127EAS22Q0020 Amendment 01.pdf

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127EAS22Q0020

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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9JGP

NEVADA CITY CA 95959

631 COYOTE STREET

R5 CENT-CAL ACQ SERV AREA CCASA

USDA FOREST SERVICE

7EAS

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

USDA-FS CSA SOUTHWEST 2

05/16/20220001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/16/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide the Request for Information (RFI's) and the

Government Response (see attached).

Change Specification section C.7-2.1.2 - Stump Height to read "All trees will have a stump height minimum of 12-inches and a maximum of 4-feet when measured from the up-hill side."

Period of Performance: 10/01/2022 to 11/18/2022

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ROBERT W. BRINEY

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

06/09/2022

Questions at Reds Road Tree Removal pre-bid site visit, 6/3/2022 Solicitation 127EAS22Q0020

These are all the questions asked during the pre-bid site tour, some of which were answered on site and others were awaiting an answer.

Q: Do we have to submit a bid on both the base bid and option item? Would you award item 1 and 2 to separate contractors or would it be required for the contractor do both?

A: We will only award a single contract and our intention is to award both the base bid and the option item if funding limitations allow. Please provide a bid on the full project.

Q: Would the contractor be expected to finish falling trees before hauling begins or can both items be done simultaneously?

A: Per specification C.7-2.1 Line Item #1 (tree felling, limbing, and bucking) are required to be completed prior to Line Item #2 (skidding hauling and decking). Bid the project based on this specification. Due to limited temporary decking locations between Minaret Vista and Agnew, we might consider allowing an operator who is awarded both Items 1 and 2 to remove logs as they are being felled, due to limited space to store logs until all trees are felled. Also, trees could be stage felled (felled and moved so further felling does not lead to breakage.

Q: If the trees we cut roll down the hill do we have to retrieve them?

A: The desired end-state is that all trees cut down via this contract are removed from site, if Line Item #2 is awarded. If extenuating circumstances exist regarding the recovery of a tree, the COR shall be notified and it will be assessed on a case-by-case basis.

Q: If the top breaks outside of the APE do we need to haul it out?

A: Everything over 4” needs to be removed if Line Item #2 is awarded. See above question for extenuating circumstances. Specification C.7-2.1.4 and C.7-2.2.2 speak to utilization standards/minimum piece size.

Q: Is there a Yarding unmerchantable material(YUM) clause for the contract?

A: No, but see previous question on utilization standard and extenuating circumstances.

Q: How early could it start to snow?

A: It sometimes snows in October and then melts off quickly. Season ending snow events are unpredictable, but often don’t happen until later in November.

Q: When do you expect work to be halted due to snow?

A: Mid-November

Q: Would the Forest Service plow the road in order for work to continue?

A: Yes, if conditions are safe enough to continue working, the FS can knock snow off the road.

Q: Is the contract for 45 consecutive days or calendar days?

A: 45 consecutive calendar days.

Q: Is containment of the working area for public safety on the contractor?

A: Yes, see Traffic Control section

Q: Will there be any forest closure for the project?

A: It is possible that the Forest will institute a closure order, however one is not currently in place for this work.

Q: Can the road be fully blocked by operations?

A: Administrative access must be maintained. If the contractor needs to block the road, they must have the ability to promptly allow safe passage if necessary. (see Traffic Control Section)

Q: Is lop and scatter the only requirement? Is there any chipping or piling requirements?

A: All felled trees will be limbed and bucked where they are felled. Limbing and bucking shall be done to all stems meeting utilization specifications. Contractor shall scatter all slash and material not meeting the utilization specifications where the trees are felled.

Q: Is there any specifications for lengths that the logs need to be bucked to?

A: Logs needing to be skidded/yarded will not exceed 42 feet in length.

Q: What is the maximum stump height allowed? *Larger stump height would be easier to remove stump and more efficient for contractor

A: Specification C.7-2.1.2 – Stump Height states that all trees will have a stump height of 8-inches or less, or 18-inches or less if using a feller-buncher. This specification is being changed to the following language: All trees will have a stump height minimum of 12-inches and a maximum of 4-feet when measured from the up-hill side.

Q: How far off the road does the brush need to be?

A: Slash should be fully out of the path of travel and off the road. Also, contractor must maintain clearance of all drainage structures (ditches and culvert inlets/outlets).

Q: Are the contractors responsible for keeping the culverts/trails clear?

A: Yes

Q: To what extent is incidental damage to the road allowed? Can track equipment be run on the road?

Falling trees and skidding logs on the road?

A: While incidental damage to the road due to tracked equipment, skidding, or falling trees on road is acceptable as the road will be reconstructed shortly after, contractor should make efforts to prevent major damage to the road.

Q: Will the cruise data be made available to the contractor?

A: This information can be made available.

Q: Are the contractors responsible for hauling or limbing pre-existing logs in the APE area?

A: The solicitation project description states “All the trees that need to be removed are marked with blue Timber Marking Paint…”. Only standing trees were marked for removal.

Q: What is the minimum size that needs to be hauled and decked?

A: As stated above, Utilization Specs: logs measuring 4 inches or greater in diameter inside bark on the small end of the log and have a length of 8 feet or greater shall be sorted and transferred to a temporary landing.

Q: Can small trees be hauled without being fully limbed?

A: All felled trees will be limbed and bucked where they are felled. Limbing and bucking shall be done to all stems meeting utilization specifications.

Q: How close can logs be decked to standing green trees?

A: Trees shall not be decked against standing trees.

Q: How far should decks be made off the road?

A: The roads running through the decking location shall not be blocked by logs to allow for safe and easy passage of vehicles.

Q: Can the contractor back the log truck into an opening off the road to unload logs?

A: Yes, but operations will be designed to minimize the need for site restoration.