Specifications.pdf

SPECIFICATIONS

ISSUED FOR CONSTRUCTION

LIHUE AIRPORT MODIFICATIONS

LIHUE AIRPORT

LIHUE, HAWAI’I

December 07, 2018

CEI Project No. 181603

USDA APHIS Lihue Airport Modifications TABLE OF CONTENTS - 1

TABLE OF CONTENTS

GENERAL

011000 Summary 012500 Substitution Procedures 012600 Contract Modification Procedures 012900 Payment Procedures 013100 Project Management and Coordination 013200 Construction Progress Documentation 013300 Submittal Procedures 014000 Quality Requirements 015000 Temporary Facilities and Controls 016000 Product Requirements 017300 Execution 017700 Closeout Procedures 017823 Operation and Maintenance Data 017839 Project Record Documents

PLUMBING

220517 Sleeves and Sleeve Seals for Plumbing Piping 220518 Escutcheons for Plumbing Piping

220523.12 Ball Valves for Plumbing Piping

220523.15 Gate Valves for Plumbing Piping

220553 Identification for Plumbing Piping and Equipment 221116 Domestic Water Piping 221119 Domestic Water Piping Specialties 221313 Facility Sanitary Sewers 221316 Sanitary Waste and Vent Piping 221319 Sanitary Waste Piping Specialties

221319.13 Sanitary Drains

223300 Electric, Domestic-Water Heaters

224216.16 Commercial Sinks

224500 Emergency Plumbing Fixtures

ELECTRICAL

260519 Low-Voltage Electrical Power Conductors and Cables 260533 Raceways and Boxes for Electrical Systems

END OF TOC

USDA APHIS Lihue Airport Modifications

011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Definitions

2. Project information.

3. Work covered by Contract Documents.

4. Phased construction.

5. Work by Government.

6. Access to site.

7. Coordination with occupants.

8. Specification and Drawing conventions.

9. Miscellaneous provisions’

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Government's facilities.

1.3 DEFINITIONS

A. General: Certain terms used in the Construction Documents are defined generally in this Section.

Definitions and explanations contained in this Section are not necessarily either complete or exclusive, but are general for the Work to the extent that they may not be stated more explicitly element of the Construction Documents.

B. Award: The acceptance, by the Contracting Officer (CO), of the Contractor’s proposal for a Construction Work Package.

C. CO: Contracting Officer is the Authority for Federal Government acquisitions. Manages contracts and ensuring the contractors meet the commitment of their contracts. Responsible for all funds, change orders and contract.

D. COR: Contracting Officer Representative assists the CO in contract management activities and functions, such as responding to RFIs that do not resulting in contract change, review submittals, participate in construction meetings.

E. Furnish: Supply and deliver to the Jobsite, ready for unloading, unpacking, assembly, installation, and similar operations.

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F. Install: Operations at the Jobsite including unloading, temporarily storing, unpacking, assembling, erecting, placing, anchoring, applying, working to dimension, connecting, finishing, curing, protecting, cleaning, and similar operations.

G. Provide: Furnish and install, complete and ready for the intended use.

H. Installer: The Contractor or another entity engaged by the Contractor as an employee, Subcontractor, or Sub-Subcontractor, to perform a particular construction operation, including the installation, erection, application, and similar operations.

I. Experienced: When used with an entity, “experienced” means having successfully completed a minimum of ten previous projects similar in size and scope to this Program or Construction Work Package; being familiar with special requirements indicated; and having complied with requirements of authorities having jurisdiction.

J. Specifications: That portion of the Contract Documents consisting of the written requirements for materials, equipment, systems, standards and workmanship for the Work. Divisions 00 and 01 of the specifications include requirements for administration and performance of the Work.

Divisions 02 through 48 of the specifications include technical requirements for the materials, systems, standards, and workmanship.

