Janitorial_Commercial_Solicitation.pdf

Solicitation Number: 1284N819Q0103 FY 19 Flaming Gorge Ranger District, (Ashley National Forest), Dutch John Office Janitorial

REGION 4 UTAH ACQUISITION SUPPORT CENTER INSTRUCTIONAL COVER SHEET

ISSUING OFFICE: U.S. DEPARTMENT OF AGRICULTURE

FOREST SERVICE

UTAH ACQUISITION SUPPORT CENTER

1749 W. 500 SOUTH

SALT LAKE CITY, UT 84104

FAX (801) 908-1930

SOLICITATION NO: 1284N819Q0103

OFFERS ARE SOLICITED FOR: FY19 INTERMOUNTAIN REGION- R4, JANITORIAL (ASHELY NATIONAL FOREST, DUTCH JOHN OFFICE, FLAMING GORGE RANGER

DISTRICT)

This project is set aside 100% for small business

IMPORTANT – NOTICE TO OFFEROR:

AT A MINIMUM, OFFEROR SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH THEIR RESPONSE TO THIS SOLICITATION:

1. SF-1449 – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (Complete, Date and Sign)

2. SCHEDULE OF ITEMS

3. TECHNICAL RESPONSE AS IDENTIFIED IN EVALUATION FACTORS FOR AWARD

4. Part 5.1.2, OFFEROR REPRESENTATIONS AND CERTIFICATIONS, paragraph (b) of provision 52.212-3. (OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS), COMPLETE ENTIRE PROVISION OR PARAGRAPH (b) ONLY, AS APPLICABLE. (PAGE 63).

5. Part 5.1.2, OFFEROR REPRESENTATIONS AND CERTIFICATIONS. Paragraph (q) (2) of provision 52.212-3. (PAGE 74).

6. Exhibit #1-EXPERIENCE AND EQUIPMENT QUESTIONNAIRE.

7. ATTACHMENT F-FORM SF-1413 SUBCONTRACTOR (IF APPLICABLE).

Ensure the solicitation number is on the outside of your envelope and retain a copy of solicitation for your records.

Return to: USFS - Region 4 - Utah Acquisition Support Center ATTN: Thomas J. Wenner 1749 W. 500 South Salt Lake City, UT 84104 Solicitation No: 1284N819Q0103

Please keep a copy of your quote for your records.

AN AWARD WILL BE MADE FROM THIS SOLICITATION WHEN THE EVALUATION OF OFFERS HAS BEEN COMPLETED WHICH IS ANTICIPATED TO OCCUR SHORTLY AFTER

THE CLOSING DATE OF THE SOLICITATION. IN ORDER TO BE CONSIDERED FOR ANY AWARD, IT IS REQUIRED THAT CONTRACTORS BE REGISTERED, ACTIVE AND

VALID IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE AT THE TIME THAT AWARD WILL BE MADE. REFERENCE FAR 52.204-7 SYSTEM FOR

AWARD MANAGEMENT. IT IS RECOMMENDED THAT IF YOU ARE A CONTRACTOR THAT WILL BE RESPONDING TO THIS SOLICITATION AND NOT CURRENTLY

REGISTERED, ACTIVE AND VALID IN THE SAM DATABASE, THAT YOU IMMEDIATELY BEGIN THE PROCESS. CONTRACTORS MUST ALSO MEET THE SMALL BUSINESS

SIZE STANDARD OF THE NAIC’S CODE THAT THIS SOLICITATION IS ISSUED UNDER

THIS IS THE ONLY NOTICE THAT CONTRACTORS WILL GET INSTRUCTING THEM TO COMPLETE THE SAM REGISTRATION PROCESS IF THEY HAVE NOT ALREADY DONE

SO. THE WEBSITE IS https://www/sam.gov/portal/SAM/#1.

ALL SOLICITATIONS SHALL BE ISSUED THROUGH THE FEDERAL BUSINESS OPPORTUNITIES (www.fbo.gov).

