1313052-event.pdf

21 May 2025

Mobile Welding Trailer Minnesota North College is requesting proposals to build, outfit, and ship a custom welding trailer, to be utilized throughout northern Minnesota to teach a full welding diploma.

21 May 2025

Open 5/21/2025 7:00 AM CDT Type Request for Proposal Close 6/6/2025 5:00 PM CDT Number SRC-MNC-2025-000434-RFP Currency US Dollar

Sealed Until 6/6/2025 5:00 PM CDT

Payment Terms Net 30

21 May 2025

Contacts Natasha Orhn natasha.orhn@minnesotanorth.edu

21 May 2025

Commodity Codes None Added

21 May 202521 May 202521 May 202521 May 202521 May 202521 May 202521 May 202521 May 202521 May 2025 mailto:natasha.orhn@minnesotanorth.edu

Please be sure you have read the terms and conditions. Once you accept those, we use them to create our contract.

Be sure to look at the terms of payment: Prohibited Pre-Payment, Minnesota Statutes § 16A.41, subd. 1, prohibits Minnesota State from paying in advance, except under the limited circumstances described in Minn. Stat. § 16A.065.

Please be sure your blueprints are specific to this bid. They will be attached to the contract and need to accurate to the trailer we are ordering.

Project Overview Minnesota State is requesting proposals to assist in developing build, outfit, and ship a custom mobile welding trailer, to be utilized in remote areas of Northern Minnesota to teach a full welding diploma. We desire the custom build of a trailer to meet our needs and fit our curriculum. Delivery and trailer wraps must be included in the proposal.

Technical/Functional Requirements

53ft x 8.5ft x 13.6ft (semi trailer), 48” side door entrance, ADA compliant (prefer a lift), storage below trailer, overhead lighting throughout trailer and in each welding station, heat and AC suitable for Minnesota weather with tied in air exchange system capable of handling 10 welding booths, insulated for Minnesota weather, shore power (needs to be able to be plugged in and heating all winter to a low temperature) prefer the ability to run whole trailer on shore power or generator, non-slip easy clean flooring, noise reducing walls, trailer wrap design and installation. The trailer needs to be DOT inspected and report given at the time of delivery. At the time of delivery, we also request a walk through of the trailer and how to use everything on the trailer. The proposed solution must comply with current national accessibility standards.

We will be running this trailer all year round. This means it needs the ability to stay warm in temperatures as low as 0 degrees and as high as 90 degree. We do not want ventilation that requires having a window or door cracked open.

Please do not include extras in your bid such as: brooms, anti fatigue mats, extra storage, etc.

General Requirements

1 cutting and grinding booth with downdraft table and replaceable cutting top, air pressure line in cutting and grinding booth, power outlet, dry pressurized air, and mounting location to accommodate a Hypertherm Powermax 45 XP plasma cutter all to be included in the bid.

Space designated for dry rod oven. We currently have a the Phoenix 1205520 Dryrod II Type 5 Portable Electrode Oven with Wheels that will be using inside the trailer. The dimensions of this rod oven are (W x D x H) 14 1/8" x 16 3/8" x 27 1/8".

8-10 welding booths at 60” wide with ¾ walls between stations and welding curtains at the entrance with the following inside each station: flexible arm fume extractor system in each booth, welders mounted overhead with easy accessibility at a slight downward angle for better lead positioning and control panel access, weld positioners with small table (12" x 16" in size) that are adjustable to accommodate welding at a sitting, standing or overhead position, small shelf to hold process related tools (electrodes and other hand tools), gas lines for argon and mixed gas, additional 120V 20A outlet that is sealed.

Outdoor welding space with the ability to plug into welding leads and pressurized air through an access door. Access door should allow for the ability to adjust the setting of the welder and attach leads (we plan to do carbon arc cutting air in this location, we have a Miller XMT 350 that will be used for all process including carbon arc cutting outside). The access door and internal welding booth for the Miller XMT 350 needs to be located next to the side entrance door to aid with machine setup and operation (we plan to do carbon arc cutting outside). This welder will be used in an internal booth as well as externally. We want the ability to keep the welder in the internal station and still connect to it in this external booth without moving it.

Generator:

Generator needs to be a minimum of 150KW 200 Amp 3 phase diesel generator. The generator can be on the trailer or on a separate trailer. Shore power needs to be 480 3 phase.

Description

Other necessary items/areas to include: storage area for gas cylinders (prefer to be able to have: active oxygen and fuel gas cylinders in the grinding/cutting booth, one spare oxygen cylinder stored in trailer, and 2 bottle manifold system for argon and argon mix), smaller storage area inside for basic welding tools (grinders, drill, wrench, etc.), space to plug in a small electrode oven. We currently have the Phoenix 1205520 Dryrod II Type 5 Portable Electrode Oven with Wheels that will be using inside the trailer. The dimensions of this rod oven are (W x D x H) 14 1/8" x 16 3/8" x 27 1/8".

Welders:

Welders to be included with the trailer at delivery: All stations, other than station hooked up for outdoor welding, need to have Millermatic 355 and Dynasty 210. These need to be included with the bid. The outdoor station needs to have hookups for the Miller XMT 350 and feeder head but DO NOT include this welder in your bid, we will provide and install this ourselves. This welder was choose specifically to meet the needs of our program and we will not consider other welders.

Budget The budget for this contract is anticipated to be $808,000. Please be sure all costs associated with the trailer are included. This budget is a strict budget.

Selection Process The selection process includes the remote learning coordinator, welding instructor, academic dean, and diesel instructor. This group will evaluate the proposals and make the final decision.

