Attachment_2_Offerors_Xray.pdf

Attachment 2 Page 1 of 4

NOTE TO OFFEROR/STATEMENT OF WORK/SPECIFICATIONS

1. NOTE TO OFFEROR:

In order for an offeror to have a complete quotation package, the following checklist items must be submitted to the Contracting Officer to be considered responsive:

□ A signed copy of the SF 1449 Form (included with solicitation posting, Attachment 1) and a copy of the attached price schedule (page 2 below) with fixed-price line items. An offeror shall include delivery lead times once a purchase order is awarded.

□ Past Performance References. An offeror shall include point of contact information (name, address, telephone, email, description of the items delivered, size and frequency of orders) for up to 3 references that have had similar requirements.

□ A currently active Federal Contractors Registration at http://www.sam.gov.

An offeror shall include a printed copy of the first page of the SAM listing, or a DUNS number if the SAM application is in progress. The online Certification and Representations for business size determination should use NAICS code 325320.

Please note that registering in the SAM database is free of charge. Free SAM registration assistance can be obtained by calling the help desk toll free at 866- 606-8220. Free assistance can also be found at your local PTAC office, http://www.aptac-us.org/new/Govt_Contracting/find.php.

http://www.sam.gov/ http://www.aptac-us.org/new/Govt_Contracting/find.php

2. PRICE SCHEDULE:

Product Name Quantity Pricing Totals (each) Seed Inspection X-ray System per the statement of work/specifications 4 $ $ Delivery, Installation, and Demonstration Costs – if not included in system pricing 4 $ $ Service Maintenance/Extended Warranty

- alternative timeframes can be offered 4 $ $ Removal/Disposal of Old Equipment 4 $ $

Total: $

3. STATEMENT OF WORK/SPECIFICATIONS:

Seed Inspection X-Ray System

DESCRIPTION/SPECIFICATIONS:

Summary and Purpose: This table top Seed Examination X-Ray machine will be set up in a designated area attached to an existing standard A/C outlet electrical connection. It will be used to perform pest detection activities through Digital Imaging System utilizing 4 inch x 6 inch rectangle or larger imaging area and using applicable software.

Equipment Description: This shall include, but not limited to the following features and characteristics:

1. Digital detector

2. Digital detector must be a single piece CMOS detector that does not require stitching of smaller sensors to create an image. This ensures that no pixel data has to be interpolated and produces a high quality image that is comparable to the images obtained with PPQ field x-ray equipment

3. Imaging area: 4” x 6” or larger

4. Resolution: 6um at 8X geometric magnification or better

5. Automatic exposure control

6. Laser centering guide to ensure proper sample placement

7. Must have up to 8X geometric magnification

8. Develop rapid image (no more than 8 seconds)

9. X-Ray Source adjustable from 10 – 50 KV

10. Safety features with no OSHA license, nor radiological test required

11. Must not require any additional x-ray shielding (shielding must be fully built-in)

12. Stainless steel interior chamber for easy cleaning

13. Digital component that creates image files to save on computer

14. Dimensions (exterior): no larger than 21” W, 24”D, 30”H

15. Weight must not exceed 200 pounds (shipping weight can be up to 300 pounds)

16. Monitor: 24” high resolution 3.7 MPx monitor or better

17. Must plug into a standard A/C outlet (120V)

18. Desktop computer (preferably Dell Precision 3620 Tower)

19. Fiber channel card (with appropriate riser)

20. Bioptic Vision Software

21. Drivers for fiber channel card

Compatibility: X-Ray machine must be compatible with existing electrical fixtures and the internet.

Delivery: Vendor must offload and deliver products in original unopened packaging with legible manufacturer’s identification. Equipment must be protected from damage by the elements and construction procedures.

Warranty: One year limited parts and service. Seller warrants capital equipment to be free from defects in material and workmanship under normal use and operation for a period of one year after date of installation.

Initial Examination: Installer must examine area and conditions under which work is to be performed and identify conditions detrimental to proper or timely completion. Installer will not proceed until unsatisfactory conditions have been corrected.

Installation:

1. Comply with manufacturer’s recommendations

2. Place units in final location after preliminary work has been completed. Verify that clearances are adequate for proper operation of equipment.

3. Vendor is responsible for final hook-up of all necessary utilities within six feet of the X-Ray equipment.

Adjustments:

1. Test each item of equipment to verify proper operation.

2. Verify that accessory items required have been furnished and installed.

Cleaning: Remove all packing material and leave unit in clean condition, ready for operation.

Maintenance/Demonstrations: Vendor must demonstrate the operation of the installed X-Ray machine upon completion of the installation. If applicable, vendor must also perform a calibration of the process measuring equipment. All quotes must provide pricing for a maintenance/extended warranty program to keep equipment operating according to manufacturer’s requirements throughout the warranty period.

Standards: Compliance with all applicable requirements standards including but not limited to:

1. EPA

2. OSHA

Removal: Remove old seed x-ray machine (Weight: 170 lbs. Dimension: H 33” W 17” L 18”) and dispose of it properly.

4. AWARD DETERMINATION:

Evaluation of Offers The Government will award a contract resulting from this Solicitation to the responsible Offeror will the lowest cost, technically acceptable product. Technical acceptability will be determined based on the offered product’s ability to meet the requirements listed in the Specifications/Statement of Work and a satisfactory past performance record.

5. INVOICE INSTRUCTIONS:

Invoices shall be submitted online through the Invoice Processing Platform (IPP). IPP is a secure, web-based system that manages government invoicing. Enroll at https://www.ipp.gov.

https://www.ipp.gov/