12837918Q0020_Cajete_Reforestation.pdf

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SANTA FE NM 87508

11 FOREST LANE

SANTA FE INTERAGENCY FIRE CTR

USDA FOREST SERVICE

8379 CODE 16. ADMINISTERED BYCODE

X

X

X

115310

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RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

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07/06/2018 1600 MT

06/21/2018

505-346-3811KRISTIN PEARCE

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12837918Q0020

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 69 903034OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

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11 FOREST LANE

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USDA FOREST SERVICE

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SANTA FE INTERAGENCY FIRE CTR

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24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Cajete Reforestation 2018 - 559 Acres Delivery: 08/15/2018

001 Cajete Reforestation 2018 - 559 Acres

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

KRISTIN M. PEARCE

. YOUR OFFER ON SOLICITATION (BLOCK 5),

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UNIT

21.

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20.

SCHEDULE OF SUPPLIES/SERVICES

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ITEM NO.

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69 2 of

Cajete Reforestation 2018

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

BID

ITEM

UNIT NAME

DESCRIPTION

QUANTITY

ESTIMATED

(ACRES)

BID

$/ACRE

AMOUNT ($)

($/ACRE x ACRES)

1.1

Cajete

Unit 1 Planting & install protection tubes

1.2 Cajete

Unit 2

Planting & install protection tubes 34

1.3 Cajete

Unit 3

Planting & install protection tubes 10

1.4 Cajete

Unit 4

Planting & install protection tubes 138

1.5 Cajete

Unit 5

Planting & install protection tubes 40

1.7 Cajete

Unit 7

Planting & install protection tubes 12

1.8 Cajete

Unit 8

Planting & install protection tubes 30

1.9 Cajete

Unit 8

Planting & install protection tubes 48

1.10 Cajete

Unit 10

Planting & install protection tubes 4

1.11

FS 280

Unit 11

Planting & install protection tubes 50

1.12 Cochiti Mesa

Unit 12

Planting & install protection tubes 150

1.13 Nacimiento

Unit 13

Planting & install protection tubes 20

TOTAL FOR

BID ITEM

Note: There is only one bid item with numerous sub items. The Bid item will be awarded to the acceptable bidder with the best value to the Government. Due to site variability (plantability) and seedling availability, quantity (acres) may vary +/-15 percent. Payment will be made on actual acres planted.

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Cajete Reforestation

C. 1 INTRODUCTION

C.1.1 Background

The Forest Service is in need of tree planting services to reforest lands burned over after wildfires in 2011 and 2016 and reforest a mine reclamation site. The purpose of this contract is to secure tree planting and protection tube modification, assemblage and installation services in a manner that insures tree survival and growth. Tree survival and growth is dependant on the initial health of the tree seedlings, the manner in which trees are handled and planted, environmental conditions such as soil moisture and weather, and animal damage to the seedlings. The services secured with this contract will focus on the need to provide appropriate tree handling and planting techniques during a period of time when environmental conditions are most favorable to insure tree survival.

C.1.2 Scope of Contract

The solicitation is for tree planting and protection tube installation services on Santa Fe National Forest, Jemez and Cuba Ranger Districts. The Forest expects to plant 101,000 seedlings on 557 acres. These qualities may vary +/- 15% depending on the number of seedlings delivered and plantability. The Contractor shall furnish all labor, equipment, quality control inspections, supervision, transportation, seedling transport, supplies (except those designated as Government furnished), and incidentals to perform all work necessary on the areas specified in the contract. The contract includes tree handling, planting, modifying (see C.4.4.4.2), assembling (see c.4.4.4.1), and installing tree protection tubes to provide the seedlings with the greatest chance of survival. All aspects of the work program shall be performed in an organized, systematic manner to assure services shall be performed over the entire unit.

C.1.2.1 This contract is a Performance Based, firm-fixed price contract.

C.1.2.2 The performance period will begin approximately August 15, 2018. This date is weather and site dependent.

C.1.3 Description, Location, and Access

Items 1.1 through 1.12 were burned in wildfires. There are snags and burned trees present in these planting units and a potential exists for blowdown or falling debris especially in windy conditions. Not all of the acreage is plantable. Portions of units may be too rocky for planting. Units may have 15-40 percent brush and grass/forb cover. See Exhibit 1 for further information of bid items.

C.1.3.1 Access Routes

Bid Item 1, Sub items 1.1 – 1.10 From Los Alamos, NM at the Junction of NM 501(Diamond Dr) and NM 502 (Trinity Dr), (see Vicinity Map, Exhibit 2A, Reference Point:▲), take NM 501 south toward the Jemez Mts.

NM 501 routes through Los Alamos National Laboratory. In 5.0 miles turn right on to NM 4 towards the Jemez Mts. Travel approx. 15.5 miles to Forest Service Roads 131 and 4A. The planting units are within 2 miles on either of these two roads. Access to sub item 1.4 will be one of either FSRD 4AA or 4AJA.

Bid Item 1, Sub items 1.11 From Los Alamos, NM at the Junction of NM 501(Diamond Dr) and NM 502 (Trinity Dr), (see Vicinity Map, Exhibit 2A, Reference Point:▲), take NM 501 south toward the Jemez Mts.

