1267T018Q0005.docx

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

888720

2. CONTRACT NO.

RFQ 1267T018Q0005

6. SOLICITATION ISSUE

DATE

12/01/2017

Brenda Oster Contracting Officer

b. TELEPHONE NUMBER (No collect calls) 605/673-9322

8. OFFER DUE DATE/

LOCAL TIME

12/29/2017

USDA Forest Service Rocky Mountain Acquisition Service Team 1019 N. 5th Street Custer, SD 57730

|X| SMALL BUSINESS |_| WOMAN –OWNED SMALL BUSINESS (WOSB)

|_| HUBZONE SMALL BUSINESS ELIGIBLE UNDER THE WOMEN OWNED SMALL

BUSINESS PROGRAM

|_| SERVICE DISABLE VETERAN- |_| EDWOSB-

VETERAN-OWNED SMALL

BUSINESS |_| 8(a)

NAICS Code 561720 Size Standard $18.0 million

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

|X| SEE SCHEDULE

12. DISCOUNT TERMS

14. METHOD OF SOLICATION

|X| RFQ |_| IFB |_| RFP

Black Hills National Forest Northern Hills Ranger District 2014 N. Main Street Spearfish, SD 57783

See Block 9

17a. CONTRACTOR/ OFFERER

TELEPHONE NO. DUNS #____________________

FAX NO.

E-Mail Address: ________________________ 18a. PAYMENT WILL BE MADE BY

USDA, OCFO, COD, APB

PO Box 60075 New Orleans, LA 70160

|_| 17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUMBIT INVOICES TO ADDRESS SHOWN IN BLOCK 18A UNLESS BLOCK BELOW IS CHECKED |_| SEE ADDENDUM

19.

ITEM NO

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Janitorial Services Northern Hills Ranger District Black Hills National Forest

Contractor must be registered in the System for Award Management (www.sam.gov) to be eligible for award of this project.

Insert your prices on pages 3 through 7.

25. ACCOUNTING AND APPROPRIATION DATA

JOB CODE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

|X| 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5. |X| ARE |_| ARE NOT ATTACHED.

|_| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED

|_| 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE

COPY TO ISSUING OFFICE, CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN |_| 29. AWARD OF CONTRACT: REFERENCE RFQ AG-05G1-S-12-00XX OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN , IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (Signature Of Contracting Officer)

30b. NAME AND TITLE OF SIGNER (Type or Print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (Rev. 2/2012) Prescribed by GSA-FAR (48CFR 53.212

RFQ AG-67T0-S-17-0070

Janitorial Services – Supervisor’s Office/Tongue RD Bighorn National Forest

RFQ AG-67T0-S-17-0070

Janitorial Services – Supervisor’s Office/Tongue RD Bighorn National Forest

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Quotations submitted are considered to be confidential. The name of the Contractor and the amount of the contract will be disclosed only after an award is made.

32a. QUANTITY IN COLUMN 21 HAS BEEN

|_| RECEIVED |_| INSPECTED |_| ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

CORRECTFOR

36. PAYMENT

|_| COMPLETE |_| PARTIAL

|_| FINAL

37. CHECK NUMBER

|_| PARTIAL

|_| FINAL

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER

FOR PAYMENT

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV.2/2012) BACK

Continuation of SF1449 Block 27: The full text of a clause or provision may be accessed electronically at www.arnet.gov/far/

Non Discrimination Statement The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means of communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C 20250-9410, or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer.

This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred Procurement Program (FB4P).

For more information on biobased program: http://www.biopreferred.gov To locate biobased products: http://www.biopreferred.gov

RFQ 1267T018Q0005

Janitorial Services – Northern Hills RD Black Hills National Forest

RFQ 1267T018Q0005

Janitorial Services – Northern Hills RD Black Hills National Forest

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

Base Year Notice To Proceed – December 31, 2018

Total Daily Services

Daily cleaning schedule five days/week

Days

Total Weekly Services

Weeks

Total Monthly Services

Months

Total Semi-Annual Services

Semi-Annual

Annual Services (List individual price for sub item)