IT IS THE OFFERORS RESPONSIBILITY TO WATCH FOR ANY AND ALL AMENDMENTS TO THE SOLICITATION, WHICH SHALL BE ISSUED ELECTRONICALLY THROUGH THE

FEDERAL BUSINESS OPPORTUNITIES WEBSITE.

http://www.fbo.gov/

SOLICITATION/CONTRACT/ORDER FOR

COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 2 of 83

960750

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

1284N819Q0103 07/11/2019

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE/LOCAL

Thomas Wenner, Purchasing Agent

801.908.1902

07/25/2019 at

11:00 a.m. Local Time

9. ISSUED BY: CODE 10. THIS ACQUISITION IS 11. DELIVERY FOR

FOB DESTINATION

UNLESS BLOCK IS

MARKED

SEE

SCHEDULE

12. DISCOUNT TERMS

Utah Acquisition Support Center

1749 W. 500 South

Salt Lake City, UT 84104

( ) UNRESTRICTED

(X) SET AIDE: 100 % FOR

(X) SMALL BUSINESS

( ) SMALL DISAV. BUSINESS

( ) 8(A) 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

NAICS: 561720 13b. RATING

SIZE STANDARD: $18.0 Million 14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

See Schedule Utah Acquisition Support Center 17a. CONTRACTOR/ OFFEROR CODE

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

(see block 9)

TELEPHONE NO. DUNS#

FAX NO. TIN#

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

FY17 Intermountain Region-R4, Ashley NF, Flaming Gorge Ranger District Dutch John Janitorial See attached Schedule of Items

1. REQUISITION NUMBER PAGE 2 of 31

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AG-84N8-S-13-0107 07/16/2013

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE/LOCAL

Tamera Draper, Purchasing Agent

801.975.3370

July 23, 2013 at 1:00 p.m. Local Time (MT)

9. ISSUED BY: CODE 10. THIS ACQUISITION IS 11. DELIVERY FOR

FOB DESTINATION

UNLESS BLOCK IS

MARKED

SEE

SCHEDULE

12. DISCOUNT TERMS

Utah Acquisition Support Center

2222 West 2300 South

Salt Lake City, UT 84119

( ) UNRESTRICTED

(X) SET AIDE: 100 % FOR

(X) SMALL BUSINESS

( ) SMALL DISAV. BUSINESS

( ) 8(A) 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

NAIC: 423860 13b. RATING

SIZE STANDARD: 100 employees 14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

See Schedule Utah Acquisition Support Center

17a. CONTRACTOR/ OFFEROR CODE

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

(see block 9)

TELEPHONE NO. DUNS#

FAX NO. VXP#

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

***See Page 2 for Schedule of Items***

(Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCES FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE ___________________ OFFER

DATED ______________________. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO

THE CONTRACT, EXCEPT AS NOTED

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

32b. SIGNATURE OF AUTHORIZED GOVT. 32c. DATE COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION SEE REVERSE FOR OMB CONTROL NUMBER AND

PAPERWORK BURDEN STATEMENT

STANDARD FORM 1449 (10-95)

Prescribed by GSA – FAR (48 CFR) 53.212

Section 1 –Schedule of Items Flaming Gorge Ranger District, Dutch John Office Janitorial Services

Ashley National Forest Schedule of Items Base Item and Four Option Years:

Item 0001a – Base Year – September 1, 2019 Through August 31, 2020

Sub Item Description Quantity Unit Unit Price Total

1a Janitorial Services, Ashley NF – Dutch John Office

12 Month $ $

Total Quote: $

Item 0001b – Option Year One – September 1, 2020 Through August 31, 2021

Sub Item Description Quantity Unit Unit Price Total

1b Janitorial Services, Ashley NF – Dutch John Office

Item 0001c – Option Year Two – September 1, 2021 Through August 31, 2022

1c Janitorial Services, Ashley NF – Dutch John Office

Item 0001d – Option Year Three – September 1, 2022 Through August 31, 2023

1d Janitorial Services, Ashley NF – Dutch John Office

Item 0001e – Option Year Four – September 1, 2023 Through August 31, 2024

1e Janitorial Services, Ashley NF – Dutch John Office

Total of Items 0001a, 0001b, 0001c, 0001d, and 0001e Total: $

OFFERORS COMPANY INFORMATION:

Name of Company (please print):

DUN’s Number:

Printed Name of Company Agent:

Signature of Company Agent:

Date:

Phone Number:

Email Address:

Section 2- DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Ashley National

Forest, Flaming Gorge Ranger District, Dutch John Office has a need for janitorial services. The base item, and consecutive option years for this solicitation is for the Salt Lake Office, currently occupied by Forest Service employees.

