127EAY22Q0056.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

7EAY

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

USDA-FS CSA SOUTHWEST 1

9A35 CODE 16. ADMINISTERED BYCODE

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR7EAY

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

06/10/2022 1300 ET

05/26/2022

530-685-0765TOD GOHL

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

127EAY22Q0056

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 29 1068689OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

HAYFORK CA 96041

TRINITY ST HIGHWAY 3

HAYFORK RANGER DISTRICT

15. DELIVER TO

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA SOUTHWEST 1

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Synopsis / Solicitation for Janitorial Services on the Shasta Trinity National Forest - Yolla Bolla Ranger District.

THERE IS NO NEED TO RETURN ANY PORTION OF THE

SOLICITATION THAT IS NOT PART OF THE OFFER.

Proof of Insurance must be submitted with quote.

Delivery: 06/30/2023

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

TOD A. GOHL

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 Synopsis/Solicitation for Janitorial Services -

Yolla Bolla Ranger District Platina, California

Period of Performance: 07/01/2022 to 06/30/2023

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

29 2 of

(i) This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

(ii) The solicitation number 127EAY22Q0056 is issued as a request for quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97.

(iv) This is a 100% Small Business Set-aside under NAICS code 561720 Janitorial; the small business size standard is $18.0M; the Product/Service code is S201 Housekeeping / Janitorial.

(v) Multiple service areas will be applicable (see Scope of Work).

(vi) The Government is seeking to establish a purchase order contract for Janitorial Services on the Shasta Trinity National Forest, Yolla Bolla Ranger District. This will be a two-year contract (base and one option year), option years will be based on funding FAR 52.232-19. Contractor should expect to start services by 1 July 2022.

(vii) Services provided on routine and scheduled basis. See Scope of Work.

(viii) The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition.

The Government intends to evaluate quotes and offer an award based on the quote submission; therefore, the quote should contain the best terms from a price and technical standpoint. The following are

SUBMISSION REQUIREMENTS:

1) Solicitation Number (127EAY22Q0056)

2) Offers due 10 June 2022 / 1300hrs Eastern Standard Time

3) Contractor name, address, and DUNS or UEI number

4) Pricing on the contract statement of work to include base year and potential option years.

(ix) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) Pricing of Service to include pricing multiple service areas.

2) Pricing to include base year and one option year.

3) Service Location: Servicer locations closer to Yolla Bolla Ranger District will receive a higher rating.

4) Relevant Past Performance: Past Performance is a measure of the degree to which an offeror has satisfied its customers, complied with contract terms and conditions in addition to applicable laws and regulations. The Government may contact individuals and firms that you have performed services for, to evaluate your experience and past performance record.

(x) Responses shall submit a completed copy of 52.212-3, Offeror Representations and Certifications -- Commercial Items, unless it has an active entity registration with the certifications through the System for Award Management (SAM) website. (www.sam.gov ) http://www.sam.gov/

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

(xi) The clause at FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS applies to this contract Addenda to this clause are as follows:

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (JAN 2018), applies to this acquisition with the following clauses checked

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020).

52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

52.222-19, Child Labor - Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (JUL 2013) (31 U.S.C 3332).

52.222-41 Service Contract Labor Standards. (AUG 2018)

52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018).

52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages Under Executive Order 13658.

52.222-62 Paid Sick Leave Under Executive Order 13706.

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021)

52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.219-14 Limitations on Subcontracting (SEP 2021) 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

(SEPT 2013).

52.228-5 Insurance-Work on a Government Installation. (JAN 1997) 52.242-15 Stop-Work Order. (AUG 1989) 52.249-4 Termination for Convenience of the Government (SERVICES) (APR 1984) 52.252-2 Clauses incorporated by Reference (Feb 1998).

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm https://www.acquisition.gov/sites/default/files/current/far/html/52_223_226.html#wp1188603 https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1153423 http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1052973

(xiii) Use of Invoice Processing Platform (IPP) is Required

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). All invoices shall be submitted via the electronic Invoice Processing Platform. This platform is managed by the U.S. Department of Treasury and additional information is available at this website:

https://www.ipp.gov/ index .htm.

