Strobic_fan.pdf

Statement of Work

Strobic Fan Replacement

Located at Hollings Marine Labs

331 Fort Johnson Road

Charleston, SC 29412

The Hollings Marine Labs, 331 Fort Johnson Rd., Charleston, SC 29412 has the requirement to retain the services of a company to provide replacement of three Strobic Fans. These systems are located at the Hollings building.

Objective

The objective of this service is to replace F-section and H-Wing strobic fan assemblies that provides the turtle roomand H-Wing

Laboratory with proper air flow and air pressure to allow proper heating, ventilation and Air condition in those sections of the

Hollings Marine laboratory. The integrity of the airflow and pressure provided by the strobic fan systems is critical for keeping airflow throughout the building which consists of mainly laboratories. The airflow and pressure provided by the strobic fans allow the Scientists to work on a diverse set of biological and chemicals and the potential harmful vapors are removed out through the laboratory’s hood system by the airflow pressure provided by the strobic fans. The Hollings Marine Labs with diverse laboratories, having partners in various scientific fields, need their research and experiments fully protected. A failure of equipment could result in the loss of a scientist’s lifetime work and thousands of dollars or more, to the United States

Government.

IT SECURITY REQUIREMENTS: The Assessment and Authorization (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

The contractor will not access, store, process or transmit any government privileged information. The contractor will not have access to any non-public government information, systems and/or networks.

Qualifications

The selected contractor must show competency and experience in the field of Heating, Ventilation and Air-conditioning (HVAC) field and should also should demonstrate a mechanical knowledge of exhaust/strobic fans and ventilation. The complexity of the science partners located at the Hollings Marine Laboratories is a major concern to keep the Labs balanced with heating and air conditioning to ensure Laboratory operating conditions. The airflows from the system to the hoods are extremely important. The selected contractor will also perform balancing of the newly installed strobic fans set in relation to the existing energy management system and airflow with factory trained, skilled, professional technicians, which are familiar with balancing, inspection, maintenance and repair procedures. The contractor must have at the time of proposal any and all applicable licenses as required under the laws of South Carolina, Federal laws, and any local laws or ordinances for the performance of work under this agreement.

Scope of Work

The purpose of this contract is to remove one set of strobic fans, and install replace with similar strobic fan systems and this will entail the replacement of two fan motors, two impellers, two fan housings with two factory assembled strobic fan units that have been epoxy coated. The contractor shall furnish the necessary supervision, labor, material equipment, services, and facilities

(except as otherwise specified) to replace one set of existing strobic fans. The unit model numbers and serial numbers are as follows:

H-Wing, LEF 1&2 Strobic air Rooftop Lab exhaust

F-Section (Turtle Room) LEF 3, Strobic air Rooftop Lab exhaust

Additionally the contractor will after installation of the one set of strobic fans provide testing and balancing H-section and then the F-section. Our Energy Management System is the Meta System and our airflow to our hoods and exhausts are also controlled by phoenix valve systems.

Primary access to the H-Wing roof is through the 2nd floor Mechanical Room up a 18 foot ladder. And access to the F-section

One story building roof is from the outside at a location convenient for the vendor. All supplies and material will need to be lifted by crane to the First and Second story roof’s. All safety requirements crane utilization and electrical tag out procedures will be coordinated with the onsite Contracting Officers Representative. (COR).

PERIOD OF PERFORMANCE: All work associated with replacement of the Three Strobic fan assembies be accomplished within 90 days from date of award. . Any limited interruption shall be confined to the days of actual demolition, and the contractor shall make every attempt to notify the Facility Manager or Facility Engineer at least 24 hours prior to the anticipated impact.

Appendix A. See attached.

Tasks: The contractor will provide a schedule for the following tasks”

1. Complete removal of the one set of strobic fans, which will include fan motors, housings, implellers etc.

2. Install new matching size strobic fan assemblies along with wiring, conduit and connections that will allow the fan system to be secure, safe and run properly.

3. Ensure that all wiring and installation meet Federal and State current code and regulations.

4. Properly dispose of all removed equipment and material per State and Federal Regulations and codes.

5. Run operational and Safety tests on each installed Strobic Fan assembly after installation.

6. Balance each Strobic Fan assembly with the building’s energy management system (Meta System) on completion of installation.

Guarantee of work: Contractor shall guarantee all work and agree to remedy, at its own expense, any defects caused by poor workmanship or materials.

Security/Safety/Environmental Considerations

Work must be completed observing all federal, state, and local laws and regulations. In order to comply with the Debt Collection

Improvement Act of 1966, all contractors must be registered in Central Contractor Registration (CCR) to be considered for an award of a federal contract. For information regarding registration in CCR website at http://www.ccr.gov Vendor must note on quote if they accept credit cards as a method of payment. Vendor needs to include their DUN and Bradstreet number with their bid proposal.

Conformance with Environmental Management Systems The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals.

In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

1) Register at front desk and receive a temporary pass for one day (if needed a door pass card will be provided).