1.4 PROJECT INFORMATION

A. Project Identification: USDA, APHIS, PPQ, Lihue Airport, Lihue, Hawaii

1. Project Location: 3901 Mokulele Loop Building 135, Unit 102B, Lihue, Hawaii, 96766

B. Government: USDA APHIS

1. Contracting Officer (CO): Jim Roloff, USDA, APHIS, Procurement Branch, 250 Marquette Avenue, Suite 410, Minneapolis, MN 55401.

2. Engineering Project Manager (EPM): Fikru Taye, USDA, APHIS, AAMD, MRPBS 4700 River Road, Unit 3A-03.45, Riverdale, MD 20737.

3. APHIS Site Manager: Harold Taira, USDA, APHIS, PPQ, Lihue Airport, 3901 Mokulele Loop, Building 135, Unit 102B, Lihue, Hawaii, 96766.

4. APHIS Telecommunications Specialist: David J. Lawrence, USDA, APHIS, MRPBS, ITD, 100 North Sixth Street, Butler Square, 5th Floor, Minneapolis, MN, 55403.

C. Design Engineer: William P. Lee, Coffman Engineers, Inc., 851 Fort Street, Suite 300, Honolulu, Hawaii, 96813.

1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Provide design services for the preparation of construction documents and drawings to install plumbing, electrical, applicable connections, an miscellaneous parts design of one

(1) Stainless steel, free-standing single compartment sink with hot & cold water faucet, emergency eye wash; one (1) Tankless water heater; one (1) Floor drain (3/8” slope) with a soil trap, and one (1) wall-mounted hose bib.

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B. Type of Contract:

1. Project will be constructed under a single Prime Contract.

a. Prime Contractor shall be responsible for either performing the duties or subcontracting with the necessary Contractors who will be the single point contact responsible for coordinating and ensuring that the plumbing and electrical installation is complete and operational.

1.6 PHASED CONSTRUCTION

A. The Work under this Contract shall be conducted in one phase.

1.7 WORK BY GOVERNMENT

A. General: Cooperate fully with Government so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Government. Coordinate the Work of this Contract with work performed by Government.

B. Preceding Work: Government will perform the following construction operations at Project site.

Those operations are scheduled to be substantially complete before work under this Contract begins.

1. Not applicable.

C. Subsequent Work: Government will perform the following additional work at site after Substantial Completion. Completion of that work will depend on successful completion of preparatory Work under this Contract.

1. Not applicable

1.8 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways parking garage, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

011000 - 4

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.9 COORDINATION WITH OCCUPANTS

a. Partial Owner Occupancy: Owner will occupy the premises during entire construction period, with the exception of areas under construction. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations. Maintain existing exits unless otherwise indicated.

1) Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.

2) Provide not less than 72 hours' notice to Owner of activities that will affect Owner's operations.

1.10 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

1.11 MISCELLANEOUS PROVISIONS

A. The Contractor shall maintain a designated Person-In-Charge at the project site at all times while work is being performed. This Person-In-Charge shall have project management experience for projects of similar size and scope. Submit name of designated Person-In-Charge to Government’s Representative at the start of the project.

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B. Observe and comply with all site Heat Index work restrictions. The Heat Index condition is indicated by the color of flag flying at the project site and includes accompanying requirements for work and break times depending on the condition.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION 011000

012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 – GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling requests for substitutions made after award of the Contract.

B. The Contractor’s Construction Schedule and the Schedule of Submittals are included under Section “Submittals.”

C. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Definitions used in this Article are not intended to change or modify the meaning of other terms used in the Contract Documents.

B. Substitutions: Requests for changes in products, materials, equipment, and methods of construction required by Contract Documents proposed by the Contactor after award of the Contract are considered requests for “substitutions.” The following are not considered substitutions:

1. Substitutions requested by Bidders during the bidding period, and accepted prior to award of Contract, are considered as included in the Contract Documents and are not subject to requirements specified in this Section for substitutions.

2. Revisions to Contract Documents requested by the Government.

3. Specified options of products and construction methods included in Contract Documents.

4. The Contractor’s determination of and compliance with governing regulations and orders issued by governing authorities.

