12837118R0006_-_Steep_Slope_FWPP_Thinning_Project_Coconino_-_FINAL_WITHOUT_ATTACHMENTS.pdf

SOL NO. 12837118R0006

STEEP SLOPE FWPP THINNING CONTRACT

FWPP PHASE II HELICOPTER THINNING SERVICE CONTRACT

SCHEDULE OF ITEMS

BID ITEMS

BASE ITEMS

BID

ITEM # Steep Slope Logging (Cut, Extract, & Deck) Quantity Unit Total

(Acres) Price Amount (Per Acre)

1.01 Unit 29 25 $ $

1.02 Unit 30 12 $ $

1.03 Unit 31 40 $ $

1.04 Unit 33 24 $ $

1.05 Unit 34 7 $ $

1.06 Unit 35 7 $ $

1.07 Unit 36 68 $ $

1.08 Unit 37 55 $ $

1.09 Unit 38 47 $ $

1.10 Unit 39 23 $ $

1.11 Unit 40 20 $ $

1.12 Unit 42 19 $ $

1.13 Unit 98 10 $ $

Cut & Pile

1.2 Unit 43 100 $ $

Total 457 $

Bidder should provide total price to perform all work described in Subsections 4.01 to 4.06 of Section C, associated measures described in Subsections 4.08 to 4.14. Current and expected residual basal area per cutting unit can be found on the Detailed Information Sheet in Attachment 1.

BID

ITEM #

Road Maintenance Requirements

(T-803 SURFACE BLADING)

Quantity Unit Total

(Miles) Price Amount

(Per Mile)

2.1 420: Jct. 556 to Jct. pavement 5.20 $ $

2.2 556: Jct. US-89N to Jct. 420 4.66 $ $

2.3 557: Jct. pavement to Jct. 577A 4.94 $ $

2.4 577A: Jct. 577 to Dead End 0.76 $ $

2.5 789: Jct. 6353 to M.P. 0.81 0.81 $ $

2.6 789: M.P. 1.38 to Dead End 0.86 $ $

2.7 6273: Jct. 9122J to M.P. 1.40 1.09 $ $

2.8 6353: Jct. 420 to M.P. 1.40 1.40 $ $

2.9 9122J: Jct. 420 to Jct6275 0.49 $ $

Total 20.21 $

Bidder should provide total price to perform all work described in Subsections 4.07 of Section C and Atta with associated measures described in Subsections 4.08 to 4.14

OPTIONAL ITEMS

Steep Slope Logging (Cut, Extract, & Deck) Quantity Unit Total

(Acres) Price Amount

(Per Acre)

3.1 Unit 41 11 $ $

3.2 Unit 44 21 $ $

3.3 Unit 45 8 $ $

3.4 Unit 46 5 $ $

3.5 Unit 47 10 $ $

3.6 Unit 49 8 $ $

Total 63 $

Bidder should provide total price to perform all work described in Subsections 4.01 to 4.06 of Section C, associated measures described in Subsections 4.08 to 4.14. Current and expected residual basal area per c unit can be found on the Detailed Information Sheet in Attachment 1

Removal of Dead & Down Woody Debris Quantity Unit Total

(Acres) Price Amount

(Per Acre)

3.01 Unit 29 25 $ $

3.02 Unit 30 12 $ $

3.03 Unit 31 40 $ $

3.04 Unit 33 24 $ $

3.05 Unit 34 7 $ $

3.06 Unit 35 7 $ $

3.07 Unit 36 68 $ $

3.08 Unit 37 55 $ $

3.09 Unit 38 47 $ $

3.10 Unit 39 23 $ $

3.11 Unit 40 20 $ $

3.12 Unit 41 11 $ $

3.13 Unit 42 19 $ $

3.14 Unit 43 100 $ $

3.15 Unit 44 21 $ $

3.16 Unit 45 8 $ $

3.17 Unit 46 5 $ $

3.18 Unit 47 10 $ $

3.19 Unit 49 8 $ $

3.20 Unit 98 10 $ $

Total 520 $

Bidder should provide total price to perform all work described in Subsections 4.01 to 4.06 of Section C, associated measures described in Subsections 4.08 to 4.14. Current and expected residual basal area per c unit can be found on the Detailed Information Sheet in Attachment 1.

Road Maintenance Requirements

(T-803 SURFACE BLADING)

Quantity Unit Total

(Miles) Price Amount

(Per Mile)

5.1 6273: M.P. 1.09 to Jct.6275 0.41 $ $

5.2 556: Jct. 6273 to Dead End 3.29 $ $

Total 3.7 $

Bidder should provide total price to perform all work described in Subsections 4.07 of Section C and Atta with associated measures described in Subsections 4.08 to 4.14

DESCRIPTION/ SPECIFICATIONS

Scope of the Project

This thinning project is being implemented as part of the Record of Decision (ROD) and the Environmental Impact Statement (EIS) of Flagstaff Watershed Protection Project (FWPP), which was signed by the Coconino National Forest Supervisor Laura Jo West in 2015. The desired conditions fo project are to decrease fuel loads, to limit the potential for undesirable flooding in two key watershed Flagstaff, Arizona (the Dry Lake Hills portion of the Rio de Flag Watershed and the Mormon Mounta portion of the Walnut Creek-Upper Lake Mary Watershed), to improve northern Goshawk habitat, to reduce the overall level of dwarf mistletoe infection, and create an uneven aged residual composition landscape level as described in the Forest Plan.

