Solicitation_1263A9R180003.pdf

SOLICITATION, OFFER,

1 SOLICITATION NUMBER 2 TYPE OF SOLICITATION 3 DATE ISSUED

AND AWARD

D SEALED BID (IFB)

(Construction, Alteration, or Repair) 1263A9R180003 [8j NEGOTIATED (RFP) 02/07/2018

IMPORT ANT - The "offer" section on the reverse must be fully completed by offeror.

4 CONTRACT NUMBER

7 ISSUED BY

USDA FOREST SERVICE

SUPERIOR NATIONAL FOREST

8901 GRAND AVENUE PLACE

DULUTH MN 55808-1102

5 REQUISITION/PURCHASE REQUEST NUMBER

6 PROJECT NUMBER

CODE 63A9 8. ADDRESS OFFER TO

USDA FOREST SERVICE

SUPERIOR NATIONAL FOREST

ATIN: PNEPHEW@FS.FED.US

8901 GRAND AVENUE PLACE

DULUTH MN 55808-1102

PAGE OF

1 46

9. FOR INFORMATION I a NAME CALL. �I Paul Nephew

I b TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

218-626-4360

SOLICITATION

NOTE· In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder"

10 THE GOVERNMENT REQUIRES PERFORMANCE OF THE VVORK DESCRIBED IN THESE DOCUMENTS (Title. 1dentifymg number. dale}

IGF::OT::IGF

Solicitation: 1263A9R 180003

Project Title: Superior National Forests West Zone Roads Maintenance IDIQ

Description: Roads related work construction/reconstruction on Forest Roads throughout the SNF.

Project Location: Forest Wide to include the following counties: St. Louis, and Lake.

Set Aside: Total Small Business

Pre-Bid Conference/On Site Visit: See Section L

11 The contractor shall begin performance within 10 calendar days and complete 11 within 180 calendar days after receiving

[81 award, 0 notice to proceed. This performance period is O mandatory [81 negotiable. (See Individual Task Orders ).

12a THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YE s·. indicate withm how many calendar days after award m Item 7 2b )

DYES [81 NO

13 ADDITIONAL SOLICITATION REQUIREMENTS

12b. CALENDAR DAYS

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by 2:00PM CST (hour) local time 03/13/2018 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address. the solicitation number. and the date and time offers are due b An offer guarantee [81 1s, 0 is not required.

c. All offers are subject to the (1) work requirements. and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

PAGES

d. Offers providing less than ____ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV 8/2014)

Prescribed by GSA· FAR (48 CFR) 53.236·1(d)

Solicitation No. 1263A9R180001 Superior National Forest, West Zone Roads Maintenance IDIQ

NOTE: Payment for bond premiums in accordance with Clause 52.232-5, Payments under Fixed-Price Construction Contracts, shall not be in addition to the contract price. Include bond payments under 151.01 Mobilization Payment will be made on actual work performed as described in FP-03 109.01 unless otherwise noted.

Proposals are to be submitted to the following address: Facsimile offers are NOT authorized. When submitting Mail or Email Offeror please put the Solicitation number on the envelope or in the email and send to ATTENTION of Paul Nephew. Email offers may to: pnephew@fs.fed.us

USDA FOREST SERVICE

ATTN PAUL NEPHEW

8901 GRAND AVENUE PLACE

DULUTH MN 55808-1122

To be considered responsive, bidders must submit a completed SF33, Section B, Section K, response to the evaluation criteria in Section M and complete Technical Proposal Forms.

CONTRACT TIME: See Section F.

REPRESENTATIONS AND CERTIFICATIONS: All offerors must complete annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov. See provision 52.204-8 in Section K.

SUCCESSFUL AWARDEE: To be awarded a contract with the Federal Government, the successful firm must be actively registered in the Central Contractor Registration database website at http//www.ccr.gov.

See FAR Clause 52.204-7 listed in Section I.

mailto:pnephew@fs.fed.us

SUPERIOR NATIONAL FOREST

WEST ZONE

ROAD MAINTENANCE IDIQ CONTRACT

Multi-Year Contract - Base Year 2018 Option Years 2019-2022

B.1 SCHEDULE OF ITEMS

01 Laurentian District – West

Item Number

Description

Method of Measure

Unit

2018 Unit Price

210.A Spot Surfacing –Loading and Spreading

Aggregate from a Government Source

C.Q.

C.Y.