1.4 ACTION SUBMITTALS

A. Substitution Requests Submittal: Requests for substitution will be considered if received within 15 days after commencement of the Work. Requests received more than 15 days after commencement of the Work may be considered or rejected at the discretion of the Government.

1. Submit each request for substitution in accordance with Submittal procedures.

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2. Identify the product, or the fabrication or installation method to be replaced in each request.

Include related Specification Section and Drawing numbers. Provide complete documentation showing compliance with the requirements for substitutions, and the following information, as appropriate.

a. Product Data including Drawings and descriptions of products, fabrication and installation procedures.

b. Samples, where applicable or requested.

c. List of similar installations for completed projects, with project names and addresses as well as names and addresses of Construction Manager or Engineers and Governments.

d. A detailed comparison of significant qualities of the proposed substitution with those of the Work specified. Significant qualities may include elements such as size, weight, durability, performance and visual effect.

e. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate Contractors, that will become necessary to accommodate the proposed substitution.

f. A statement indicating the substitution’s effect on the Contractor’s Construction Schedule compared to the schedule without approval of the substitution.

g. Indicate the effect of the proposed substitution on overall Contract Time.

h. Cost information, including a proposal of the net change, if any in the Contract Sum.

i. Certification by the Contractor that the substitution proposed is equal-to or better in every significant respect to that required by the Contract Documents, and that it will perform adequately in the application indicated. Include the Contractor’s waiver of rights to additional payment or time, that may subsequently become necessary because of the failure of the substitution to perform adequately.

B. Substitution Request Form: Form will be provided by Government upon award of project.

C. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

D. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

E. Cost information, including a proposal of change, if any, in the Contract Sum.

F. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

G. Engineer’s Action: If necessary, Engineer will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Engineering Project Manager or Design Engineer will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

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H. Forms of Acceptance: Change Order, Construction Change Directive, or Engineer’s Supplemental Instructions for minor changes in the Work.

I. Use product specified if Engineer does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.7 SUBSTITUTIONS

A. Conditions: The Contractor’s substitution request will be received and considered by the Government when one or more of the following conditions are satisfied, as determined by the Government; otherwise requests will be returned without action except to record noncompliance with these requirements. Extensive revisions to Contract Documents are not required.

1. Proposed changes are in keeping with the general intent of Contact Documents.

2. The request is timely, fully documented and properly submitted.

3. The specified product or method of construction cannot be provided within the Contract Time. The request will not be considered if the product or method cannot be provided as a result of failure to pursue the Work promptly or coordinate activities properly.

4. The specified product or method of construction cannot receive necessary approval by a governing authority, and the request substitution can be approved.

5. A substantial advantage is offered the Government in terms of cost, time, energy, conservation or other considerations of merit, after deducting offsetting responsibilities the Government may be required to bear.

6. The specified product or method of construction cannot be provided in a manner that is compatible with other materials, and where the Contractor certifies that the substitution will overcome the incompatibility.

7. The specified product or method of construction cannot be coordinated with other materials, and where the Contractor certifies that the proposed substitution can be coordinated.

8. The specified product or method of construction cannot provide a warranty required by the Contract Documents and where the Contractor certifies that the proposed substitution provide the required warranty.

9. The Contractor’s submittal and Government’s acceptance of Shop Drawings, Product Data or Samples that relate to construction activities not complying with the Contract Documents

012500 - 4 does not constitute an acceptable or valid request for substitution, nor does it constitute approval.

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED)

END OF SECTION 012500

012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 – GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. The Design Engineer, COR, or Engineering Project Manager will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.4 PROPOSAL REQUESTS

A. Government-Initiated Proposal Requests: The CO will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

B. Work Change Proposal Requests issued by the CO are not instructions either to stop work in progress or to execute the proposed change.

C. Within time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

D. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

E. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

F. Include costs of labor and supervision directly attributable to the change.

G. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

H. Quotation Form: Use form to be provided by Government.

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I. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to the CO.