This contract is for tree thinning and stand improvement activities as part of the Flagstaff FWPP with Dry Lake Hills project area. The work consists of (i) felling and extracting trees to designated landing locations, (ii) processing merchantable timber, (iii) decking at landings, (iv) implementation of slash treatment, and (v) road maintenance/construction. Optional items include (vi) additional acres of wor described above, (vii) removal of dead and down woody material and (viii) road obliteration. Option items will be awarded contingent on availability of funding. Contractor will not be paid for a bid it not completed by termination date.

Project Location

The FWPP Phase II Steep Slope Contract Area is located on the Flagstaff Ranger District of the Coconino National Forest, north of the Flagstaff city limits. The legal land description is: T22N, R7E, Sections 15, 21, 22, 23, 25, 26, 27, 28, 33, 34, 35, and 36. See attached proximity map in Attachment 4.

Potential bidders are encouraged to visit each project site(s) prior to preparing their proposals (formal site visit scheduled). Contractors who do not look at the project sites shall not be granted the opportunity to modify their pricing after award of the contract(s).

Site Visit: A scheduled site visit is planned for Wednesday, July18, 2018. Meet at the Mormon La Work Center at 0800.

Offers are Due Back by: Wednesday, Aug 8, 2018 at 1500. Please Email or Fax your quotatio mpaquinleon@fs.fed.us.

Contract Time: 180 working days from Notice to Proceed.

Work is Anticipated to Start September 1st, 2019.

It is the Government’s intention to award a firm fixed price contract.

Attachments:

1. Detailed Information Sheet

2. Glossary

3. Road Maintenance Requirements/Specifications

4. Experience Questionnaire

5. Maps

Technical Contact:

For technical and location questions, contact Michael Gould at (928)214-2444. Contractors are encouraged to review the site prior to submitting your pricing.

Contracting Officer:

Name: Melissa K. Paquin-Leon

Address: 333 Broadway Blvd SE, Albuquerque, NM 87102

Email: mpaquinleon@fs.fed.us

Fax: 505-842-3111

END OF SECTION

SUBSECTION 1 - GENERAL

1.01 SCOPE OF CONTRACT

This thinning project is being implemented as part of the Record of Decision (ROD) and the Environmental Impact Statement (EIS) of Flagstaff Watershed Protection Project (FWPP), which was signed by the Coconino National Forest Supervisor Laura Jo West in 2015. The desired conditions for this project are to decrease fuel loads, to limit the potential for undesirable flooding in two key watersheds near Flagstaff, Arizona (the Dry Lake Hills portion of the Rio de Flag Watershed and the Mormon Mountain portion of the Walnut Creek-Upper Lake Mary Watershed), to improve northern Goshawk habitat, to reduce the overall level of dwarf mistletoe infection, and create an uneven aged residual composition at a landscape level as described in the Forest Plan.

This contract is for tree thinning and stand improvement activities as part of the Flagstaff FWPP within the Dry Lake Hills project area. The work consists of (i) felling and extracting trees to designated landings locations, (ii) processing merchantable timber, (iii) decking at landings, (iv) implementation of slash treatment, and (v) road maintenance/construction. Optional items include (vi) additional acres of work described above, (vii) removal of dead and down woody material and (viii) road obliteration. Optional items will be awarded contingent on availability of funding. Contractor will not be paid for bid items not completed by termination date.

1.02 PROJECT LOCATION

The FWPP Phase II Steep Slope Contract Area is located on the Flagstaff Ranger District of the Coconino National Forest, north of the Flagstaff city limits. The legal land description is: T22N, R7E, Sections 15, 21, 22, 23, 25, 26, 27, 28, 33, 34, 35, and 36. See attached proximity map in Attachment 4.

Potential bidders are encouraged to visit each project site(s) prior to preparing their proposals (formal site visit scheduled). Contractors who do not look at the project sites shall not be granted the opportunity to modify their pricing after award of the contract(s).

1.02.2 DRIVING DIRECTIONS TO THE CONTRACT AREA

The FWPP II cut units: From the Mormon Lake Work Center (located at 4373 S Lake Mary Rd), drive northwest on Lake Mary Rd (FH-3) 1.2 miles and turn right on Beulah Blvd for 0.6 miles, then right on Forest Meadows St, then turn left on Milton Rd within 500 ft. Travel down Milton Rd 1.6 miles, then go north on Humphreys St 0.6 miles then turn right on Schultz Pass Rd. Schultz Pass Rd will veer north and turn into Forest Service Road (FSR) 420 within a mile. The FWPP Phase II: Dry Lake Hills contract area is east of FR 420 (seen on vicinity map in Attachment 4). The sale is delinated in orange tracer paint with the paint oriented towards the sale area.

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1.03 Boundaries

See attached maps (Attachment 4) showing the cut units.

For all mechanical units:

Cutting Units are delineated on the ground with orange paint. The boundaries of cut units included in this contract are identified by 2 horizontal orange bands at eye level facing into the unit and 2 vertical butt marks facing the adjacent trees. Approximately every 4th boundary tree will have orange numbers designating unit identification.

