12850818Q00005.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

LARAMIE WY 82070

2468 JACKSON ST

MEDICINE BOW NATIONAL FOREST

82BF CODE 16. ADMINISTERED BYCODE

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR82X9

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/05/2018 1200 MT

11/22/2017

(303)275-5311STAR YEO

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12850818Q0005

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 66 883960OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

WALDEN CO 80480

P O BOX 158

PARKS RANGER DISTRICT

USDA FS

15. DELIVER TO

LAKEWOOD CO 80401

1617 COLE BLVD

ROCKY MOUNTAIN REGIONAL OFFICE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$18.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA FOREST SERVICE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

R2 - MBRTB - Parks RD - 2018 - Office Janitorial Contract Period of Performance: 03/01/2018 to 02/28/2019

001 Janitorial Services for one year - Base Award Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

STAR M. YEO

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

X

X

X X

X 1

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 02/28/2018

002 Janitorial Services for one year - Option Period

One

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 02/28/2019

Period of Performance: 03/01/2019 to 02/28/2020

003 Janitorial Services for one year - Option Period

Two

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 02/28/2020

Period of Performance: 03/01/2020 to 02/28/2021

004 Janitorial Services for one year - Option Period

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

3 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12850818Q0005

Three

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 02/28/2021

Period of Performance: 03/01/2021 to 02/28/2022

005 Janitorial Services for one year - Option Period

Four

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 02/28/2022

Period of Performance: 03/01/2022 to 02/28/2023

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

12850818Q0005 Parks RD Janitorial Services

Contents

PART 1 – THE SCHEDULE

B-1 – Schedule of Items

B-2 – Statement of Objectives

2.1 SCOPE OF CONTRACT

2.2 LOCATION

2.3 CONTRACT TYPE

2.4 PERIOD OF PERFORMANCE

2.5 STATEMENT OF WORK

2.6 GOVERNMENT FURNISHED PROPERTY

2.7 CONTRACTOR FURNISHED PROPERTY

2.8 BIOPREFERRED PRODUCTS & ENERGY CONSERVATION

2.9 BASIC CLEANING SERVICES

2.9.1 REQUIREMENTS SCHEDULE

2.10 TECHNICAL SPECIFICATIONS

2.10.1 Basic Cleaning Services

2.10.2 Basic Restroom and Utility Room Cleaning Services

2.10.3 Periodic Cleaning Services

2.11 SERVICE DELIVERY SUMMARY

2.12 GENERAL INFORMATION

2.13 MAINTENANCE PROBLEMS

2.14 KEY PERSONNEL, QUALIFICATIONS, SUPERVISION and SECURITY

2.15 QUALITY CONTROL

2.15.1 CONTRACTOR QUALITY CONTROL

2.15.2 GOVERNMENT QUALITY ASSURANCE/INSPECTION/ACCEPTANCE

2.15.3 OVERNMENT REMEDIES

2.16 CONTRACT ADMINISTRATION

2.16.1 MEASUREMENT AND PAYMENT

2.16.2 PAYMENT FOR ADDITIONAL EMERGENCY OR SPECIAL EVENT CLEANING SERVICES

2.16.3 INVOICES

2.17.4 FOREST SERVICE REPRESENTATIVES

2.17.4.1 CONTRACTING OFFICER (CO)

2.17.4.2 CONTRACTING OFFICER REPRESENTATIVE (COR)

PART II – CONTRACT CLAUSES

C-1 FAR 52.252-2 Clauses Incorporated by Reference. (FEB 1998)

PART III – LIST OF DOCUMENTS AND ATTACHMENTS

PART IV – REPRESENTATION AND INSTRUCTIONS

E-1 SOLICITATION PROVISIONS

E.1.1 FAR 52.252-2 Clauses Incorporated by Reference. (FEB 1998)

E.1.2 FAR 52.212-3 Offeror Representations and Certifications-Commercial Items. (NOV 2017)

E.2.1 FAR 52.212-1 Instructions to Offerors - Commercial Items. (JAN 2017)

E.2.2 PROPOSAL DOCUMENTS

E.2.2.1 Completed, Signed Offer (SF 1449)

E.2.2.2 Price Proposal Section B, Schedule of Items. Submission of ALL items and

E.2.2.3 Technical Capability & Experience List to include Bio Based Information

E.2.2.4 Past Performance

E.2.2.5 Offeror Representation and Certifications Completed located at E.1.2

E.3 EVALUATION FACTORS FOR AWARD

E.3.1 FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014)

PART 1 – THE SCHEDULE

B-1 – Schedule of Items The Contractor shall furnish all equipment, transportation, labor, supervision and supplies (except as specified herein as Government furnished) necessary to maintain the buildings in a clean, sanitary, and acceptable condition.