(xv) Response Due Date and Contact Information:

Offers are due on 10 June 2022 no later than 1:00 pm. Eastern Standard Time.

(xvi) Quotations can be emailed to Tod Gohl; tod.gohl@usda.gov by the date and time above. Enter the solicitation number in the subject line of emails.

Point of Contact:

Tod Gohl Purchasing Agent tod.gohl@usda.gov Phone: 530-685-0765 Northern California Acquisition Service Area

Response Form http://www.ipp.gov/index.htm

EXPERIENCE AND PAST PERFORMANCE QUESTIONNAIRE

Instructions: Please use spaces below to respond to evaluation criteria. Additional or supplementary pages may also be submitted. Please list N/A for inapplicable items.

1. Quoter's Name, Address, Email, Telephone Number & DUNS Number 2. Type of Business Name: ____ Company

____ Corporation ____ Partnership ____ Individual / Sole Proprietor / Owner- Operator

Address:

Email:

Telephone:

DUNS #:

Relevant Experience of Service Provider(s):

Past Performance References:

Reference Name and Company / Agency

Reference Contact Phone Number

Description of Services Performed

Have you ever failed to complete any work awarded to you in the time required __ YES __ NO If "yes", please specify contract and reason(s):

Location where services were provided:

Any other comments (optional) – Attach other pages as necessary if you need more room.

CERTIFICATION: Submission of this form with the quote certifies that all of the statements made above are complete and correct to the best of your knowledge and that any persons named as references are authorized to provide the Forest Service with past performance information needed to verify my capability to perform this project.

CONTRACT DOCUMENTS, EXHIBITS AND ATTACHMENTS

SCOPE OF THE CONTRACT

The contractor is responsible to maintain the building interior, and indicated exterior portions, at a level of cleanliness standard for commercial administrative buildings. The quantity of office furniture or utilization of floor space is subject to change during the contract period. Performance shall be based on the Government’s evaluation of the results compared to the Contractor’s Operating Plan and Schedule, as incorporated into the contract.

The Contractor shall provide all transportation, labor, equipment, supervision, materials, and supplies, except those listed as Government Furnished Components, for the performance of this contract. Standard janitorial practices and proper use of cleaning materials and equipment are required.

LOCATION AND DESCRIPTION

The Contractor shall perform janitorial duties in the Yolla Bolla Ranger District Office located at 2555 Highway 36 West, Platina, California 96076. The Yolla Bolla District Office has approximately 6,500 square feet. The base floor of multiple offices is 4,300 square feet with 1,200 square feet of serviceable space on the second floor. The external set of stairs leading to the second floor is unsafe and serves only as an emergency exit.

GOVERNMENT FURNISHED COMPONENTS

The Government shall supply the following components for the performance of work under this contract. As supplies need replenishing, the Contractor shall notify the designated Contracting Officer’s Representative no less than 2 weeks in advance so needed items can be ordered.

• All utilities necessary for the performance of work under this contract.

• Keys, key cards and/or access codes for use by the Contractor in the performance of services under this contract. See also Key Control under Contractor Personnel Requirements.

• Space will be assigned, as available in the building, for the storage of an inventory of supplies and equipment used in the performance of work under the contract. The Government will not be responsible in any way for damage or loss of parts or equipment.

• Telephones will be available for the Contractor’s use in making local calls for emergency purposes only.

• Toilet paper, hand soap, paper towels, and toilet seat covers

• Waste basket liners and trash receptacles

• Light bulbs

• Floor wax (non-skid)

• Disinfectant

• Cleaning Compounds such as toilet bowl cleaner, floor cleaner, glass cleaner, wax stripper, etc.

CONTRACTOR FURNISHED COMPONENTS

The Contractor shall provide all supervision, labor, materials, supplies, and equipment required to meet the terms of the contract except those listed as Government Furnished. All applicable Contractor-furnished equipment shall include bumpers/guards to prevent marking or scratching of fixtures or building surfaces. The following supplies will also be provided by the Contractor:

• Mops, rags, brooms, bottles, brushes, wash cloths, rubber gloves, cleaning container for solutions, buckets, and rubber gloves etc.