Evaluation Factors The following factors and their identified weight will be used to evaluate the responses:

Topic Factor Weight Adherence to Minnesota State Terms and Conditions.

A statement of the objectives, goals, and tasks to show or demonstrate its view and understanding of the nature of the contract 5

Work Plan.

A description of the deliverables to be provided by the Responder along with a detailed work plan that identifies the major tasks to be accomplished and be used as a scheduling and managing tool, as well as the basis for invoicing.

Cost/Value. Identify the level of the participation of Minnesota State in the contract, as well as any other services to be provided by Minnesota State, and details of cost allowances for this participation. 50

Qualifications of Respondent and its personnel.

An outline of the Responder’s background and experience with examples of similar work complete by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience. Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the proposal that personal contact information is being provided.

Completeness, thoroughness and detail of the response

Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed above 15

Accessibility The response demonstrates that the trailer meets ADA accessibility standards. 5 Total: 100

Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview.

Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified.

Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective June 16, 2025 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be 1 year. If Minnesota State and Respondent are unable to negotiate and sign a contract by June 16, 2025, then Minnesota State reserves the right to seek an alternative Respondent(s).

Required to View Event

Prerequisites Required to Enter Bid

21 May 2025

1. Review the background of Minnesota State

2. Review the Notice and Authority

3.

This RFx includes and incorporates Minnesota State Terms and Conditions. Responders should be aware of the terms and conditions in preparing responses to this event. Much of the language reflected in any resulting contract with Minnesota State is required by statute. If you take exception to any of the language in the terms and conditions, you must indicate those exceptions in your response to the RFx; certain exceptions may result in your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your response to the RFx will be available for discussion or negotiation.

4. Review the Organizational Conflict of Interest policy

5. Review the Definitions to the RFx

6. Review and accept the Authorized Response Certification Statement.

7. Review and agree to the Duration of Offer agreement

8. Review the Terms of Payment

9. Required Documentation: Affidavit of Non-Collusion. Please download the attached document, complete, sign, notarize, and upload completed form with response.

10. Affirmative Action Requirements: Please review and download declaration page, complete, sign, and upload completed from with response.

11. Review the Minnesota Secretary of State Requirement.

12. If applicable, please download, complete and sign, upload completed form and attach certification with response. Responders claiming Supplier Diversity must complete this form. Others can skip.

13. If applicable, please download, complete and sign, upload completed form and attach certification with response. Responders claiming TG/ED/VO preference must complete this form. Others can skip.

14. If applicable, please download, complete and sign, upload completed form and attach certification with response. Responders claiming Veteran-Owned preference must complete this form. Others can skip.

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Buyer Attachments

1. 6_services_contract_032020+(2).pdf

21 May 202521 May 202521 May 202521 May 202521 May 202521 May 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzEzMDUyLTE3MTkwMDA2MjA2X3NlcnZpY2VzX2NvbnRyYWN0XzAzMjAyMCsoMikucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Adherence to Minnesota State Terms and Conditions Instructions:

1.1

Minnesota State presumes a responder agrees to the terms and conditions as listed in the prerequisites of this solicitation unless a responder takes specific exceptions. The responders must explicitly list all exceptions to the terms and conditions. If no exceptions exist, type in "None" in the space provided. If exceptions exist, please include the Clause, Page Number, Suggested Change to the Clause and Explanation.

1.2

Conflicts of Interest. Responders must provide a list of all entities with which it has relationships that create, or appear to create, a conflict of interest with the work that is contemplated in this RFx. The responder must explicitly list all the name of the entity, the relationship and the conflict. If no conflict exist, type in "None" in the space provided.

Group 2: Company Profile Instructions:

2.1 How many years has your organization been in the business related to this solicitation?

2.2 Please provide the history of your organization or company

2.3 Please include references from your three largest companies/educational institutions for which your proposed solution have been implemented. At least one should be similar in scope to Minnesota State and include multi-campus environments. Download the attached spreadsheet, fill out, save, and uploaded the finalized document.

2.4 Please describe additional services your company offers that is not part of this RFP as previously described?

2.5 Please describe any value added services that your company is offering the system.

2.6 Please describe your staffed office business hours?

2.7 Describe the company, culture and values.

2.8 Describe the diversity of the proposed team

Group 3: Project Scope Instructions:

3.1 List the Brand and Model of the equipment bid and upload a picture and list features.

3.2 Upload a picture of draft blueprint plans. This will be used in the contract so be sure it is accurate for this specific trailer.

3.3 Estimated delivery time after receipt of order?

3.4 List any standard manufacturer warranty of the equipment?

3.5 What are the policies and procedures for claims associated with damaged products, including visible and concealed damage?

3.6 Provide your cancellation policy and procedure.

3.7 Detail all delivery options available and all costs to customer associated with delivery.

3.8 List any extended warranties associated with the equipment.

3.9 List any discount off list for items not listed.

3.10 Will the welders be purchased with an educational discount?

3.11 List procedure for designing the wrap for the trailer.

Group 4: Supplier Diversity

Instructions: Suppliers must complete and upload Supplier Diversity Form and certifications as defined by Minnesota State in the Prerequisites Section.

4.1 Does your company, partner or sub-contractor qualify as a diverse supplier as defined by Minnesota State in the Prerequisites section?

4.2 Does your company qualify for preference points as defined by Minnesota State in the Prerequisites section

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Total Firm Fixed Price 1 LS - Lump Sum

Provide the total fixed pricing for commodities and services

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Service Line Items Service Line Items

There are no Items added to this event.

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