2.1 SCOPE OF CONTRACT

General

This contract shall provide janitorial services in accordance with the specifications and best commercial practices in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. This contract is to additionally provide a one-time, annual, deep cleaning for the Salt Lake Ranger

District Office in a manner that will provide residents with a clean and neat facility to work in. The contractor shall furnish all supplies, materials, tools, equipment, labor, transportation, and supervision necessary to perform required janitorial and cleaning services at designated Forest Service building in accordance with provisions herein.

Directions, Location, and Description of Facilities

a. Location: The janitorial work to be performed is at the Ashley National Forest, Flaming Gorge Ranger

District, Dutch John Office.

b. Directions, Location, and Description of Facilities

The Ashley National Forest, Dutch John Office in northeastern Utah about 47 miles north of Vernal, and is located in the city of Dutch John, in the state of Utah, at 115 5th Avenue. The zip code is 84023.

Dutch John Work Center-Located on South Blvd in Dutch John, Utah 84023. The facility consists of a two story building.

a. The ground level floor area consists of approximately 4,144 square feet and includes one hallway, ten offices, one conference room, one break room, and two restrooms. There are two exterior entrances. All areas are resilient flooring except the hallway and two offices.

b. The upper level_floor area consists of approximately 4,144 square feet and includes one stairway, one hallway, one day room, two bathrooms, one laundry room, and a large kitchen. Ten sleeping quarters are included.

There is only one entrance. All areas are carpeted except the kitchen, laundry room, and bathrooms.

c. Work Schedule:

Work under this contract shall be accomplished outside of regular office hours. Regular office hours are from 7:00 AM to 5:00 PM Monday through Friday. Cleaning schedule shall be accomplished on Friday after regular work hours. Upper Level cleaning schedule will be accomplished twice per year one day in March and one day in October. This will be a deep cleaning for both days. The contractor will not be required to perform work on a National Holiday, or the day the Holiday is observed. In the even that a work schedule falls on a National Holiday (or the day the Holiday is observed) the services normally scheduled for that day shall be performed either the day before or the day after the holiday. A list of all National Holidays are listed below:

New Year’s Day

Martin Luther King Jr. Day

President’s Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

d. Government-Furnished Property:

The Government shall furnish to the contractor, materials and supplies necessary to perform the janitorial services described herein.

Cleaning equipment and supplies as deemed necessary by the government to complete the work. This includes all brooms, mops, vacuums, carpet cleaning equipment, Hand Soap, Trash Can Liners, Toilet Tissue, Paper Towels and cleaning chemicals.

Examples of government furnished property include, but are not limited to the following items:

Cleaning Supplies Cleaning Equipment Fluorescent Tubes Trash Cans Hand Soap Dispensers

Light Bulbs Paper Towel Dispensers Dumpsters for refuse

The Key to the building is furnished to the contractor, and shall be returned upon termination of the contract. The key shall not be duplicated.

Utilities necessary to perform the work shall be provided.