Line Item Item Description Quantity Unit Unit Price Total Price

01 Janitorial Services

Base Award

12 Months $ $

02 Janitorial Services

Option Period One

12 Months $ $

03 Janitorial Services

Option Period Two

12 Months $ $

04 Janitorial Services

Option Period Three

12 Months $ $

05 Janitorial Services

Option Period Four

12 Months $ $

Grand Total $

OFFERORS MUST BE REGISTERED WITH THE SYSTEM FOR AWARD MANAGEMENT (SAM) IN

ACCORDANCE TO FAR 52.204-7. (www.sam.gov)

COMPANY NAME: ____________________ DUNS:______________________________

B-2 – Statement of Objectives

2.1 SCOPE OF CONTRACT

The purpose of this contract is to secure janitorial services for the Parks Ranger District in Walden, Colorado. The Contractor is responsible for providing all labor, supervision, equipment and supplies not listed as Government-furnished items below necessary to perform services under the janitorial contract.

All designated areas must present a clean, healthful, and well-kept appearance. The work will consist of cleaning floors, vacuuming carpets, cleaning furnishings/furniture. Total square footage of areas requiring cleaning is 7,500 square feet (Refer to Attachment A). The contractor shall comply with required bio-based and bio-preferred materials requirements of the solicitation.

2.2 LOCATION

Parks Ranger District Office is located at 100 Main Street, Walden, Colorado, 80480.

2.3 CONTRACT TYPE

This solicitation will be awarded as a single firm fixed price contract http://www.sam.gov/

2.4 PERIOD OF PERFORMANCE

This contract will be one year plus four option periods, not to exceed five (5) years. The period of performance date will be adjusted to award.

a. Base Period of Performance: March 1, 2018 – February 28, 2019.

b. Option Period 1: March 1, 2019 – February 28, 2020.

c. Option Period 2: March 1, 2020 – February 28, 2021.

d. Option Period 3: March 1, 2021 – February 28, 2022.

e. Option Period 4: March 1, 2022 – February 28, 2023

2.5 STATEMENT OF WORK

The Contractor must furnish all labor, materials, tools, equipment, transportation, permits, insurance, and supervision to ensure that janitorial services are performed at the Parks Ranger District in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance in accordance to commercial janitorial practices.

2.6 GOVERNMENT FURNISHED PROPERTY

The Government will provide the following items of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the “Government Property” FAR clause contained elsewhere in the contract.

The Government will deliver to the Contractor the following listed materials in accordance with the Government-Furnished Property Clause FAR 52.245-4:

The Forest Service shall provide the following supplies:

- Toilet Paper - Light Bulbs - Trash Can Liners

- Paper Towels - Paper Toilet Seat Covers - Janitors Storage Locker

- Hand Soap - Deodorant products for restrooms - Keys and codes to Building

**Defective indoor and outdoor light bulbs and lighting tubes shall be replaced immediately for all buildings by the janitorial services contractor.

If the Government fails to make timely delivery of such Government-furnished property suitable for its intended use and upon timely notification (1 week) from the Contractor, the Contacting Officer shall make an equitable adjustment of contract delivery performance dates or contract price, or both.

A key or a listing of numbers that activate the combination door lock(s) for access to the Office Building will be issued to the Contractor. In case of loss of said key, the Contractor will be billed for the changing of all locks to the building. The provided listing of numbers that activate the combination door lock(s) shall remain confidential by the Contractor. The listing of numbers that activate the combination door lock(s) will be changed periodically by the Forest Service and Contractor will be apprised of the combination change. If the Contractor is not apprised of the combination change, it will be the Contractors responsibility to contact the COR (COR contact information will be provided at the time of award).

