified cloud solution that can be securely accessed from the web. Features include:

• Reasonable cost for training

• Bates Stamping

• Analyzes Multiple File Types

• Generates multiple types of Reports

• Use email templates to deliver documents to multiple email recipients

• User Friendly, Intuitive interface

• Simplified Importing/Exporting without Tech or Project Manager intervention

• Deadline tracking and alerts

• Supports digital forms, letters, email correspondence, reports and common documents to quickly enable digital business

• Compares email threads and removes duplicate messages and attachments without Tech intervention

• Provides side-by-side comparison of near duplicate documents and highlights differences

• Lumps documents related to the same concept into groups

• Reduces the number of documents to review by 60-70% resulting in a reduction in time, cost and effort for SMEs to review documents

• Reduces the number of documents to review by 60-70% resulting in a reduction in time, cost and effort for SMEs to review documents

• Can Generate Court indexing tool

• Collaboration Tools: Collaboration across teams with shared files, journals and chat features

This solution completely satisfies all NESDIS requirements.

NEEA0000-18-FOIAXpress

Source Selection Information – see FAR 2.101 and 3.104

5. Market Research.

1) Clearwell - an enterprise e-discovery solution that allows companies, governments, and law firms to manage legal, regulatory, and investigative matters in a single application. The tool does not allow a cloud option and is required to exist on our server. Our IT staff will not permit a third party software that the government can’t own, to reside in our IT environment.

Additionally, this solution requires that we hire additional technical contracting staff to administer this solution. For these reasons, we can’t consider this software. Moreover, the cost for 1 year of Clearwell software exceeds the cost of 5 years of FOIAXpress. In an effort to be fiscally responsible, we opted not to consider this software.

2) Richo Relativity - enterprise e-discovery solution that allows a complete set of flexible capabilities in a secure cloud platform to tackle every phase of any e-discovery project.

However, this tool requires Ricoh Project Manager intervention to complete the following tasks:

• Importing/Exporting cases which we would be placed in a cue along with other clients

• Running reports

• Deduplication of documents

6. Technical/Requirements Representative Certification

I certify that this requirement constitutes the Government’s minimum needs and the supporting data provided herein is accurate and complete to the best of my knowledge and belief.

Maria Williams Date

ACIO COR

7. Determination I hereby determine that the circumstances of this action deem only one source is reasonably available. This determination is accurate and complete to the best of my knowledge and belief.

Joel L. Perlroth Contracting Officer Date