Government shall meet all OSHA requirements for storing cleaning compounds/chemicals if stored on Government premises. LincPass ID badges will be issued once a background check has been completed on all employees’ assigned access to the building.

e. Contractor-Furnished Property and Services:

The following supplies will be furnished by the Contractor:

a. All labor, supervision, and transportation.

b. The Contractor will be permitted to store Contractor-furnished supplies and equipment in the

Government building. Supplies furnished by the government shall be maintained in a neat, orderly manner, by the Contractor when stored at a Government Facility within the designated area. Contractor shall provide Safety Data Sheets for chemicals in cleaning compounds. Safety Data Sheets (SDSs) shall be posted in the storage area. Contractor shall meet all OSHA requirements for storing cleaning compounds/chemicals if stored on Government premises. If a piece of equipment needs repair, or is determined unsafe by the COR or Safety Officer, the Contractor shall immediately stop using the equipment. Defective equipment shall be repaired or replaced within 72 hours.

c. BioBased

Solicitation Number: AG-84N818Q0064 FY 19 Spanish Fork Ranger District (UWC National Forest), Janitorial

The Government must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002

(FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation

Management,” and the Federal Acquisition Regulation to provide bio based products.

The Contractor shall utilize products and material made from bio based materials (e.g., bio based greases, bio based hydraulic fluids, bio based absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). The following is an example list of products that may be used in this contract for Janitorial Services for which bio based products are available. The list is not all inclusive. It is desirable that vendors be able to utilize the greatest number of bio based products listed meeting the health and environmental specifications.

Adhesive and mastic removers

All-purpose cleaner

Bathroom cleaner

Carpet cleaners

Chrome polish/cleaner

Disinfectant sanitizer

Drain cleaners

Furniture cleaners and protectors

General purpose household cleaners

Glass cleaner

Gum remover

Heavy duty cleaner

Metal cleaners and corrosion removers

Microbial cleaners

Multipurpose cleaners

Neutral cleaner (liquid)

Solvent

Stain remover

Toilet bowl cleaner

Bio based products that are designated for preferred procurement under USDA’s Bio Preferred program must meet the required minimum bio based content as stated in the USDA Final Rule available at www.biopreferred.gov.

In addition to the bio based products designated by the U.S. Department of Agriculture in the Bio

Preferred Program, the Contractor is encouraged to use other bio based products.

Within thirty (30) days of contract award, the Contractor shall submit an Operations and Maintenance

Plan. This submittal shall be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing.

The Plan must be reviewed and updated annually, and is required by the Contracting Officer’s

Representative (COR). The Plan must contain and define the following elements:

The Contractor’s written policy stating its commitment to the use of bio based products, employee health and safety, and sound environmental management practices.

http://www.biopreferred.gov/

Solicitation Number: AG-84N818Q0064 FY 19 Spanish Fork Ranger District (UWC National Forest), Janitorial

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of bio based products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the use of some bio based products that may function differently than a conventional product. There we will look for a Contractor who will (1) demonstrate products, and 2) when selected, offer any necessary training to all of the service staff and 3) be available with technical assistance to trouble shoot problems.

f. Work Standards: The contractor shall exercise care in work methods to prevent damage to any office equipment, windows, materials, on desks, etc.

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting officer may, in writing require the contractor to remove from work, any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable for theft, possession and/or removal of materials, supplies, equipment, or any government-owned property, or for unsatisfactory performance.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary. The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

2.2 CLEANING SCHEDULE

Salt Lake Ranger District

April 1 – September 30 three times/week

To be cleaned outside of regular office hours, Monday, Wednesday and Friday.

Regular office hours are from 7:00 AM to

5:00 PM Monday through Friday

Salt Lake Ranger District

October 1 – March 31 two times/week

To be cleaned outside of regular office hours, Tuesday and Friday. Regular office hours are from 7:00 AM to 5:00 PM Monday through Friday

2.3 TECHNICAL SPECIFICATIONS

The tasks for each functional area are outlined in Technical Specifications and Service Delivery Summary Janitorial Services. The performance of the tasks will be monitored periodically based on the Performance Requirements Summary Sheet (Attachment E) and reported monthly via the Quality Assurance Checklist

FY 19 Salt Lake Ranger District (UWC National Forest), Janitorial

(Attachment D(1)). The completed Checklist will be retained in the Contracting Officer’s Representative (COR) file and a copy provided to the Contracting Officer.