NM 501 routes through Los Alamos National Laboratory. In 5.0 miles turn right on to NM 4 towards the Jemez Mts. Travel 11 miles, turn on left onto FSRD 280, travel ½ mile to this sub item.

Bid Item 1, Sub items 1.12 From Los Alamos, NM at the Junction of NM 501(Diamond Dr) and NM 502 (Trinity Dr), (see Vicinity Map, Exhibit 2A, Reference Point:▲), take NM 501 south toward the Jemez Mts.

NM 501 routes through Los Alamos National Laboratory. In 5.0 miles turn right on to NM 4 towards the Jemez Mts. In 6 miles turn left (south) on FSRD 289. In 2.4 miles turn right (west) on FSRS 36, in 2.3 miles turn left onto FSRD 268. Travel south for 2.4 miles and turn left onto Cochiti Mesa Road (FSRD 286). In 1.9 miles take the east (left) fork in the road and continue another 1.3 miles to this sub item.

Bid Item 1, Sub items 1.13 From Los Alamos, NM at the Junction of NM 501(Diamond Dr) and NM 502 (Trinity Dr), (see Vicinity Map, Exhibit 2A, Reference Point:▲), take NM 501 south toward the Jemez Mts.

NM 501 routes through Los Alamos National Laboratory. In 5.0 miles turn right on to NM 4 towards the Jemez Mts. Travel 23.4 miles, turn right onto NM 126 North. Travel 32.6 miles to driveway to Nacimiento Mine.

Turn right onto driveway and travel .4 mile to planting unit.

Tree Delivery Point: From Los Alamos, NM at the Junction of NM 501 and NM 502, take NM 501 south toward the Jemez Mts. NM 501 routes through Los Alamos National Laboratory. In 5.0 miles turn left on to NM Hwy 4. Travel east 2.6 miles to the delivery point (Tech Area 49) on the left. See Map, Exhibit 2A.

C.1.3.2 Access: Refer to Government-furnished services in Section C.3 and Contractor Requirements in Section C.4.1.1 for additional information.

C. 2 DEFINITIONS

Acceptable established tree: An existing conifer of seedling and/or sapling size that is of good form, color, free of damage, has 50% or greater crown ratio, and is the species and size specified in the Detailed Information Chart, Exhibit 1.

Access point: The point identified for access to planting areas.

Animal Damage Control (ADC): Methods for protecting the seedlings from animal damage, particularly big game. May include vexar tubing or flexible netting.

Artificial Shade: Materials not found on the planting site used to shade the tree.

Clean water and buckets: Water and buckets used for tree dipping that are free of contaminants that could injure the trees. Water is initially suitable for human consumption.

Clearing: Removal of surface debris around the planting hole to avoid debris from falling into the hole. Debris includes duff, litter, rotten or charred wood, moss, loose rock, ashes, snow, and surface frost.

Contract Time: See Period of Performance.

Container plug: Seedling grown in a receptacle containing soil and nutrients. When the container seedlings are extracted from the receptacle, the soil stays in tact around the roots. The soil and roots together are referred to as the container plug; the soil is the container media.

Contracting Officer’s Representative (COR): The COR is the on-site contract administrator for the Contracting Officer (CO). The duties and responsibilities of a COR are defined in the letter of designation issued by the Contracting Officer.

Delivery point: The point identified for delivery of trees and other supplies. If there are multiple points for delivery of various items, it will be so noted. The delivery point is Technical Area 49 off Hwy 4. See Maps, Exhibit 2A.

Drip line: The line extending vertically from the exterior edge of a tree’s live crown to the ground.

Foreign material (in planting hole): Large rocks, sticks, litter or similar material not part of the surrounding soil substrate that is in the planting hole after the tree is planted.

Ground line of tree before planting: The original ground line of the tree before planting is the soil surface level in the nursery beds or in the container receptacle. It is between the cotyledon scar and the root collar.

Inbox temperature: The temperature near the center of the box of trees measured with a probe thermometer or similar instrument. This is the temperature of the seedlings while in the shipping box.

Lateral Roots: The horizontal roots extending from the main vertical (tap) root.

Microsite: A plantable spot favorable to seedling survival and growth. Examples of favorable microsites are stumps, down logs, large slash, snags, and standing cull trees that provide protection from sun, wind, animals, and other damaging agents.

Moist Soil (in the planting hole): The soil in the planting hole is considered “moist” if it is similar in moisture to the undisturbed soil next to the planting hole at similar depth.

Period of Performance (also Performance Period or Contract Time): All calendar days allowed for completion of contract work. Includes all days of the week including weekends and holidays.

Plantable Spot: An area where a tree can be planted in accordance with all specifications in the contract. In the Planting Inspection method, a plantable spot is also any area where the Contractor has planted a tree.

Protection: Natural and artificial materials that act as an obstacle protecting the tree from animal or other injurious agents. The protection material and effort required by the planter to protect the tree varies depending on the site conditions of each unit.

Quality Assurance: The actions taken by the Government to assess the Contractor’s results to determine that they meet contract requirements. The methods for quality assurance are described in the Quality Assurance Surveillance Plan (QASP).

