Atch 1_SOW for CIC Services PRDA Laboratory Bldg 3.docx

12639525R0001, Attachment 1 Statement of Work For Construction Inspection Contractor (CIC) August 13, 2024

1.0 CONTRACT PROJECT

1.1 Title: Laboratory Building 3 Renovation & Modernization (CIC Services)

1.2 Location: USDA APHIS

Bo. Higuillar Dorado PR 00646-3445

1.3 Project Scope: The purpose of this Statement of Work (SOW) is to procure Construction Inspection Contractor (CIC) services. The CIC contractor shall oversee the construction and equipment installation of the Laboratory Building #3 Renovation and Modernization and all associated components pursuant to the design documents prepared by the designer of record (DOR)—Merrick & Company. CIC contractor shall meet with the Government [e.g., Contracting Officer (CO), Engineering Project Manager (EPM), Program Project manager (PPM) etc.] and the DOR to obtain a clear understanding of the project scope. This meeting will be accomplished via a teleconference. The CIC contractor will be on site daily at the start of construction. Partnering with a local firm may be feasible in the event that the contractor does not have an office or affiliations within Puerto Rico.

Tasks that are unclear shall be confirmed with the CO and the EPM prior to incurring costs. At a minimum, contractor shall provide services as identified in the SOW.

1.3.1 Assist DOR with ensuring that the construction of this project complies with the approved construction documents and the latest edition of the International Building Code, national codes and standards, local building codes, etc.

1.3.2 Verify that materials and equipment incorporated into the project meet contract requirements.

1.3.3 Verify that approved construction contractor submittals are available before work is performed.

1.3.4 Verify that actual construction progress agrees with approved progress schedules.

1.3.5 Participate on site during commissioning to ensure the functional checklists are completed and systems are operating as designed. Witness the startup and commissioning of the mechanical and electrical systems to ensure code compliance. Commissioning should ensure individual components function as well as the system in totality.

1.3.6 Assist DOR as necessary to ensure as-built drawings reflect as-built conditions and denote any omissions and/or corrections to the EPM and DOR for incorporation by the construction contractor.

1.3.7 Aid the construction contractor in providing the Government with as-built drawings from the red-line construction drawings.

1.3.8 Submit weekly/bi-weekly inspection reports inclusive of supporting photos.

1.3.9 As identified in this SOW, contractor is the construction contractor. The DOR and CIC contractor are representatives of the Government.

1.3.10 Monitor contract compliance with appropriate Federal Acquisition Regulations (FAR).

1.3.11 Reference Section 2 of this SOW for additional insight on duties and responsibilities.

1.3.12 The CIC contractor’s proposal shall provide pricing associated with having someone on site daily for the project duration. This could possibly entail partnering with a local firm to oversee the project.

2.0 SCOPE OF SERVICES

2.1 Qualifications and General Duties: The CIC firm shall assign a person to serve as the CIC. The CIC must be one of the following: (1) a licensed Professional Engineer experienced in monitoring construction, (2) a Certified Construction Contract Administrator certified by the Construction Specifications Institute, or (3) have equivalent training or experience. CIC to provide the CO with a copy of the CIC’s resume of performance. The CIC is designated and authorized by the CO to monitor the performance of the contractor. The CIC shall provide quality assurance services during construction, ensure that the project is being constructed as designed, and provide oversight to the quality control plan of the contractor. The CIC shall have access to a technical staff on an as-needed basis that can report to the project site and assist with inspections in a timely manner. In consultation with the EPM, the CIC may approve minor changes that do not affect contract price or performance period. The CIC is not authorized to obligate funds, change design, issue time extensions, suspend work, terminate or take any other action that changes the terms of the original contract. In general, CIC services include, but are not limited to, the following: participation in construction inspections, final inspection, commissioning activities, and final acceptance. The CIC shall perform services as outlined below and as described in the construction contract specifications.

2.2 Construction Phase CIC Services: Provide and perform inspection services for the aforementioned project.

Provide the following services marked by an "X".

[X] Evaluate qualifications resume for General Contractor's superintendent, alternate superintendent and recommend approval or disapproval to Contracting Officer.

[X] Act as the quality assurance agent for the Government and monitor the construction contractor’s quality control program.

[X] Review and maintain a file of approved shop drawings, submittals, certificates, schedules, and results of quality control tests that were approved by the design firm.

record: change order number, date issued, description, reason for change, submitted amount, and approved amount. Provide copies to Contracting Officer

[X] Verify that labor information and Equal Employment Opportunity Posters are prominently displayed at the construction site during the entire contract period.

[X] Review contractor’s weekly payrolls for completeness and compliance with the labor standards set forth in the contract.

[X] Employee interviews to determine correctness of classifications, rates of pay, fringe benefits payments, and hours worked. (See Standard Form 1445.)

2.3 Construction Inspections: It is incumbent for the CIC to stay in communication with the CO and EPM regarding construction progress. Document conversations with the Contractor that may facilitate a design change for record and notify the CO and EPM for concurrence prior to implementation.

The CIC shall provide the following services marked with an “X”.

[X] Oversee construction progress and inspections to verify contractor's compliance with contract documents. The total number of progress inspections shall be based upon an average frequency checked below for the duration of the construction contract, which is for a period of 35 months, with an actual construction period of approximately two years.

[X] Resolve minor field problems and coordinate resolutions with CO, EPM and design team.

[X] Reject defective materials and workmanship and have the contractor make corrections.

[X] Verify contractor’s recording of as-built information on as-built drawings.

[X] Monitor commissioning activities.

[X] Starting with the first inspection, document any observed items not complying with construction contract requirements on a log sheet. This Construction Deficiency Log shall record date deficiency noted, reference applicable contract specifications and drawings, and date corrected by contractor and approved by CIC. CIC shall provide copies of Construction Deficiency Log to contractor’s superintendent, the CO, and the Engineering Project Manager concurrent with every progress meeting.

image1.png