1284LM22Q0051 Bitterroont NF RFQ Janitorial Services Darby RD.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2. CONTRACT NO.

7. FOR SOLICITATION

!".NAME

INFORMATION CALL: BRENDA

9. ISSUED BY

EFFECTIVE DATE

I3.AWARD/ 14. ORDER NUMBER

DWYER

CODE I84LM

USDA-FS CSA INTERMOUNTAIN 2

324 25TH ST

OGDEN UT 84401-2310

11. DELIVERY FOR FOB DESTINA- 12. DISCOUNT TERMS

TION UNLESS BLOCK IS

MARKED

KJ SEE SCHEDULE

15. DELIVER TO

USDA FOREST SERVICE

BITTERROOT NF DARBY

712 N MAIN STREET PO

DARBY MT 59829-0388

17a. CONTRACTOR/ CODEI

OFFEROR

TELEPHONE NO.

CODE 10366

RANGER DIST

BOX 388

I FACILITY!

CODE

□ 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

19. 20.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES

11. REQUISITION NUMBER IPAG� OF

1058802 I 30

15. SOLICITATION NUMBER 1�· SOLICITATION

1284LM22QOO51 ISSUE DATE

04/11/2022

lb. TELEPHONE NUMBER (No col/eel calls)

307-578-5146

10. THIS ACQUISITION IS □ UNRESTRICTED OR

19· OFFER DUE DATE/LOCAL TIME

04/28/2022 1500 MT

IBJ SET ASIDE: 100. 00 % FOR:

IZJ SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

□ (WOSB} ELIGIBLE UNDER THE WOMEN-OWNED

□ HUBZONE SMALL SMALL BUSINESS PROGRAM NAICS:56172O BUSINESS □ EDWOSB

□ SERVICE-DISABLED □ B(A}

VETERAN-OWNED SIZE STANDARD:

SMALL BUSINESS

13b. RATING D1aa. THIS CONTRACT IS A

RATED ORDER UNDER 14. METHOD OF SOLICITATION DPAS (15 CFR 700)

OORFQ

16. ADMINISTERED BY

USDA-FS CSA INTERMOUNTAIN

324 25TH ST

OGDEN UT 84401-2310

18a. PAYMENT WILL BE MADE BY

□ IFB □ RFP

CODE I84LM

CODE

I

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED □SEE ADDENDUM

21. 22. 23. 24.

QUANTITY UNIT UNIT PRICE AMOUNT

$19.5

Bitterroot National Forest Janitorial Services for Darby Ranger District

Period of Performance: 06/01/2022 to 05/31/2027

0001 BASE YEAR: Darby Ranger District Administration 12 MO

Building, Visitor Center, Fire Cache Building and

Engine Bay bathroom/shower. Janitorial Services as described in the attached Description of

Requirement/Performance Work Statement

Product/Service Code: S2O1

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 1

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

IX] 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA i2!1ARE

□ ARE

□ ARE NOT ATTACHED.

□ 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA □ ARE NOT ATTACHED.

□ 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

130c. DATE SIGNED

□ 29. AWARD OF CONTRACT: _ _ _ _ _ __ _ _ _ _ OFFER

DATED _ _ _ _ _ __ . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN. IS ACCEPTED AS TO ITEMS:

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31 b. NAME OF CONTRACTING OFFICER (Type or print)

CHAD B. SANTONE

131c. DATE SIGNED

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA- FAR (48 CFR) 53.212

SECTION B – CONTINUATION OF SF-1449

Description of Requirement/Performance Work Statement

The Bitterroot National Forest has a requirement for janitorial services for the Darby Ranger District administration building and fire warehouse, Visitor’s Center and Engine Bay Bathroom/Shower. The buildings are located at 712 N. Main Street, Darby, Montana, 59829 (Ravalli County). The Contractor shall provide all management, labor, tools, equipment, cleaning supplies and incidentals necessary to ensure that custodial services are performed in accordance with the solicitation requirements. The area to be cleaned is approximately 6,420 square feet divided into four separate buildings occupying one site location.