Quality Control: Those actions taken by a Contractor to control the production of outputs to ensure that they conform to the contract requirements. The methods for inspecting for quality control are described in the Contractor’s Quality Control Plan (QCP).

Planting Inspection: The standard planting inspection procedure as described in Forest Service Handbook, R3 Supplement 2409.17 (effective 5/31/2002), 2.82 part 2 (refer to Section C.5.1 for internet access) and provided in Exhibit 3.

Residual tree: Live trees remaining in the unit after the harvest or fire activity.

Root length: The root length measured from the original ground line to the end of the main vertical or tap root.

Satisfactorily planted tree: A tree that is planted in accordance with C.4.4.1.

Scalping: The removal of live vegetation including roots to reduce competition from existing vegetation and to expose mineral soil. The diameter of the scalp and the maximum depth of the scalp are specified in the Detailed Information Chart, Exhibit 1.

Shade: Natural and artificial materials that protect the tree from the sun’s heat and wind. The type of shade material and effort required by the planter to shade the tree varies depending on the site conditions of each unit.

Stationary material: Natural material used to shade or protect the tree that is not moveable by the planter.

Natural material includes items such as stumps, logs, dead brush, rocks, or terrain features used to provide the required protection for a tree. Stationary material generally offers the most shade and protection for seedlings from sun and animal trampling.

Seedling Protection Tube: A mesh or solid plastic or plastic-like material formed into a tube that is place over a seedling to provide protection from animal browse and desiccation. It is secured with a stick to the ground.

Some assembly will be required.

Top height: The length from the original ground line to the top of the terminal leader; does not include needles extending above the leader.

Transportable shade: Natural material such as wood debris that can be moved to the planting spot to shade a tree from the sun.

Trees in possession of the Contractor: The time after trees has been issued to the Contractor. During this time, the Contractor is responsible for all aspects of tree care and accountable for tree quantities.

Unplantable spot: An area where a tree cannot be planted satisfactorily and no tree has been planted. An allowance is given for unplantable spots on an inspection plot.

In hoe planting a spot is considered unplantable if a suitable spot for planting a tree cannot be found after three attempts of throwing the hoe, and if the hole cannot be opened at the spot with five swings or less.

In auger planting , the spot in considered unplantable if a suitable spot cannot be found after three attempts at clearing or scalping to find a plantable spot, and then after three attempts to open the hole in the spot with the auger fail.

Unsatisfactory planted tree: A planted tree which fails to meet one or more of the specifications of a satisfactorily planted tree (see C.4.4.1). Refer to planting violations as described in FSH 2409.17, 2.82 provided in Exhibit 5, Reference E.2.2.

Wasted material: Material provided to the Contractor to conduct a task such as installing artificial shade or animal damage control that is lost, dropped, or damaged by the Contractor, or which is installed on trees not in accordance with the requirements of the contract. This may include, but is not limited to, installing shade on the wrong species or netting on the wrong tree(s).

Wasted tree: A tree that is lost, damaged, destroyed or handled contrary to the standards for care of trees.

Planted trees that exceed the maximum number of trees in the Planting Inspection plot procedure are also considered wasted trees.

C. 3 GOVERNMENT FURNISHED PROPERTY and SERVICES

The Government will provide the following item(s) of Government property and services to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

The property and services that will be provided by the Government are as follows:

Item Description Where, When, How

3.1 Detailed

Information Chart

Chart with unit specifics. Provided in solicitation, also provided in Exhibit 1.

3.2 Project Maps Maps of planting units with access roads, access point(s), and delivery point(s) identified.

Provided in solicitation, also provided in Exhibit 2A-2B

3.3 Access Roads The Government will provide access to the

access point(s). The Government will initially clear down trees from the access roads.

Access roads are accessible by 4 wheel drive vehicle equipped for mountain driving.

At least one Forest Service Road to access each unit.

3.4 Access behind

locked gates

Some units may be behind Forest road closures (locked gated). The Government will provide access through locked gates unless walk-in is required. Refer to C.4.1.4.

A key will be issued.

3.5 Trees- planting

stock

Container Grown Trees: Length of container plug will range from 5 to 8 inches. Top heights range from 4 to 14 inches. At least 90% of the trees will meet these specifications.

Provided on written order with sufficient advanced notice.

Delivered to delivery point.

3.6 Electronic files

of all unit boundaries

Files for use in newer Garmin gps units (format for other gps may be available) and kml files for viewing in Google Earth. NAD 83 Zone 13N

Will load gps files into Contractors gps after prework. Kml files upon request delivered electronically.

3.7 Planting

Inspection Sheet

Form R3-FS-2470-9. Quantity necessary to inspect the contract.

Provided at Prework meeting.

Sample provided in Exhibit 3

3.8 Seedling

Protection Tubes & Accessories

4”x 24” protection tubes, 3 ft bamboo sticks for all tree seedlings

Delivered to delivery point, unassembled

3.9 Cutting boards, utility knives, extra blades

Four cutting boards, 6 utility knives, extra blades

Delivered to delivery point

C. 4 CONTRACTOR WORK REQUIREMENTS and STANDARDS

C.4.1 General

C.4.1.1 Road Access. The Contractor may access the units from forest roads indicated on project maps. After initial clearing of the access roads by the Government, the Contractor shall clear any subsequent falling of trees that block roads needed to access units.