• Paper towels for cleaning

• Power Equipment is needed, a commercial motorized vacuum cleaner with beater bar and attachments

(Required)

The contractor shall purchase and use Energy Star or other energy-efficient items listed on the Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list.

All electrical equipment used by the Contractor shall meet all safety requirements of this contract and shall be UL approved. This equipment shall operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits. Inoperable equipment is not cause for cleaning work not to be performed. The Contractor shall furnish and use beater bar type vacuums for carpeted floors with attachments.

The Contractor shall provide protective gloves, safety eyeglasses, and any other safety equipment needed to execute the contract.

GOVERNMENT PERSONNEL AND AUTHORITIES

The Contracting Officer (CO) and Contracting Officer’s Representative (COR) are the main points of contact under this contract. In addition, Inspectors may be designated at or after contract award. The names and contact information of all government personnel designated under this contract will be provided to the Contractor after award.

The CO designates the COR, who is responsible for administering the performance of work under this contract.

In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the CO prior to completion of the contract.

No person other than the Contracting Officer is authorized to change any clause or provision of this contract, except as provided in writing by the Contracting Officer. Changes to contracts for commercial items and services must be by mutual agreement between the Contractor and the Contracting Officer only.

The Contractor is responsible to take direction only from Government officials indicated in the contract. The Government is not responsible for costs incurred during the performance of work not covered under this contract or directed by non-authorized persons.

On all matters that pertain to the contract terms, the Contractor must communicate with the Contracting Officer.

Whenever, in the opinion of the Contractor, the COR or any other Government employee requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

CONTRACTOR PERSONNEL REQUIREMENTS

PERSONNEL

All work under this contract shall be performed in a skillful and professional manner. The Contractor shall him or herself be or shall employ person(s) who is/are, qualified and capable to perform janitorial work; and shall, as a part of the quote and when changes occur, provide a list of persons who will be on the premises and for what purpose(s). Persons under the age of 18 are not permitted on the premises while work is performed.

The Contractor shall prohibit employees from disturbing papers on desks, opening desk drawers or cabinets, using Government telephones or other office equipment, leaving the Government building unlocked or using any Government employee’s property. The CO may, in writing, require the Contractor to remove from the premises any employee the Government deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government property.

BACKGROUND CHECK REQUIREMENT FOR PERSONNEL

The Contractor shall ensure that all required personnel/employees respond within one week of each prompt for action or information (initial or additional) as part of the HSPD-12 Background Investigation requirement and its associated maintenance. For each member of the Contractor’s personnel/ employee(s) to access the Government facility unaccompanied by the Government (i.e., for overnight cleaning), submittal to the mandatory background investigation includes the provision of pertinent information to the Government, fingerprinting, and response to any queries from the Person Model point of contact. Maintenance activities may include but may not be limited to mandatory annual completion of a short information security training exam, materials for which will be available online or provided via email or in hard copy by the CO or COR.

When the premises covered under the contract require or utilize LincPass keycards for building entry, the Contractor’s personnel/ employees must also visit a USDA Activation Center to obtain a physical LincPass keycard. Visitation of an Activation Center is not required for any Contractor’s personnel/ employees whose worksite buildings utilize traditional keys or non-LincPass keycards.

Failure of the Contractor’s personnel/ employee(s) to respond within one week of receiving any prompt in the background investigation process may result in the issuance of Cure Notices, requirement of removal of the Contractor’s personnel/ employee(s) from the premises, or termination of the contract.

As required through mandate or policy changes, additional requirements to those listed may be added to the contract. Alerts regarding requirements needing attention are generally sent to the Contractor via email to the address(es) provided during the HSPD-12 Background Investigation application. The CO is always available to confirm the validity of any such email communication sent to the Contractor.

INSURANCE REQUIREMENT

The Contractor shall provide to the CO the following documentation within 10 calendar days of the start work date, or the contract may be terminated for default in accordance with the clause governing default (termination for cause). Quoters may include the following documentation as a part of a quote if desired.

Worker’s Compensation Insurance: The Contractor shall provide evidence of Worker's Compensation Insurance or a written explanation as to why the Contractor is exempt from the requirement. NOTE: The Contractor working alone is not required to carry the insurance.

