SOW_-_Maverick_County.docx

1. JANITORIAL STATEMENT OF WORK

Summary Firm Fixed priced Contract to provide Janitorial Services in accordance with the Statement of Work.

Maverick County CFTEP Office

FM1021

Water Treatment Plant Entrance Eagle Pass TX 78852

The janitorial services will meet with all standards of cleanliness, which will reflect good housekeeping, as determined by the on-site Contracting Officer’s Representative (COR). The Statement of Work will be incorporated into the contract. The Government will furnish all hand paper towels, toilet paper, trash bags, air fresheners, toilet seat covers and hand soap.

The Contractor will furnish all necessary cleaning supplies (disinfectant, cleanser, floor wax, floor stripping solution, furniture polish, floor cleaner, glass cleaner, cleaning towel, feminine product for dispensers, disposal bags and urinal cakes, mops, brooms, dusters and cloths) and equipment (floor buffers, buffer heads, wax striping heads, carpet cleaning machines and supplies), required to perform services stated in the statement of work for the cleanliness of the building. USDA will provide all disposable cleaning supplies (Counter Cleaner, Paper Towels, Windex, Pine Sol, etc ).

Upon award of this contract, it is required that the contractor adheres to the Statement of Work and all tasks shall be done expeditiously and on schedule. The tasks required in the Statement of Work (SOW) are as follows:

The janitorial services will be performed on a weekly basis. The janitorial services will be conducted during working hours between 9:00 am and end at 5:00 pm.

Scope of Work 1910 square feet of office space and 945 square feet of storage space. We have 6 offices, 1 kitchen, 2 restrooms, 1 tick ID area, 1 meeting room, 1 lobby, and 1 storage closet.

Cleaning Services will be conducted on a weekly basis and be approved by County Office CFTEP Supervisor only (see below).

David Romo Office CFTEP Supervisor Ph: 830-773-5565 David.H.Romo@aphis.usda.gov

Period of Performance The period of performance will be from March 1st, 2019 through February 29th, 2020 with 4 option years.

Duties/Tasks

· Vacuum all carpets and mop all hard flooring surfaces

· Clean all windows (inside and outside)

· Dust all areas

· Clean all ceiling fans and air vents

· Clean all counters in kitchen area

· Clean and disinfect all surfaces in restrooms

· Clean and dust all surf aces in conference room

· Empty all trash cans in the facility and remove trash from property.

· Clean air filters every month.

· Wax floor every 6 months

Selection of Cleaning and Paper Products The Contractor shall ensure that all cleaning solutions shall be used in strict conformance with the product's Environmental Protection Agency (EPA) and state requirements. All manufacturers' instructions and recommendations for the use of cleaning solutions shall be strictly followed. In addition, the contractor shall comply with all federal, state, or local laws and regulations concerning the use, storage, and disposal of hazardous materials. The contractor shall minimize the use of harsh chemicals and the release of irritating fumes.

The USDA is mandated by legislation and executive order to purchase products that are good for the environment. Below are minimum requirements for paper products, industrial wipes and trash liners that must be used by Contractors in a USDA service contract. The successful Contractor will be required to meet or exceed the below-listed mandatory environmental- prefer ability criteria. The offered products must meet requirements as stated below:

a. Disposable paper products: The disposable paper products must contain at least 100% recovered materials and 30% post-consumer product and manufactured without the additional use of elemental chlorine or chlorine compounds.

b. Plastic trash bags: Plastic trash bags and other liners with a minimum of 30%·post-consumer recycled content.

c. General purpose industrial wipes: The general purpose industrial wipes must contain at least 100% recovered materials and 40% post-consumer content.

d. Cleaning fluids: Cleaning products shall have highest percentage of bio-based products practicable. The cleaning fluids must be in accordance with Colorado Code of Regulations low VOC cleaning products OR Green Seal Standard GS-37 approved.

Federal Requirements

1. All chemicals used will be those commercially available which meet Federal, state, and local codes.

2. The Contractor shall use green cleaning products made with bio-based materials and or recycled materials to the greatest extent possible.

3. Preference should be given to concentrated cleaning chemicals which use ecologically sound packaging and are phosphate-free, non-corrosive, non-flammable, and fully biodegradable.

4. The Contractor will take every precaution to ensure that only safe products are used. Information can be obtained from Federal, state, and local agencies concerning the safety of chemical cleaning materials.

5. Contractor will provide COR with Material Safety Data Sheets (MSDS) as specified in this contract and keep the sheets current for any product that is used in this contract.

6. The Contractor shall use paper products and trash can liners that meet the requirements as described above.

In accordance with the Federal Acquisition Regulations (FAR), The Cleaning Contractor can be terminated for default of the terms of this contract or by cause.