C.4.1.1.1 Tree transport within unit. The Contractor may transport trees from the access point to portions of the unit at the Contractor’s discretion consistent with any restrictions on motorized or other vehicle type specified in the contract/task order and with COR approval.

C.4.1.2 Walk-in Units. The unit cannot be accessed from open forest roads. The Contractor shall transport trees to the unit using the method of his/her choice consistent with any restrictions on motorized vehicles or other transport method noted on the contract. This method must be approved by the COR.

C.4.1.4 Locked Gates. In cases where units are behind locked gates, the Contractor shall close and lock gates (see C.3.4) after entering or exiting each gate and will be subject to all other restrictions of administrative use.

The Contractor is permitted to drive from the locked gate to the unit access point with only the minimum number of vehicles necessary for efficient transport of the crew. No firearms are permitted behind locked gates.

C.4.1.5 Tree Orders and Delivery. The Contractor shall order trees in advance of desired delivery according to agreement with COR.

C.4.1.5.2 The Contractor shall plant all trees ordered and delivered to the planting unit within 24 hours of delivery, unless otherwise approved by the COR. Trees shall not be returned to the Government for cooler storage unless approved by the COR. When the COR determines that conditions are unsuitable for planting, the Contractor shall return all unplanted trees to the delivery point with no penalty for delay in planting the delivered trees.

C.4.1.7 Return Government Equipment. The Contractor shall return unused Government supplies, unplanted trees, all packaging materials, and wrapping materials to the delivery point daily.

C.4.2 Tree Handling and Care

C.4.2.1 The Contractor shall be responsible for the care of trees from the delivery point and throughout the time that trees are in possession of the Contractor to assure they are properly cared for and not damaged or exposed to damaging conditions consistent with FSH 2409.17, 2.53 parts 6 and 7, provided in Exhibit 5 Reference C.4.2. Trees not properly cared for may be considered wasted trees.

C.4.2.2 To prevent crushing and damage, at all time while the trees are in possession of the Contractor, tree boxes shall not be stacked greater than 4 boxes high.

C.4.2.3 Contractor shall not alter the trees (includes no root or top pruning).

C.4.2.4 Contractor shall take precautions to keep roots moist during the planting operation.

C.4.2.5 The Contractor shall be aware of environmental hazards which affect tree survival; he/she shall alter crew work schedules and tree handling practices to allow planting whenever possible. Environmental Hazards are described in FSH 2409.17, 2.53, part 8 and 2.82 part 1c.(2) and provided in Exhibit 5.

C.4.2.6 The Contractor shall maintain the internal box temperature of tree boxes that are in possession of the Contractor at or below 40 degrees Fahrenheit.

C.4.4 Tree Planting

C.4.4.1. Satisfactorily Planted Tree. Trees shall be planted satisfactorily both above and below ground as defined in FSH 2409.17, 2.67. Trees shall be planted in moist soil, free of foreign debris, and in a hole deep enough to accommodate the fully extended tree roots, and shall meet all requirements of the contract. The open-hole method shall be used as described in FSH 2409.17, 2.63. FSH references are provided.

C.4.4.2 Clearing and Scalping. Each planting spot shall be free of surface debris and competing vegetation consistent with FSH 2409.17, 2.62 parts 1 and 2. The minimum clearing and scalping distances and the maximum clearing and scalping depths are stated in the Detailed Information Chart, Exhibit 1. After the tree has been planted, surface material must be pushed back over the cleared surface to serve as mulch. The distances may differ from those stated in FSH 2409.17, 2.62.

C.4.4.3 Shade. Trees shall be planted in the best microsite available to mitigate problems associated with hot dry aspects, consistent with FSH 2409.17, 2.61, part 2 and 3a and unit specific shade requirements as identified in Detailed Information Chart, Exhibit 1 and Shade Requirements, Exhibit 1A. Each tree shall be as close to the shade material as possible or within a distance that is less than ½ the height of the shade.

C.4.4.3.1 Planted trees shall be shaded consistent with the shade requirement identified in the Detailed Information Chart, Exhibit 1.

C.4.4.3.2 When shade is required, each tree shall be shaded at the ground level from the afternoon sun

(approximately 2-4 pm), except on east facing slopes when the tree shall be shaded from the morning sun.

C.4.4.3.3 When transportable (shade) material is required, it must be at least 3 inches in diameter, and be within 100% of the spacing distance to the planted tree. Do not place shade on the uphill side of a planted tree where it can roll on to the tree.

C.4.4.4 When seedling protection tubes are required, tubing should be installed vertically (+/- 15 degrees) with the base of the tubing 1” in the ground if possible otherwise flush with the ground. One bamboo stick shall be used to hold each tube in place. Each bamboo stick will be woven through the protection tube at least three times. The larger end of bamboo stick shall be placed at least 8” into the ground on the uphill side of the seedling. If a bamboo stick breaks during installation, it shall be replaced. Tubing should be installed so as not to damage the tree including skinning the bark, breaking the leader, damaging roots, or needle stripping. The terminal bud of the seedling must be unattached to the tube. The tubing shall be installed during the same day the trees are planted. The same inspection standards pertaining to shelter installation in the contract will apply to tubing installation. The protection tubes will have to be assembled.