Darby Administration building: Janitorial services are required on both the first floor and basement of the Main Building (a total of 5,140 sf ft). The first-floor area consists of approximately 2,570 square feet, which is divided into 6 offices plus a front entrance/main office, which are carpeted. There is one office (Law Enforcement) that is not open to be cleaned and will remain this way. A copy/utility room is upstairs with vinyl flooring. There are two (2) restrooms upstairs with vinyl flooring and tiled walls. The basement consists of approximately 2,570 square feet, which is divided into two work areas that are carpeted for approximately 1,074 square feet. The remainder of the basement has vinyl flooring and is divided into two large areas.

Darby Visitor’s Center Janitorial services are required for the first floor of the Darby Visitor Center for approximately 1,200 square feet the floor is hardwood. The area consists of one main area, two additional rooms and two bathrooms. An initial cleaning after shutdown for winter is conducted along with weekly cleaning during times of operation. This building is located approximately 80 feet south of the Darby Administration building

Darby Fire Cache building- This building is located approximately 200 feet east of the Administration building. Janitorial service is required for the single level warehouse excluding the engine bay or vehicle area. The area to be cleaned consist of one bathroom with a toilet/sink area. The area to be cleaned consist of approximately 80 square feet with a sealed cement floor.

Darby Engine Bay Bathroom/Shower building: This building is located approximately 80 feet east of the Fire Cache building. Janitorial service is required for bathroom shower area in the single level warehouse excluding the engine bay or vehicle area. The area to be cleaned consist of one bathroom with a toilet/sink area and a shower The area to be cleaned consist of approximately 80 square feet without a sealed cement floor at this time. There might be a time the floors get sealed in the future during the life of this contract.

Technical Specifications

1. Hours of Operation.

Administration building:

All regular services shall be performed twice a week between the hours of 6 PM and 7 AM, unless otherwise approved by the COR. Work may be performed anytime on Federal holidays or weekends.

Fire Cache building and Engine Bay bathroom/shower building:

All regular services shall be performed between the hours of 6 PM and 7 AM, unless otherwise approved by the COR. Work may be performed anytime on Federal holidays or weekends.

a. Twice a week cleaning shall occur during the months of June- September of each year.

b. Once a week cleaning shall be performed during the months of October-May of each year, occurring between the hours of 6:00 PM on Friday and before 7:00 AM on Monday.

Darby Visitor’s Center

All regular services shall be performed between the hours of 6 PM and 7 AM, unless otherwise approved by the COR. Work may be performed anytime on Federal holidays or weekends.

a. Opening Cleaning shall be performed once between May 1-25 and will be coordinated with the COR.

b. Once a week cleaning shall be performed during the months of Jun- August occurring between the hours of 6:00 PM on Friday and before 7:00 AM on Monday.

Ultimately, the Contractor will be expected to maintain the areas defined in the Description and Location section, in a professionally clean condition throughout the contract period. The Contractor shall notify the Contracting Officer immediately of any building or grounds maintenance problems such as slow or clogged drains, broken pipes, locks or doors that do not close properly.

Notification shall be done by phone and/or by written notice depending on the urgency of the problem. In case of emergency, contact Richard Griffin (Fire Management Officer Darby-Sula Ranger District) at 406-925-1951.

2. Supervisory Personnel. The Contractor shall designate an on-call supervisor who can be readily available to receive a call/email regarding services from employee or COR and who shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. Shall be responsible for performance of work and be able to respond to issues/concerns within 8 hours of notification. An equally qualified alternate supervisor shall be provided to act on behalf of the supervisor during his/her absence. The supervisor and alternate shall be designated as key personnel and be able to read, write, speak, and understand English, and have full authority to act for the Contractor. The Contractor shall provide the telephone number of the supervisor and alternate to the CO within ten calendar days after award of the contract. The Contractor shall immediately notify the Contracting Officer’s Representative (COR) and CO in writing when a decision to terminate an employee has been made. The Contracting Officer may, in writing, require the Contractor to remove from the worksite any employee who the Contracting Officer deems incompetent, careless or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or Government owned property. No one under 18 years of age will be allowed on the premises during the performance of duties. The Forest Service Office is a non-smoking building. The Contractor shall ensure his/her employees do not smoke inside the building.

Performance Standard: The supervisor or alternate shall be on call and readily available to receive a call/email regarding services from COR and be able to respond to issues/concerns within 8 hours of notification by CO/COR.