All Government furnished property will be located at the Office Building for use by the Contractor on-site. Upon completion of contract, equipment or supplies identified above shall remain the property of the Government. The Contractor shall inform the designated Forest Service Contract Officer Representative (COR) when supplied equipment or supplies identified need replacement. Written notification, communication by cell or landline phone, or communication by electronic messaging (text or email) shall be supplied to the designated Forest Service COR sufficiently in advance (1 week) to allow the COR to inspect, repair or acquire new equipment or supplies.

The Contractor shall be liable for the loss, damage or destruction of Government furnished property except for ordinary wear and tear, until completion of this contract.

2.7 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish:

1. All necessary supplies and materials.

2. All Material Safety Data Sheets (MSDS) for all chemicals used in the cleaning of these buildings.

MSDS’s shall be given to the COR prior to use.

3. All necessary cleaning equipment, which must be properly guarded and meet all OSHA standards. Such equipment shall be of the size and type customarily used by the janitorial profession. The vacuum cleaner shall be commercial type and be capable of handling sand and gravel brought in by boots. Equipment designed for home use will not meet this specification.

4. Personal protective equipment including but not limited to : gloves, hearing protection, and eye protection.

2.8 BIOPREFERRED PRODUCTS & ENERGY CONSERVATION

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). The Contractor shall submit a list of cleaning products to be used to the Contracting Officer’s Representative (COR), for approval at the pre-work conference.

The following is an example list of products that may be used in this contract for custodial services for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications. See list below.

All purpose cleaner Degreaser/cleaner Neutral cleaner (liquid) Grout sealer

Heavy duty cleaner Deodorizer Stain remover Stainless steel polish

Carpet shampoo Floor finish

Air freshener including dispenser

Toilet bowl cleaner

Gum remover Floor finish restorer Bathroom cleaner White board cleaner

Disinfectant sanitizer Floor sealer Brass polish/cleaner Wood floor cleaner

Extraction fluid Furniture polish Chrome polish/cleaner Laundry detergent

Floor stripper Glass cleaner Liquid hand soap including dispenser

Cream cleaner

Lime and scale remover Tub and Tile cleaner Solvent

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov .

The Contractor should provide data for their biobased products such as biobased content. In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract.

Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

ENERGY CONSERVATION

Contractor shall turn on lights in rooms only during the time needed to perform the required work and shall ensure that all lights, except those required remaining on, are turned off in each room as it is completed.

2.9 BASIC CLEANING SERVICES

The Contractor shall accomplish all cleaning tasks to meet the requirements of this Statement of Work (SOW). The minimum cleaning frequencies are established in Requirements Schedule.

http://www.biopreferred.gov/

2.9.1 REQUIREMENTS SCHEDULE

The Contractor shall supply the Forest Service with a list of names, addresses, and phone numbers of all employees who, at any time, assist in cleaning. The Contracting Officer's Representative (COR), will give Contractor a checklist to use to check off services done on each work day. All work shall be completed after 1700 and before p.m. and 0500 a.m. local time on all business days. Weekends and holidays, the Contractor may work as needed to complete work and to achieve Periodic Cleaning needs.

2.9.1.1 Winter and Summer Schedule:

Services to be performed twice a week (all rooms):

• Non-carpeted floors swept and mopped, as needed

• Baseboards, corners, etc. cleaned

• Empty all trash, recycling receptacles

• Clean all interior glass and mirrors, as needed

• Clean all drinking fountains

• Vacuum as needed

• Spot Clean/Shampoo Carpets (2 sq. ft. or less), as needed

• Vacuum and Clean floor mats as needed

• General Spot Cleaning

• General Dusting

• Cleaning and disinfecting of restrooms (all surfaces)

• Sweep and mop restroom floors, as needed

• Restock all supplies for restrooms, breakroom

• Cleaning and disinfecting of breakroom surfaces

The following services shall be performed weekly:

• Cleaning of restrooms, all surfaces (weekend day)

• Sweep and mop restroom floors

• Restock all supplies for restrooms and breakroom

• Clean all light fixtures, as needed

• Replace all light bulbs as needed

• Empty all trash, recycle receptacles

• Vacuum or sweep and mop all areas

• Cleaning and disinfecting of breakroom sink and microwave

The following services shall be performed monthly:

• Descale toilet bowls and urinals for all restrooms

The following services shall be performed semi-annually:

• Strip, Scrub, Seal and Wax non-carpeted floors

• Clean interior windows (as necessary, min. semi-annual basis)

• Clean exterior windows (as necessary, min. semi-annual basis)

2.9.1.2 Spring/Summer Schedule:

Due to increase of seasonal use the following services shall be continued twice (2) a week on Tuesdays and Thursdays from June through September of each year:

Services to be performed twice a week (all rooms):

• Non-carpeted floors swept and mopped

• Baseboards, corners, etc. cleaned

• Empty all trash receptacles

• Clean all interior glass and mirrors

• Clean all drinking fountains

• Vacuum as needed

• Spot Clean/Shampoo Carpets (2 sq. ft. or less)

• Vacuum and Clean floor mats as needed

• General Spot Cleaning

• General Dusting

• Cleaning and disinfecting of restrooms (all surfaces)

• Sweep and mop restroom floors

• Restock all supplies for restrooms, breakroom

• Cleaning and disinfecting of breakroom surfaces

The following services shall be performed weekly:

• Cleaning of restrooms, all surfaces (weekend day)

• Sweep and mop restroom floors

• Restock all supplies for restrooms and breakroom

• Clean all light fixtures, as needed

• Replace all light bulbs as needed

• Empty all trash receptacles

• Vacuum or sweep and mop all areas

• Cleaning and disinfecting of breakroom sink and microwave

The following services shall be performed monthly:

• Descale toilet bowls and urinals for all restrooms

The following services shall be performed semi-annually or annually:

• Strip, Scrub, Seal and Wax non-carpeted floors

• Clean interior windows (as necessary, min. semi-annual basis)

• Clean exterior windows (as necessary, min. semi-annual basis)

2.10 TECHNICAL SPECIFICATIONS

2.10.1 Basic Cleaning Services

The Contractor shall accomplish all cleaning tasks to meet the requirements of this Statement of Work

(SOW).

1) Maintain Floors. All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, wet mopped, dry buffed, and spray buffed, as needed, to ensure they have a uniform, glossy appearance and are free of dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position.

2) Remove Trash. All trash containers shall be emptied and returned to their initial location.

Boxes, cans, and papers placed near a trash receptacle and marked “TRASH” shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors.

3) Remove Recycling. All recycling containers shall be emptied and returned to their initial location. Any noticeable soiled or torn recycling receptacle liners shall also be replaced. Recycling materials shall be removed from the property and properly recycled. Receptacles shall be left clean, free of foreign matter and free of odors. Cardboard boxes shall be gathered and properly recycled.

4) Clean Interior Glass/Mirrors. Clean all interior glass, including glass in doors, partitions, walls, display cases, directory boards, etc. After glass cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

5) Clean Drinking Fountains. Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountain. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil.

6) Vacuum Carpets. Vacuum carpeted areas. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter, and other foreign matter. Any spots shall be removed by carpet manufacturer’s approved methods as soon as noticed. All tears, burns, and raveling shall be brought to the attention of the government representative. Area and throw rugs are included to receive this service.

7) Clean Carpets. Spot clean or shampoo dirty carpets over an area of 2 square feet or less.

Spots must be removed immediately.

8) Vacuum and Clean Floor Mats. Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil, and other foreign matter. Soil and moisture underneath mats shall be removed and mats returned to their normal location.

9) General Spot Cleaning. Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing, or cleaning smudges, fingerprints, marks, streaks, spills, etc., from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, push bars, kick plates, light switches, temperature controls, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

10) General Dusting. All horizontal surfaces must be dusted or cleaned to eliminate dust collection. All countertops and tabletops will be free of all visible dust, debris, litter, and other foreign matter.

11) Lights. Change light bulbs and fluorescent tubes as needed. Clean the light fixtures in the bathrooms and any light fixture covers that attract bugs and dust such that no bugs or dust is noticeable.

Contractor shall be responsible for making sure that all building lights are turned off, windows are closed and locked, doors are locked, and the Forest buildings and offices are left in a safe and secure condition when janitorial services are completed and the Contractor is ready to leave.