C.4.4.4.1 The protection tube consists of three parts: a 4” diameter x 24” length mesh tube, a 4” diameter x 6” length plastic collar, and 8-10 mm diameter x 36” length bamboo stick. The plastic collar is assemble around the mesh tube at ground level. In very limited time trials, assemblage and installation of protection tubes took 35-45 seconds per unit.

C.4.4.4.2 The contractor is required to cut the 24” Protex® Pro/Gro Solid Tube Tree Protectors in 4 pieces which are 6” x 15.5” and can be assemble into the protection tube described in C4.4.4.1.

The Government will provide 4 cutting boards, 6 utility knives and extra blades to cut the 24” Protex® Pro/Gro Solid Tube Tree Protector. The Contractor may utilize another cutting method of the tubes.

C.4.4.5 Spacing. Trees shall be planted to achieve the average spacing specified in the Detailed Information Chart, Exhibit 1. It is expected that an irregular distribution will result as planters avoid acceptable established trees, rock or shallow soils and seek planting spots in the best microsites and soil conditions. For individual trees, the spacing may be varied as much as 50 percent in any direction to attain the best plantable spot. The number of trees planted shall not be materially changed by the method of selecting planting spots.

C.4.4.6 Acceptable established trees. A tree shall not be planted in direct competition with an acceptable established tree. Refer to Detailed Information Chart, Exhibit 1 for species and size of acceptable trees.

Therefore, do not plant a tree closer than 50% of the established spacing to an acceptable established tree.

C.4.4.7 Residual trees. Trees shall not be planted within the immediate influence of established larger trees in the unit, therefore, do not plant within the drip line of a live residual tree that is a conifer with at least 25% live crown.

C.4.4.8 Species Mix. Where a mixture of species is required, the Contractor shall distribute the variety of species over the entire unit except where otherwise noted on the Detailed Information Chart, Exhibit 1.

C.4.4.9 Trees not meeting specifications. The Contractor is not obligated to plant trees that do not meet the specifications in C.3.5 and they shall be returned to the Government. If trees not meeting specifications are planted, they shall be planted satisfactorily.

C.4.7 Quality Control. The Contractor shall prepare a Quality Control Plan as described in Section E. The Contractor shall inspect the work in accordance with the accepted Quality Control Plan.

C.4.8 Work Plan and Schedule. The Contractor shall prepare a work plan and schedule that demonstrates that work will be completed within the performance period described in Section F. The Contractor shall provide a general plan with the technical proposal. A supplementary plan and schedule shall be provided after contract award, but at least 5 days before start of work.

The Contractor shall update the work plan as work is in progress to account for changes; the Contracting Officer may accept the updated work plan.

C.4.9 Camping and Worksite Conditions. The Contractor shall prepare a Camping and/or Worksite Plan and operate in a manner that will protect the environmental resources and the public facilities. The conditions will be consistent with the requirements of Section H, Section I.

C.4.10 Communications. The Contractor shall keep the Contracting Officer advised as to where the Contractor can be reached prior to start of Contract Time. Further, the Contractor shall maintain contact with the Contracting Officer during periods of work suspension to reduce any delay in resuming planting and to determine the best suitable time and conditions to resume planting.

C.4.11 On-site Representative. The Contractor’s on-site representative shall be fully conversant and literate in the English language and shall be in the work area whenever work is in progress. Refer to F.3. Superintendence by the Contractor. The Contractor’s Inspector shall also be conversant and literate in the English language.

C.4.12 Crew Safety. The Contractor shall consider and address crew safety and provide a Safety Plan consistent with FAR 52.236.13 Accident Prevention Alt. I recognizing that all subitems are in areas of snags and fire burned trees.

C.4.13 Special Restriction. Along boundaries adjacent to cliffs: shouting, creating loud noises, loitering or taking rest breaks is prohibited. Do not move large rocks or logs. Do not plant trees on roads, hiking trails, or animal trails.

C. 5 STANDARDS

C.5.1 Mandatory Standard. The following sections from the Forest Service Handbook, R3-Supplement 2409.17-2002-1 (effective 5/31/2002), Chapter 2 – Reforestation, are mandatory for execution of this contract.

Sections: 2.53 parts 6-8; 2.61; 2.62 parts 1 and 2; 2.63; 2.66; 2.67;and 2.82 parts 1.c. and 2.

Sections mandatory for contract execution are provided in as guidelines; the complete handbook is available at:

http://www.fs.fed.us/im/directives/field/r3/fsh/2409.17/2409.17_2.01_2.5.doc and http://www.fs.fed.us/im/directives/field/r3/fsh/2409.17/2409.17_2.6_2.9.doc

C.5.2 Non-Mandatory Standard. The following references do not supersede direction given in C.5.1 or requirements set forth in this contract, but provide background and supporting information that may be useful to a prospective offeror.

http://www.fs.fed.us/im/directives/field/r3/fsh/2409.17/2409.17_2.01_2.5.doc http://www.fs.fed.us/im/directives/field/r3/fsh/2409.17/2409.17_2.6_2.9.doc

C.5.2.1 The Forest Service Handbook, R3-Supplement 2409.17-2002-1 (effective 5/31/2002), Chapter 2 – Reforestation exclusive of the sections listed in C.5.1.