Performance Measurement: The Government will document, in writing, those instances where the supervisor or alternate have not responded to calls or are not available to meet.

3. Supervision and Qualifications. A background check will be required on

Contractor and any employee(s) prior to award. The Contractor must provide security sufficient to prevent illegal entry into or loitering on the premises; to prevent loss by pilferage or theft; and to admit to the space during off-duty hours only those who are authorized to enter.

4. Quality Control Program. The Contractor shall establish a Quality

Control Program to ensure the requirements of the contract are met. It shall be submitted to the CO as part of the quote package prior to award of the contract. Any amendments shall be submitted to the CO for approval at least ten days prior to their proposed implementation. The quality control program shall, at a minimum, include:

a) An internal inspection system covering all the services performed including a checklist that will specify areas to be inspected by Contractor personnel on both a scheduled or unscheduled basis and the title of the individual(s) who will do the inspection.

b) A method for identifying deficiencies in the quality of services performed and for proposing any corrective action to be taken.

c) A method for ensuring all keys and security access codes issued to the Contractor by the Government are not lost, misplaced, and are not used by unauthorized persons.

d) A file of all inspections conducted by the Contractor and the corrective actions taken. This documentation shall be made available to the Contracting Officer Representative for review upon request.

5. Operating Plan. As part of the quote package prior to award of the contract, and annually thereafter, the Contractor shall submit to the CO an Operating Plan with a schedule of all services to be performed. The Schedule shall indicate the time of day, the type of work to be performed and its frequency of performance (daily, weekly, monthly, quarterly, semi-annually, annually), the areas to be worked, and the estimated time to complete the work in each area. The Operating Plan shall also include a list of all cleaning supplies to be used, subject to the COR approval. The list shall identify which products are USDA-designated biobased products.

(See FAR 52.223-2 of this contract) The Contractor shall notify the COR in writing at least 14 calendar days prior to the intended use of any chemicals which include a Material Safety Data Sheet (MSDS), all of which are subject to the approval by the COR.

The COR will make periodic quality checks to see if above specifications are met.

Payments will be made monthly after acceptance. Please submit in IPP, at the first of every month. The "Submit Invoice-to" address for USDA orders is the Department of Treasury's electronic Invoice Processing Platform (IPP). All invoices shall be submitted via IPP.

This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at https://www.ipp.gov/index.htm.

The successful offeror must register at https://www.ipp.gov/vendors/enrollment-vendors.htm upon contract award, if an IPP account has not previously been established.

At the beginning of the contract, and annually thereafter, the COR to confirm that the operating plan is still accurate. Any changes to the operating plan shall be brought to the attention of the CO/COR for approval.

The Contractor shall be directly responsible for instructing employees in utility conservation practices.

Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by Contractor employees.

Water faucets or valves shall be turned off after the required usage is complete. Windows shall be closed and lights and fans turned off when not in use. Government telephones shall not be used for personal reason, https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors.htm or for any toll or long distance calls. The Contractor shall notify the COR whenever a building deficiency is identified (e.g., chemical spill, leaking pipe, stopped up sink, power outage, doors or other equipment that appear to be working improperly) and marked as out of order.

It is the responsibility of the Contractor to ensure that the janitor closet is kept clean, free of odor, and neat and orderly at all times.

It is the responsibility of the Contractor to ensure that all articles of possible personal or monetary value found by the Contractor’s employees are turned into the COR.

It is the responsibility of the Contractor to secure the building upon completion of work to ensure all doors are closed and locked.

The contractor shall be liable for any damage to Government property other than normal wear and tear which occurs during time on the job.

6. Key Control. The Contractor will be issued the security access codes by the Government for office access at the time of contract award. Keys for Janitor closet, and dispensers will be issued, no keys shall be duplicated unless authorized in writing by the COR. The supervisor shall issue keys to Contractor employees and be responsible for their return.

The Contractor shall report the occurrence of a lost key immediately to the COR. The Contractor shall be required to replace or to reimburse the Government for replacement as a result of the Contractor losing keys.

The Contractor shall prohibit the use of keys and access codes issued by the Government by any persons other than the Contractor’s employees. The Contractor’s employees shall prohibit entrance to the building by other than Contract employees engaged in the performance of contract related work.

