Echo Lefthand QASP.pdf

Echo Lefthand Fuels Reduction

QASP

Quality Assurance Surveillance Plan (QASP)

January 25, 2021

Contractor: To be Inserted After Award Award Number: To be Inserted After Award

1. Purpose

This Quality Assurance Surveillance Plan (QASP) is a Government developed document used to ensure that systematic quality assurance methods are used in the administration of the Performance-based Acquisition (PBA) standards included in this Performance Work Statement (PWS). The intent is to ensure that the Contractor performs in accordance with the performance standards/acceptable quality levels contained in the PWS; that the Government receives the quality of services called for in the PWS; and, that the Government only pays for the acceptable level of services received.

2. Scope

It is important to understand the responsibilities of the parties and distinguish between the contractor’s quality control plan and the QASP. The Contractor is responsible for managing and developing a quality control plan to meet the quality standards established in the PWS. The QASP is put in place to provide Government surveillance and oversight of the contractor’s efforts in meeting the performance standards required by the contract. The QASP is not part of the contract nor is it intended to duplicate the Contractor’s quality control plan. The Government may provide the Contractor with an informational copy of the QASP to support the Contractor’s efforts in developing a quality control plan that will inter-relate with the QASP.

3. Governing Clause

Inspection and acceptance must be in accordance with the inspection and acceptance clause within the contract. The applicable clause for this contract is FAR 52.212-4(a). Government Resources

The following personnel will implement all surveillance activities:

Contracting Officer. The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the Government in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Officer: Insert Name Telephone Number: Insert Telephone Number Email: Insert Email Address

Contracting Officer’s Representative (COR). The COR is responsible for technical administration of the contract and assures proper Government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the Contractor deems may affect contract price, terms, or conditions shall be referred to the Contracting Officer for action.

Contracting Officer’s Representative: Do not insert until after award Telephone Number: Do not insert until after award Email: Do not insert until after award

4. Quality Assurance Surveillance

The COR will use the methods contained in this QASP to ensure the contractor is in compliance with award requirements. The COR function is responsible for a wide range of surveillance requirements that effectively measure and evaluate the Contractor’s performance. Additionally, this QASP is based on the premise that the Contractor, not the Government, is responsible for management and quality control and quality assurance actions to successfully meet the terms of the award.

The surveillance methods listed below will be used in the administration of this QASP. The specific surveillance method for each performance standard or Service Level Agreement and acceptable quality level is listed in the “Monitoring Method” column of the Performance Requirement Summary table in the PWS.

COR Review – Indicates that the Government will be responsible for monitoring the Contractor’s performance in meeting specific performance standards/acceptable quality levels.

The Government Review may be performed by the COR, technical monitors, inspectors, and/or other Government personnel interacting with the Contractor.

In the case of a written deliverable, Government Review will consist of up to 100% inspection of the specific deliverable and supporting documentation.

In the case of day-to-day support activities, Government Review will consist of periodic inspection or random monitoring.

Customer Feedback – Feedback may be obtained either from the results of formal satisfaction surveys or from positive or negative feedback received by the Government from customers or stakeholders. Feedback must be validated with the award requirements, must be set forth clearly and in writing the detailed nature of the feedback, and must be signed and forwarded to the COR, who shall assess the validity of the feedback, retain it in the quality assurance file and determine if action is required and/or considered in the overall performance assessment of work performed.

The COR shall ensure the tabulated results of all satisfaction surveys are kept on file.

5. Surveillance Matrix

The Quality Assurance Surveillance Matrix contains the lists of required services, performance standards and acceptable quality levels that must be performed and met by the Contractor. The matrix also details the method of surveillance by which the COR will validate Contractor performance.

The results of all monitoring activity shall be documented on the Surveillance Activity Summary Form and retained within the quality assurance file. The COR shall submit copies to the Contracting Officer of the Surveillance Activity Summary Form at the conclusion of award performance and whenever contractor performance fails to meet acceptable quality levels.

6. Documentation

The COR is responsible for documenting surveillance and will, in addition to providing documentation to the Contracting Officer, maintain a complete quality assurance file. The file will contain copies of all reports, evaluations, recommendations, surveillance checklists, stakeholder and customer feedback and any actions related to the Government’s performance of the quality assurance surveillance function. All such records will be retained for the life of the award and forwarded to the Contracting Officer upon completion.

Surveillance Activity Summary Form

<<The first five columns should match 100% to what is included in the PWS, if performance standards are used instead of Service Level Agreements. The three columns on the right are for post-award tracking and should be blank initially. If using SLAs, replace with the SLA tables used and include columns similar to the three right columns to track actual performance.>>

PWS

Mapping

Required Service Performance Standards

Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed by/

Date(s)

Compliance with Performance

Standard/AQL

Other Comments

Task accomplish ed in SOW Section

12.0 item 1.

Mowing 65% of Gambel oak and associated shrubs.

If below minimum rework area at no additional cost to the Government. If above maximum, modify methods.

Mowed area not less than 65 percent and not more than 85 percent of total pre-treatment canopy cover of Gambel oak. No more than 4 Gambel oak stems over 6 inches DRC mowed per acre except under very large pine.

Visual inspection and/or randomly placed sample plots.

Task accomplish ed in Section

12.0 Item

2.

Thinning & mowing of ponderosa pine

Modify methods to meet standards at no additional cost to the Government or up to 20% reduction in payments.

No more than 2 missed ponderosa pine trees per acre that meet selection criteria excluding trees inaccessible to equipment or on > 30% slope.

Visual inspection and/or circular sample plots ed in Section

12.0 Items

3 & 4.

Mowing of Douglas-fir, white-fir blue spruce and juniper trees.

If more than minimum trees/acre missed rework area at no additional cost to the Government.

No more than 2/acre missed Douglas-fir, White-fir, blue spruce or juniper trees (combined total excluding trees inaccessible to equipment or on > 30% slope) within diameter range

If more than minimum trees/acre missed rework area at no additional cost to the Government.

ed in Section

12.0 Item

5.

Size of shredded material

Rework area at no additional cost to the Government.

At least 60 percent of the mulch material is less than 4 inches in diameter and 12 inches long. At least 80 percent of mulch and chips distributed on ground surface at a depth less than 4 inches and no slash higher than 24 inches.

Rework area at no additional cost to the Government.

ed in Section

12.0 Item

6.

Stumps and stubble height

Mow stumps and stubble at no additional cost to the Government.

95% of stump and stubble heights less than 8 inches above the ground or any obstacle.

Mow stumps and stubble at no additional cost to the Government.

ed in Section

12.0 Item

7.

Pre-settlement pine Modify procedures to avoid pre-settlement ponderosa pine trees.

No pre-settlement ponderosa pine mowed of any size.

Modify procedures to avoid pre-settlement ponderosa pine trees.

Contracting Officer: Insert Name