1327908-event.pdf

23 August 2025

ASL Interpreting Services The Iowa Department of Administrative Services on behalf of various State of Iowa Agencies is seeking eligible Bidders to provide ASL Interpreting Services.

23 August 2025

Open 8/23/2025 1:00 PM CDT Type RFB - Request for Bids Close 9/12/2025 2:00 PM CDT Number 005-RFB-1966-2026 Currency US Dollar

Sealed Until 9/12/2025 2:00 PM CDT

Payment Terms 0% 0, Net 60

23 August 2025

Contacts Carlos Fuentes carlos.fuentes1@iowa.gov

23 August 2025

Commodity Codes Commodity Code Description

96146 Interpreter Services, Foreign Language, Hearing Impaired, etc., (See Item 17 for Interpreter Services - Electronically Assisted)

23 August 202523 August 202523 August 202523 August 202523 August 202523 August 202523 August 202523 August 202523 August 2025 mailto:carlos.fuentes1@iowa.gov

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Background Information This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for submission of a comprehensive Bid.

Iowa Department of Corrections The Iowa Department of Corrections (IDOC) is responsible for nine (9) institutions housing approximately 8,200 individuals, and the accreditation and funding of eight district departments of correctional services that supervise about 30,800 people in the community on any given day.

The Iowa Department of Corrections is seeking eligible Bidders to provide an effective On-Site and Video Remote (VRI) Sign Language Interpretive/interpreter Services for Deaf and Hard‐of‐Hearing (HOH) incarcerated individual(s).

On-Site American Sign Language Interpreter Services that may be needed for incarcerated individuals include but are not limited to: to complete their psych testing, meet with counselors or psychologists, classification meetings, Administrative Law Judge meetings, communication with family, legal communication, Board of Parole hearings, disciplinary hearings, medical and mental health screenings, educational classes, training, treatment classes and special events.

Iowa Vocational Rehabilitation Services (IVRS)

Description

IVRS is seeking eligible Bidders to provide an effective On-Site and Video Remote (VRI) Sign Language Interpretive/interpreter Services for non-signing individuals who interact with Deaf individuals.

The Contractor shall respond to requests from Iowa Vocational Rehabilitation Services (IVRS) staff members in one of thirty-five (35) office locations throughout Iowa to provide sign language interpreter services on an as, if and/or when needed basis.

Iowa Education for Deaf and Blind (IEDB) Iowa Education for Deaf and Blind (IEDB) is responsible for the Iowa School for the Deaf (ISD) serving approximately 150 students and the Iowa Educational Services for the Blind and Visually Impaired (IESBVI) serving approximately 800 students. IEDB is housed on the ISD campus in Council Bluffs

IEDB is seeking eligible Bidders to provide an effective On-Site and Video Remote (VRI) Sign Language Interpretive/interpreter Services for non-signing individuals who interact with Deaf individuals.

On-Site American Sign Language Interpreter Services that may be needed for IEDB include but are not limited to: Individualized Education Plan (IEP) meetings, Agency meetings, department meetings, staff training, human resources meetings, PK-12 and 4-Plus classes, and special events.

Video Remote (VRI) Interpreting American Sign Language Interpreter Services that may be needed for IEDB include but are not limited to: IEP meetings, Agency meetings, and Department meetings.

Summary This solicitation may be a multiple Award to provide coverage to all Iowa Department of Corrections facilities across the State (9), all Iowa Vocational Rehabilitation Services locations (35), all IEDB locations employees, and any other State entity in need of the services requested. Any Bidder that meets the requirements of this RFB is encouraged to submit a bid.

Contract Term

The term of the contract will begin 10/1/2025 and end on 9/30/2026.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to 5 annual extensions. The resulting contract will be available to all State Agencies.

Additional Items or Manufacturers The State reserves the right to add additional services or goods to the Contract during the life of the Contract, if it is to the best advantage to the State to do so. Services or goods may only be added upon the agreement of the Department of Administrative Services, Procurement and the Contracted Supplier.

Required to View Event

Prerequisites Required to Enter Bid

23 August 2025

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

23 August 202523 August 202523 August 202523 August 202523 August 202523 August 202523 August 2025

Buyer Attachments

1. RFB Solicitation Document.pdf

2. ATTACHMENT A(IVRS Locations).xlsx

3. ATTACHMENT B(Iowa Territory Map).pdf

23 August 202523 August 202523 August 202523 August 202523 August 202523 August 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzI3OTA4LTE4NzY0NTg3MjBSRkIgU29saWNpdGF0aW9uIERvY3VtZW50LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzI3OTA4LTE4NzY0NTg5NzJBVFRBQ0hNRU5UIEEoSVZSUyBMb2NhdGlvbnMpLnhsc3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzI3OTA4LTE4NzY0NTg2MzlBVFRBQ0hNRU5UIEIoSW93YSBUZXJyaXRvcnkgTWFwKS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.8 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.9 Is the Bidder requesting confidential treatment of specific information?

1.10 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Insurance Requirements and enter a response.

2.8 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.9 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.10 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.

2.11 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.12 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

23 August 202523 August 202523 August 202523 August 202523 August 2025

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

3.4 Required Use of Pcard - All payments, by State of Iowa agencies, against the resulting Contract(s) will require use of the State of Iowa Pcard. Does the Bidder agree?

23 August 202523 August 202523 August 202523 August 202523 August 2025

Product Line Items Product Line Items

There are no Items added to this event.

23 August 202523 August 202523 August 202523 August 2025

Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 ASL Video Remote Interpreting (VRI) 1 MIN - Minute

Pricing for Territory 1(See ATTACHMENT B on Buyer Attachments for the Counties included on Territory 1)

S2 ASL Video Remote Interpreting (VRI) 1 MIN - Minute

Pricing for Territory 2(See ATTACHMENT B on Buyer Attachments for the Counties included on Territory 2)

S3 ASL Video Remote Interpreting (VRI) 1 MIN - Minute

Pricing for Territory 3(See ATTACHMENT B on Buyer Attachments for the Counties included on Territory 3)

S4 ASL Video Remote Interpreting (VRI) 1 MIN - Minute

Pricing for Territory 4(See ATTACHMENT B on Buyer Attachments for the Counties included on Territory 4)

S5 ASL On-Site Interpreting 1 HR - Hour

Pricing for Territory 1(See ATTACHMENT B on Buyer Attachments for the Counties included on Territory 1)

S6 ASL On-Site Interpreting 1 HR - Hour

Pricing for Territory 2(See ATTACHMENT B on Buyer Attachments for the Counties included on Territory 2)

S7 ASL On-Site Interpreting 1 HR - Hour

Pricing for Territory 3(See ATTACHMENT B on Buyer Attachments for the Counties included on Territory 3)

S8 ASL On-Site Interpreting 1 HR - Hour

Pricing for Territory 4(See ATTACHMENT B on Buyer Attachments for the Counties included on Territory 4)

S9 Other Services Provided 1

If available, provide a listing of other similar services offered.

S10 MISCELLANEOUS(FEES, ETC) 1

If applicable, provide a listing of additional fees/cost for services provided.

23 August 202523 August 202523 August 2025