7. Workers Compensation Insurance. The Contractor shall provide evidence of Worker’s Compensation Insurance or a letter from the State Department of Industrial Relations exempting the Contractor from the requirement after award, but before contract start. NOTE: A contractor working alone is not required to carry the insurance.

8. Property and Personal Damage.

The Contractor shall be responsible for all damage to property and to persons, including third parties that occur as a result of his or his agent’s or employee’s fault or negligence. The term “third parties” is constructed to include employees of the Government. This includes damage to duplex outlets, corner base molding and knocking parts off cubicle furniture. At their own expense, Contractor shall repair any damage, returning damaged item to original condition.

Specific Tasks

Administration Main Building

(I) Twice Weekly

(A) Remove all paper, magazines, paper from shredder, and cardboard designated as recycling and place in garbage bins located outside, east of the main office. AT a later date their maybe recycling re-established to a different location once that is known or developed; we will let you know if that changes.

(1) Lids must be kept closed at all times.

(B) Replace light bulbs as needed when burned out.

(2) Report to COR when replaced bulbs will not work.

(C) Vacuum all carpeted areas to remove all visible dirt, debris, and litter. Remove spots on carpet with effective spot remover.

(D) Empty wastebaskets, wash and rinse waste baskets and replace liners.

(1) Lids on the dumpsters must be kept closed.

(E) Dust and/or damp wipe all visible surfaces such as furniture, fixtures, file cabinets, picture frames, mopboards, ledges, furnace registers, light switches, window frames, walls, doors and desks to remove dust, dirt, grime, fingerprints, black marks, and smudges.

(F) Kitchen:

(1) Wash and scrub to remove stains and mineral deposits, disinfect and polish using stainless steel polish for sink.

(2) Clean and dry counter tile and grout in kitchen area.

(3) Remove all watermarks around sink area, back splash, , front of cabinets, and walls around garbage can.

(4) Sweep and damp mop floor surface to remove dirt, grime, spots, and black marks.

Restore luster to wax; re-wax if necessary to bring back shine.

(5) Remove mop marks, wax or splashes from baseboard, and walls.

(G) Remove ashes, wipe tray, and remove trash from canisters at front and rear entrances.

(H) Sweep front and back porch, stairs and ramp to remove litter and dirt.

(I) Wash both sides of window on front door except during periods of freezing weather, then only inside window.

(J) Copy Room:

(1) Sweep and or vacuum and damp mop copy room to remove dirt, grime, spots and black marks without disturbing the waxed surface.

(2) Restore luster to wax; re-wax if necessary to bring back shine.

(3) Remove mop marks, wax or splashes from baseboards and walls.

(K) Restrooms:

(1) Sweep and wet mop floor surface to remove embedded dirt, grime, spots, and black marks without disturbing the waxed surface. Restore luster to vinyl; while using a product specified for no-wax floors in the bathrooms if necessary to bring back shine. Remove mop marks, or splashes from baseboard, walls and tiles. Final appearance should be a clean surface including corners and behind and around fixtures and no imbedded dirt.

(2) All mirrors, dispensers, chrome fixtures, shelving, mopboards, windowsills, ledges, light fixtures, etc. shall be damp wiped and/or polished.

(3) Sanitize and disinfect urinal and toilets and remove all stains including rust encrustations and water rings.

(4) Remove watermarks from walls, including walls around sink and sink board, trash can and paper towel area.

(5) Remove fingerprints and smudges from light switches, locks, doorknobs and doors.

(6) Maintain adequate supply of toilet paper, paper towels, seat covers and hand soap.

(a) Report to COR when supplies need to be replaced within 1 month’s period of time.

(7) Replace deodorizer in urinal when needed.

(8) Clean exhaust vents and heater/air-condition vents.

(II) Once a Month

(1) Remove cobwebs from walls, corners, ceilings, and windows.

(III) On Month Specified

(A) February, May, and October

(1) Scrub floors in bathrooms, copy room and basement area with vinyl flooring; use a cleaner to remove old wax buildups including corners along baseboards and re-wax basement and copy room, while using a product specified for no-wax floors in the bathrooms. Use wax or no-wax product of adequate quality to retain sheen between these periods.

(IV) On Month Specified

(A) May and October

(1) Wash all windows on the inside and outside leaving no streaks or unwashed places. Wipe water spots from sills, frames, walls and floors near the window. October weather can freeze so adjust accordingly based when timing outside window washing.