The handbook is available at the website specified in C.5.1.

C.5.2.2 Tree handling and planting procedures that are acceptable are like those generally accepted for planting seedlings in forested conditions. There are a number of references describing the care and planting procedures.

One reference is Reforestation Practices in Southwestern Oregon and Northern California (eds. Stephen D.

Hobbs, Steven D. Tesch, Peyton W. Owston, Ronald E. Steward, John C. Tappeiner II, Gail E. Wells), Oregon State University Corvallis, Oregon. Specifically refer to Chapter 14, Seedling Handling and Planting by Robin Rose, pp. 330, and 334-343.

C. 6 PERFORMANCE REQUIREMENTS SUMMARY

The following describes the major items in the contract with the consequences for meeting or not meeting the performance standard for the work described. Items below are included here as requirements.

Work Statement

Performance Standard

Government Method of Assessment

Consequences for meeting or not meeting the Performance Standard

Tree Handling and Care C.4.2.

Trees are properly handled and cared for. Boxes will not be thrown or dropped. Box temperatures are below 40 degrees F while in the Contractor’s possession.

When violations occur, Contractor takes corrective action immediately.

COR and inspector will monitor operations and conduct random samples.

• The Contractor’s care and handling of trees will affect the performance assessment as either a positive or negative incentive.

• If Contractor does not meet the standard and/or take corrective action, the Government may collect damages (Section G.4), and provide adverse performance assessment.

Tree Planting C.4.4

Planting quality meets or exceeds performance standard of 93% quality.

COR or inspector conduct periodic inspection consisting of plots consistent with Planting Inspection (FSH 2409.17, 2.82, part 2).

• The Contractor’s planting quality will be reflected in the performance assessment as either a positive or negative incentive.

• If Contractor achieves 93% planting quality or greater, full unit price is paid, G.3.2.1

• If Contractor does not achieve at least 93% quality, payment is as per Section G.3. May result in adverse performance assessment.

Quality Control C4.7

Contractor maintains good quality control on all aspects of operation including tree handling, preparation and planting, artificial shade and ADC installation. Actions not consistent with contract specifications are corrected as per the Quality Control Plan.

COR or inspector randomly sample and observe operations.

• The quality of Quality Control provided by the Contractor will be reflected in the performance assessment as either a positive or negative incentive.

• If the Contractor fails to meet standards, work may be suspended or the Contractor put in Default for failure to take corrective action immediately and result in adverse performance assessment.

Contractor’s plot inspections are +/-5% of Government’s quality. Inspection completed to meet timeframes.

Inspection records are complete and accurate.

COR or inspector randomly sample and observe Contractor inspection. Reviews Contractor inspection sheets daily.

• The ability of the Contractor to meet the standard will be reflected in the performance assessment as either a positive or negative incentive.

• When Contractor’s plot inspections meet standards, no deduction.

• If quality does not meet standard, deduction (Section G.3 & G.4) and/or damages will be assessed.

Work Plan and Schedule

Work meets schedule as per the accepted work plan.

COR and inspector conduct periodic monitoring.

• The Contractor’s ability to maintain the work schedule and complete work on schedule will be reflected in the performance

Work Statement

Performance Standard

Government Method of Assessment

Consequences for meeting or not meeting the Performance Standard

C.4.8 assessment as either positive or negative incentive.

• Work not completed on schedule is subject to Default and may result in assessment of actual costs.

E. 2 CONTRACTOR QUALITY CONTROL

E.2.1 Quality Control Plan. The Contractor shall provide a general Quality Control Plan (QCP) with the technical proposal. The Contractor shall supplement the QCP within 5 days after contract award based on items awarded to the Contractor and Government comments.

The general Quality Control Plan must demonstrate how the Contractor will assure quality meets the requirements and specifications of the contract. The Plan shall describe how quality will be monitored to assure the performance standards are met, the supervision of crew and work, and personnel that will be performing the quality control. Quality control shall include monitoring quality while planting is in progress, tree care, and other associated tasks, and an unbiased sample of planting, artificial shade, protection tubes and ADC installation for determining actual quality percentage. The Contractor shall have at least one experienced, fluent in English, inspector whose duties do not include supervision or planting duties.

E.2.2 Plot Inspections- Tree Planting. The Contractor shall maintain a plot system that provides an unbiased sample of planting quality, and which represents the entire area planted. The plot system shall be consistent with the Planting Inspection method, specified in FSH 2409.17, 2.82 part 2, provided. The Contractor shall sample at least 1-percent of the planted area, with a minimum of 5 plots per unit.

The Government may observe or re-examine the Contractor’s plots at any time.

E.2.2.1 The Contractor shall mark and identify each inspection plot on the ground.

E.2.2.2 The Contractor shall provide written inspection data by unit using the Planting Inspection Sheet (R3- FS-2470-9), Exhibit 3, and shall provide a sketch map of the unit with plot locations. The Contractor may also provide a gps waypoint file of the plot locations. This is preferred over a sketch map. The Contractor shall provide the planting inspection sheets and maps to the Government by 8 am the day after inspection and the person who conducted the inspection shall sign and date each sheet and certify that the inspection records are complete and accurate.