Known cultural resources are marked on the ground by white bands and/or pink flagging around trees on the perimeter of the site and shall be protected in accordance with subsection 4.08.1. of Section C

No piling, vehicular or machine activity will occur within any designated heritage site.

Landing perimeters will be flagged.

SUBSECTION 2 – Performance Work Statement Tasks and Critical Subtasks

Equipment Specifications

The work under this contract shall require the use of: a cutting device to fall trees at a high rate of production, equipment to extract and buck logs without causing excessive soil disturbance and compaction, equipment to create safe decks of logs, equipment to create large machine slash piles without incorporating excessive dirt, and equipment to perform the necessary road maintenance/construction/obliteration. All equipment used shall be capable of performing this work efficiently and to the specifications outlined in Subsection 4. All equipment shall be in good repair and free of abnormal leakage of fluids such as lubricants, coolants, and hydraulic fluid.

Potential equipment that will be required to accomplish all work requirements include but are not limited to:

rubber tired skidder with grapples, processor, helicopter(s), chainsaws, and directional felling equipment.

Maps

Treatment unit boundaries were established by Forest Service personnel and traversed using Global Positioning Systems (GPS). A Geographic Information System (GIS) was used to compute acreage and generate maps. Positions of features shown on maps are approximate.

Contractor Representative

The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the contracting officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

Pre work Meeting

Within 15 days of the Notice to Proceed and prior to the commencement of the work, the Contractor will meet in conference with representatives of the Contracting Officer, at a time to be determined by the contractors and the Government, to discuss and develop mutual understanding relative to scheduling and administering work.

Timing Restrictions/Shutdown Periods

Within Post Fledging Areas (PFA), no mechanical operations, including road maintenance, shall be performed from March 1st through September 30th (see project area map).

Within Mexican Spotted Owl (MSO) habitat, no mechanical operations, including road maintenance, shall be performed from March 1st through August 31st. . Base on other operations within the vicinity, timing restrictions may be waived for a period of up to first two years after initiation of the project.

Coordinate with COR to determine timing specifics.

Shutdown may also occur as the Government sees fit for fire hazard, red flag warnings, and undesirable road/ground conditions. If more than 14 days are lost during the normal operating season because the Contractor is shut down by the government for circumstances beyond the Contractor’s control, the total number of days lost from the normal operating season will be added to the contract starting April 15th, 2022.

Individual Tree Marking

Trees designated for cutting shall be confined to the Project Area. No undesignated trees shall be cut without prior notification and approval of the Forest Service. Tree cutting consists of cutting coniferous species meeting the following specifications:

Leave Tree Designation: In cutting units 3, 4, 5, 6, 10, 11, 12, and 13 all live trees >1” dbh are designated for cutting except for trees designated in orange tracer paint. If awarded in cutting units 50, 51, and 54 all live trees are designated for cutting except for trees designated in orange tracer paint.

Tree Felling

All trees shall be directionally felled away from watercourses. Techniques to be employed include, but not limited to; wedging, pulling, and jacking trees away from the inner bank of a watercourse. No trees shall be cut and felled toward any perennial or intermittent watercourse identified on the ground or on the Contract Area Map.

Unless agreed to in writing, all trees shall be directionally felled away from all Forest

Service, State, County and private protected improvements. Protected improvements are considered, but not limited to, any manmade structures, gas lines, power lines, recreation areas, roads and infrastructure.

All stumps shall be cut so that no vertical surfaces remain. Cut tree stumps shall not exceed 12.0 inches high as measured from the ground on the uphill side of the stump or

4.0 inches above any obstacle.

All dead trees that pose a hazard to roads, trails, and infrastructure shall be cut.

Contractors operations shall not unnecessarily damage any residual tree, including young growth.

*AQL 95% acceptable level of performance for trees to be felled

2.03 Means of Measurement.

A visual walkthrough inspection will initially be used to assess selection of cut and leave trees, removal of cut trees, protection of leave trees, and stump heights. Walk-through inspections will assess if designated non-orange painted trees are being cut and removed and if stump heights are within the maximum allowable height. Stump heights will be measured with a logger’s tape. If a visual inspection suggests contract specifications may not be met, a formal inspection procedure using randomly distributed plots will be used, as described in Section E.

2.04 Disincentives

• Rework at contractor’s expense, which could include cutting additional trees, removing additional logs, or re-cutting additional stumps.

• Reduction in pay for items that cannot be reworked.

Poor performance rating.

2.06 Tree Thinning

Thinning reduces the density of a forest stand and by purposeful selection of leave trees improves the stand composition and condition as prescribed for each individual unit.

Selection of Leave Trees

The Contractor shall use the contract specifications and the characteristics of desirable leave trees and requirements in this section for selecting leave trees. The work requirements are based on the overall composition and condition of the stand and are intended to be a guideline for achieving the desired final condition. The Contractor shall use his/her silvicultural knowledge to identify and adjust to any conditions within the stand and notify the Contracting Officer of any conditions not addressed in the task order specifications. The Contractor shall recognize any insect, disease, or animal damage problems and report them to the Contracting Officer if it is not recognized in the task order. The Government, at the suggestion of the Contractor, may revise work requirements upon approval by the Contracting Officer. Alternate requirements must meet the overall stand objectives to be considered by the Contracting Officer.