Total Annual Services

Base Year Total

Option Year 1 January 1 – December 31, 2019

Total Daily Services

Total Weekly Services

Total Monthly Services

Total Semi-Annual Services

Total Annual Services

Option Year 1 Total

Option Year 2 January 1 – December 31, 2020

Total Daily Services

Total Weekly Services

Total Monthly Services

Total Semi-Annual Services

Total Annual Services

Option Year 2 Total

Option Year 3 January 1 – December 31, 2021

Total Daily Services

Total Weekly Services

Total Monthly Services

Total Semi-Annual Services

Total Annual Services

Option Year 3 Total

Option Year 4 January 1 – December 31, 2022

Total Daily Services

Total Weekly Services

Total Monthly Services

Total Semi-Annual Services

Total Annual Services

Option Year 4 Total

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

BLACK HILLS NATIONAL FOREST

NORTHERN HILLS RANGER DISTRICT JANITORAL SERVICES

1. DESCRIPTION

The intent and purpose of this contract is to provide janitorial services in accordance with standard industry practices and the specifications contained herein. The building for which janitorial services will be provided is the Northern Hills District Office, Black Hills National Forest, 2014 N. Main Street, Spearfish, SD.

The office contains approximately 14,300 square feet of floor area. Approximately 13,200 square feet are carpeted and approximately 1,100 square feet are tile or linoleum.

Sweeping of sidewalks, patio and rear step areas totaling approximately 2000 sf. will be required. Areas include entryways, sidewalks, rear patio, steps, and an approach area 10 feet long and 5 feet in width in front of each of the steps.

Snow removal and mowing are not required in this contract.

The Contractor shall furnish all supplies, materials, tools, equipment, (except those designated as Government-furnished), labor, transportation, supervision, and incidentals necessary to perform required janitorial services at designated Forest Service building in accordance with provisions herein.

2. APPROVAL OF MATERIALS

All contractor furnished supplies and material utilized in the performance of the work shall be standard products. Contractor shall utilize, to the extent possible, Biobased or environmentally friendly cleaning products. If requested by the Contracting Officer, the Contractor shall submit samples of the materials he/she proposes to use. Submittal of MSDS will be required as described in Section 6.

3. GOVERNMENT FURNISHED SUPPLIES AND PROPERTY

A. The Government will supply to the Contractor the following listed materials.

Contractor shall advise the Contracting Officer a minimum of two weeks in advance of when supplies need to be replenished.

B. Keys

The Government will provide door keys and alarm codes as required for admittance of Contractor's employees after office hours. The contractor shall be responsible if unauthorized entry to the building is gained by the use of the keys. Keys shall be returned to the Contracting Officer's Representative (C.O.R.) prior to final payment.

C. Utilities

The Government will furnish required electricity and water.

4. CONTRACTOR STORAGE - FURNISHED EQUIPMENT AND SUPPLIES

A storage space for Contractor furnished property and for Government furnished materials is available. The space is a room approximately 10 feet by 8 feet. Contractor's equipment and supplies that cannot be placed in the furnished room shall be removed from Government property after completion of each service trip. (Exceptions may be allowed by the Contracting Officer). Contractor shall not use government furnished storage, equipment, or premises for any purposes outside of this contract. Floor access to the basement crawl space may not be blocked with heavy items.

5. SAFEGUARDING PREMISES

All reasonable precautions shall be taken to prevent loss or damage to Government buildings or property. Contractor is to insure that the offices are inspected at the end of each cleaning period for fire hazards. Turn off unnecessary lights and close and lock outside windows and doors to all office buildings. Contractor shall not admit to the building any unauthorized persons, including guests of the contractor.

6. OTHER GOVERNMENT REQUIREMENTS

All work under this Contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or any Government owned property.

The Contractor shall use caution not to damage Government owned property while executing items under this contract. The contractor shall be held liable for any damage incurred to property during the performance of work. All damage by the contractor to property (to include personal property of employees) due to performance of any activity under this contract shall be repaired/replaced by the contractor at no additional cost to the Government. Repairs shall be made in a timely manner, in no case more than two weeks, unless agreed to in writing. All prescribed safety regulations, laws and practices shall be carefully observed in performance of the work.