Green Cleaning: Executive Order 13423 and Executive Order 13514 require the Federal government to use biobased products and to make its facilities sustainable. There is also a procurement preference for biobased products if they are comparable in price, performance, and availability. Green cleaning, also known as green janitorial or custodial service, is an approach designed to protect the occupants’ and workers' health and reduce the impact on the environment, while delivering service comparable to, or better than, traditional cleaning methods. However, unlike a traditional cleaning program, a green janitorial program goes beyond simple appearances to focus on human health and environmental impacts. Green cleaning includes recycled content and bio-based products, and products and services that minimize the use of energy, water, and other resources.

Green cleaning products are products that perform the same functions as conventional cleaning products but are lower emitting, less toxic, biodegradable, and environmentally safer. They include all-purpose cleaners, sanitizers, deodorizers, glass cleaners, carpet cleaners, hand soap, laundry detergent, bathroom cleaners and many other commonly used janitorial products. The use of green cleaning products will improve indoor air quality and working conditions by removing a major source of potential exposure to toxic and irritating chemicals, while providing effective and cost competitive cleaning solutions. There are many manufacturers of green cleaning products and they are widely available. USDA’s green cleaning product program also includes regularly vacuumed entrance mats and sidewalk cleaning to reduce introduction of dirt thus reducing the need for cleaning chemicals and isolated janitorial closets for the storage of chemicals to reduce employee exposure to fumes.

Green cleaning products include concentrated cleaning chemicals that use ecologically sound packaging; are phosphate-free, non-corrosive, non-combustible, non-poisonous, non-reactive, and non-aerosol; contain no carcinogens, mutagens, or ozone-depleting substances; and are biobased and fully biodegradable. Concentrates are preferable to ready-to-use products and should be used wherever possible. Furthermore, dilution control equipment should be employed to ensure correct dilutions of concentrates and to protect workers from exposure to concentrated chemicals. Follow manufacturers’ label instructions. Language for custodial contracts can be found at http://www.usda.gov/procurement/programs/biobased/CustodialJanitorialFY08.pdf.

In addition to biobased content, preference should be given to cleaning products that meet the following Green Seal Standards: GS-37 for Commercial and Institutional Cleaners for those product categories covered by this Standard and GS-34 for Degreasers. (http://www.greenseal.org/FindGreenSealProductsandServices.aspx?vid=ViewProductDetail&cid=0&sid =23 ). Many cleaning products found in the BioPreferred catalog also meet Green Seal specifications.

For general information on the BioPreferred program, contact BioPreferred@dm.usda.gov

Definitions Green Cleaning: A planned and organized approach to cleaning that is designed to protect the occupants 'and workers' health, while at the same time reducing the impact on our environment. Green Cleaning affects all aspects of cleaning to include: stewardship; communication; the selection of cleaning chemicals, janito1ial equipment, paper and supplies; plus the procedures and methods in which the cleaning is accomplished, pollution prevention strategies, and other opportunities that when used reduce the impact when compared to traditional cleaning procedures and practices.

Environmentally Preferable: Means products or services that have a reduced effect on human health and the environment when compared with competing product s or services that serve the same purpose.

Safety and Security All persons employed in the work, while on the premises, shall comply with all building regulations. Contract employees shall wear a USDA issued contractor badge at all times while at the USDA facilities.

Contract employees shall display the badge to USDA personnel while at the USDA facilities. Under no circumstances will contract employees abuse the authority of the badge.

The contractor and contractor employees are responsible for safeguarding all government property provided for use. The contractor shall establish a method to safeguard and ensure that all card keys/keys, badges issued are not lost or misplaced and are not used by unauthorized persons. Keys shall be used only by authorized contractor personnel for contract related purposes. At the end of the contract period, all keys shall be returned to the Government contact person. Keys issued to the Contractor by the Government shall not be duplicated. The Contract manager shall ensure that all badges are returned upon termination of employment or at contract end. The Contractor shall report the occurrence of any lost or stolen Government property immediately to the designated Government contact person. If a key is lost, the lock will be replaced by the Government and the cost deducted from monies due to the Contractor. If the master key is lost or duplicated, the Government will replace all locks and keys for that system.

The contractor shall not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, general well-being or operational mission of Marketing and Regulatory Programs and its population. The contractor shall exercise due diligence in assuring that only trustworthy and reliable persons are allowed to enter the building and that each such person shall have had the Tenant 's rules and regulations reviewed with them regarding the security of Tenant's property .

Due to the nature of work under this contract, it is required that the contractor personnel working under this contract at the USDA facility are subject to satisfactory completion of a background investigation conducted by the Federal Protective Service (FPS). In accordance with USDA regulations, a Basic Law Enforcement background investigation is required prior to starting work under this contract as well as maintaining it throughout the duration of the contract. The contractors will be required to complete the background investigation forms and submit them to the program contact person for submission to the FPS office responsible for processing the background investigations. The USDA APHIS will be responsible for paying for these background investigations.

During the performance of janitorial work herein, the Contractor shall take all reasonable precautions to guard the secrecy of the Tenant's records and information, shall limit access to records and information of the Tenant to authorized employees or agents of the Contractor only, and shall inform all such authorized personnel of the confidential nature of records and information of the Tenant and of the applicable laws regarding security of communication.