2.10.2 Basic Restroom and Utility Room Cleaning Services

The Contractor shall accomplish all cleaning tasks to meet the requirements of this SOW.

1) Clean and Disinfect. Completely clean and disinfect all surfaces of sinks, toilet bowls, washbasins, base of toilet, urinals, lavatories, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors, (including handles, kick plates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals, and toilets. All floor and sink drain traps should be free of debris, residue and odors. Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drains.

2) Descale Toilet Bowls and Urinals. Descaling shall be performed monthly as a minimum and as often as needed to keep areas free of buildup i.e. Soap films, hard water deposits and other build-up.

After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

3) Sweep and Mop Floor. After sweeping and mopping, the entire floor surface, including grout, shall be free from litter, dirt, dust, and debris. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, etc. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath. Floors shall be stripped, scrubbed, waxed, etc., as necessary to maintain sanitary conditions and a clean, uniform appearance.

4) Stock Restroom Supplies. Contractor shall ensure restrooms are stocked sufficiently so that supplies including soap for the soap dispensers, toilet tissues, and paper towels, do not run out.

Supplies shall be stored in designated areas. No overstocking shall be allowed. If supplies run out prior to the next service date, Contractor shall refill within one (1) day of notification.

5) Clean and disinfect breakroom microwave and sink. Contractor shall ensure microwave and sink are wiped down as needed on any of the scheduled cleaning days, as needed. This includes all five surfaces inside the microwave and the front panel. After wiping down, the sink will be free of debris, stains, and odor from the garbage disposal.

2.10.3 Periodic Cleaning Services

The Contractor shall accomplish these semi-annually in accordance to the SOW. Refer to Section 2.8 Requirement Schedule.

1) Strip, Scrub, Seal, and Wax Floors. Strip, scrub, seal, and wax floors as necessary to maintain a uniform glossy appearance. A non-skid wax is required. A uniform glossy appearance is free of scuffmarks, heel marks, wax build-up, and other stains and discoloration.

2) Clean Interior Windows. Clean glass surfaces of large picture windows. After surfaces have been cleaned, all traces of film, dirt, smudges, water, and other foreign matter shall be removed from frames, casings, sills, and glass.

3) Clean Exterior Windows. After window has been cleaned, exterior frames, casings, sills, and glass shall be free of all traces of film, dirt, smudges, water, and other foreign matter.

4) Clean/Shampoo Carpets. All carpets shall be cleaned in accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. After shampooing, the carpeted area will be uniform in appearance and free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath, and returned to their original location.

2.11 SERVICE DELIVERY SUMMARY

The contractor service requirements are summarized as performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SOW

Para.

No.

Performance Objective Performance Threshold

2.9.1 Basic Cleaning Services. Floors, baseboards, corners and wall edges are free of dirt, dust and debris. Trash is empty. Plastic liners are in good condition. Trash containers are free of odors and visible dirt. Trash is emptied into outdoor trash collection container. Glass and mirrors have no traces of film, dirt, smudges, or water. Drinking fountains are disinfected and free of streaks, stains, spots, smudges, scale, and other deposits. Carpets are free of dirt, debris, litter and other foreign matter. Dust is not visible.

Not to exceed 5 customer complaints per month.

Random sampling of inspection reports by COR.

2.9.2 Basic Restroom And Utility Room Cleaning Services.

Surfaces of sinks, toilet bowls, and base of toilet, urinals, lavatories, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, and other such surfaces are clean and disinfected. Surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains. Restrooms are stocked sufficiently.

inspection reports by COR.

2.9.3 Periodic Cleaning Services. Floors have a glossy uniform appearance free of scuffmarks, heel marks, wax build-up, and other stains and discoloration. Windows are free of film, dirt, smudges, water, and other foreign matter. Carpets are free of stains and discoloration.

inspection reports by COR

2.12 GENERAL INFORMATION

a) Hours of Operation All work under this contract will be performed after regular Government working hours, which is Monday through Friday, 0730 to 1700. The office is closed for all National holidays and weekends. See Exhibit 1 for a list of Government holidays. Cleaning services completed after regular working hours and during the weekend shall not interfere with Government business, if it is being conducted. All cleaning services will be completed by 6 a.m. Monday morning. Basic cleaning services will be performed on the Friday, following the Thanksgiving Holiday. The work schedule shall be established with the Contracting Officer’s Representative (COR) at the pre-work meeting. Any deviation from days scheduled for work should be coordinated with the COR.