210.B Spot Surfacing –Loading and Spreading

Aggregate from a Commercial Source

210.C

Spot Surfacing – Hauling Aggregate from the Source to the Project –Fully Loaded 10 CY

Haul Vehicle

Mile

220.A Culvert Replacement C.Q. LF $____________

230.A Ditch Maintenance C.Q. LF $____________

230.B

Culvert Cleaning

EA

240.A Sign and Post Replacement C.Q. EA $____________

240.B

Sign Replacement

250.A Bridge Maintenance-Cleaning Deck C.Q. S.F. $____________

250.B

Bridge Maintenance-Clearing Vegetation

Job

260.A Roadway Ice Treatment C.Q. Mile $____________

270.A Road Opening/Storm Clean-up Individual Tree

Tree

270.B Road Opening/Storm Clean-up

Vertical Limb Removal

270.C Road Opening/Storm Clean-up

1-5 Trees Per Mile (Low Density)

270.D Road Opening/Storm Clean-up

6-15 Trees Per Mile (Medium Density)

270.E Road Opening/Storm Clean-up

16-25 Trees Per Mile (High Density)

280.A Emergency Equipment Mobilization via Lowboy, Hauled

C.Q. Mile $____________

280.B Emergency Equipment Mobilization via Dump

Truck, Hauled

Optional Bid Item

210.D

Source to the Project –Fully Loaded 16 CY

Belly Dump

02 Laurentian District – East

Vertical Limb Removal C.Q. Mile $____________

280.A

Emergency Equipment Mobilization via

03 Kawishiwi District em

230.A

Ditch Maintenance

LF

230.B Culvert Cleaning C.Q. EA $____________

240.A

Sign and Post Replacement

240.B Sign Replacement C.Q. EA $____________

04 Lacroix District

210.D Spot Surfacing – Hauling Aggregate from the

SECTION C--STATEMENT OF WORK

SUPERIOR NATIONAL FOREST

WEST ZONE

ROAD MAINTENANCE IDIQ CONTRACT 2018 - 2022

• SCOPE OF CONTRACT

This contract requires road maintenance and related work in compliance with its terms, specifications, and provisions. This includes furnishing labor, equipment, supervision, transportation, operating supplies, and incidentals. The work includes spot filling, ditch cleaning/ditching, culvert replacement, bridge deck cleaning, sign replacement and other miscellaneous emergency and nonemergency tasks. Individual task orders will be placed against the “parent” contract for specific project work as needed. It is anticipated that 1-3 task orders per bid item per year per zone will be issued generally ranging from $1,000.00 to $10,000.00 per order. Additional orders may be placed due to emergency incidents and funding.

• LOCATION AND DESCRIPTION

Individual task orders will describe the location of work within four different work areas on the West Zone of the Superior National Forest. Work will be performed on the Superior National Forest, in Lake, and St. Louis counties in northeast Minnesota.

• TECHNICAL SPECIFICATIONS

DIVISION 100 - GENERAL SPECIFICATIONS

101 – Statement of Work

The Contractor shall provide any and all equipment, labor, materials, tools, supervision, equipment including safety and other incidentals necessary to perform all work for the maintenance activities located within the boundaries of the Superior National Forest, in accordance with the specifications, exhibits and clauses contained or referenced herein. This work will be performed during the base year of 2018 with 4 option years. Individual tasks to be performed will be listed on individual task orders written against a requirements contract.

This statement of work will consist of the tasks as described in Activity Codes 210 through 280.

102 - Schedule of Work / Contract Quantity

Task orders may be placed at any time during the year throughout the contract period. Refer to the contract term and conditions for ordering procedures and restrictions. Task orders issued by the Government will detail the areas to be serviced, the services to be provided and may specify the order in which performance is required.

Contract Quantity (C.Q.) The quantity to be paid is the quantity listed in the individual task order. The contract quantity will be adjusted for authorized changes that affect the quantity or for errors in the original design of 15% or more made in computing this quantity. If there is evidence that a contract quantity is incorrect, submit calculations, drawings, or other evidence indicating why the quantity is in error and request, in writing, that the quantity be adjusted.

103A - Response Time

For non-emergency work will be completed within 2 weeks of task order issuance or by date specified on task order.

103B - Emergency Response Time

In the event of emergency maintenance needs, the Contractor must be able to respond to oral or telecommunicated orders under this contract within 24 hours of receiving verbal order. Such verbal orders will be issued by the Contracting Officer and/or COR and will be confirmed by a written task order issued by the Contracting Officer. Saturdays, Sundays and Holidays are not excluded from the emergency response time. The Contractor will receive compensation for the cost to mobilize equipment to the response location at the rate specified in the Schedule of Items for Emergency Response as agreed with the CO or COR. See Activity Code 280 - Emergency Equipment Movement of this contract for further details. The Government has sole discretion in determining whether a project warrants an emergency response. The Contractor will not be compensated for mobilization for a non-emergency project task order.

