Sol_1305M324Q0192_Amd_0001.pdf

(x)

1305M324Q0192 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

WAD-SAP-B

BOULDER CO 80305

325 BROADWAY, SOU6

WAD-SAP

04/19/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/19/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

AMENDMENT 0001 (04/22/2024): Statement of Need

The Statement of Need has been incorporated. All dates/times for inquiries and quote submission remain unchanged.

END OF AMENDMENT 0001.

Period of Performance: 08/01/2024 to 07/31/2025

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STEPHANIE MAS

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

1305M324Q0192 0001

Section II - Supplies or Services and Price/Costs

CLIN List

Section III - Description/Specifications

Summary of Clause Changes:

Clause Statement of Need is incorporated as follows:

Statement of Need (SON)

DEPARTMENT OF COMMERCE (DOC)

NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA)

NATIONAL WEATHER SERVICE (NWS)

LAKE CHARLES WFO (WEATHER FORECAST OFFICE)

HYDROGEN GAS SUPPLY, DELIVERY AND CYLINDER RENTAL

BACKGROUND:

The National Weather Service (NWS) is a 24-hour, 365-day operation, and is a public safety agency. The primary mission of the NWS is the protection of life and property. The NWS in Lake Charles, LA launches weather balloons routinely twice a day at 0500 and 1700 Central Time. Each balloon requires approximately 75 cubic feet (CF) of hydrogen. Instrumentation is attached to each balloon which provides measurements of temperature, humidity, wind speed and direction, and height. This data is transmitted worldwide and used to make weather forecasts out to 10 days.

OBJECTIVE:

The objective of the NWS is to receive and keep on-site an adequate supply of hydrogen gas in individual cylinders to perform the weather balloon launches on schedule

SCOPE:

The Contractor is responsible for supplying hydrogen to the NWS upper air building located at 500 Airport Blvd Lake Charles, LA 70601. The total amount of hydrogen to be delivered for the 12-month period of this requirement will be a maximum of 260 full 300 CF hydrogen cylinders. The hydrogen will be supplied at regular intervals throughout the period, provided as individual cylinders, delivered approximately every week. See Delivery Schedule Section below for details.

REQUIREMENTS:

Site Storage and Usage: All hydrogen must be provided in individual cylinders as the facility is not arranged to allow for other configurations. The Government has space in the hydrogen storage area room to receive and store up to 10 cylinders of hydrogen at a time. This site uses a minimum of 150 CF of hydrogen every day of the year. Actual use can vary, particularly if we have to launch extra balloons.

The Contractor shall ensure bottles are individually and securely chained upright at delivery and placed in an orderly/neat and clean fashion with cap loose and nozzle facing out. Chain lengths are approximately 56 inches, enough to chain 2 bottles individually. NWS personnel will not assist with loading or unloading of cylinders. NWS personnel will make an attempt to mark empty cylinders by placing a small box on the cap of each empty cylinder. The Contractor will remove the boxes and place them away from the main traffic area and the cylinders, on the East side of the room. The Contractor will unchain each empty cylinder prior to removal. After cylinders are replaced and secured, any extra chains will also be placed away from the main traffic area and the cylinders, on the East side of the room.

See “SON Attachment A” for Site Storage picture.

Initial Delivery: The contractor will supply 10 full 300 CF individual cylinders. Initial delivery date will be at the start of the period of performance.

Delivery Schedule: Deliveries shall be made every two weeks, Monday through Friday between the hours of 0800 and 1500 local time. This is a strict time slot as the balloon launches must not be delayed or interrupted in order to receive the delivery. Balloon launches occur twice a day, every day of the year, regardless of holidays. Therefore, the delivery schedule needs to be maintained regardless of holidays. If a holiday falls on a scheduled delivery day and the Contractor is not able to complete a regularly scheduled delivery, the Contractor shall make arrangements in advance for an alternate delivery date. The Contractor will contact the NWS office if a delivery is going to be delayed for any other reason. If the Contractor is unable to find a reasonable supply in time to fill the requirement, the NWS reserves the right to purchase hydrogen from another supplier outside of this contract.

If a different quantity of gas bottles are required at the next delivery, the NWS will contact the Contractor at least three business days in advance. The total amount of bottles will be capped at 260 per year.