(V) Annually

(A) April or upon mutually agreed month

(1) Dust and clean light fixtures.

DARBY VISITOR CENTER

On Month Specified (May) To occur in the month of May prior to the Opening of the Darby Visitors Center

Pre Opening of Darby Visitor Center – May 1 through May 25

(A) Before the opening of the Darby Visitor Center:

(1) Remove cobwebs from walls, corners, ceilings, and windows.

(2) Wash all windows on the inside and outside leaving no streaks or unwashed places.

Remove water spots from sills, frames, and ledges.

(3) Dust and clean light fixtures.

(4) Dust and/or damp wipe all visible surfaces such as furniture, fixtures, file cabinets, equipment, telephones, mopboards, ledges, furnace registers, light switches, window frames, walls, doors and desks to remove dust, dirt, grime, fingerprints, black marks, and smudges.

(5) Sweep and mop all areas to remove all visible dirt, debris, and litter.

(6) Coordinate the removal and replacement of items behind white picket fence for the cleaning of this area.

(7) Restrooms:

(a) Sweep and wet mop floors to remove dirt, grime, spots, and black marks.

Restore luster to wax; re-wax if necessary to bring back shine.

(b) All mirrors, dispensers, chrome fixtures, shelving, mopboards, ledges, partitions, etc. shall be damp wiped and polished dry.

(c) Sanitize and disinfect urinals and toilets and remove all stains including rust encrustations and water rings.

(d) Remove watermarks from walls, including walls around sink, trash can and paper towel area.

(e) Remove fingerprints and smudges from light switches, locks, doorknobs and doors.

(f) Maintain adequate supply of toilet paper, paper towels, and hand soap

Darby Visitor Center – June 1 through August 31

(A) Sweep front porch and stairs to remove all litter and dirt.

(B) Remove cobwebs from walls, corners, ceilings, and windows.

(C) Sweep and mop all areas to remove all visible dirt, debris, and litter.

(D) Dust and/or damp wipe all visible surfaces such as window frames, and doors to remove dust, dirt, and grime.

(E) Empty wastebaskets. Wash and rinse wastebaskets and replace liner.

(F) Restrooms:

(1) Sweep and wet mop floors to remove dirt, grime, spots, and black marks. Restore luster to wax; re-wax if necessary to bring back shine.

(2) All mirrors, dispensers, chrome fixtures, shelving, mopboards, ledges, partitions, etc.

shall be damp wiped and polished dry.

(3) Sanitize and disinfect toilets and remove all stains including rust encrustations and water rings.

(4) Remove watermarks from walls, including walls around sink, trashcans and paper towel area.

(5) Remove fingerprints and smudges from light switches, locks, doorknobs and doors.

(6) Maintain adequate supply of toilet paper, paper towels, and hand soap. Notify COR if supplies require replenishment at least one month before anticipated need.

Cache Fire Building and Engine Bay Bathroom/Shower:

Restrooms and Shower:

(1) Sweep and wet mop floor surface to remove embedded dirt, grime, spots, and black marks. Final appearance should be a clean surface including corners and behind and around fixtures and no imbedded dirt.

(2) All mirrors, dispensers, chrome fixtures, shelving, mopboards, windowsills, ledges, light fixtures, etc. shall be damp wiped and/or polished.

(3) Sanitize and disinfect urinal and toilets and remove all stains including rust encrustations and water rings.

(4) Remove watermarks from walls, including walls around sink and sink board, trash can and paper towel area.

(5) Remove fingerprints and smudges from light switches, locks, doorknobs and doors.

(6) Maintain adequate supply of toilet paper, paper towels, seat covers and hand soap.

(I) (a) Report to COR when supplies need to be replaced within 1 month’s period of time (II) (Engine Bay) Scrub and disinfect shower. Move mats in front of showers and sweep and mop floors and clean mats before putting back down. Wipe clean and disinfect the bench along wall removing all dust and grime.

If cleaning service is refused due to high fire activity, a refusal slip will be signed by the fire management officer or designee. Refusal slips will be turned in to the COP with monthly invoice.