104 - Superintendence by the Contractor

At all times during the performance of the contract and until the work is complete and accepted the Contractor shall directly supervise the work or assign and have on the work site a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. The superintendent shall be designated in writing to the Contracting Officer prior to the contract start date. The contractor shall provide a detailed resume of the project manager for review and approval by the Contracting Officer. If during the term of this contract, the contractor changes or replaces the project manager, approval by the Contracting Officer is required.

Responsibilities of the site superintendent include, but are not limited to construction, day-to-day coordination of activities, control over employees/subcontractors and coordination with local COR and Inspectors. She/he shall be available in person, by telephone, or radio to respond to any and all problems during normal working hours.

105A - Equipment Requirements and Transportation

All equipment proposed to be used for performance of the work shall be of the size, type, number and in such condition to properly pursue the requirements of this contract.

The Contractor's proposed equipment shall be made available for inspection prior to award of the contract. If at any time during the course of this contract the equipment is deemed unsatisfactory, the Contracting Officer may order removal and may require a satisfactory replacement, at

Contractor's expense. Replacement equipment, if ordered, is to be onsite and working within 48 hours.

Any movement or transportation of equipment to or from work areas required to repair or replace equipment, or for the Contractor's convenience shall be at the Contractor's expense.

105B -Equipment Cleaning – Invasive Species Of Concern

(a) The contractor shall ensure that any equipment intended for use during contract performance, either mechanical or otherwise, shall be free from invasive species of concern before use on this contract or any subsequent task order.

Prior to commencing work on a project, the contractor shall advise the Forest Service of previous equipment cleaning measures and make equipment available for inspection upon request. Forest Service shall have 2 days, excluding weekends and Federal holidays, to inspect any equipment to ensure it is free of invasive species of concern.

Equipment shall be considered clean when a visual inspection does not disclose seeds, soil, vegetative matter, and other debris that could contain or hold seeds of invasive species of concern. After satisfactory inspection or after such 2 day period, the contractor may proceed with work as directed by the CO. If the contractor desires to clean equipment on National Forest land, such as at the end of a project or prior to moving to or through an area that is free of invasive species of concern, the contractor shall obtain prior approval from Contracting Officer as to the location for such cleaning and measures, if any, for controlling impacts.

(b) The Forest Supervisor’s Office maintains a current list and maps of areas known by the Forest Service that are infested with invasive species of concern and are available upon request. The parties shall promptly communicate with one another with respect to description or designation of additional locations; discovery of locations of new species or new infestation; and addition of species to the list of invasive species of concern and any potential impact on contract operations.

106 - Public Safety and Traffic Control

The Contractor shall exercise caution and care while pursuing the work to prevent unnecessary conflict with, or potential hazards to, road users or others within the work area.

The Contractor is to pursue all work on site in accordance with all Federal, State, and Local laws governing the transportation and work being performed.

The Contractor will post warning signs on each end of the section of road being worked. Signs are to be of the size, quantity, and colors as required in the current edition of the "Manual on Uniform Traffic Control Devises", (MUTCD). These signs shall be moved as needed to properly delineate and identify the section of the road being maintained. At no time shall these signs be more than two miles from operating equipment and shall be in placed only when road equipment or persons are performing operations. All slow moving equipment is to have a reflectorized "slow moving" vehicle emblem properly attached.

All work requiring closure of a road must be scheduled and approved by the Contracting Officer's Representative (COR) prior to the commencement of that portion of work. All work is to be scheduled so that at the end of a working day, the road is passable for the type of traffic normally using the road. If for any reason traffic hazards (segments of unfinished work which may present a hazard to road users, such as rolls of surface material, berms on the shoulder, etc.)

are left in or adjacent to the road after normal working hours, the work is to be properly signed as hazardous and flashing warning devices may be required as directed by the COR.

107- Type of Work To Be Performed/Schedule of Inspections

This contract calls for the contractor to perform the following tasks and subtasks and to perform inspections at the completion of the tasks/subtasks as a minimum and for intermediate inspections as determined at contract award by the COR/CO based upon accepted Contractor’s Quality Control Program submitted as part of evaluation criteria.

Spot Filling (loading, hauling, & spreading aggregate on roadway) Culvert Replacement/Installation/bedding, back fill Ditch Maintenance/culvert cleaning Sign Maintenance/replacement Bridge Maintenance/removing debris from deck & drains and brush removal around approaches and wing walls Spreading Sand/Salt Mix for Ice Control Road Opening / Storm Clean-up

108- Acceptance of Work / Performance Standards

The AQL (Acceptable Quality Level) for this contract is 90%. Upon completion of each task order assigned to the contractor, the contractor’s performance will be awarded a value from 0 to 10 by the CO/COR based on performance of the task in accordance with the following factors:

1. Emergency Task Order Response Time (start time begins at CO’s/COR’s verbal or written task order, including weekends and Holidays):