b) Locking Facilities. During completion of janitorial duties, Contractor is responsible for ensuring facility doors, and other means of entrance remain locked to ensure they are unavailable for entry by unauthorized personnel. Contractor will also verify that all exits are locked upon completion of duties.

c) Contractor Personnel. The Contractor shall supply a written list of all personnel who will be working under this contract and of any substitution in regular cleaning personnel that may occur. Workers must be responsible, competent adults at or above the age of eighteen (18) years of age. The Contractor is responsible for insuring workers and any substitute workers do their work in accordance with the contract specifications. No children under the age of 12 will be allowed to accompany the Contractor while cleaning.

2.13 MAINTENANCE PROBLEMS

The Contractor shall notify the Contracting Officer immediately of any building or grounds maintenance problems such as slow or clogged drains, broken pipes, locks or doors that do not close properly, etc.

Notification shall be done by phone and/or written notice depending on the urgency of the problem.

2.14 KEY PERSONNEL, QUALIFICATIONS, SUPERVISION and SECURITY

Contractor and his employees shall be capable of performing janitorial work. The Contracting Officer may require dismissal of Contractor employees whom they deem incompetent, insubordinate or otherwise objectionable, or whose continued employment they deem contrary to the public interest.

The Contractor shall provide adequate supervision of crew to prevent employees from disturbing papers on desks, opening drawers or cabinets, or using telephones provided for official Government use. The Contractor or employees shall not bring children or pets to the premises while the work is being performed. A Federal background check of all employees that will be in the building working unsupervised in a Federal building is required. Upon request, Personal Identity Information (PII) shall be provided to the Contracting Officer.

The Contractor must provide security comparable to the type of protection given by commercial or business enterprises to prevent illegal entry into or loitering on the premises; to prevent loss by pilferage or theft; and to admit to the space during off-duty hours only those who are authorized to enter. The use of Government property or services such as telephones, calculators, typewriters, office supplies, etc. for other than official Government business is strictly prohibited.

The Contractor is responsible for loss, theft, damage, or destruction of any Government or personal items belonging or assigned to the occupant or user in any office or other rooms of the facilities when such acts can be proven, beyond a reasonable doubt, to be the fault of the Contractor or one of his/her employees.

Contractor shall establish and implement methods of ensuring that all keys issued by the Government are not lost, misplaced or used by unauthorized persons. The Contractor shall inform COR of any items in need of repair. During completion of janitorial duties, Contractor is responsible for ensuring facility doors, and other means of entrance remain locked to ensure they are unavailable for entry by unauthorized personnel. Contractor shall also verify that all exits are locked upon completion of duties.

The Contractor shall ensure that no one but the Contractor and/or his/her employees have possession of a key to the District office.

The Contractor shall provide a list of employees authorized to work under this contract. The list shall be submitted prior to employees working in the facilities. The Contractor shall supply some type of identification that must be worn at all times while in the building by Contractor and his/her employees.

(FAR 4.1303 Personal Identify Verification of Contractor Personnel)

All work, supplies and equipment shall conform to the requirements set forth by the Department of Labor, Occupational Safety and Health Administration (OSHA). The Contractor shall take all necessary precautions for the protection of the work and safety of the public.

The Contractor shall comply with the regulations governing the operation of premises which are occupied and shall perform this contract in such a manner as not to interrupt or interfere with the conduct of Government business.

The Contractor shall announce their arrival and departure to Government employees who may be occupying the building after normal working hours, and shall ensure all exit doors remain closed and locked at all times during the performance of services unless the Contractor is using the door and remains in sight of the door. Only the Contractors’ employees are allowed in the building or on the job site during the performance of services.

The Contractor shall secure all contractor owned equipment and supplies in the closet provided prior to leaving the premises.

2.15 QUALITY CONTROL

2.15.1 CONTRACTOR QUALITY CONTROL - The Contractor shall develop and maintain a quality program to ensure custodial services are performed in accordance with commonly accepted commercial practices, which may include service checklists or reports. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the SDS. The Contractor will complete the janitorial checklist after every visit and will provide a copy to the COR for review.