The Contractor shall provide sufficient supervision of all work required by this contract. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to his/her employees as may be necessary. Unclear items may be referred to the Contracting Officer’s Representative for clarification.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor is responsible for providing all equipment, material, and supplies, other than those identified in the Government furnished items required to successfully execute the requirements of this contract. The Government will approve prior to use all cleaning materials and equipment utilized by the Contractor to ensure that they do not harm, cause permanent damage to Government property, or endanger the health and safety of the building users. This does not relieve the Contractor from any damages resulting from use of these materials.

Contractor furnished supplies and equipment shall include but may not be limited to:

· Vacuum cleaners shall have HEPA or similar type filter

· Cleaning equipment shall be equipped to prevent marking/denting of Government property

· Cleaning supplies for glass, carpet, vinyl and tile floors, wood, bathroom fixtures, and metal surfaces

· Cleaning equipment; buckets, brooms, mops, brushes, sponges, cloths, etc.

· Window washing capabilities for all window surfaces in the building, inside and out

· All safety equipment and materials (Material Safety Data Sheets) to insure compliance with State and Federal OSHA regulations. Material Safety Data Sheets (MSDS’s) will be kept on file in the janitor’s storeroom.

All equipment shall be operational. The breakdown of equipment shall not relieve the Contractor of the responsibility of providing services under this contract.

The contractor shall provide a contractor representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the contracting officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

7. NORTHERN HILLS RANGER DISTRICT

Facility is located at 2014 N. Main Street, Spearfish SD 57783.

8. HOURS OF WORK

Building janitorial work shall be performed between the hours of 6:00 PM and 5:00 AM on all weekdays except legal holidays and days when the office is closed due to weather or unforeseen circumstances. Work may also be performed at any time on the weekends.

9. SERVICES PERFORMED DAILY.

A. Vacuum with power head attachment all carpeted areas including edges in hallways, corridors, public entrance, and reception areas. Vacuum as needed around and under desk areas that are free of items on the floor. Mats at doorways are commercially serviced. Contractor will only be responsible for daily spot cleaning and vacuuming these mats. Pick up any paper, staples, rocks or other debris on carpet. Vacuum or damp mop plastic floor protectors under desk chairs as needed.

B. Clean and service restrooms (including showers). Cleaning will consist of washing and scouring wash basins, toilet bowls, urinals, soap dishes and fixtures; clean toilet seats, mirrors and cabinets; disinfect toilet bowls, urinals and floors, remove water and stains from restroom and shower walls, and partitions. Sweep and damp mop restroom floors. After damp mopping, all floors shall be clean and free of dirt, grime, and marks. Spot clean other linoleum surfaces throughout the office.

C. Wash inside and outside of all glass surfaces on doors. Remove dust and soil from metal frames surrounding door glass.

D. Clean all exposed areas of drinking fountain.

E. Empty all wastebaskets inside and outside the building into large trash bags, and place in outside refuse container. Replace plastic liners in wastebaskets as needed. Wash inside and outside of wastebaskets if necessary.

F. Replace burned out light bulbs, including exit lights. Place used fluorescent bulbs in original packaging for recycling by Government. Notify the COR if lights still do not work after replacing bulbs.

G. Damp wipe and dry all exposed counter and table surfaces in front reception area, mailroom, kitchenette, and all conference rooms. Walls, doors, and trim will be cleaned where necessary to remove small or spot areas of dirt, handprints, splash marks, coffee stains, etc.

H. Restock or refill all soap, paper towel and toilet paper dispensers.

I. Notify COR of all maintenance problems or needed building repairs that are observed.

10. SERVICES PERFORMED WEEKLY

A. Sweep all outside concrete and paving block areas, as well as approaches 10 feet out from the back steps, to remove insects, leaves, spider webs, and other debris.

B. Dust all horizontal surfaces such as bookcases, shelves, and cabinets, excluding desktops and computers. Interior cobwebs at all levels shall be removed from the building.

11. SERVICES PERFORMED MONTHLY

A. Wash restroom walls, doors and partitions to remove dirt, spots, handprints, splash marks, etc. Remove water stains from restroom walls and partitions.