• Within 1 to 24 hours – 10

• Within 25 to 48 hours – 5

• More than 49 to 72 hours – 0

2. Task Order Completion Time:

• Task was completed within the time specified in the task order – 10

• Task was completed within 48 hours of the time specified in the emergency task order

– 8

• Task was completed within 7 calendar days of the time specified in the non- emergency task order – 8

• Task was completed in more than the grace period time limits established above – 5

• Task was not completed - 0

3. Technical Performance of Task:

• All technical requirements of the task were met to 100% satisfaction – 10

• There were minor deficiencies in the work that did not affect safety or serviceability

– 9

• There were 1 or more technical requirements of the task that were not met and contractor corrected work without the need for the Government to issue a Notice of Non-Compliance. – 8

• It became necessary to issue 1 or more Notices of Non-Compliance in order to motivate the Contractor to correct deficiencies. Contractor did correct the work - 2

• It became necessary to issue 1 or more Notices of Non-Compliance in order to motivate the Contractor to correct deficiencies. Contractor did not correct the work

- 0

For each task, the composite score will be determined by adding together the 3 factor values and dividing the sum by three. At the end of the contract year, the task values will be added together and divided by the number of tasks to determine the average value for the year. This will be considered by the Contracting Officer in determining whether to award subsequent option years to the contract.

Monitoring Method

Periodic/ Random Inspections by the Government

Periodic Review of Daily Diaries and Government Records

Incentives/disincentives

Renewal of option year/ May not renew option year Re-work at the Contractors expense.

Contractor may be terminated with repeated deficiencies

DIVISION 200 – PROJECT REQUIREMENTS

ACTIVITY CODE: 210 – SPOT SURFACING

Technical Requirements

210.01(A) – Spot Surfacing – Loading and Spreading Aggregate from a Government Source: This work consists of preparing the subgrade, loading the aggregate, spreading and compacting the Government stockpiled crushed aggregate or pit run aggregate in the quantity and location staked on the ground by the COR. For surfacing spread and shape the material on the prepared surface in a uniform layer conforming to the existing road template.

210.01(B) – Spot Surfacing – Loading and Spreading Aggregate from a Commercial Source: This work includes Contractor furnished Crushed Aggregate for spot surface repairs. In addition to furnishing the material, the work consists of preparing the subgrade, loading the aggregate, spreading and compacting the crushed aggregate in the quantity and location staked on the ground by the COR. For surfacing spread and shape the material on the prepared surface in a uniform layer conforming to the existing road template.

The crushed aggregate surfacing shall meet all specifications and the following gradation “P”:

Sieve Size %Passing ¾ inch 100

3/8 inch 65-95 No. 4 40-85

No. 10 25-70 No. 40 10-45 No. 200 8.0-15.0

Percent by Mass Passing Designated Sieve (AASHTO T 27 and T11)

210.01(C) – Spot Surfacing - Hauling Aggregate from the Source to the Project – Fully Loaded 10 CY Hauling Vehicle: This work includes hauling the aggregate material from the source to the project site.

OPTIONAL BID ITEM:

210.01(D) – Spot Surfacing - Hauling Aggregate from the Source to the Project – Fully Loaded 16 CY Belly Dump Hauling Vehicle: This work includes hauling the aggregate material from the source to the project site.

Method of Measurement

210.02(A) & 210.02(B) – Measure crushed aggregate or pit run aggregate by the cubic yard in the hauling vehicle by Loose Volume (LV). Before commencing, mutually agree in writing on the volume of material to be hauled by each vehicle. Vehicles carrying less than the agreed volume may be rejected or accepted at the reduced volume.

210.02(C) – Measure one way hauling distance from the source (pit) to the project site. The return trip to the pit will not be measured for payment. Before commencing, mutually agree in writing the distance from the pit to the project. The unit price will be based on a one way haul with 10 Cubic Yards (LV) of aggregate material. If the Government request is for less than 10 Cubic Yards, the contractor will be compensated for one trip without a deduction for a partial load. The use of hauling vehicles smaller than 10 Cubic Yards is at the Contractor’s discretion, but measurement and payment will only be made for one trip for each 10 CY hauled.

OPTIONAL BID ITEM:

210.02(D) – Measure one way hauling distance from the source (pit) to the project site. The return trip to the pit will not be measured for payment. Before commencing, mutually agree in writing the distance from the pit to the project. The unit price will be based on a one way haul with 16 Cubic Yards (LV) of aggregate material. If the Government request is for 10-16 Cubic Yards, the contractor will be compensated for one trip without a deduction for a partial load.

Basis of Payment

210.03 – The accepted quantities will be paid at the contract price per unit of measurement for the pay item listed in the bid schedule

ACTIVITY CODE: 220 – CULVERT REPLACEMENT

220.01 – General - This work consists of the installation of government furnished culverts with diameters up to 24” and depths from road surface to invert of no greater than 5’. Disposal of any old pipe, excavation, placement, bedding and backfill of new pipe, and picking up culvert at nearest Ranger District are considered incidental to this item.