CONSERVATION OF UTILITIES AND FACILITY SECURITY

The Contractor shall be directly responsible for instructing employees in utility conservation practices. Upon completion of the work at each site, the contractor personnel shall ensure that (unless otherwise instructed by the Contracting Officer or COR) all lights are off, all wall windows and entrance doors are locked, and the alarm system armed. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by Contractor employees. Lights shall be used only in areas at the time when work is being performed. Water faucets or valves shall be turned off after the required usage is complete. Windows shall be closed, and lights and fans turned off when not in use. If the building is occupied by the Government after normal working hours, the Contractor’s personnel shall notify the Government personnel of their departure and leave the exterior doors locked. The Contractor shall not disturb papers on desks or bulletin boards, open drawers, or cabinets, or use telephones or any office equipment provided for official Government use except for emergency calls to the Contracting Officer, police, or fire department. It is the responsibility of the Contractor to secure the building upon completion of work and close and lock entry gates if applicable.

SITE BADGE, ACCESS CODES, AND KEY CONTROL

The Contractor will be issued keys, keycards, site badges and/or security access codes by the Government for office access at the time of contract award. The Contractor will establish and implement methods to ensure that all keys, cards, and codes issued by the Government are kept secure in the Contractor’s possession and are not used by unauthorized persons. No keys, cards or codes issued by the Government are to be duplicated. It is the Contractor’s responsibility to ensure all keys, cards and security access codes are secured in the Contractor’s possession. The Contractor’s supervisor is responsible to return any keys or cards issued by the Government when required.

1. The Contractor will be required to reimburse the Government for replacement of locks or re-keying because of Contractor loss of keys. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and the total cost will be deducted from the monthly payment due the Contractor.

2. The Contractor will report the occurrence of a lost key, card, or site badge to the COR no later than the next duty day. The Contractor shall be required to replace or reimburse the Government for replacement because of loss of a site badge.

3. It is the responsibility of the Contractor to prohibit the use of keys or access codes issued by the Government to any person other than the Contractor’s employees. It is also the responsibility of the Contractor’s employees to prohibit the opening of locked areas by Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

LOST AND FOUND PROPERTY

The Contractor shall ensure all articles of possible personal or monetary value found by the Contractor’s employees are turned into the COR or the Contracting Officer.

PROPERTY AND PERSONAL DAMAGE

The Contractor shall be responsible for all damage to property and to persons, including third parties that occur because of his or his agent’s or employee’s fault or negligence. The term “third parties” is constructed to include employees of the Government.

SUBCONTRACTING

The Contractor shall alert the Contracting Officer in writing of intent to utilize a subcontractor for work under this contract, prior to entering any subcontract arrangement. The subcontractor shall have the experience and be equipped for such work. The written notification shall include as a minimum:

A. The name, address, and telephone number of the subcontractor.

B. A detailed description of the work to be subcontracted.

C. Documentation of the subcontractor's representative authority.

Subcontracting any portion of the contract shall not relieve the Prime Contractor of any responsibility under this contract. Any subcontract agreement shall contain all terms and conditions of the prime contract.

SAFETY

The Contractor shall be responsible for his or her own safety and the safety of the Contractor’s employees and/or Subcontractors.

The Contractor shall be responsible for instructing company employees in appropriate safety measures. The Contractor must comply with the applicable Occupational Safety and Health Administration (OSHA) Standards specified under 29 CFR part 1910 and other Federal, State, and local regulations for the purpose of providing safety precautions to all of employees subject to exposure as a result of custodial work performed under this contract. The Contractor shall provide, place, and remove appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing applications. Cloths, mops, or brushes containing a residue of wax or other combustible material subject to spontaneous ignition shall not be stored inside the building. Contractor shall provide copies of Material Safety Data Sheets (MSDS’s) for all cleaning chemicals provided by the Contractor for use under this contract.

COMMUNICATION PROCEDURES

While a line of communication is always open to the CO, most communication is directed to the COR.

Contracting Officers and CORs are available via phone, email, or direct communication. Formal requests, reports and invoices must be submitted in writing. Communication by email is a good practice for the purposes of documentation. At times communication will occur as meetings between the Contractor and the Government.