J. Include a statement outlining reasons for the change and the effect of the change on the Work.

Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

K. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

L. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

M. Include costs of labor and supervision directly attributable to the change.

N. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

O. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

P. Proposal Request Form: Use form to be provided by Government.

1.5 CHANGE ORDER PROCEDURES

A. On Government's approval of a Work Change Proposal Request, the CO will issue a Change Order for signatures of Government and Contractor. Use form to be provided by Government.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: The CO may issue a Construction Change Directive on a Government form. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

B. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

C. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

D. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.7 WORK CHANGE DIRECTIVE

A. Work Change Directive: The CO may issue a Work Change Directive on a Government form.

Work Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

B. Work Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

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C. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive.

D. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 – PRODUCTS (NOT USED)

END OF SECTION 012600

012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 – GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

B. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

C. Submit the schedule of values to the CO at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

D. Sub-schedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide subschedules showing values coordinated with each element.

E. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

F. Identification: Include the following Project identification on the schedule of values:

1. Project name and location.

2. Name of Engineer.

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3. Engineer's Project number.

4. Contractor's name and address.

5. Date of submittal.

G. Arrange schedule of values according to Government provided form.

H. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

1. Related Specification Section or Division.

2. Description of the Work.

3. Name of subcontractor.

4. Name of manufacturer or fabricator.

5. Name of supplier.

6. Change Orders (numbers) that affect value.

I. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. Round dollar amounts to whole dollars, with total equal to Contract Sum.

1. Labor.

2. Materials.

3. Equipment.

J. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

K. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

L. Differentiate between items stored on-site and items stored off-site.

M. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity.

Use information indicated in the Contract Documents to determine quantities.

N. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate Government payments or deposits, if any, and balance to be paid by Contractor.

O. Overhead Costs: Include total cost and proportionate share of general overhead and profit for each line item.

P. Overhead Costs: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

012900 - 3

Q. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

R. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by the CO and paid for by Government.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Government and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Submit Application for Payment to the CO by the 10th of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

D. Submit draft copy of Application for Payment seven days prior to due date for review by the CO.

Draft shall need to be approved by CO prior to inputting into the USDA’s Integrated Acquisition System for payment.

E. Application for Payment Forms: As directed by USDA APHIS CO, use USDA Procurement Systems Division online form on the Integrated Acquisition System for Application for Payment.

Government will provide information on system upon award of project for how to input Application for Payment for processing.

F. No other Application for Payment forms proposed by the Contractor shall be acceptable to CO and Government.

G. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

H. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

I. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

J. Indicate separate amounts for work being carried out under Government-requested project acceleration.

K. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

012900 - 4

L. Provide certificate of insurance, evidence of transfer of title to Government, and consent of surety to payment for stored materials.

M. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

N. Provide summary documentation for stored materials indicating the following:

1. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

2. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

3. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

O. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

P. When an application shows completion of an item, submit conditional final or full waivers.

Q. Government reserves the right to designate which entities involved in the Work must submit waivers.

R. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

S. Waiver Forms: Submit executed waivers of lien on forms acceptable to Government.

T. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Combined Contractor's construction schedule (preliminary if not final) incorporating Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

5. Products list (preliminary if not final).

6. Sustainable design action plans, including preliminary project materials cost data.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

012900 - 5

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

15. Certificates of insurance and insurance policies.

16. Performance and payment bonds.

17. Data needed to acquire Government's insurance.

U. Application for Payment at Substantial Completion: After Engineer issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

V. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

W. This application shall reflect Certificate(s) of Substantial Completion issued previously for Government occupancy of designated portions of the Work.

X. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. Evidence that claims have been settled.

5. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Government took possession of and assumed responsibility for corresponding elements of the Work.

6. Final liquidated damages settlement statement.

PART 2 – PRODUCTS (NOT USED)

END OF SECTION 012900

013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 – GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Government, Engineer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

B. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

013100 - 2

C. Number and title of related Specification Section(s) covered by subcontract.

D. Drawing number and detail references, as appropriate, covered by subcontract.

E. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site.