Bedding and Backfill - Place minimum of 4” of pipe bedding. Place backfill in horizontal layers that, when compacted, do not exceed 6 inches in depth. Compact each backfill layer by mechanical means using a vibratory plate compactor or other approved compaction equipment until there is no visible evidence of further consolidation. Bring backfill up evenly on all sides of structure, and extend each layer to the limits of the excavation or to natural ground.

Ditch Maintenance, 10 LF each direction from both ends of the culvert, shall be considered incidental to this pay item and no additional payment will be made for those quantities.

20 CY of imported aggregate pipe bedding, backfill and aggregate surfacing shall be considered incidental to this pay item and no additional payment will be made for those quantities. Crushed aggregate (stockpiled in some FS pits) is available to the Contractor free of charge. Contractor may provide this Crushed Aggregate from non FS pits if he chooses at Contractor expense. Other materials may be used for bedding with prior permission from the COR. Quantities of crushed aggregate or pit run borrow material needed to complete the culvert replacement project in excess of 20 CY will be paid at the contract unit prices established for Spot Surfacing.

Pipe Bedding shall meet the following Specification:

Granular pipe bedding material shall be a graded aggregate product of which 100 percent will pass the 1 inch sieve and not more than 10 percent will pass the #200 sieve.

Pipe Backfill shall meet the following Specification:

Granular backfill material shall be any pit-run or crusher-run material product that will all pass the 3 inch sieve and that is so graded from coarse to fine that the ratio of the portion passing the #200 sieve divided by the portion passing the 1 inch sieve may not exceed 20 percent by mass.

220.2 – Measure pipe by the linear foot along the invert. Measure quantities of aggregate bedding, backfill and surfacing material in excess of 20 CY in accordance with the Spot Surfacing pay items.

220.3 - The accepted quantities will be paid at the contract price per unit of measurement for the pay item listed in the bid schedule.

ACTIVITY CODE: 230 – DITCH MAINTENANCE

230.01(A) – Ditch Maintenance All ditches are to be maintained in their original location and at a grade required to ensure proper drainage. Drainage structures and road appurtenances are not to be damaged during this operation and the Contractor will be responsible for any damage that occurs from this operation. Handwork required to properly connect ditch flow lines to drainage structure inlets is considered a part of this activity. Culvert cleaning and berm removal are also considered a part of this activity.

Road Ditches

All suitable material, when approved by the COR, excavated through this activity is to be reclaimed and used within the riding surface. Unsuitable material is to be spread along back slopes or fill slopes to assure road surface drainage and prevent unsuitable material from being pulled onto riding surfaces. Any rocks, logs, limbs, and other debris located within the ditches shall be removed and scattered outside the clearing limits. Average depth of excavation will be 1.5 feet.

Lead Off and Wing Ditches

Lead off and wing ditches, designated by the COR, are to be cleaned and reshaped to provide drainage away from the roadway. Material excavated from these ditches is not to be reclaimed onto the roadway and is to be spread along back slopes or fill slopes to assure road surface drainage and prevent unsuitable material from being pulled onto riding surfaces. Any rocks, logs, limbs, and other debris located within the ditches shall be removed and scattered outside the clearing limits.

Berm Removal

Berm removal shall consist of the removal of berms along the road shoulders which prohibit proper surface drainage. Material shall be removed to produce a proper cross slope or crown (1/4” per ft. to ½” per ft.).

Material shall be spread along fore slopes to assure proper road surface drainage.

230.01(B) – Culvert Cleaning Culverts, 30 inch diameter (or equivalent) and smaller, associated with road and lead off ditches included in a task order shall be cleaned of dirt, silt, rock, debris and vegetative matter, and all foreign material within the barrel and appurtenances of the culvert by any method that does not damage the culvert. Material extracted shall be disposed of away from the roadway and ditches.

Culverts larger than 30 inches that require maintenance cleaning may be awarded under a separate purchase order or contract.

230.02(A) – Ditch Maintenance Road ditches together with any associated berms will be measured as one unit to the nearest tenth of a mile, using an odometer and converted to feet, or measured with a tape measure or measuring wheel. Measurement will be made for each side of the road. Lead off and wing ditches will be measured individually and will be measured with a tape measure or measuring wheel along their centerline from the flow line of the connecting road ditch to the termination of cleaning activity as determined by the COR.

230.02(B) – Culvert Cleaning Culvert cleaning for culverts up to and including 30 inch diameter, regardless of length will be measured by each culvert cleaned.