2.3.1 ROUTINE SERVICES

A. Services-Two times per week for winter schedule-Tuesday and Friday and three times per week Monday, Wednesday and Friday for the summer schedule:

1. Restrooms

a. Floors shall be swept or dust mopped.

b. Water closets and urinals shall be washed and sanitized. No rust encrustations shall remain. Traps shall be maintained free from odor at all times.

c. Washbasins shall be cleaned.

d. Mirrors, shelving, dispensers, and chromium fixtures shall be damp-wiped and polished.

e. All other surfaces shall be spot-cleaned and horizontal surfaces dusted.

f. Paper towel waste receptacles shall be emptied and towel, soap, seat cover and toilet dispensers serviced prior to occupants’ (employees) official starting time. Sanitary napkin receptacles shall be emptied, cleaned, disinfected and provided with a new paper bag liner.

g. Washbasins and countertops shall be cleaned and mirrors damp-wiped and dried as necessary to keep them in a clean condition. Paper towels shall be supplied where towel boxes are provided.

2. Office Area Cleaning: (including office areas, lobbies, conference rooms, and corridor space adjacent to these areas)

a. Wastebaskets shall be emptied and trash removed to main disposal area (dumpster). Wastebaskets shall be lined with a plastic liner.

b. The carpeted floor area shall be spot-cleaned with a carpet sweeper to remove all obvious surface dirt from traffic areas and from under furniture. Exposed floor areas in partially-carpeted offices shall be swept on the same schedule.

c. The rug area shall be spot-vacuumed to remove all obvious surface dirt from traffic areas and from under furniture.

d. Washbasins and countertops in the office break area shall be cleaned, damp-wiped and dried, to keep them in a clean condition. Paper towels shall be supplied where towel boxes are provided.

e. Replace light bulbs as needed.

f. Both sides of entrance glass and foyer glass at main entrance, and push bars shall be cleaned.

g. Spot clean walls, woodwork, window, and glass as necessary to maintain clean conditions.

h. Drinking fountain is cleaned of deposits and polished.

i. Counter tops and desk surfaces cleaned and dusted (any surfaces that are clear of papers or other items.)

j. Mop entrance lobby floor.

k. Front desk glass is spot cleaned as necessary to maintain clean condition.

B. Weekly Cleaning Services – Performed Once Per Week:

Restrooms

a. Resilient floors shall be swept and damp-mopped with disinfectant, high shine cleaner, clean floors shall be streak-free.

b. Restroom surface area of wall/stall partitions, doors, window frames and sills shall be damp wiped.

C. Quarterly Cleaning Services- Four Times Per Year: December, March, June, September:

a. Maintain interior light fixtures to remove any insects and cobweb buildup.

b. Dust venetian blinds and air vent registers throughout the building.

c. All entrances, reception areas, conference rooms, and corridors shall be dusted, including windowsills, fire extinguishers, ledges, and doors.

D. Services to be Performed Every Six Months- April and October:

a. Wash windows inside only, and wipe water spots from sills and frames. Lay drop-cloths as required to protect adjacent surfaces, fixtures and furniture. The one exception is the front door, which shall be cleaned on both sides.

b. Machine-clean carpet in heavily-used areas. (Entire hallways, walkways, and lobby).

2.4 SERVICE DELIVERY SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Statement of Work Paragraph Performance Threshold

Basic Restroom Cleaning Services:

Restrooms are disinfected and free of dirt, deposits streaks and odors. Toilet and urinals are disinfected and free of scale, stains, scum, and other deposits.

Floors are free of litter, dirt, dust, and debris. Supplies are adequate until the next service day. All paper dispensers are filled.

Technical Specifications, A-1.

Not to exceed 2 customer complaints per month

Basic Office Area Cleaning Services:

Floors, baseboards, corners and wall edges are free of dirt, dust, and debris. Trash is empty. Trash containers are free of odors and visible dirt. Trash is emptied into outdoor trash collection container. Entrance doors, glass and mirrors have no traces of film, dirt, smudges, or water. Carpets are free of dirt, debris, litter and other foreign matter and spot cleaned as necessary. Carpets are free of stains and discoloration. Dust and cobwebs are not visible. Recycle boxes are emptied.