B. Spot clean carpets and all exposed linoleum surfaces.

C. Spot clean all other walls, doors, partitions, mopboards and trim as needed. Care will be taken to perform cleaning without damage to the surface finish and to provide an overall uniform appearance substantially free of cleaning marks after cleaning.

12. SERVICES PERFORMED SEMI-ANNUALLY – June and December

A. Shampoo all exposed carpeted areas. Contractor shall notify COR a minimum of five days prior to shampooing carpet to allow government to remove personal or bulky items from the floor. Contractor will be responsible for moving wastebaskets, floor mats, chairs and similar items.

B. Restroom floors shall be thoroughly cleaned (do not wax). Other exposed linoleum or tiled areas shall be cleaned and/or waxed as needed. Remove all old finish or wax from floors, using concentrated stripping or wax removal solution insuring that floors and baseboards are completely free of old wax. Care shall be exercised so that baseboards, wall, and furniture shall not be splashed or marred. Following the stripping or wax removal operation, apply two (2) coats of self-polishing floor finish in thin, even coats.

C. Vacuum all upholstered chairs and furniture. Clean all other chairs, including chair legs, with a mild detergent.

13. SERVICES PERFORMED ANNUALLY – May OR December

A. Shampoo all upholstered chairs and furniture.

B. Inspect and, if needed, clean all heating, air, and exhaust vent covers including ceiling grilles, cold air returns, and floor registers.

C. Wash windows and storm windows streak free on the inside. Vacuum or wash screens if needed. Wash windows streak free on the outside. If weather conditions are unsuitable, wash windows when suitable conditions are available. Clean or dust all window blinds.

D. Inspect and if needed, clean all exposed light fixtures (interior and exterior) and all accessible components, including shades, louvers, diffusers, and housings using a mild detergent followed by damp-wiping with a clean cloth. Light fixtures, including bulbs, shades, grills, and tubes shall be free of dust, insects, dirt, lint, film and streaks. All components removed for cleaning must be replaced immediately.

14. ACCEPTANCE

Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the Acceptable Quality Level (AQL) listed in the Performance Requirements Standard Summary Tables.

15. PAYMENT

Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (AQL) listed in Section 16, Performance Requirements Summary (PRS).

Payment will be made monthly for work meeting or exceeding the AQL completed and accepted by the Government covering the previous months' service. Upon acceptance, the Government will pay monthly the appropriate amount determined by the occurrence of the services as stated in the Schedule of Items. For example: If November has 12 daily services, 5 weekly services, and 1 quarterly service due to be performed during that month, the cost for these services would be added together for the amount due for fully acceptable services completed. Payment will be determined on the services and frequencies, less any deductions for any non-conforming or unacceptable performance.

Deductions: Anytime the performance of services falls below the AQL, a deduction for services that cannot be re-performed or are performed late will be made based on the level of service provided for that month. If the performance AQL is 95% for a particular deliverable item and that item is missed or the acceptable performance level drops below the AQL, the amount due for that pay item will be reduced to the appropriate level of acceptable performance for service provided for that month.

For example: The daily rate to clean one restroom is $50.00 and there are 12 days in the month that services are to be provided. The total owed for that particular service for the month is $600.00. If the AQL is 95% and the performance level drops to 80% (the quality of service provided was unacceptable, or the service was not performed, more than two times during the month), the total due the Contactor for the month less the deductions is $480.00.

16. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Countertop and tables in reception area, mailroom, kitchenette, and conference rooms are clean and dust free.

All required services are performed and no more than five (5) customer complaints are received and substantiated by the CO per calendar month. 95% AQL

Full payment will be received for acceptable work. If unacceptable work is identified, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work + less stringent inspections for good performance + good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.

Weekly Services

Full payment will be received for acceptable work. If unacceptable work is identified, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work + less stringent inspections for good performance + good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.

Full payment will be received for acceptable work. If unacceptable work is identified, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work + less stringent inspections for good performance + good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.

Full payment will be received for acceptable work. If unacceptable work is identified, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work + less stringent inspections for good performance + good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.

Full payment will be received for acceptable work. If unacceptable work is identified, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work + less stringent inspections for good performance + good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.