SMOKING RESTRICTIONS

There are no public areas designated as smoking areas. Therefore, there is no interior space for the Contractor or his/her employees to smoke.

CIRCUMSTANCES TO BE REPORTED

The Contractor or the Contractor’s employees will report to the Contracting Officer or COR any circumstances of needed repairs of the facility or unusual soiling of an area that may affect the performance of the work and unhealthy or hazardous conditions. The Contractor or the Contractor’s employees will report any vandalism, attempted break-ins, or signs of attempted break-ins.

HAZARD COMMUNICATION TRAINING

The Contractor shall provide employees with Hazard Communication training within one month after award of the contract or within one month after hiring a new employee. Per OSHA 29 CFR 1910.1200 Hazard

Communication Standard, this training also includes instruction on the appropriate handling of chemicals requiring a Material Safety Data Sheet.

PERFORMANCE AREAS AND STANDARDS

The Contractor shall ensure that the building presents an overall appearance of cleanliness. The Contractor shall provide sufficient supplies, materials, and equipment to adequately maintain the premises at an acceptable level of cleaning that is consistent with comparable industry standards for this type of contract. The definition of clean is to dust, remove dirt, water streaks, gum, grease, tar, or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness. Performance will be based on the Contractor’s effort in meeting the performance and quality standards, not the method of performance.

CLEANING FREQUENCY AND SCHEDULES

Listed below are the specific tasks and associated frequencies the Contractor is required to meet in this contract.

Services shall be provided one day per week (except Federal holidays) on dates agreed between the COR and Contractor. Preferred days of service are between the hours of 6:00 AM and 9:00 PM Saturday, or Sunday. Prior approval from the CO is required before work may be performed on a Federal holiday. Should a Federal holiday occur on a scheduled cleaning day, the Contractor shall work either the night immediately prior to the holiday or the night immediately following the holiday, unless another arrangement is agreed between the Contractor and COR.

Rescheduling of service days and/or hours for non-holiday reasons on a temporary or permanent basis may occur if agreed at any time between the Contractor and COR, so long as no additional requirements are imposed by the agreement. It is the Contractor’s responsibility to notify the COR of inability to perform duties on any particular day, and notification is required prior to 3:00 PM on the day service. During emergencies or fires, the COR or CO may contact the Contractor to determine if the cleaning schedule requires adjustment.

Routine tasks are those which are expected to be performed at each visit.

Items that are expected to be cleaned at each frequency include, but are not limited to: trash collection, room cleaning (vacuum), clean & disinfect bathrooms and drinking fountains, common kitchen area floor and sink, cob web removal from multiple surfaces (e.g. window sills, porches, outside light fixtures, and other areas prone to cobweb buildup), and wipe down common use surfaces (e.g. fax machine, all printers surface areas, conference room tables, conference room desks, and clean front lobby glass).

Periodic tasks are those which are performed as needed, but at least every 6 months.

Periodic cleaning would include such items as window washing, wall cleaning, window blind cleaning, high surfaces such as lights and ceiling fixtures, and floor waxing.

Area Routine Tasks (Performed Each Visit)

Periodic Tasks

(FREQUENCY)

1. Glass Windows, Doors and Counters in Front Lobby

The glass windows, doors, and counters at the front lobby entrance to the office shall be cleaned and dusted with each visit to provide a clean inviting appearance.

Each Visit

2. Carpeted Surfaces

Carpeted surfaces shall be vacuumed and free of obvious dirt, dust, and other debris. Any spots shall be removed by carpet manufacturer’s approved methods as soon as noticed. All tears, burns and raveling shall be brought to the attention of the COR.

Is carpet shampooing a part of this contract? NO

3. Non- Carpeted Flooring

Non-carpeted flooring shall be swept and/or mopped with each visit as necessary to remove superficial debris and marks.

Non-carpeted flooring shall be maintained at a high level of luster, free of all types of marks. This includes strip, scrub, seal, and wax floors as necessary to maintain a uniform glossy appearance, which is free of scuff marks, heel marks, wax build-up and other stains and discolorations. (Buffing, stripping, and waxing are included in the cost of this contract). Each Visit as needed

4. Drinking Fountains

Drinking fountains shall be cleaned and free of watermarks and other debris or encrustation and be maintained at a high level of sanitation with each visit.