E.2.2.3 The following calculation shall be used to determine planting quality percent (reference columns of Planting Inspection Sheet):

All computations will be carried out to at least thousandths (.000) and the final percentage of planting quality as calculated above will be rounded to the nearest whole percent.

E.2.2.4 A tally of trees that are in excess to the maximum allowable trees to be planted shall be included in the plot inspection and noted in Column 8 of the Inspection Sheet. These trees are considered wasted trees.

To ensure that trees are distributed throughout the unit fairly consistently, wasted trees shall be tallied by plot. The Government will use the sum of wasted trees on all plots to determine the damages assessment, Section G.4.

E.2.4 Acceptance. The Contractor’s Quality Control inspections for planting shall be within 5 percent of the Government quality assurance to be considered acceptable.

No. of Satisfactory Trees Above Ground No. of Satisfactory Trees Below Ground (Column 9) X (Column 11) X 100 = Quality % Actual No. Of Plantable Spots on which No. of Trees Dug Trees should have been Planted (Col. 5) (Column 10)

E.2.4.1 The Contractors quality control will be deemed unacceptable when the Contractor fails to provide planting quality within 5 percent of the Government’s quality assurance results at the completion of a unit.

When the Contractor’s quality control is unacceptable, payment for the unit will be based on results of the Government’s quality assurance (G.3.1.).

If the Government’s results are objectionable to the Contractor, the Contractor may request a re-examination in writing within 5 calendar days after receipt of the Government’s quality assurance inspection results. The request shall include documentation that supports that the probability of an error exists. The Government’s re-examintion will consist of a 1-percent sample utilizing the same inspection method as the original examination, but new plots will be selected with different plot centers than the plots previously inspected by the Government. If the results of the re-examination are within 5-percent of the Contractor’s submitted quality control results, the Contractor’s results will be considered acceptable and used for pay. If results of the re-examination exceed 5-percent of the Contractor’s submitted quality control results, the Government’s re-examination results will be used for the basis of pay and the Contractor will be assessed the costs incurred by the Government that are directly related to the performance of such service.

F. 2 DELIVERIES

F.2.1 Contract Performance Time and Required Rate of Progress

Tree survival and growth is dependent upon proper soil and weather conditions at the time of planting and these conditions only prevail for a limited length of time. It is therefore imperative that work be started promptly after conditions for planting become suitable. The Contractor shall maintain progress at a rate that will assure completion within the performance period. The minimum acceptable rate of progress will be calculated by dividing the total unit of work for each Item by performance time specified. In the event the Contractor is delayed and falls more than 2 calendar days behind the progress rate required above, the Contractor’s right to proceed is subject to immediate termination for default. See FAR 52.249.8, Default, Section I, for additional information.

F.2.2 Contract Time. (See Period of Performance definition.) The Contractor shall start work promptly after receipt of a Notice to Proceed. The Contractor shall maintain progress at a rate that will assure completion within the stated contract time. The contract time will generally not exceed a required rate of progress exceeding that determined from the accepted work plan. If more than one area is available for planting, the Government may prescribe the planting sequence.

The Forest Service will issue a Notice to Proceed as soon as weather and ground conditions are favorable for planting and survival of the trees on one or more of the areas. Contract time will start whichever is sooner: (1) on the date specified on the Notice to Proceed, if the notice is hand-delivered; Or (2) on the third-day after the post office has issued a Notice of Certified Mail to the Contractor; Or (3) when planting commences, whichever is sooner. Failure of the Contractor to pick-up Certified Mail will not be considered excusable.

F.2.3 Unsuitable conditions. Whenever it is determined that environmental or physical conditions become unsuitable for tree survival, or when extreme weather conditions create the potential for blowdown, the Contractor shall move to another area identified by the Contractor and agreed to by the Contracting Officer, or take other mitigating actions to improve the situation agreed to by the Contracting Officer. When there is no acceptable mitigating practice and no other area is available, the Contracting Officer shall suspend work and stop the contract time. When conditions are again suitable, the Contracting Officer will issue an oral Resume Work Order and confirm that order in writing. The count of contract time will resume on the day indicated by the Contracting Officer. If the Contractor fails to keep in contact with the COR consistent with Section C.4.10, a written Resume Work Order will be mailed and the count of days of contract time will resume on the date specified in that order.

F.2.4 Work completed after the performance period. Whenever the Contractor fails to complete work within the performance period, and is allowed to work beyond that period, the Contractor will be assessed the actual damages. Items to be included in the actual damage includes but is not limited to: wages of the COR and Government inspector(s) for quality assurance after the performance period, costs of vehicles, meals and lodging that are incurred while administering the contract after the performance period.

G.3.1 The Contractor’s Quality Control.

For each completed unit, the Contractors quality control inspection percentage for tree planting will be compared to the Government’s assessment results. If the results differ by 5 percent or less, the Contractor’s inspection will be considered acceptable and the quality percentage will be used as the basis for payment.

When the results differ by more than 5 percent, the Government’s inspection percentage will be used as the basis for payment as per E.2.4.