230.03 - The accepted quantities will be paid at the contract price per unit of measurement for the pay item listed in the bid schedule.

ACTIVITY CODE: 240 – SIGN MAINTENANCE

240.01 - This work consists of removal of old signs and posts and & installation of new signs and posts according to the Forest Service Sign Installation Guide. The Sign Guide and sign and post materials will be furnished by the government. Signs and posts removed by the contractor remain property of the government and shall be delivered to the Government Contract Representative or to the nearest District Office.

240.02(A) – Sign and Post Replacement – Installation of one sign and one post (steel channel or wood) is considered one unit and will be measured for each unit replaced. If the sign has multiple posts, the measurement will be based on the number of posts replaced. Removal of old signs and posts is considered incidental to this pay item.

240.02(B) – Sign Replacement – Includes installation of a new sign on an existing post. Each new sign installed will be measured for payment. Removal of old sign is considered incidental to this pay item.

240.03 - The accepted quantities will be paid at the contract price per unit of measurement for the pay item listed in the bid schedule.

ACTIVITY CODE: 250 – BRIDGE MAINTENANCE

250.01(A) Cleaning of Bridge Deck and Deck Drains

1. Broom Sweep the entire deck and curbs to remove gravel and vegetation debris without damaging the deck surface.

2. Broom sweep abutments (under the bridge) and wing walls to remove debris.

3. Remove all debris from project site.

4. Clear all circular pipe deck drains and timber curb scuppers and flush for free drainage.

250.01(B) Clearing of Vegetation

1. This work shall consist of clearing all vegetation less than 6” in diameter from the bridge, and within 10’ of the bridge structure and wing walls from the surface of the bridge to the water surface, and shall include 4’ on either side of a guardrail.

2. Vegetation shall be cut off within 2” of the ground surface.

3. Cleared vegetation debris may be scattered or chipped on National Forest land outside of the clearing limits or removed from National Forest land. Scattered vegetation shall be limbed and otherwise cut so that all debris is left within 12” of the ground. Piling of the debris is prohibited. Scattered debris shall not be left within 50’ from the edge of the stream.

250.02 - Cleaning of bridge deck and drains shall be measured by the square foot area of the deck.

Clearing of vegetation will be paid by each bridge.

250.03-The accepted quantities will be paid at the contract price per unit of measurement for the pay item listed in the bid schedule.

ACTIVITY CODE: 260 – ROADWAY ICE TREATMENT

260.01 Application of Salt/Sand Mix

1. Use suitable equipment to spread salt/sand mixture evenly on ice covered roadways. In general apply the sand/salt mixture only at intersections, hills, curves, railroad crossings and bridges unless otherwise directed by the Government.

2. Salt shall be crushed and screened rock salt (Sodium Chloride). The salt content of the salt/sand mix shall not exceed 10% by volume of the mix. Sand shall be well graded and screened to 100 percent passing the No. 4 sieve.

260.02 – Application of salt/sand mix will be measured per mile of roadway treated to the nearest tenth of a mile. Roadway sections that are not treated will be excluded from the measurement.

260.03-The accepted quantities will be paid at the contract price per unit of measurement for the pay item listed in the bid schedule.

ACTIVITY CODE: 270 – ROAD OPENING / STORM CLEAN-UP

270.01 Clearing of Downed Trees and other Vegetative Matter.

1. Downed trees (greater than 4” Diameter at Breast Height (DBH)) and other downed vegetative matter (trees less than 4” DBH, tree limbs etc.) within the Roadway that impedes vehicular travel and/or interferes with road maintenance operations, such as surface blading and ditch and culvert cleaning, shall be removed.

2. Tree branches and leaning trees that extend over the road surface and shoulders shall be removed to attain a clear height of 14 feet. Trim branches flush with the tree or as close as possible without causing damage or scarring to the bole. Area shall be left neatly trimmed.

3. Trees and other vegetative matter removed from within the clearing limits shall be scattered in a random pattern outside the clearing limits or, in areas where the clearing limits are not well defined, beyond the roadway slopes and ditches.

4. Exposed root wads and dislodged tree stumps shall be placed back in an upright position outside of the clearing limits.

270.02 – Road Opening / Storm Cleanup will be measured per mile of roadway cleared to the nearest tenth of a mile.

Roadway sections that are not treated will be excluded from the measurement. The density of trees (number of trees greater than 4 inches in DBH) to remove per mile will be the basis for which pay item (or combination of pay items) to use for each task order.

Basis of Payment 260.03-The accepted quantities will be paid at the contract price per unit of measurement for the pay item listed in the bid schedule.

* In the event that actual measured tree removal density exceeds 25 trees per mile, a multiplier (based on a factor of 25) will be used to determine the task order unit price.

