Rock_Creek_Boat_Launch_Facilty_Design.docx

ROCK CREEK BOAT LAUNCH DESIGN

INYO NATIONAL FOREST

129JGP19R0012

SYNOPSIS:

ARCHITECT-ENGINEERING (A-E) SERVICES

In accordance with and pursuant to FAR 36.6, the USDA Forest Service, White Mount Ranger District, is seeking qualification statements of Architect‐Engineer (A/E) firms to provide professional design services and past performance information from vendors interested in providing professional architect and engineering services at Rock Creek Boat Launch Facility (BLF), Inyo National Forest, CA to design improvements to the existing Rock Creek (BLF). This acquisition is for a Total Small Business Set‐Aside. The Government will only accept qualifications from small business concerns. All other firms are deemed ineligible to submit offers. The North American Industry Classification (NAICS) Code is 541310. To be considered a small business under NAICS Code 541310, Architectural Services, average annual revenues must be $7.5 Million or less. . The Government intends to award one Firm Fixed-Price contract Design services include planning and design.

Estimated Period of performance Award for 1 May 2019 – 24 April 2020 Estimated Magnitude for the subsequent construction project is between $100,000 and $2,500,000.

BACKGROUND: Rock Creek Lake is located on the slope of the Sierra Nevada range, in the Inyo National Forest, Mono County. The Rock Creek Lake is one of the highest drive lakes in the area and provides visitors with opportunities to experience a wide variety of outdoor activities. Activities range from camping, hiking, bicycling, horseback riding, and rock climbing to nature viewing and photography. The BLF is close to campgrounds and RV sites. Currently facilities include drinking water, flush toilets, picnic tables, campfire rings, and bear –proof food lockers. The campgrounds recive upt o 13,000 in the camping season which is from May to mid-October. The camp is closed for the winter and the road to the lake is not plowed and closed to vehicle traffic. There resort offers cabin and boat rentals and there is a general store and café within walking distance to the BLF. Rock Creek Lake has a surface area of approximately 55 acres can accommodate small fishing motor boats, rowboats, kayaking, canoeing, float tubes and paddle boarding. Existing Conditions.

Existing Conditions (excerpt taken from Rock Creek Feasibility study) The age of the asphalt boat launch ramp is unknown. It is a single lane launch ramp and is slightly inclined and the degree of the slope may need to be steep to be compliant with Department of Boating and Waterways (DBW). The asphalt has deteriorated containing many cracks. A rubber fabric-gravel area shows signs of extensive use, the gravel within the fabric is loose, and it does not improve traction. It was originally installed in an attempt to restore ramp functionality, but that repair has since failed. According to the Forest Service, a four-wheel drive vehicle should e used to launch trailered motor boats due to loss of traction. The shoreline surround the BLF is gentle sloped allowing launches for kayaks, canoes and other non-motorized vessels to be made directly from the shore. The water depth at the ramp site is shallow for 40-50 feet before the lakebed drops off. The Forest Service states the lake level can fluctuate three feet, receding up to 20 feet at the boat ramp. The lake is also subject to high winds and surface waves.

The BLF parking area includes 16 single-vehicle parking spaces and a two-unit restroom. The site is not currently compliant under the American with Disabilities Act (ADA) and does not contain any vehicle-trailer parking. The asphalt surface of the main parking area is worn and the striping is faded.

The existing restroom has two unisex flush toilets that require continuous maintenance and must be shut down in the winter to avoid freezing conditions and bursting pipes. The Forest Service would like to change from a flush system to a vault style restroom. This will allow the restroom to be open through the fishing season, which begins on the last Saturday in April and ends November 15th, and operational over the winter for snow-seeking visitors. The restroom may be relocated closer to the main parking area to reduce costs for accessibility, if the new location is free of large underground granite boulders.

There is over-flow parking approximately one block from the BLF, consisting of two sections that include 20 single-vehicle spaces. Expansion of the over-flow parking area is not possible; however, traffic flow may be rerouted to add vehicle-trailer parking. Cost associated with improvements to the road between the two sections of the over-flow parking area is not eligible for grant funding.

Description of work for this project is to obtain the services of an Architectural and Engineering (A&E) firm to create complete Construction Design Documents for the rehabilitation of the Rock Creek Lake Boat Launching Facility as described in the attached Rock Creek Lake Boat Launching Facility Feasibility Report, dated November 29, 2017, which outlines the needed site improvements.