Spacing Method for Leave Tree Selection

The Contractor shall select the most desirable leave trees based on the requirements in the task order and desirable leave tree characteristics within the acceptable stocking density. Altering the spacing to select the most desirable tree within the spacing guide identified in the task order requirements is permissible.

Cutting Trees Not Selected as Leave Trees

All trees not selected as leave trees shall be cut. All cut trees shall be completely severed and have no live limbs remaining on the stump thus preventing the tree from growing new vegetative material. Cut trees shall be secured so they do not roll down hill and shall not be hung-up on other trees or vegetation.

2.07 Slash Treatment

o Logging slash shall be considered any piece of vegetative debris larger than 1” diameter at the large end and >3 feet long resulting from Contractor operations. Logging slash >3” diameter at the large end and >20 feet long shall be extracted according to specifications outlined in 4.04. Logging slash <3” diameter at the large end or <20 feet long shall be lopped and scattered according to specifications outlined in 4.03.5.

o The location of any and all piles within a treatment unit will be determined by mutual agreement prior to their construction.

o Logging slash at landings shall be machine piled.

o Piling shall be constructed in a manner that will prevent the accumulation of dirt in the piles. Machine piles shall be compacted by pushing slash from all sides towards the center of the pile with a brush blade. A machine pile shall not exceed a width of 50 feet and average pile height shall be greater than 1/3 the average width of the pile. Piles shall be a minimum of 15 feet in width. Piles shall be located so that burning will not damage standing live trees, snags, or physical improvements such as fences, poles, buildings signs, tables, grills and cattle guards. The minimum spacing between piles shall be equivalent to one and one half the diameter of the adjacent pile.

o All activity slash within cut units shall be lopped and scattered in a manner that is less than two feet in height and distributed away from residual vegetation. All activity slash shall be distributed in a manner that prevents resource damage indicated in 4.08 of Section C.

• Existing slash or cut vegetation associated with the prescribed work shall not be piled in the following areas:

o Within 10.0 feet of roads or highways o Within special treatment areas and within 10 feet of the special or limited treatment areas o Within 50 feet of all perennial and intermittent watercourses and within 25 feet of ephemeral watercourses where the slope percentage is less than 15 percent o Within ephemeral/intermittent watercourse inner banks o Within 15.0 feet of designated system trails o Within 20.0 feet of other piles o Within 15.0 feet of the driplines of residual trees

• NO person or contractor shall ignite piles on National Forest land.

• AQL 100% acceptable level of performance for slash piles.

90% acceptable level of performance for residual scattered logging slash.

o Means of Measurement

Visual inspection or measurement of each slash pile and a visual walkthrough inspection of scattered activity slash. If activity slash appears to not meet contract specifications, then a formal inspection procedure will be used, as described in Section E.

• Disincentives

Rework at contractor’s expense, which could include re-piling slash or further extraction of activity slash.

Poor performance rating.

2.08 Extraction

All cut trees in units 29, 30, 31, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 44, 45, 46, 47, 49, and 98 shall be extracted to designated landings and processed or piled to specifications in subsection 4.05 and 4.06 of Section C. All cut trees in unit 43 will be piled throughout unit 43 in correlation to subsection 4.03.

o All skid trails and helicopter flight paths shall be authorized by mutual agreement between the Government and Contractor prior to operations within each unit.

o Whole-tree extraction of material; green trees with limbs and tops is required.

• Skid trails shall be designated and be spaced about 100 feet apart, except where they converge at landings.

• Ground-based skidding equipment must have a winch cable capable of reaching material 150 feet from the machine.

• Steep Slope harvest methods must be discussed prior to work with the Government and agreed upon using following provisions:

o Full suspension of material is required when crossing the floodplain of a perennial or intermittent watercourse, meadow, seep or spring.

• Nylon straps or similar protective devices are required for rigging tail trees and intermediate support trees to prevent tree damage.

To ensure public safety, areas may be temporarily closed where machinery operations or tree felling is occurring upon mutual agreement between the Contractor and the Government.

Harvest operations will be prohibited in or near recreation areas during holiday weekends unless agreed upon by written mutual agreement.

Harvest operations near power lines will require prior notification to the Government and all other appropriate Governmental officials. Yarding of any external load over energized power lines (i.e. helicopter yarding) is prohibited.

o Extracting of trees with limbs and tops attached shall be required for all operations as part of this contract.

o Additional trees of all species may need to be cut to accommodate yarding and landing operations. Additional trees will be designated by Forest Service COR with blue paint at eye level and at the base of tree.

o All skid trails shall be closed out/restored with proper erosion control measures within

15 days following last use.

o Deck sites and landing locations will be agreed upon between purchaser and the delegated Forest Service COR (subsection 4.05 and 4.06).

** AQL 100% acceptable level of performance.

**Means of Measurement

Visual inspection of skid trail location to ensure skid trail did not deviate from approved location. Visual estimate of additional trees cut to make sure they have been designated with blue paint. Document when skid trail is no longer in use and start to tally the number of days leading to 15 days for required skid trail closeout.

**Disincentives

• Rework at contractor’s expense, which could include ripping and slashing any disturbed ground outside of designated skid trail location.

• Reduction in pay for items that cannot be reworked (i.e., cutting of additional trees not designated with blue paint).

• Poor performance rating.