Technical Specifications, A-2.

Periodic Cleaning Services:

Entrance door, walls, woodwork and glass surfaces are free of dust and cobwebs. All visible surfaces are free of dust. Old wax is removed from linoleum floors in bathrooms. Windows, sills, and frames are free of film, dirt, smudges, water, and other foreign matter.

Drinking fountains are free of deposits and polished to shine. Upstairs area is clean and dust free. All carpeting including throw rugs and foyers are free of dirt and spots.

Technical Specifications, B, C, and D

2.5 GOVERNMENT AND CONTRACTOR RESPONSIBILITES

Government Responsibilities-The Government will not be responsible for damage occasioned by fire, theft, and accident or otherwise, for damage to the Contractor’s and his/her employee’s personal belongings brought into the building.

Contractor Responsibilities-The Contractor shall not employ persons for work on the contract if such employee is considered by the Contracting Officer’s Representative (COR) to be a potential threat to the health, safety, security, general well-being, or operation mission of the Agency.

a. The Contractor is responsible for loss, theft, damage, or destruction of any Government or personal items belonging or assigned to the occupant or user in any office or other rooms of the facilities when such acts can be proven, beyond a reasonable doubt, to be the fault of the Contractor of one of his/her employees, agents or subcontractors.

b. Anyone employed by the Contractor must be 18 (eighteen) years of age or older. No one under the age of 18 shall be permitted to work in the building or on the premises. The Contractor shall ensure that no one but the Contractor and/or his/her employees have access to the premises.

c. The Contractor is also responsible for ensuring that his/her employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones or equipment, except as authorized, in writing, by the Contracting Officer’s Representative (COR).

d. The Contractor shall supply some type of identification that must be work at all times while on the premises by Contractor and his/her employees. (FAR 52.204-9 -- Personal Identity Verification of Contractor Personnel)

e. The Contractor shall inform the Contracting Officer’s Representative (COR) of any items in need of repair/replacement.

f. Key Control – the Contractor will establish and implement methods of ensuring that all keys issued by the Government are kept secure in the Contractor’s possession and are not used by unauthorized persons.

1. Keys issued by the Government shall not be duplicated.

2. The Contractor will report the occurrence of a lost key to the contracting Officer no later than the next duty day.

3. The Contractor will be required to reimburse the Government for replacement of locks or re-keying as a result of the Contractor loss of keys. In the event a mate key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

4. It is the responsibility of the Contractor to prohibit the use of keys issued by the government to persons other than the Contractor’s employees. It is also the responsibility of the Contractor’s employees to prohibit the opening of locked areas by Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

g. Energy Conservation – Contractor shall turn on lights in rooms only during the time needed to perform the required work and shall ensure that all lights, except those required to remain on, are turned off in each room as it is completed.

2.6 MEASUREMENT AND PAYMENT

Payment shall be made on a monthly basis at the unit price per month in accordance with all work accomplished during each previously completed service period (month). If janitorial services begin or end mid-month, payment for that period shall be prorated based on a 30-day month.

2.7 INSPECTION AND ACCEPTANCE

Services performed under this contract shall be subject to inspection and acceptance by the Government. The

Contracting Officer will furnish the Contractor with written notice of any item not meeting contract requirements. If deficiency is not corrected within 24 hours, the contractor may be considered in default of the contract. Regardless of inspections by the Government, the Contractor is responsible for self-inspection and maintaining work to the standards required in the specifications.

2.8 PERIOD OF PERFORMANCE

The contract shall become effective approximately July 15, 2019 and shall continue in effect until approximately June 14, 2024, unless terminated in accordance with other provisions contained herein. If option year awards are exercised, the contract time shall run from approximately July 15 through approximately June 14 of the following calendar year for each option renewal period. The contractor shall be required to commence work under this contract within three calendar days after receipt of the Notice to Proceed by the Contractor.

Spanish Fork Ranger District Office- with a base period beginning July 15, 2019 and continuing to June 14, 2020.