The improvements include:

1. Demolition and replacement of the existing boat launching ramp with a single lane boat launching ramp.

2. Construction and installation of a cable guided boarding float.

3. Demolition of the existing flush toilet building.

4. Installation of a new ADA compliant unisex double vault toilet

5. Construction of ADA/ABA compliant sidewalks.

6. Installation of a project credit sign.

7. Rehabilitation of the main parking and overflow parking area. Repair work shall involve resurfacing and restriping of both parking areas to include parking spaces for both passenger vehicles and boat trailers. Adequate turning radius for boat trailers shall also be provided.

Construction is currently not scheduled.

Submission of completed Standard Form 330 (SF330) received in response to this notice will be evaluated by a government evaluation board in accordance with the Brooks Act, Public Law 92-582, and the Federal Acquisition Regulation (FAR) Part 36, to determine the most highly qualified firms. In addition, recent and relevant performance in designing similar facilities may result in a higher rating and should be addressed accordingly. Evaluations of past performance and experience may include information provided by the offeror, customer inquiries, government databases and publically available sources. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified.

The Government intends to award one Firm Fixed-Price contract for Professional services including complete Construction Design Documents and Construction Cost Estimates for the site improvements listed above, the A&E firm shall perform the following tasks:

1. The A&E firm shall conduct a complete topographical survey of the facility and produce site maps and drawings to be used during the project design development.

2. The A&E firm shall provide construction support services during the construction phase of the project. The services to be provided include the review of construction submittals and responding to Request for Information (RFI) from the project construction contractor.( The construction date is currently unknown)

Design shall be in conformance with the most recent version of the Department of Boating and Waterway’s Layout, Design and Construction Handbook for Small Craft Boat Launching Facilities (http://www.dbw.ca.gov/pages/28702/files/lramps.pdf).

The work to be performed shall include but is not limited to:

Contractor Responsibility:

1. The A&E firm is required to attend the pre-work and design review meetings.

2. The A&E firm shall assign a project manager/project engineer for the project, and they shall maintain a project file to contain all correspondences and information pertinent to this project.

3. The A&E firm is responsible for obtaining all required permits for the successful completion of this project.

4. The A&E firm is responsible for documenting any agreements or understandings resulting from review meetings or telephone conversations and providing copies to the designated Contracting Officer’s Representative (COR) for the project within ten (10) calendar days.

5. During the construction phase of the project, the A&E firm shall confer with the COR to assure approval of the completed work.

The following permits are anticipated for the project:

Section 404 and 401 permits.

Note: NEPA for the project will be completed by the Forest Service.

Submittals must be reviewed by both the State of California, Department of Boating and Waterways (DBW) and the Forest Service. DBW requires between 4-6 weeks per review phase. The Inyo National Forest requires 2 weeks, therefore maximum time required for government review of designs submittals may be 2 months per submittal. Once design phase of the project is completed the contractor will be required to review submittals from the project construction contract before the construction starts. Review of construction submittals is estimated from two week to two months.

In accordance with (IAW) FAR 36.603(b): To be considered for architect-engineer contracts, a firm must file with the appropriate office or board the Standard Form 330, "Architect-Engineer Qualifications," Part I and Part II. Responders are advised that the Government will not pay for any information or administrative costs incurred in response to this posting; all costs associated with responding will be solely at the interested parties' expense. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement.

All interested firms are required to submit one (1) electronic copy of a recently completed Standard Form 330 (SF 330), Architect‐Engineer Qualifications and a signed copy of any and all SF30 (Amendments) issued for this RFQ, which are due to the Contracting Officer (as noted below) no later than 1600 (4:00 P.M.) Pacific Time on April 25, 2019. When completing your SF 330, be sure to include information of the team you will be using for this contract, including key personnel of subs and consultants. A cover letter, or otherwise identified, may be submitted that is no more than two (2) pages in length. You may submit supplementary information that illustrates your firm’s ability to meet the evaluation criteria listed below. SF 330 PARTs I & II shall not exceed a combined total of Twenty (20) 8.5”x11” single-sided pages.

The A-E shall be responsible for all travel and lodging arrangements and expenses involved in the performance of work under this contract. The A-E shall furnish the Inyo National Forest with complete and usable products to include: planning documents, investigative reports, study reports, design analyses, project drawings, technical provisions (specifications), equipment layouts, cost estimates, submittal registers, quality assurance plans, constructability review reports, construction bidding amendments, construction contract modifications, and other documents.

QUESTIONS: All questions regarding this synopsis must be submitted in writing no later than April 19, 2019 to tracymartinez@fs.fed.us.

Submit required information via email to tracymartinez@fs.fed.us by 4:00 p.m., April 25, 2019.

The following documents are considered attachments to this A&E Announcement: Attachment 1 - Evaluation Factors Attachment 2 - SF 330