2.09 Landings

• All extents of the landing locations shall be flagged by the Contractor to be approved by the designated government official prior to use. The cleared or excavated size of landings shall not exceed that needed for efficient skidding and decking operations.

o Out slope landings away from the road, skid trail or skyline corridor such that surface runoff drains away from these features.

o Landings shall be prohibited on any slope greater than 5 percent.

o Use existing landings where practicable and in conformance with all erosion control measures.

o Landings shall be ripped or scarified when operations are complete and shall have at least 70% ground cover in accordance to subsection 4.08.4 of Section C. Landings shall be rehabilitated to their natural slope and contour.

o The Contractor shall be responsible for providing water, additional rock, gravel, grading or other materials needed for operability of the landings.

o All temporary roads shall be flagged by the Contractor to be approved by the Government prior to use and agreed upon by mutual agreement by the Contractor and the Government.

All temporary roads shall be obliterated within 30 days after their last planned use and at a minimum meet the following standards;

- Have adequate ground cover of slash at least 70 percent coverage;

- Reshape the surface to its natural appearance;

- Install erosion control features, e.g., water bars, lead-out ditches, etc.;

- Remove all temporary culverts and/or fords; and

- Install barriers, e.g., cull logs, trees, large rocks, split rail fence, signs, etc., at the road entrance and along open areas adjacent to the road to discourage unauthorized public access and use.

When a temporary road would use the alignment of a previously decommissioned road, the following reconstruction activities shall take place:

- Facilities such as culverts or fords shall be installed to accommodate the free flow of channels and ditches. All such crossing work shall occur within the road prism. The outflow of these structures shall be rocked to ensure dispersal of waters such that erosion of the streambed does not occur.

- Drainage features, e.g., rolling dips, water bars, leadout ditches, etc., shall be installed to facilitate runoff. All such features shall be regularly evaluated to determine if additional energy dissipaters, such as rock, slash, or vegetation, to prevent erosion and/or facilitate immediate infiltration of runoff, is necessary. Design specifications for many drainage features can be found in Attachment 3.

• All potential Steep Slope landings shall be agreed upon between the Contractor and the

Government prior to any Steep Slope operations starting.

• The cleared size of landings shall not exceed that needed for efficient skidding, processing, and decking operations.

• Additional trees of all species may need to be cut to accommodate operations at landings. Additional trees will be designated by the government with blue paint eye level and at base of stump.

**AQL 100% acceptable level of performance.

**Means of Measurement

Visual inspection or measurement of landing perimeter using measuring tape or GPS to ensure landing did not exceed approved size. Visual estimate of additional trees to make sure they have been designated with blue paint. Visual inspection to ensure scarification.

**Disincentives

• Rework at contractor’s expense, which could include scarifying and slashing any disturbed ground outside of designated landing location.

• Reduction in pay for items that cannot be reworked (i.e., cutting of additional trees not designated with blue paint).

2.10 Decking of Logs

All material meeting minimum merchantability specifications as described in Table 1 shall be decked free of other slash by piling pieces parallel to each other at staging areas approved by the Forest Service.

Table 1. Merchantability Specifications

Product Min Minimum Top Diameter Cut Factor &

Reasonably Straight DBH Length Inside Bark

All 5'' 10' 4'' 33% Sound

• To meet minimum tree specifications, trees must equal or exceed tree diameters listed in Table 1 and contain at least one minimum piece. The contractor shall buck, limb, and deck all trees and pieces that meet minimum piece standards in Table 1. The contractor shall buck out cull material when necessary to produce pieces meeting utilization standards. The contractor shall process all wood to the longest length possible up to 32 feet.

• All unmerchantable material not decked shall be piled according to the specifications outlined in subsection 4.03 at landings unless used for rehabilitation of skid trails, landings, and/or corridors.

• Decked material shall not be stacked against the bole of residual trees, against rock outcrops or existing downed logs.

• “Log decks” shall not exceed 12.0 feet in height unless otherwise agreed upon in writing with the Government. Log decks shall be constructed in a stable manner that will resist collapse.

2.11 Accountability:

Unless otherwise agreed in writing and prior to cutting, products shall be accounted for as follows:

• All right, title, and interest in and to any included timber shall remain with the Forest Service and on Forest Service lands

** AQL 100% acceptable level of performance.

** Means of Measurement

Visual estimate of deck height and length, merchantability of decked wood. Visual assessment of paint markings.

** Disincentives

• Rework at contractor’s expense, which could include re-decking of logs to meet contract specifications, removing merchantable logs from piles, or painting unpainted logs.

2.11 Optional Bid Item (Removal of Dead & Down Woody Debris)

o Remove all dead and down woody debris that is between 5” and 18” in diameter at the large end, at least 7 feet long, and has a decay class < 3 (see Table 4.15 and Figure 4.15) o Woody debris will be extracted in accordance with subsection 4.04 of Section C.

o Woody debris will be machine piled at landings in accordance to subsection 4.03 of Section C.