There is a possibility for 4 (Four) option years:

Option Year 1- July 15, 2020 to July 14, 2021 Option Year 2- July 15,2021 to July 14, 2022 Option Year 3- July 15, 2022 to July 14, 2023 Option Year 4- July 15, 2023 to July 14, 2024

2.9 PERMITS AND RESPONSIBILITIES

The contractor shall be responsible for all damages to persons or property that occurs as a result of the

Contractor’s fault or negligence. The Contractor shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others during the performance of the work. After each period of cleaning or other service, the Contractor shall inspect the area for fire hazards, and turn off electric fans and all unnecessary lights. Outside doors and windows shall be closed and locked. The Contracting

Officer’s Representative (COR) will designate any lights which are to remain on for security.

2.10 USE OF PREMISES

The Contractor shall comply with the regulations governing the operation of premises, which are occupied and shall perform the contract in such a manner as no to interrupt or interfere with the conduct of Government business. Only the Contractor of the Contractor’s designated representative will be permitted on the premises during the performance of the services for this contract. No children will be allowed to accompany custodians while in the performance of their work.

2.11 REGUALTIONS/POLICIES

All activities for this contract are governed by the applicable Federal Acquisition Regulations (FAR) as supplemented by the Department of Agriculture Acquisition Regulations (AGAR) and the Forest Service Acquisition Regulations (FSAR) and established local policy and procedures.

2.12 TRAVEL

Travel reimbursement is not authorized under this contract.

2.13 GOVERNMENT VEHICLES

For purposes of this contract, Government furnished resources shall not include Government Vehicles, nor shall contractor personnel be allowed to ride in Government vehicles without prior authorization by the Contracting Officer.

2.14 . SECURITY

The Contracting Officer’s Representative (COR) for this contract will assist with the Contractor’s entry into secure areas and inform the Contractor of security procedures. The Contractor shall comply with all security procedures.

All doors shall remain locked while Contractor performs the work and the Contractor shall ensure that all exterior doors are shut and locked prior to departure. The Contractor shall also ensure that all unnecessary lights and faucets are turned off, and all windows are closed.

All secured interior office doors shall remain locked while Contractor performs the work and the contractor shall ensure that those doors are locked and secured prior to departure. Offices shall only remain open while Contractor is present.

The Contractor shall not adjust any mechanical equipment controls, shall report any fires and hazardous conditions, shall turn in lost and found articles, and shall notify the Contracting Officer’s Representative (COR) when an unauthorized or suspicious person(s) is seen on the premises. The Forest Service reserves the right to perform security checks on Contractor employees.

2.15 TRAINING

The Contractor is responsible for all training for its employees except when training can only be provided by the Forest Service. Requests for training by exception must be provided to and approved by the CO prior to the Government conducting training.

2.16 QUALITY

The Contractor shall develop and maintain a quality program to ensure the required services are performed in accordance with commonly accepted commercial practices, which may include service checklists or reports. The

Contractor shall implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the PWS.

The Contracting Officer’s Representative (COR) will perform bimonthly inspections to evaluate the quality of work being performed. At any time when work is performed and is not in compliance with specifications, the Contractor will be informed and required to correct the deficiencies in accordance with FAR Clause 52.246-4 Inspection of Services Fixed Price. Acceptance of work will be determined by inspection of the entire job and will be based on adherences to the specification. The Contracting Officer’s Reprehensive (COR) will record the results of these inspections on a Quality Assurance Checklist (Attachment D(1)). Inspection will be conducted more frequently as deemed necessary by the Contracting Officer’s Representative (COR).

Government Remedies.

The Contracting Officer shall follow FAR 52.249-8 Default (Fixed-Price Supply and Service), for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

Contractor’s Performance Assessment Reporting System (CPARS).

The attached Contracting Performance Report is provided for your information. This report will be completed by the Contracting officer’s Representative (COR) at the end of each performance period/option year. This information will be entered into the CPARS website.

Performance-Based Contracting.

Quality will be measured based on the standards and objectives listed in the Performance Requirements

Summary (Attachment E).