Example: Measured tree density per mile = 50 trees per mile. Multiplier = 50/25 = 2.0 times the contract price per unit of measurement for the High Density pay item listed in the bid schedule.

ACTIVITY CODE: 280 – EMERGENCY EQUIPMENT MOVEMENT

Maintenance Requirements

280.1 – Any movement or transportation of equipment to or from work area(s) required to pursue work which was not scheduled in the task order and the Contractor is required to respond within 24 hrs. will be authorized under this Activity Code. The Contractor will be compensated for each piece of equipment requested by the Contracting Officer to be moved to a location on the Forest.

280.2 – Measure will be paid to the nearest mile from existing location of the equipment at the time of the order to the designated work location on the Forest. All measurements will be measured along the most feasible route ONE WAY.

No mileage will be paid to return the equipment to its original location. The Contractor and the CO shall confer and agree on the equipment to be moved and the approximate mileage prior to the Contractor physically moving any equipment.

Equipment requested to be moved which needs to be hauled (e.g. – Excavator on lowboy) will be paid for under this pay item. Equipment hauled and delivery vehicle shall be considered one piece of equipment for the mileage computations. No mileage will be allowed for personnel movement (e.g. – employee personal vehicles) under this pay item.

Basis of Payment 280.03-The accepted quantities will be paid at the contract price per unit of measurement for the pay item listed in the bid schedule.

SECTION D – PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E – INSPECTION AND ACCEPTANCE

52.246-12 Inspection of Construction. (AUG 1996)

(a) Definition. “Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not -- (1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes re-inspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may --

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or (2) Terminate for default the Contractor’s right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time. (i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

(End of Clause)

52.246-13 Inspection – Dismantling, Demolition or Removal of Improvements (AUG 1996) 452.246-70 Inspection and Acceptance (FEB 1988) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(a) Inspection and acceptance will be performed at: On Site or specified in each Task Order (End of clause)

SECTION F – DELIVERIES OR PERFORMANCE

52.211-10 Commencement, Prosecution and Completion of Work (APR 1984) The Contractor shall be required to (a) commence work under this contract within 10 calendar days following the effective date of the notice to proceed of each individual task order.

(b) Prosecute the work diligently, and

(c) Complete the entire work ready for use not later than the date specified in each individual Task Order. The time stated for completion shall include final cleanup of the premises.

(End of clause)

52.242-14 Suspension of Work. (APR 1984) 52.242-15 Stop-Work Order. (AUG 1989) 452.211-74 Period of Performance. (FEB 1988)

The period of performance of this contract is from Date of Award through 31 December 2018. All Task Orders shall be performed within the performance period specified in the task order.

452.211-75 Effective Period of the Contract. (FEB 1988) The effective period of this contract is approximately 9 months from award date. There will be four (4) one year optional years that may be exercised at the discretion of the Government.

SECTION G – CONTRACT ADMINISTRATION DATA

INVOICES & PAYMENTS

Invoices All invoices are to be submitted via the electronic Invoice Processing Platform (IPP) System.

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in previous communications from USDA and Treasury.

This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm Ensure your company has registered at https://www.ipp.gov/vendors/enrollmentvendors.htm to establish your account. Offeror must have an established account prior to commencement of work.

Invoice Processing Platform (IPP) does not allow for the contractor to change the description of the line items being invoiced against and therefore an itemized invoice must be uploaded as an attachment(s).

Itemized invoice shall include at a minimum:

Contractor Name and Address Contract, Task Order or Purchase Order numbers Invoice Number Description of Services or work completed.

Date of services or completion.

Certified Payrolls Certified payrolls for Construction: certified payrolls must also be uploaded as an attachment.

Contractor and all subcontractors, through the contractor, shall furnish all certified payrolls covering payments to laborers and mechanics for on-site work.

Final Payment Following completion and acceptance of the work (including return of Government-furnished property and site cleanup), Final payment will made within 30 calendar days after presentation of a properly executed invoice and if required by the contract, a release of all claims against the Government, other than claims arising under this contracted, in stated amounts, which the Contractor specifically accepts from the operation of the release.

FOREST SERVICE REPRESENTATIVES:

Shall be made upon contract issuance of task.

CONTRACT ADMINISTRATION DATA

Contract Award. A written award or acceptance of offer mailed or otherwise furnished to the Contractor shall result in a binding contract without further action by either party.

Notice to Proceed. The Contractor shall commence work upon receipt of a properly executed Notice to Proceed.

Changes. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this contract the said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the https://www.ipp.gov/index.htm https://www.ipp.gov/index.htm https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors.htm https://www.ipp.gov/vendors/enrollment-vendors.htm https://www.ipp.gov/vendors/enrollment-vendors.htm

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

Unauthorized Instructions from Government or Other Personnel. The Contractor shall not accept instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer, or the authorized representative of the Contracting Officer acting within the limits of his/her authority.