The delivery schedule shall be arranged with the Upper Air Program Point-of Contact, Meteorologist-In- Charge (MIC), or Administrative Support Assistant (ASA) upon contract award (see section 9 below for contact information).

Transition Period: If this contract is awarded to other than the incumbent Contractor, then prior to the first day of the base year period of performance, the new Contractor and one of the agency points of contact listed below shall establish the delivery schedule, including coordinating the initial delivery to coincide with the pickup of cylinders by the former contractor. Likewise, upon completion of this contract, if the new follow-on contract is awarded to other than the current Contractor, the current Contractor shall participate in the transition coordination efforts in order to minimize the risk of a missed balloon launch due to the hydrogen being unavailable at the launch site. The end-of-contract transition period may include a lighter delivery in the final weeks of the contract.

Recurring Deliveries: The point of delivery is not staffed except for during the balloon launches. The Contractor shall supply hydrogen gas to the point of delivery in accordance with the coordinated date and time schedule

The Contractor will supply ten (10) full 300 CF cylinders every two weeks. If additional cylinders are needed the WFO will coordinate with the contractor three business days in advance of the next scheduled delivery. The Contractor shall then pick up the empty cylinders in the same trip; the empty cylinders to be picked up will be capped and marked as empty by NWS personnel. NWS personnel will unchain the capped, empty cylinders upon the Contractor’s arrival to the point of delivery. The total quantity of bottles will not exceed 260 tanks total per year

The Contractor shall contact NWS personnel at this location when arriving for a delivery. The loading area is located on the South side of the Inflation Building. The loading area will remain clear of obstructions and all safety rules shall be followed. Cylinders can be rolled from a truck lift gate to its delivery point. All equipment necessary for loading and unloading the hydrogen shall be provided by the Contractor.

Evidence of Delivery: The Driver shall provide evidence of delivery by way of receipt signed by an NWS representative at the time of delivery. A copy of the signed receipt shall be left with the NWS representative, and a copy shall also be attached to the associated invoice. NWS will perform random tests of bottles delivered using a certified pressure gage and notify the contracted vendor within 48 hours of discrepancies. After that time, the vendor will be held harmless for shipment discrepancies.

Compliance: At the start of the contract the contractor will provide the government with a “Certified Pressure Gauge” that will be used to verify the pressure of the bottles. The pressure gauge will be recertified annually at the contractors expense in accordance with the option periods. If any of the deliveries do not conform to contract requirements (i.e. a delivery of tanks not completely filled), the Government reserves the right to require the Contractor to bring the delivery into conformity with contract requirements, at no increase in contract amount (i.e. without additional delivery charges).

SAFETY AND SECURITY:

All rules concerning safety, not smoking and the security of the property must be observed at all times.

Safety Data Sheets (SDS) must be provided by the Contractor to the MIC or ASA at each office, where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to MIC as necessary and upon request.

PERIOD OF PERFORMANCE:

Base Period: 8/1/2024 through 7/31/2025 Option Period 1: 8/1/2025 through 7/31/2026 Option Period 2: 8/1/2026 through 7/31/2027 Option Period 3: 8/1/2027 through 7/31/2028 Option Period 4: 8/1/2028 through 7/31/2029

DELIVER TO:

500 Airport Blvd Lake Charles, LA 70607

The point of delivery is at the Upper Air Inflation building, located on the West side of the main building. The hydrogen truck is permitted to use the first driveway to the left past the main driveway for delivery; drop off door is located on the South side of the inflation building (red arrow on below picture of the facilities).

See “SON Attachment A” for Point of Delivery pictures.

INVOICING:

All invoices must be submitted via IPP.gov. The Contractor will invoice within 5 to 7 days of each delivery, and within 5 to 7 days for any pre-negotiated monthly related surcharges or fees in arrears for that month (i.e. cylinder rental fee, etc.). The invoice must include the following items:

a. Name and address of the Contractor, which must be the same as that on the Purchase Order.

b. Invoice date and invoice number.

c. Purchase Order number and associated line item number from the Purchase Order.

d. Description, quantity, unit of measure, unit price and extended price of supplies delivered.

e. Date of delivery.

f. Evidence of delivery by way of receipt signed by NWS representative at the time of delivery

g. Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice (a defective invoice is one that does not meet all the above requirements)