PERFORMANCE BASED SERVICE CONTACT

This work is being solicited as a performance-based contract. Performance based means the Contractor is responsible for a quality end product. If a quality end product is not provided, an adjustment to the payment will be made. Payment will be made upon acceptance of job performance.

General Contractor Responsibilities

Contractor shall submit a safety plan to the Contracting Officer, in compliance with the Occupational Safety and Health Administration (OSHA). The Contractor may submit the site-specific safety plan with their quote package. A safety plan shall be submitted at the time of the post award meeting. The Contractor shall follow all OSHA and Federal and State safety requirements. The contractor is responsible for adherence to all Occupational Safety and Health Administration (OSHA) Regulation, specifically 29 CFR 1910 - General Industry.

Contractor must have adequate liability insurance and proper license to perform all work stated herein.

CONTRACTOR-FURNISHED PROPERTY:

The Contractor shall furnish:

A. All necessary supplies and materials (including biobased cleaning supplies, kitchen sponges, biobased cleaning solutions, biobased floor polish, biobased carpet shampoo for spot cleaning, biobased spot remover) except those items specified as Government-furnished property.

B. All necessary cleaning equipment including but not limited to: scrubbing machine, floor polishing machine, and vacuum cleaner and steam mop. Equipment shall be commercial size and type customarily used by the janitorial profession and capable of handling sand and gravel brought in by boots. Equipment designed for home use will not meet these specifications. Energy Star rated is recommended.

C. All Material Safety Data Sheets (MSDS) for all solutions and chemicals used in the cleaning of these buildings. MSDS’s shall be given to the Contracting Officer (CO) during the pre-work meeting.

Government Furnished Property:

The Government will deliver to the Contractor the following listed materials in accordance with the Government Furnished Property Clause FAR 52-245-4:

A. All utilities necessary for the Contractor to perform the required services.

B. Card and/or keys necessary to access all areas to be cleaned.

C. Restroom supplies: toilet paper and paper towels, hand soap, seat protection, feminine products disposal bags, air freshener sprays and pumice stone.

D. Dumpsters for refuse removal.

E. Storage space for Contractor’s expendable supplies, tools, and equipment.

F. Bio based garbage and trash bags.

SECTION C - CONTRACT CLAUSES

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52) Department of Agriculture Acquisition Regulation (AGAR) Clauses:

https://www.acquisition.gov/agar (AGAR clauses begin with 452) Deviations to clauses may be viewed at:

https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2021)

Addenda to 52.212-4:

Replace paragraph (r) of clause 52.212-4 with the following as specified in

DEVIATION 2017-1 (AUG 2017):

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C 4712 and 10 U.S.C 2409 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C chapter 21 relating to procurement integrity.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders– Commercial Products and Commercial Services (JAN 2022) (DEVIATION JUL 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L.

115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] ☐ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

☐ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C.

3509)).

☐ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment

Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

☐ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

☐ (5) [Reserved].

☐ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

☐ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts

(Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

☒ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101note).

☐ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct

2018) (41 U.S.C. 2313).

☐ (10) [Reserved].

☐ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Sep 2021) (15

U.S.C.657a).

☐ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (Sep 2021) 15 U.S.C. 657a).

☐ (13) [Reserved] ☒ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C.644).

☐ (ii) Alternate I (Mar 2020) of 52.219-6.

☐ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

☐ (ii) Alternate I (Mar 2020) of 52.219-7.

☐ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and

(3)).

☐ (17) (i) 52.219-9, Small Business Subcontracting Plan (Nov 2021) (15 U.S.C. 637(d)(4)).

☐ (ii) Alternate I (Nov 2016) of 52.219-9.

☐ (iii) Alternate II (Nov 2016) of 52.219-9.

☐ (iv) Alternate III (Jun 2020) of 52.219-9.

☐ (v) Alternate IV (Sep 2021) of 52.219-9.

☐ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

☐ (ii) Alternate I (MAR 2020) of 52.219-13

☐ (19) 52.219-14, Limitations on Subcontracting (Sep 2021) (15 U.S.C.637s) [Contracting Officer check as appropriate.]

☐ By the end of the base term of the contract and then by the end of each subsequent option period; or ☐ By the end of the performance period for each order issued under the contract.

☐ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Sep 2021) (15 U.S.C.

637(d)(4)(F)(i)).

☐ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Sep 2021) (15 U.S.C. 657f).