Identify individuals and their duties and responsibilities; list addresses and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

F. Post copies of list in Building 135 in prominent location agreed to by APHIS facilities manager.

Submit a copy to the Engineer. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

B. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

C. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

D. Make adequate provisions to accommodate items scheduled for later installation.

E. Coordination: Each contractor shall cooperate with the Prime Contractor who shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work. Each contractor shall coordinate its own operations with operations included in different Sections that depend on each other for proper installation, connection, and operation.

F. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

G. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

H. Make adequate provisions to accommodate items scheduled for later installation.

I. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

J. Prepare similar memoranda for Government and separate contractors if coordination of their Work is required.

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K. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and scheduled activities of other contractors and direction of Prime Contractor to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

B. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

C. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

D. Coordinate the addition of trade-specific information to coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

E. Indicate functional and spatial relationships of components of Engineerural, structural, civil, mechanical, and electrical systems.

F. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

G. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

H. Indicate required installation sequences.

I. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternative

013100 - 4 sketches to Engineer indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

J. Coordination Drawing Organization: Organize coordination drawings as follows:

K. Floor Plans and Reflected Ceiling Plans: Show Engineering and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

L. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

M. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

N. Mechanical and Plumbing Work: Show the following:

1. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

2. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

3. Fire-rated enclosures around ductwork.

O. Electrical Work: Show the following:

1. Runs of vertical and horizontal conduit 1-1/4 inches (32 mm) in diameter and larger.

2. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm locations.

3. Panel board, switch board, switchgear, transformer, busway, generator, and motor-control center locations.

4. Location of pull boxes and junction boxes, dimensioned from column center lines.

P. Review: Engineer will review coordination drawings to confirm that in general the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Engineer determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Engineer will so inform Contractor, who shall make suitable modifications and resubmit.

Q. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Section 013300 "Submittal Procedures."

R. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Preparation Format: Autocad DWG, Version 2016, operating in Microsoft operating system.

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3. File Submittal Format: Submit or post coordination drawing files using PDF.

S. Engineer will not be furnishing Contractor any digital data files of Drawings for use in preparing coordination digital data files.

1.7 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form to be provided by Engineer or Government.

B. Engineer, CO, COR, or Engineering Project Manager will return without response those RFIs submitted by other entities controlled by Contractor.

C. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

D. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Engineer, Engineering Project Manager, CO or COR.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

14. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

E. Any such requests that result in adjustments in the Contract Time or the Contract Sum must be directed to the Contracting Officer (CO).

F. Engineer’s, Engineering Project Manager’s, CO or COR Action: Engineer, Engineering Project Manager, and COR will review each RFI, determine action required, and respond. Allow 7

013100 - 6 working days for response for each RFI. RFIs received by Engineer, Engineering Project Manager, or COR after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for interpretation of Engineer's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. Engineer's action may include a request for additional information, in which case Engineer's time for response will date from time of receipt by Engineer or Engineering Project Manager of additional information.

3. Engineer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Engineer and Engineering Project Manager in writing within 10 days of receipt of the RFI response.

G. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly by 8:00am Monday with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Engineer and Engineering Project Manager.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Engineer’s, Engineering Project Manager’s, CO or COR’s response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

H. On receipt of Engineer’s, Engineering Project Manager’s, or COR’s action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Engineer, Engineering Project Manager and COR within 7 days if Contractor disagrees with response.

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1.8 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Engineer's Data Files Not Available: Engineer will not provide Engineer's CAD drawing digital data files for Contractor's use during construction.

B. PDF Document Preparation: Where PDFs are required to be submitted to Engineering Project Manager or Engineer, prepare as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

1.9 PROJECT MEETINGS

A. General: Contractor shall schedule and conduct meetings and conferences at Project site.

Contractor shall provide and coordinate remote internet meeting service for those who cannot attend at Project site.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Government and Engineer of scheduled meeting dates and times a minimum of 5 working days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Government, Engineering Project Manager, and Engineer, within 3 days of the meeting.

B. Preconstruction Conference: Engineer or Engineering Project Manager will schedule…