Each Visit

5. Trash Bins All trash shall be collected from work areas and taken to the Platina Dump site. Trash bags are to be split open prior to dumping into the dump. Wastebaskets are to be cleaned inside and outside, if needed, and plastic liners are to be replaced.

Working on getting a dumpster on site.

6. Restrooms Restrooms shall be cleaned and disinfected to maintain fixtures at a high level of shine and cleanliness. Floors shall be sanitized and maintained to ensure that there is no buildup of dirt, debris or bacteria. Partitions and walls shall be fee of obvious dirt, graffiti, dust, or other extraneous matter. Paper products shall be replenished as needed to always maintain an adequate supply. Water stains shall be removed with stone or equivalent. Doors shall be cleaned inside and out. There are 2 restrooms total under this contract.

Each Visit

7. Food Service, Break Areas and Hallways

Food service, break areas and hallways shall be cleaned, dusted, cobwebs removed in addition to meeting standards which apply to these areas as described in other sections (such as Non-Carpeted Flooring).

Each Visit

Area Routine Tasks (Performed Each Visit)

Periodic Tasks

(FREQUENCY)

8. All Other Windows, Glass and Plastic

Interior building lights, glass and plastic, and interior sides of building windows shall be clean, free of obvious dirt, grime, streaks, cloudiness or water spots. A thorough cleaning includes the framing and sills. Every 6 months.

Exterior sides of building windows shall be cleaned (at a minimum) every 6 months throughout the year.

9. Venetian Blinds

Venetian blinds shall have cords and both sides of blind slats free of obvious dust, dirt grime and water spots. Every 6 months throughout the year.

10. Walls and High Cleaning Surfaces (Interior Only)

Interior walls and high cleaning surfaces shall be free of obvious dust, cobwebs, or any other extraneous matter. As needed.

11. All Furniture

All furniture (desks, bookshelves, cabinets, picture frames and chairs) shall be free of obvious dirt, grime, streaks, and cobwebs. Computers and office equipment shall be free of dust and obvious dirt, grime, and streaks. Paper on desks shall not be disturbed. Interior bulletin boards shall be free of dust, dirt, and cobwebs.

12. External Porches, Benches, Steps, Doors and Walkways

External porches, benches, steps, and walkways shall be free of dirt, cobwebs, and other debris. Outside ashtrays shall be cleaned regularly. Outside glass bulletin board shall be free of dust, dirt, and cobwebs.

Outside enclosed porch shall be kept free of obvious dust, dirt, grime and or any other extraneous matter.

In addition, porch windows shall be washed inside and out. All entry and exit doors shall be cleaned inside and out regularly.

13. Light Bulbs Light bulbs shall be replaced by the Contractor as needed. The Government will provide new light bulbs and dispose of the burnt-out bulbs.

14. All Other Spaces and Surfaces

All other space not specifically mentioned and covered by this contract shall be free of obvious dirt, debris, dust, cobwebs and present an overall appearance of cleanliness at all times.

CONSTRAINTS AND EXEMPTED TASKS

• Items on desks and other working surfaces or storage areas shall not be disturbed.

• The Contractor shall not expose electronic equipment, including computer monitors, to liquids of any kind, without prior written approval from the COR for the exact type of liquid to be used upon specific pieces of equipment. The Contractor is responsible for damage to equipment caused by improper use of liquids on electronics.

• The Contractor is not responsible to empty recycling bins.

• Any locked offices for which the Contractor has no key or areas otherwise designated as off limits are exempt from routine services, except for cleaning door surfaces as applicable and emptying any trash bins placed within the Contractor’s access. Regular services are required when such office doors are not locked.