2) The front desk personnel will have you read a brief statement concerning the EMS, the Facility Engineer or designated maintenance staff member, will convey to the contractor any other items that need to be done to protect

HML and the environment issues we have.

SITE VISIT: All vendors interested in submitting a quote are encouraged to attend a site visit at HML. The site visit times and date will be promulgated by the Contracting Officer of Record. During the site visit, prospective vendors will have the opportunity to review engineering drawings and inspect locations around the facility where material laydown areas can be set up and where crane will needed to be set up to raise and lower the material to the roof The COR/ Facility Manager and Chief

Engineer will be available to answer questions and provide handouts on existing systems during the site visit.

ADDITIONAL REQUIREMENTS AND PROVISIONS

Contractor Qualifications: In determining the responsibility of a contractor, the following criteria will be considered.

Contractors may be asked to produce evidence so their responsibility can be determined.

1. Whether the contractor can provide the service promptly, Or within the time specified, without delay or interference.

2. The character, integrity, reliability, reputation judgment, experience, and efficiency of the contractor.

3. The quality of performance of previous contracts and services.

4. An adequate supply of equipment in good condition and adequate manpower to perform the service.

5. The contractor must have at the time of proposal any and all applicable licenses as required under the laws of http://www.ccr.gov/

South Carolina, Federal laws, and any local laws or ordinances for the performance of work under this agreement.

1. Adequate capital and credit rating sufficient to complete all operations under this agreement.

PERIOD OF PERFORMANCE: All work associated with replacement of HML’s two strobic fan assemblies (one set) shall be accomplished within 90 days from date of award. Removal, installation, and activation of each strobic fan will occur sequentially so that only one (1) of the strobic fans is off line at any given time during the demolition, replacement and activation process unless required for safety purposes. During this time, all of HML’s day-to-day operations, which are dependent upon use of the airflow and pressure from the strobic fans, shall experience limited interruption. Any limited interruption shall be confined to the days of actual demolition and installation, and the contractor shall make every attempt to notify the Facility Manager or Facility

Engineer at least 24 hours prior to the anticipated impact.

PAYMENT BOND:

As per FAR 28.101-1, for contracts greater than $35,000 but less than $150,000, payment protection must be included with the contractor's bid. The total amount required is equal to 100% of the original contract price and 100% of the total modification price (if applicable).

Acceptable forms of Payment Protection:

o A payment bond o An irrevocable letter of credit (ILC)

The contractor shall furnish all bonds or alternative payment protections before receiving a notice to proceed with the work or being allowed to start work.

DELIVERABLES:

Item Description Qty. Due Date Deliver To

1 Provide submittal on new Strobic Fan assembliesfor review and approval by the

Client.

31each 10 days prior to commencing work.

Martin Burnett

Hollings Marine Laboratory

331 Fort Johnson Rd Charleston, SC 29412 (843)-460-9929

2 Schedule of work shall be delivered to Contracting

Officer and Contracting Officer Representative ten days prior to commencing work.

each

10 days prior to commencing work.

Martin Burnett

Hollings Marine Laboratory

331 Fort Johnson Rd

Charleston, SC 29412 (

843)-460-9929

3 The completion of the Strobic

Fan’s installation .

NLT 90 days from Contracting Officers authorization to commence work

Martin Burnett

Hollings Marine Laboratory

331 Fort Johnson Rd Charleston, SC 29412 (843)-460-9929

4 Inspection and Acceptance of the Three Strobic Fans.

NLT 90 days from Contracting Officers authorization to commence work

Martin Burnett

Hollings Marine Laboratory

331 Fort Johnson Rd Charleston, SC 29412 ( 843)-460-9929

5 Delivery of the Operations and Maintenance

Manuals and or brochures, plans and specifications.

1 set NLT 90 days from Contracting

Officers authorization to commence work

Martin Burnett

Hollings Marine

Laboratory

331 Fort Johnson Rd

(843)-460-9929

6 Delivery of Manufacturer’s Warranty and commencement of General Contractor’s warranty.

each

NLT 90 days from Contracting

Officers authorization to commence work

Martin Burnett

Hollings Marine

Laboratory

331 Fort Johnson Rd

( 843)-460-9929

PERIOD OF PERFORMANCE: All work associated with replacement of HML’s Three Strobic Fan assemblies shall be accomplished within 90 days from date of award. During this time, all of HML’s day-to-day operations, which are dependent upon use of the light poles, shall experience limited interruption. Any limited interruption shall be confined to the days of actual demolition, and the contractor shall make every attempt to notify the Facility Manager or Facility Engineer at least 24 hours prior to the anticipated impact.

WORK SCHEDULES/SHIFTS: The Contractor shall accomplish all work for the HML Laboratory during the hours of 0600 and 1800 Monday through Friday, excluding Federal Holidays. This allows the flexibility for the Contractor to schedule eight hours of work during a time when HML staff will be at the facility. If weekend work is required a meeting with the contracting officer of record and the client will be held to address the best way to proceed in this matter and the Contractor will be notified of the outcome.