Table 4.15 Log Decay Class

Class Bark Twigs Texture Shape Wood Color Portion of log on ground

1 Intact Present Intact Round Original None, elevated on supporting points

2 Intact Absent Intact to soft Round Original parts touch, still elevated sagging slightly

3 Trace Absent Hard large pieces

Round Original to faded

Bole on ground

4 Absent Absent Soft blocky pieces

Round to oval

Light brown to faded brown

Partially below ground

5 Absent Absent Soft, powdery

Oval Faded light yellow or grey

Mostly below ground

Figure 4.15 Log Decay Class

**AQL 100% acceptable level of performance for slash piles.

80 % acceptable level of performance for residual dead and down woody debris.

** Means of Measurement

Visual inspection or measurement of each slash pile and a visual walkthrough inspection of for residual dead and down woody debris. If residual dead and down woody debris appears to not meet contract specifications, then a formal inspection procedure will be used, as described in Section E.

Decay Class 1 Decay

Class 3 Decay Class 2

Decay Class 4

Decay Class 5

** Disincentives

• Rework at contractor’s expense, which could include re-piling slash or further extraction of for residual dead and down woody debris.

SECTION D - PACKAGING AND MARKING

PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including submittals, forms, reports, etc., to the Contracting Officer or the Contracting Officer's Representative shall be paid by the Contractor.

CORRESPONDENCE/SUBMITTALS

Contractor initiated correspondence and submittals shall identify the contract number. All information shall be forwarded to the addresses found in Section G. Correspondence shall be provided in duplicate and mailed to the Contracting Officer (CO). This would include the Submittal Register and Construction Schedule/Reports.

Submittals

The following are submittals that shall be submitted to the Contracting Officer within 21 days after contract award.

Operations Plan and Schedule

The contractor shall describe how they plan to perform the contract. The plan shall include the following:

• The contractor shall prepare and submit a practical schedule showing the order in which the contractor will perform the work and the dates on which the contractor contemplates starting and completing and inspecting each item.

• What equipment will be used.

• What measures will be used to protect specific features.

• What measures will be used to control traffic along roads and trails

• Information on the plan to open roads, protect water quality, and all other areas of the contract.

Fire Plan.

The contractor shall provide a fire prevention and control plan providing the prevention and control of fires on the Contract Area. Such plans shall include a detailed list of personnel and equipment for implementing the plan (see Attachment 6).

Quality Control Plan.

The Contractor shall establish and maintain a complete Quality Control Plan acceptable to the Government to ensure the requirements of the agreement are provided as specified.

SECTION E – INSPECTION AND ACCEPTANCE

INSPECTION AND ACCEPTANCE

Inspection and Acceptance criteria, specific to each project, shall be stated in each task order placed against the Contract. The recipient of the task order shall comply with the stated inspection criteria.

52.246-4 Inspection of Services--Fixed-Price (AUG 1996)

Inspection Procedures

The Government will make periodic inspections according to the inspection procedures described below using the inspection forms provided. The Contractor’s Representative is encouraged to observe the Government’s inspection procedure and will receive inspection summaries upon request.

Inspection results will serve as the basis for requiring rework and for calculating payment as outlined in Section E.7.3, Method for Payment Calculation.

Visual Inspection/Measurements

Visual inspection accompanied by measurements where necessary and periodic monitoring of operations will be used to determine the acceptable quality level of many items in this contract including slash pile location/size, skid trail location/closeout/acceptability of trees cut, landing location/size/acceptability of trees cut, deck location/size/inclusion of merchantable material/painting of logs, , and road maintenance. All of these items require a 100% acceptable level of performance to be accepted. All items may be re-worked except for the cutting of unacceptable trees or unnecessarily damaged trees along skid trails or landings. Each cutting of unacceptable tree or unnecessarily damaged tree would result in a $100 deduction in payment for the associated with each line item payment.

Plot-Based Inspection

Plot-based inspection may be used to assess tree cutting/removal,treatment of scattered logging slash where visual inspection suggests contract specifications may not be met. The plot-based inspection method would involve a random distribution of 1/20th acre fixed radius plots sufficient to achieve a 1% sample of the work performed.

On each plot, one or more of the following items would be assessed:

• Tree cutting/removal o Acceptable cut trees o Acceptable leave trees o Removal of cut trees (and dead and down woody debris, if awarded) o Acceptable stump heights

• Slash treatment – scattered individual logging slash o Acceptable slash height o Distance from residual vegetation

Work quality for tree cutting/removal and slash treatment would be assessed at the plot level. If any of the acceptance criteria fail, the plot is not acceptable. The following formula would be used to assess work quality:

Work quality % = # acceptable plots / total # of plots x 100

Work quality for slash treatment would be calculated separately from tree cutting/removal

When work quality is 90% or higher for tree cutting/removal or slash treatment, payment will be made at 100% of the unit price (minus any other pay deductions).

When work quality is less than 90% for tree cutting/removal or slash treatment, due to reworkable items, the Contractor shall rework the unit. The unit will be re-inspected and if deficient items are corrected, work will be accepted and payment will be made at 100% of the unit price (minus any other pay deductions).

Where work quality is less than 90% for tree cutting/removal due to too many trees cut, the pay will be reduced to a level equal to the work quality achieved. For example, if the work quality is 85% due to cutting too many trees, this cannot be corrected and the contractor’s pay will be reduced to 85% of the unit price (minus any other pay deductions).

Acceptance

Acceptance of work will be determined based on compliance with the contract specifications at the acceptable quality levels described in Section 4 (and summarized in Section 5).