☒ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Sep 2021) (15 U.S.C. 632(a)(2)).

☐ (ii) Alternate I (MAR 2020) of 52.219-28.

☐ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Sep 2021) (15 U.S.C. 637(m)).

☐ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Sep 2021) (15 U.S.C. 637(m)).

☐ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

☐ (26) 52.219-33, Nonmanufacturer Rule (Sep 2021) (15 U.S.C. 637(a)(17)).

☒ (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

☒ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2022)

(DEVIATION JUL 2020) (E.O.13126).

☒ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

☒ (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

☐ (ii) Alternate I (Feb 1999) of 52.222-26.

☐ (31) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

☐ (ii) Alternate I (Jul 2014) of 52.222-35.

☒ (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C.793).

☐ (ii) Alternate I (Jul 2014) of 52.222-36.

☐ (33) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

☐ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec

2010) (E.O. 13496).

☒ (35) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and

E.O. 13627).

☐ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter78 and E.O. 13627).

☐ (36) 52.222-54, Employment Eligibility Verification (Nov 2021). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in 22.1803.)

☐ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

☐ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

☐ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

☐ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

☐ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

☐ (ii) Alternate I (Oct 2015) of 52.223-13.

☐ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

☐ (ii) Alternate I (Jun 2014) of 52.223-14.

☐ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) (42 U.S.C.

8259b).

☐ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

☐ (ii) Alternate I (Jun 2014) of 52.223-16.

☒ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513).

☐ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

☐ (46) 52.223-21, Foams (Jun 2016) (E.O. 13693).

☐ (47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

☐ (ii) Alternate I (Jan 2017) of 52.224-3.

☒ (48) 52.225-1, Buy American-Supplies (Nov 2021) (41 U.S.C. chapter 83).

☐ (49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (Nov 2021)

(DEVIATION JUL 2020) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

☐ (iii) (ii) Alternate II (Jan 2021) (DEVIATION JUL 2020) of 52.225-3.

☐ (iv) (iii) Alternate III (Jan 2021) (DEVIATION JUL 2020) of 52.225-3.

☐ (50) 52.225-5, Trade Agreements (Oct 2019) (DEVIATION JUL 2020) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

☒ (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

☐ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

☐ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

☐ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov

2007) (42 U.S.C. 5150).

☐ (55) 52.229-12, Tax on Certain Foreign Procurements (Feb 2021).

☐ (56) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) (41 U.S.C.4505, 10 U.S.C.2307(f)).

☐ (57) 52.232-30, Installment Payments for Commercial Products and Commercial Services (Nov 2021) (41 U.S.C.4505, 10 U.S.C.2307(f)).

☒ (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

☐ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C.3332).

☐ (60) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C.3332).

☐ (61) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

☐ (62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C.

637(d)(13)).

☐ (63) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021)

(46 U.S.C. 55305 and 10 U.S.C. 2631).

☐ (ii) Alternate I (Apr 2003) of 52.247-64.

☐ (iii) Alternate II (Nov 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

Contracting Officer check as appropriate.] ☒ (1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

☒ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

11150 Janitor WG-2 $17.06/hr

☒ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

☐ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

☐ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

☐ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

☒ (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022).

☒ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

☐ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42

U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C.

3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C.637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sep 2015) (E.O.11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C.4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29

U.S.C.793).

(x) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C.4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(xiii) (A) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O 13627).

(B) Alternate I (Mar 2015) of 52.222-50(22 U.S.C. chapter 78 and E.O 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to

Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (Nov 2021) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026

(Jan 2022).

(xviii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O.

13706).

(xix) (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United

States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226- 6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021) (46 U.S.C. 55305 and 10 U.S.C.2631). Flow down required in accordance with paragraph

(d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day.

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a)The Government may extend the term of this contract by written notice to the Contractor within 1 day. provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 1 day before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (SEP 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) (DEVIATION APR 2020) (31 USC 3903 and 10 USC 2307)

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR __4___) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

452.204-70 Modification for Contract Closeout (OCT 2021)

Upon contract closeout for contracts utilizing Simplified Acquisition Procedures (SAP) according to FAR 13:

(a) If unobligated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (CO) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) If unobligated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a Release of Claims be completed by the contractor, although not required for contract and orders using SAP procedures.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

452.204-71 Personal Identity Verification of Contractor Employees (Oct 2021)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by…