17. BIOBASED PRODUCTS:

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of bio based products. The Contractor shall utilize the greatest number of bio based products available that meet applicable health and environment specifications. All supplies and materials to be used in the performance of work under this contract are subject to the approval of the Contracting Officer (CO).

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category).

Labeling shall be printed on all containers.

DEFINITIONS

ACCEPTABLE QUALITY LEVEL (AQL) - The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

DEFECTIVE SERVICE - A unit of service which contains one or more defects, or nonconformance with specified requirements.

CONTRACTING OFFICER (CO) - Government person with the authority to bind the government in a contract. Administrator of this Contract.

CONTRACTING OFFICER’S REPRESENTATIVE (COR) - A Government person appointed by the contracting officer to help the contracting officer with contract administration and surveillance.

GOVERNMENT INSPECTOR - A Government person responsible for surveillance of contractor performance. Inspector is designated in writing by the CO or COR.

PERFORMANCE REQUIREMENTS SUMMARY (PRS) - Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

SECTION D – PACKAGING AND MARKING

(No clauses in this section.)

SECTION E – INSPECTION AND ACCEPTANCE

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov/browsefar www.dm.usda.gov/procurement/policy/agar.htm

52.246-1 Contractor Inspection Requirements. (APR 1984) 52.246-4 Inspection of Services – Fixed-Price. (AUG 1996)

SECTION F -- DELIVERIES OR PERFORMANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/browsefar

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

AGAR 452.211-74 Period of Performance (FEB 1988)

The period of performance of this contract is from Notice To Proceed through December 31, 2022. This period includes the base year plus 4 option years.

SECTION G -- CONTRACT ADMINISTRATION DATA

DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will designate a Contracting Officer's Representative (COR) at the time of contract award.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract).

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

The COTR's major duties and responsibilities are contained in the Forest Service Handbook of Contract Administration. The COTR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

AGAR 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held at the Northern Hills District Office, 2014 N. Main Street, Spearfish, SD.

GOVERNMENT-FURNISHED PROPERTY

1. Containers outside the building for disposal of trash and refuse.

1. A storage room for both Contractor and Government supplied equipment and materials.

1. Liquid hand soap, toilet paper, sanitary napkin receptacle liners, plastic trash can liners, trash bags, paper towels and light bulbs (incandescent and fluorescent).

1. All utilities necessary for the Contractor to perform the required services as stated herein.

SECTION H--SPECIAL CONTRACT REQUIREMENTS

SAFETY PLAN

(a) The Contractor shall provide a copy of their safety plan at the pre-work meeting.

(b) The Safety Plan should be available to all employees and subcontractors working on the contract.

(c) The Safety Plan should cover at a minimum:

i. Safety briefings covering the area working in, equipment being used, and any special considerations for the work under the contract

ii. Personal Protective Equipment required for the work under the contract

iii. Appropriate OSHA requirements for the type of work under the contract

iv. Weather considerations for the time of year of the contract.

v. Communication issues and locations of the nearest medical facilities to the job site.

vi. Emergency numbers to contact if an accident happens.

PART II – CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

FAR 52.212-4 Contract Terms and Conditions—Commercial Items (JAN 2017)

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FAR 52.215-8 ORDER OF PRECEDENCE – UNIFORM CONTRACT FORMAT (OCT 1997)

Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

(a) The Schedule (excluding the specifications)

(b) Representations and other instructions

(c) Contract clauses

(d) Other Documents, exhibits, and attachments

(e) The Specifications

ADDENDUM TO FAR 52.212-4

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

Alternate I (JUL 1995)

0. Stop Work Order (AUG 1989)

AGRICULTURE ACQUISITION REGULATION (48 CFR CHAPTER 4) CLAUSES

NEW --- Invoice Processing Platform NOTE: The paragraph below replaces the paper invoice copies requirement referenced on FAR 52.212-4 (g) invoices.

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

AGAR 452.204-71 Personal Identity Verification of Contractor Employees (OCT 2007)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the results of the PIV process require the exclusion of a Contractor’s employee, the Contracting Officer will notify the Contractor in writing.

(c) The Contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the Contracting Officer Representative (COR), unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from 8:00am Monday to 4:30pm Friday, 1019 N. 5th Street, Custer, SD.