IN THE EVENT SERVICES ARE NOT PERFORMED OR REQUIRED

In the event services are not provided or required because the facility is closed due to inclement weather, unanticipated non-Federal holidays declared by the President, failure of the Congress to appropriate funds, etc., the CO or COR shall either:

a. Direct the Contractor to perform the work contractually specified over several immediately subsequent day(s) equal to the duration of the shutdown, or

b. Forego the work and reduce payment due to the Contractor for work not performed. The deduction rate in dollars per day shall be equal to the per-month fixed price divided by number of service days for that month and then multiplied by the number of days services were not provided. Appropriate adjustments will be made by the CO in the event services are provided for portions of days, or

c. Reschedule the work on day(s) satisfactory to both parties.

Federal Holidays are New Year’s Day, Martin Luther King, Jr.’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

EMERGENCY OR SPECIAL EVENT CLEANING SERVICES

Any situation requiring cleaning services beyond those normally encountered in routine cleaning work will be considered “emergency”. Situations requiring emergency cleaning will be referred to the Contracting Officer or COR prior to commencing work. If the Contracting Officer determines that the situation requires extra effort on the part of the Contractor, equitable reimbursement will be provided to the Contractor for the level of effort over and above that normally required, (e.g., fire or flood damage, construction work, etc.). Residue from relocating furniture or litter left from meetings or routine gatherings are not considered emergency cleaning.

PREWORK CONFERENCE AND OTHER MEETINGS

Prior to commencement of work, a pre-work meeting may be arranged between the Contractor and the Contracting Officer to discuss the contract terms and work performance requirements. At this time, the Contracting officer will designate a Contracting Officer Representative (COR) and the Contractor shall designate, in writing, the name and phone number of the Contractor’s on-site representative/ supervisor and their responsibilities.

At any time during contract performance, a meeting may be requested by the Government or the Contractor and may be scheduled at a time and place agreeable to both parties. The purpose of the meeting shall be to address any issues preventing or endangering the successful completion of the contract requirements and to identify methods of improvement.

QUALITY CONTROL PROGRAM

The Contractor shall establish a Quality Control Program to ensure the requirements of the contract are met. It shall be submitted to the CO as part of the quote response prior to award of the contract. Any amendments shall be submitted to the COR at least 10 days prior to their proposed implementation and are subject to approval.

The Quality Control Program shall, at a minimum, include:

a. An internal inspection system covering all the services performed, including a checklist that will specify areas to be inspected by Contractor personnel and the title of the individual(s) who will perform the inspection.

b. A method for responding to deficiencies in the quality of services performed and for proposing any corrective action to be taken.

c. A method for ensuring that all keys, identification, and security access cards issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons.

As part of the Quality Control Program, the Contractor shall maintain a file of all inspections conducted by the Contractor and the corrective actions taken. This documentation shall be made available to the COR for review upon request.

INSPECTION (GOVERNMENT’S QUALITY ASSURANCE SURVEILLANCE PLAN)

The Government will visually inspect the Contractor’s performance on a random basis shortly after services are performed, or after receipt of complaint from building employee(s), to ensure compliance with contract guidelines. The COR will record inspection observations and any deficiencies will be documented with a written inspection report provided to the Contractor. When unacceptable performance is observed, the COR may meet with the Contractor’s on-site supervisor to review the inspection report and ensure that the Contractor has an understanding of the unacceptable services.

The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day or other time frame as specified by the COR. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is logged as a deficiency. Deductions from payment may result from deficient services.

PERFORMANCE OBJECTIVE AREA QUALITY CONTROL PROGRAM

1. Glass Windows, Doors, and Counters in Front Lobby

2. Carpeted Surfaces

3. Non-Carpeted Flooring

4. Drinking Fountains

5. Trash Bins

6. Restrooms

7. Food Service, Break Areas, and Hallways

8. All Other Windows, Glass, and Plastic

9. Venetian Blinds

10. Walls and High Cleaning Surfaces (Interior Only)

11. All Furniture

12. External Porches, Benches, Steps, Doors, and Walkways

13. Light Bulbs

14. All Other Spaces and Surfaces

2 - Section 2 4 - Section 4

2 - Section 2

52.204-7 System for Award Management. (OCT 2018)

52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance. (AUG 2020)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems. (NOV 2021)

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021)

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services. (NOV 2021)

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services. (NOV 2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions. As used in this provision-

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000- 9999, except-

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology-

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern-

(1) Means a small business concern-

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that-

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by-

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106)…