1240BK23Q0007rev1.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BK

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 1

04S1 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BK

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

11/22/2022 1700 PT

11/08/2022

541-750-7118JARED MACHGAN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BK23Q0007

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 44951082621OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

WESTFIR OR 97492

46375 HIGHWAY 58

WILLAMETTE NATIONAL FOREST

USDA FOREST SVC OAKRIDGE RANGR DIST

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 1

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 12/01/2022 to 12/31/2023

Middle Fork Ranger Station and Visitor Information Center 46375 Highway 58, Westfir, OR 97492.

SEE SCHEDULE OF ITEMS

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

Continuation of SF1449 –SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

1240BK23Q0007 MIDDLE FORK RANGER DISTRICT JANITORIAL SERVICES

Item Description Qty Unit Unit

Price

Amount

001A

001B

001C

001D

December 1,2022 – December 31, 2023

BASE PERIOD items 2.1-2.17

Item 2.18a carpet cleaning

Item 2.18b Windows

Item 2.18c floors

Item 2.18d non floors

Month

Annual

Semi An

Quarterly

Sem An

TOTAL BASE YEAR $________

002A

002B

002C

002D

January 1,2024 – December 31, 2024

OPTION YEAR 1 item 2.1-2.17

Item 2.18a carpet cleaning

Item 2.18b Windows

Item 2.18c floors

Item 2.18d non floors

Month

Annual Semi An Quarterly Semi An

TOTAL OPTION YEAR 1 $_________

002A

002B

002C

002D

December 1,2025 – December 31, 2025

OPTION YEAR 2 items 2.1-2.17

Item 2.18a carpet cleaning

Item 2.18b Windows

Item 2.18c floors

Item 2.18d non floors

Month

Annual

Semi An

Quarterly

Sem An

TOTAL OPTION YEAR 2 $_________

003A

003B

003C

003D

December 1, 2026 – December 31, 2026

OPTION YEAR 3 items 2.1-2.17

Item 2.18a carpet cleaning

Item 2.18b Windows

Item 2.18c floors

Item 2.18d non floors

Month

Annual

Semi An

Quarterly

Sem An

TOTAL OPTION YEAR 3 $_________

004A

004B

004C

004D

December 1, 2027 – December 31, 2027

OPTION YEAR 4 items 2.1-2.17

Item 2.18a carpet cleaning

Item 2.18b Windows

Item 2.18c floors

Item 2.18d non floors

Month

Annual

Semi An

Quarterly

Sem An

TOTAL OPTION YEAR 4 $_________

GRAND TOTAL $_________

Continuation of SF1449 continued –SUPPLIES OR SERVICES AND PRICES/COSTS

This is an option year contract, reference FAR 52.217-9 contained in this request for quotation and resultant contract.

ueiSAM #_______________________________

Email Address:_________________________________________________________

For technical information and to arrange a site visit, please contact Anne Trapanese at

458-225-4170 anne.trapanese@usda.gov. It is required that you make a site visit.

Westfie, OR is considered rural and remote to major hubs for like services. Due to remoteness, the contractor shall have sufficient staff (see Key Personnel) within 70 miles of Ranger Station.

Offers shall be submitted for the total item. Offers for less than the total item will not be considered. All items are subject to Contractor Quality Control. Contractor should consider annual cost increases when submitting quote using the Schedule of Items above.

Quotes are due no later than November 22, 2022, by 5:00 p.m. PST and may be sent by email jared.machgan@usda.gov

Quoter must respond to the other factors as described under FAR 52.212-2 Evaluation –

Commercial Items (Oct 2014). Award will be made on the best value for the Government.

Evaluation of options shall not obligate the Government to exercise the option. It’s the

Governments’ intent to make one contract award.

Quoter MUST register online at www.sam.gov, System for Award Management (SAM).

See FAR 52.212-4 (t) and Online Representations and Certifications Applications (ORCA)

– See FAR clause 52.212-3. Contractors must have an “active” registration at the time of award for the Government to access electronically.

The contract awardee must register at the https://www.ipp.gov/vendors/enrollment-vendors.htm in order to submit invoices for payment. See page 26 for more information.

mailto:jared.machgan@usda.gov http://www.sam.gov/ https://www.ipp.gov/vendors/enrollment-vendors.htm

Janitorial Services

Middle Fork Ranger District, Westfir, OR

STATEMENT OF WORK

SECTION 1

1.1 GENERAL This solicitation contains a work statement for a performance based service, this means that the Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether the finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the requirement unless there are safety, security or communication requirements.

It is the responsibility of the Contractor to ensure that the necessary hours that it will take to meet the performance standards specified are built into their pricing.

The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program shall be created to identify and correct deficiencies in the quality of services before performance becomes unacceptable.

It is the scope of this contract to secure Janitorial services for Government Offices on the U.S. Forest

Service Administrative site in strict compliance with the terms, specifications, conditions, and provisions contained herein. The contractor shall furnish all labor, equipment, supervision, transportation, supplies

(except those listed under Government furnished), and incidentals necessary to complete the work as specified.

The regular cleaning services shall be performed at frequencies determined by the Government. The quantity of office furniture or utilization of floor space is subject to change during the contract period. Performance shall be based on the Government’s evaluation of the results.