G.3.2 Tree Planting- Payment Calculation. Payment will be based on the following methods.

G.3.2.1 Planting quality meets or exceeds 93 percent. Whenever the quality of planting exceeds 93 percent, based on the Contractor’s quality control inspection (plots) and verified by the Government assessment, the quality of planting will be acceptable and payment will be made at the full unit price for tree planting.

Payment Example: With a unit price of $200 and a unit size of 60 acres, the bid price would be $12,000.

If the Contractor’s planting quality were 95 percent, payment would be $12,000.

G.3.2.2 Planting Quality less than 93 percent and at least 80 percent or over. Whenever the quality of planting is below 93 percent but is 80 percent or over, based on the Contractor’s quality control inspection (plots) and verified by the Government monitoring/assessment, the quality of planting will be considered sufficient and payment will be made for the value of the services provided. This means that payment will be made after a 1-percent deduction in the unit price for each 1-percent the planting quality is below 100 percent.

This payment will only be made after the Government determines that no further work shall be required, nor allowed.

Payment Example: With a unit price of $200 per acre and a unit size of 60 acres, the bid price would be $12,000. If the planting quality were 85 percent, payment would be $200 x (100-15) x 60 acres = $10,200.

G.3.2.3 Planting Quality below 80 percent: Whenever the quality of planting is below 80 percent, based on the Contractor’s Quality Control (G.3.1) inspection percentage, the quality of planting will be considered insufficient and unacceptable. No Payment for work performed will be made.

G.3.4 Rework.

G.3.4.1 Any unit, which is planted at less than the performance standard of 93 percent and at least 80 percent the Government may (i) accept the work at a reduced price or (ii) require the area to be reworked at no additional expense to the Government.

G.3.4.2 The Government will permit the Contractor to rework an area only if planting stock or other material is available and/or the existing deficiencies can be corrected.

G.3.4.3 Any Government quality assurance assessment needed due to the Contractor reworking an area, either at the Contractor's request or because of unacceptable work, will be at the Contractor's expense. The Contractor may be assessed actual damages which may include but is not limited to wages of the COR and Government inspector(s) incurred due to the rework, costs of vehicles, meals and lodging that are incurred while administering the contract during the rework.

G.3.4.4 The Government shall document unacceptable work quality in the performance assessment.

G. 4. DAMAGES

G.4.1. Damages for below 80% Planting Quality. It is agreed that when the quality of planting is below 80 percent, the Government is damaged and replanting will likely be necessary. Therefore, if the Contractor fails to plant any unit within a sub item at a level of 80 percent or higher planting quality, the Government may terminate this contract in whole or in part under the Default clause (FAR 52.249-8).

G.4.1.1 The Contractor shall not be charged with damages when the quality of planting arises out of causes beyond the control and without the fault or negligence of the Contractor as defined in the Default Clause (FAR 52.249-8).

G.4.2. Wasted Trees. When the Contractor wastes trees, the Government is considered damaged. Damages will be charged based on the following clauses.

G.4.1.2.1 Wasted trees in inspection plot: The sum total of the wasted trees on each of the inspection plots will be used to determine wasted trees in the unit. The inspection plots, either Contractor or Government’s plots, that are being used for the calculation of payment shall be used to calculate wasted trees. The Damage Charge for trees wasted will be based on this plot calculation:

G.4.1.2.2 When wasted trees are found that are not part of the inspection plot being used for payment, and they are not considered minor in nature, the location of the found trees becomes a plot center for the calculation of the wasted tree charge. The plot calculation stated in G.4.1.2.1 will be used to determine the Damage Charge.

G.4.1.2.3 When wasted trees are found, and the damage is considered minor in nature, the Contracting

Officer may waive the wasted tree charge. In no case will a waiver be given if the total Planted Trees on the Inspection plot exceeds the Maximum Number Allowable Trees for any unit.

G.4.2 Actual Damages in Tree Handling and Care

G.4.2.1 Trees. Actual damages for wasted trees will be assessed when trees are dropped or damaged by Contractor, and are not considered intentional in nature. If the Contractor mishandles trees in such a way that it results in actual or potential damage to the tree(s), the trees(s) will be considered wasted. The Contractor shall pay the actual charge for wasted trees based on this calculation:

Damage Charge for Trees wasted based on plot calculation

No. of Wasted Trees Reciprocal of the Acres Charge Wasted On Plots X the Plot Size X in Pay X Rate = Tree No. of Plots Taken Unit Per Tree Charge

Charge for actual Trees Wasted during Planting Operations

Number of Wasted X Charge Rate Per = Wasted Tree Charge Trees Tree

G.4.2.1.1 When wasted trees are found, and the damage is considered minor in nature, the Contracting Officer may waive the wasted tree charge.

G.4.2.2 N/A

G.4.2.3 The actual charge rate for wasted trees or materials and other Government-furnished property that is not returned, or returned in a non-usable condition, is as follows:

Reflective Tarp $245 each Trees $0.75 each Solid Protection Tubes $0.80 each Mesh Protection Tubes $0.30 each Bamboo Sticks $0.12 each

H.1 AGAR 452.237-74 Key Personnel (FEB 1988)

(a) The Contractor shall assign to…