2.15.2 GOVERNMENT QUALITY ASSURANCE/INSPECTION/ACCEPTANCE - The COR will perform inspections as necessary to evaluate the quality of work being performed. At any time when work is performed and is not in compliance with specifications, the Contractor will be informed and required to correct the deficiencies in accordance with Clause FAR 52.246-4, Inspection of Services – Fixed Price (see Section I). Acceptance of work will be determined by inspection of the entire job and will be based on adherences to the specifications. The COR will record the results of these inspections on a Quality Assurance Checklist included as Appendix B.

2.15.3 OVERNMENT REMEDIES - The Contracting Officer shall follow FAR 52.249-8, Default (Fixed- Price Supply and Service) (APR 1984), for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.16 CONTRACT ADMINISTRATION

2.16.1 MEASUREMENT AND PAYMENT

Payment will be processed monthly, in arrears, upon submission of a monthly invoice by the Contractor and upon verification of acceptance of work performed for that period by the COR.

2.16.2 PAYMENT FOR ADDITIONAL EMERGENCY OR SPECIAL EVENT CLEANING SERVICES

Payment for additional services shall be made on the basis of an invoice from the Contractor. For service valued at $2,500 or less, the invoice should be submitted to the COR.

2.16.3 INVOICES

The Department of Agriculture (USDA) mandated the transition of all Integrated Acquisition System (IAS) payments to the US Treasury Invoice Processing Platform (IPP). This allows electronic routing and approval of IAS related invoices. The Forest Service's (FS) completed transition to the new process is scheduled for February 24, 2014.

It will be necessary for contractors to login to their IPP accounts every 90 days to keep their IPP accounts active. The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S.

Department of Treasury and you can find more information located on the IPP website. Please make sure that your company has registered with IPP to establish your account.

2.16.3.1 INVOICE FORMAT

The invoice format/template the contractor shall use in submitting invoices is to reflect the award document with the individual line items through the IPP platform. The contractor shall attach their company’s version of the paper invoice to the IPP invoice.

2.16.3.2 INVOICE SHALL BE SUBMITTED TO

Contractor shall submit invoices to the IPP platform.

IN ACCORDANCE TO THE TERMS AND CONDITIONS OF THIS CONTRACT.

https://www.ipp.gov/vendors/enrollment-vendors.htm https://www.ipp.gov/

Payments will be made by Electronic Funds Transfer from the Department of Treasury upon submission of invoice through IPP.

2.17.4 FOREST SERVICE REPRESENTATIVES

2.17.4.1 CONTRACTING OFFICER (CO)

The CO has the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and delivery schedules;

make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. Additionally, he/she may delegate certain other responsibilities to his/her authorized representatives.

The Contracting Officer for this contract is:

STAR M. YEO, CONTRACT SPECIALIST

PHONE: 303-275-5311

FAX: 303-275-5453

EMAIL: starmyeo@fs.fed.us US Department of Agriculture Forest Service, Rocky Mountain Region 1617 Cole Boulevard Lakewood, Colorado 80401

She will have full warrant authority over all contract issues. She is also the designated point of contact for this contract.

2.17.4.2 CONTRACTING OFFICER REPRESENTATIVE (COR)

The COR is designated by the CO at time of award and if necessary revised by letter during the contract period to assist him/her in discharging his/her responsibilities. The responsibilities of the COR include, but are not limited to: Evaluating Contractor performance with the Government's representative at the work site; advising the Contractor of proposed deductions for nonperformance or unsatisfactory performance; compliance with contract requirements insofar as the work is concerned; issuing purchase orders, and advising the CO of any factors which may cause delay in work performance. The COR will assist in the discharge of the Contracting Officer's responsibilities when the Contracting Officer is unable to be directly in touch with the contract work.

mailto:starmyeo@fs.fed.us

PART II – CONTRACT CLAUSES

C-1 FAR 52.252-2 Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/

(End of clause)

52.202-1 Definitions. (NOV 2013) 52.204-7 System for Award Management. (OCT 2016) 52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011) 52.212-4 Contract Terms and Conditions - Commercial Items. (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its postacceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

http://farsite.hill.af.mil/

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment- (1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest. (i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by

33.211 if-

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for…