Noncompliance will result in non-acceptance of the work. If the Contractor’s work is determined to be unacceptable, the Government may initiate any remedies described in Section 4 (including requiring rework or reduction in payment) and/or FAR 52.212-4(a) Inspection/Acceptance.

Unacceptable Work

If Government inspections and/or monitoring of operations reveal work is not being accomplished in accordance with specifications, the Government will immediately notify the Contractor in writing and order improvement in the quality of work. If the quality of work (for deficiencies that cannot be satisfactorily re-worked) is not raised to an acceptable standard within two consecutive workdays after receipt of notice in writing from the Government, the Contractor's right to proceed may be terminated and the contract considered in default.

Re-Work and Re-Inspection

Following the initial inspection process, the Contractor shall rework the item(s) where deficiencies occurred if deficiencies can be corrected. All rework shall be completed within the seven (7) calendar days following notification of the deficiency (unless otherwise negotiated with the Contracting Officer).

Following a rework by the Contractor, the Government will then assess the rework and if necessary, complete a re-inspection at no cost to the Contractor. After an initial rework and re-inspection, the Contractor will be assessed the costs incurred by the Government directly related to the performance of subsequent re-inspections. Items that may be included in the cost of the re-inspection include, but are not limited to, (1) wages of the COR and Government inspector(s), (2) vehicle use, and (3) meals and lodging that are incurred during the re-inspection.

Work Completed after Performance Period

If the Contractor fails to complete work within the performance period and is allowed to work beyond that period, the Contractor will be assessed actual damages. Items to be included in the actual damages include, but are not limited to, (1) wages of the COR and Government inspector(s), (2) vehicle use, and (3) meals and lodging that are incurred during the additional inspection time.

Calculation of Payment:

Unit Area Measurement

The unit area and road length measurements are stated on the Schedule of Items. All linear and area measurements under this contract are measured on a horizontal distance and plan within the established boundaries using the Global Positioning Systems (GPS) and/or Geographic Information Systems (GIS).

Unit Area Re-measurement

The Contractor may at any time after award request re-measurement of the area of any unit or length of any road. The request must be in writing. Upon completion of the re-measurement by the Government, one of the following shall apply:

(a) If re-measurement indicates a variance of 5 percent or less in the acreage or 10 percent or less in the mileage stated in the Schedule of Items, there will be no adjustment in acres or mileage and the Contractor shall pay for the actual cost of re-measurement.

(b) If re-measurement results in a variance greater than 5 percent in the acreage or 10 percent in the mileage stated in the Schedule of Items, payment shall be based on the re-measured acreage or mileage and the Government shall pay for the re-measurement.

Method of Payment Calculation:

Contractor will not be paid for any portion of a bid item unless all work related to that item is completed and approved by contract termination date. Partial payment for a bid item will not be issued.

(a) Payment for Bid Item 1, 5 - Cut, Skid, and Deck

Once all work is completed and accepted within a cut unit (including cutting, skidding, decking, slash treatment, skid trail closeout, and any necessary rework), payment for each cut unit shall be made as follows:

Unit Payment = (total bid amount x % acceptable plots for tree cutting/removal (if

<90%)) – ($100 x # of unacceptable trees cut around skid trails and landings)

(b) Payment for Bid Item 2, 3, 6 – Road Maintenance

Once all road maintenance is completed and accepted for a given road segment (including any necessary rework), payment for each road segment shall be made as follows:

Road Segment Payment = total bid amount

(c) Payment for Bid Item – Removal Of Dead & Down Woody Debris

Once all dead and down logs 5”- 18” dbh with a decay class <3 from within a cutting unit are extractedto the designated landings area and all work is accepted, payment for each cut unit shall be made as follows:

(d) Unit Payment = total bid amount

FAR 52.232-1 BIOBASED PRODUCT CERTIFICATION (DEC 2007)

As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c)(3)), the offeror certifies, by signing this offer, that biobased products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 2902, subpart B) to be used or delivered in the performance of the contract, other than biobased products that are not purchased by the offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

FAR 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (DEC 2007)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless—

(1) The product cannot be acquired—

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 2902.10 et seq.). For example, some USDA-designated items such as mobile equipment hydraulic fluids, diesel fuel additives, and penetrating lubricants are excluded from the preferred procurement requirement for the application of the USDA-designated item to one or both of the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.usda.gov/biopreferred.

http://uscode.house.gov/ http://uscode.house.gov/ http://www.usda.gov/biopreferred

SECTION F – DELIVERIES AND PERFORMANCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

52.242-15 Stop Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984)

AGAR 452.211-74 PERIOD OF PERFORMANCE (FEB 1988)

The period of performance of this contract is from date of contract award through three (3) years.

The Contractor shall have three years from the Notice to Proceed to complete all work under this contract.

A Notice to Proceed is expected to be issued on May 1st, 2019. The Contractor shall plan to complete most work during the normal operating season from April 15th to November 30th. See subsection 1.05 of Section C for information on timing restrictions, shutdown periods, and potential addition of contract days.

Contract performance time is all inclusive and includes final clean up, rehabilitation of the premises/project area and demobilizations of contractor personnel and equipment subject to Contract Clause FAR 52.212

Contract Performance Time and Required Rate of Progress

The Contractor shall maintain progress at a rate that will assure completion within the performance period. The minimum acceptable rate of progress will be calculated by dividing the total units of work for each item (including optional items if awarded) by the number of days under this contract that occur within the normal operating season (September 1st – December 15th).