2.17 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel are required to identify themselves as contractors. In any situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees

2.18 POINTS OF CONTACT (POC): The POCs are:

Contracting Officer’s Representative (COR): Contracting Officer (CO):

Jayson Roundy Thomas Wenner Special Uses Administrator Purchasing Agent Flaming Gorge National Forest Utah Acquisition Support Center Dutch John RD Janitorial 1749 West 500 South 25 W. Hwy 43 Salt Lake City, UT 84104 Manila, UT 84046 Office Phone: 801-908-1902 Office Phone: 435-781-5281 Email: thomas.wenner@usda.gov Email: jaysonroundy@usda.gov

2.19 ATTACHEMENTS – See Section 4

Section 3 – CONTRACT CLAUSES mailto:thomas.wenner@usda.gov mailto:jaysonroundy@usda.gov

3.1 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2)(FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/?q=browsefar

CLAUSES INCORPORATED BY REFERENCE:

CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (FAR 52.212-4)(OCT 2018)

ADDENDUM TO FAR CLAUSE 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (INCORPORATED BY

REFERENCE ON STANDARD FORM 1449):

The following clauses are added to the terms and conditions in FAR 52.212-4

SYSTEM FOR AWARD MANAGEMENT (FAR 52.204-7)(OCT 2016)

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (FAR 52.204-9)(JAN 2011)

INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (FAR 52.204-19)(DEC 2014)

PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (FAR 52.209-2)(NOV 2015)

CANCELLATION UNDER MULTI-YEAR CONTRACTS (FAR 52.217-2)(OCT 1997)

AFFIRMATIVE PROCURMENT OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (FAR 52.223-2)(SEPT 2013)

POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (FAR 52.223-5)(MAY 2011)

DRUG FREE WORK PLACE (FAR 52.223-6)(MAY 2001)

PRIVACY ACT NOTIFICATION (FAR 52.224-1)(APR 1984)

LIMITATION ON WITHHOLDING OF PAYMENTS (FAR 52.232-9)(APR 1984)

EXTRAS (FAR 52.232-11)(APR 1984)

AVAILABILITY OF FUNDS (FAR 52.232-18)(APR 1984)

UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (FAR 52.232-39)(JUN 2013)

PROVIDING ACELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (FAR 52.232-40)(DEC 2013)

APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (FAR 52.233-4)(OCT 2004)

PROVIDING ACELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (FAR 52.232-40)(DEC 2013)

APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (FAR 52.233-4)(OCT 2004)

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION. (FAR 52.237-2)(APR 1984)

STOP-WORK ORDER (FAR 52.242-15)(AUG 1989)

GOVERNMENT DELAY OF WORK (FAR 52.242-17)(APR 1984)

GOVERNMENT PROPERTY (FAR 52.245-1)(JAN 2017)

USE AND CHARGES (FAR 52.245-9)(APR 2012)

INSPECTION OF SERVICES (FIXED PRICE) (FAR 52.246-4)(AUG 1996)

DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) (FAR 52.249-8)(APR 1984)

RESTRICTION AGAINST DISCLOSURE (AGAR 452.237-75)(FEB 1988)

3.2 CLAUSES INCORPORATED BY FULL TEXT:

3.2.1 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS-COMMERCIAL ITEMS. (FAR 52.212-5)(OCT 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

https://www.acquisition.gov/?q=browsefar

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78 (19

U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I

(Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub.

L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of

Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016)

(Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013)

(41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

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__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT

2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved]

_X_ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Nov 2016) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Nov 2016) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011)

(15 U.S.C. 657 f).

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_X_ (22) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged

Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business

Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

__ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

__ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

(E.O. 13496).

_X_ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (OCT 2016). (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017;

applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(35): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html#wp1139913 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html#wp1144950 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html#wp1144420 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1147479 https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1147630 https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1147656 https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1147711 https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1158632 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1162802 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1148123 https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1160019 https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1151848 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1151848 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1156645 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2022_18.html#wp1089948 https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1169011 injunction.