Designation of Contracting Officer’s Representative (COR). Designation will be made upon contract issuance of task order(s) and a copy of the designation letters will be furnished to the Contractor. Limits of authority are described in each designation letter.

Designation of Authorized Representative of the Contractor. The Contractor shall assign a member or employee who will act as Project Manager during the course of this contract or during the course of this project. The official shall be responsible for affording liaison between the contract forces and the contracting offices. This designation shall be in writing and a copy furnished to the Contracting Officer.

452.215-73 Post award Conference. (NOV 1996) A post award conference with the successful offeror is required. Contractor Officer Representative (COR) will contact you on time and place of post award conference.

TASK ORDERS: When a project is initiated, a Task Order will be offered to the awarded Contractor that outlines the project needs, equipment needs, dates, and specific project location(s). The Contracting Officer shall submit an executed task order to the Contractor. The Contractor shall schedule work to minimize impact on road use when possible.

All work will be ordered by Firm-Fixed price TASK ORDERS (TO) at the prices listed on the Schedule of Items through the Base Period and each Option Year exercised. The price may change only by a written modification to the task order signed by the Contracting Officer and the Contractor.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

452.237-74 Key Personnel. (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel: Contractor Representative, Project Manager, Project Forman/Woman, and Inspector.

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer.

Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions.

The contract will be modified to reflect any approved changes of key personnel.

PERSONAL PROTECTIVE EQUIPMENT

The contractor shall train workers in the safe operation and use of equipment that the worker may use before the worker begins using such equipment.

Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered which may cause injury or impairment in the function of any part of the body. Defective or damaged personal protective equipment shall not be used.

The contractor shall provide chain saw chaps to each employee who operates a chain saw, at no cost to the employee. These chaps must be approved by an Underwriters Laboratory or meet Forest Service specification 6170-47. The chaps shall cover the full length of the thigh and shall extend to the top of the boot on each leg.

The contractor shall assure that each employee wears foot protection that provides adequate traction and ankle support.

Employees operating chain saws shall wear foot protection that is constructed with cut-resistant material which will protect the employee against contact with a running chain saw.

In any area where the worker is exposed to the potential for flying or falling objects, the contractor shall provide a hard hat, at no cost to the employee, and the contractor shall assure that the employee wears the hard hat. The hard hat must meet the minimum requirements of American National Standards Institute (ANSI) standard Z89.1-1997.

The contractor shall provide, at no cost to the employee, eye protection where there is potential for eye injury due to flying objects. This eye protection must meet the minimum requirements of ANSI standard Z87.1-2003.

The contractor shall provide, at no cost to the employee, hearing protection where there is a potential for hearing loss due to high intensity noise for example, chainsaw operation.

PREWORK CONFERENCE

After issuance of any Task Order award and prior to commencement of work, the Contractor shall attend a meeting to discuss the Task Order terms, work performance requirements, and safety. Also at this meeting such items as work progress schedule, quality control, camping/worksite plan, and fire prevention plans shall be finalized in writing. If the contractor will require the use of subcontractors, the finalized subcontractor request form shall also be completed.

FIRE PREVENTION AND CONTROL

Will be made upon contract issuance of task

PORTABLE TOILETS FOR CONSTRUCTION CREW. The contractor shall provide necessary portable facilities for construction crew employees as use of the government facilities is not permitted for this contract. The contractor shall ensure that maintenance and service of the portable facilities is in accordance with OSHA requirements and that the number of employees to number of facilities ratio is adhered to. Contract shall include costs for portable toilet rental and maintenance is included in overall cost to perform under this project.

AGAR ADVISORY NUMBER 96

Contractor Performance Information and Contractor Performance Assessment Reporting System (CPARS) Contractor Performance Information and Contractor Performance Assessment Reporting System (CPARS) will be used by the Forest Service for evaluating contractor performance. CPARS is the single USDA-wide system used to collect, maintain, and disseminate contractor performance evaluations to the Past Performance Information Retrieval System (PPIRS). Past performance reporting is required by FAR 42.1502 and 42.1503. The contractor will be notified by email to review evaluation information submitted by the Agency. The contractor will have 60 days to submit comments, rebutting statements, or additional information to the Assessing Official before any evaluation is considered final.

SAFETY PLAN

When required by FAR 52.236-13 Accident Prevention Alt. I, the Contractor shall prepare a Safety Plan which addresses the specific hazards of the work site, and shall include working in areas of dead trees and falling debris. The Contractor shall identify the specific conditions that s/he considers is a hazard. The Safety Plan shall also address the personal protective equipment and mitigating measures the Contractor will do to increase safety on the worksite.

52.236-13 Accident Prevention. (NOV 1991)

(a…