ACCEPTABLE QUALITY LEVELS (AQL)

The Government will specify Acceptable Quality Levels for performance in the contract.

http://www.arnet.gov/far/

PERFORMANCE SUMMARY

Work Statement

Performance Standard AQL

Gov’t Method of Assessment

Incentive/Deduction*

Tree Cutting/ Removal (including removal of dead and down woody debris, if awarded)

Quality meets or exceeds performance standard of 90%.

Conduct visual inspection and if necessary, random sampling consistent with inspection method described in Section E.

• If Contractor achieves 90% or greater quality, the Contractor will receive full pay.

• If Contractor does not achieve at least 90% quality related to items that can be reworked, rework will be required.

• If contractor does not achieve at least 90% quality related to items that cannot be reworked, payment deductions will be made as per Section E.

Slash Treatment - Piling

All piles meet specifications.

Conduct visual inspection and measurements if necessary

• Rework required if Contractor fails to meet standard.

Slash Treatment – lop/scatter

Quality meets or exceeds performance standard of 90%.

Conduct visual inspection and if necessary, random sampling consistent with inspection method described in Section E.

meet standard.

Skidding/ Extraction

All skid trails meet specifications and closeout requirements.

Conduct visual inspection and observe operations.

• Rework required if Contractor fails to meet standard.

• For items that cannot be reworked, payment deductions will be made as per Section E.

Landings

All landings meet specifications.

Conduct visual inspection and measurements if necessary

• Rework required if Contractor fails to meet standard.

• For items that cannot be reworked, payment deductions will be made as per Section E.

Decking – All All decks meets specifications.

Conduct visual inspection and measurements if necessary

• Rework required if Contractor fails to meet standard.

Road Maintenance

All road maintenance meets specifications.

Conduct visual inspection and observe operations meet standard

Work Statement

Performance Standard AQL

Gov’t Method of Assessment

Incentive/Deduction*

Submittal All submittals received within 21 days of contract award and accepted by Forest Service prior to issuance of Notice to Proceed

Review and accept submittals when adequate

• Contract may be terminated for failure to provide required submittals

• Notice to Proceed may be withheld until submittals are accepted by the Forest Service

Operations Plan and Schedule, Fire Plan, Quality Control Plan

Work stays on schedule as per the accepted operating plan and specifications of all plans are followed.

Conduct periodic monitoring of operating plan and compare to work performed

• Contract may be terminated for failure to complete work on schedule or failure to follow specifications of plans provided

• May result in assessment of actual costs.

* Meeting the above performance standards will result in a positive performance evaluation. Failure to meet any of the above performance standards may results in a poor performance evaluation.

SECTION G – CONTRACT ADMINISTRATION DATA

1.01 Accessibility

See attached maps for road and travel routes for access to the FWPP Phase II Dry Lake Hills Steep Slope units. Under normal weather conditions, Forest Roads are accessible by standard pickup or similar type vehicle. Should roads become inaccessible due to rain, snow, fallen trees, slides, washouts, or Forest fire closure orders, the Government may direct the Contractor to suspend operations until road conditions improve or the fire closure is rescinded. The Government assumes no obligation to do special maintenance to keep roads open and reserves the right to deny any request where road damage is likely.

1.02 Contract Time/Period of Performance:

Award through TBD (Base Year);

TBD (Option Year One, 365 days);

TBD (Option Year Two, 365 days);

The Contractor will have three (3) years from the Notice to Proceed to complete all work under this contract. A Notice to Proceed is expected to be issued on May 1st, 2019. The Contractor shall plan to complete most work during the normal operating season from April 15th to November 30th. See subsection 1.05 of Section C for information on timing restrictions, shutdown periods, and potential addition of contract days.

Contract performance time is all inclusive and includes final clean-up, rehabilitation of the premises/project area and demobilization of contractor personnel and equipment subject to Contract Clause FAR 52.212.

1.03 Contractor Representative

The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the contracting officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

1.04 Pre work Conference

Within 15 days of the Notice to Proceed and prior to the commencement of the work, the Contractor will meet with Contracting Officer, and Contracting Officer’s Representatives at a place and time mutually agreed upon. This time will be used to discuss and develop mutual understanding relative to scheduling and administering work.

a. Site Visits: Offeror’s attendance at walk-through (site visits) is considered vital to preparation of competitive and cost-effective offers, and to understanding the total results desired by the Government. In some cases walk-throughs may be determined mandatory in order for a contractor to submit a proposal. Such requirement will be stated in the

RFQ/RFP. However, failure to attend walk-through may not be used as an excuse for omission or miscalculation in offers, and may be taken into consideration in determining a Contractor's eligibility to participate in future Task Orders. The Contractor will not be reimbursed for proposal preparation, attendance during negotiations, site visits, walk-through or other pre-Task Order costs.

b. Contract Prices—Proposal Pricing Schedules. The Government's payment for the items listed in the Pricing Schedules of individual Task Orders will constitute full compensation to the Contractor for-- (1) Furnishing all plant, labor, equipment, services, appliances, and materials; and (2) Performing all operations required to complete the work in conformity with the drawings and specifications.