1.2 PROJECT LOCATION & DESCRIPTION

Location: The project is located on the U.S. Forest Service Administrative site, Middle Fork Ranger Station and Visitor Information Center, Westfir, Oregon.

Description: The U.S. Forest Service Administrative site, Middle Fork Ranger Station and Visitor

Information Center, 46375 Highway 58, Westfir, OR 97492.

The Administrative Office building is a two-story structure with 5 entrances. There are 6 restrooms at the Administrative Offices. The Forest Service occupies the entire building. The building area is 22,000 sq feet. This building is occupied year round.

The Warehouse Restrooms/Exercise room is a one-story structure with 2 entrances. There are 2 restrooms with showers and a carpeted exercise room in the Warehouse. The Restroom/Exercise area is approximately

3600 square feet. This building is occupied year round.

1.3 LICENSES AND INSURANCE

The Contractor shall obtain necessary licenses and insurance needed to perform this contract.

SECTION 2 PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

The Contractor shall ensure that the building presents an overall appearance of cleanliness. The Contractor shall provide sufficient supplies, materials and equipment to adequately maintain the premises at an acceptable level of cleaning that is consistent with comparable industry standards for this type of contract.

The following guidelines describe what is considered to be the normal industry quality and performance standards for this type of contract.

The following guidelines are for reference only and final results will be the determining factor for the success or failure of this contract. The definition of clean is to remove dirt, water streaks, gum, grease, tar, or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness.

Performance will be based on the Contractor’s effort in meeting the performance and quality standards, not the method of performance.

2.1 Front Desk Visitor area touchpoints shall be clean and disinfected, including plexi-glass partitions, door handles, main visitor desk and table surfaces every scheduled cleaning day.

2.2 All meeting rooms/conference room tables shall be clean and disinfected every scheduled cleaning day.

2.3 Touchpads for the 2 copiers (1 upstairs, one downstairs) shall be clean and disinfected every scheduled cleaning day

2.4 Glass/mirror surfaces and coverings shall be clean and free of obvious dirt, dust, streaks and smudges.

2.5 Furniture and all surfaces less than 70 inches high shall be free of obvious dust and dirt. Items on desks or other work areas are not to be disturbed.

2.6 Drinking fountains shall be cleaned and free of watermarks and other debris or encrustation.

Drinking fountains shall be disinfected every scheduled cleaning day.

2.7 All trash shall be collected from Administrative Areas, Warehouse Restrooms, and Exercise

Room. Collected trash will be removed to a designated on-site location.

2.8 Cigarette butt receptacles located near entrance doors shall be emptied.

2.9 Metal and wood building surfaces shall be cleaned and polished regularly to obtain a uniform luster and to protect the wood or metal.

2.10 Railings, risers, ledges, grills and other surrounding areas shall be free of obvious dirt, dust, stains, debris and other extraneous matter.

2.11 Windows and glass (includes interior windows in reception area, public room, conference rooms, offices, lunch room, vestibules, building lights and glass and exterior entrance door glass) shall be clean, free of obvious dirt, grime, streaks, cloudiness and water spots. Surrounding areas shall be free of standing water, drips or watermarks.

a. Venetian blinds shall have cords and both sides of blind slats free of obvious dust, dirt grime and water spots.

2.12 Walls and high cleaning surfaces above 70 inches shall be free of obvious dust, cobwebs, or any other extraneous matter (interior only).

2.11 All entranceways (5) into the main office shall be kept clean including ceiling over doorways and the area inside the rock wall.

2.12 Spot cleaning: All other space not specifically mentioned and covered by this contract shall be free of obvious dirt, debris, dust, and present an overall appearance of cleanliness.

2.13 Fitness equipment in exercise room will be cleaned by Middle Fork employees.

2.14 Restrooms (Administrative building and Warehouse) shall be cleaned and disinfected to maintain fixtures at a high level of shine and cleanliness. Floors shall be sanitized and maintained to ensure that there is not a build up of dirt, debris, or bacteria. One pint of water will be poured into floor drains once a week. Partitions and walls shall be free of obvious dirt, graffiti, dust, or other extraneous matter. All paper products and soap dispensers shall be replenished as needed to maintain an adequate supply at all times.

2.15 Breakroom touchpoints shall be cleaned and disinfected, including appliance handles, counter tops, and table tops every scheduled cleaning day.

2.16 Hallways and stairways shall be clean, free of dust, dirt, debris, scuffs, smudges, and stains. Stairway handrailing shall be disinfected every scheduled cleaning day.

2.17 Floors: All floors shall have a clean uniform appearance free from dirt, debris, dust, scuffmarks, heel marks, stains, and other foreign matter. Baseboards, corners, kick plates, and wall/floor edges shall also be clean. Chairs, trash receptacles, and moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position.

a. All carpets shall be vacuumed and free of dust, dirt, debris and obvious spots and stains. Carpet spotting shall be accomplished as needed.

b. Resilient flooring shall be swept and maintained at a high level of luster, free of all types of marks.

c. All other flooring shall be swept, free of dirt, debris and foreign material and maintained a high level of luster.

2.18 Periodic Cleaning:

a. Carpet: All exposed carpet shall be shampooed once a year with a two-week notification prior to starting. A bonnet type shampoo cleaner, hot water extraction or other acceptable method of carpet cleaning shall be used as needed to accomplish performance standards.

b. Windows: First floor interior/exterior windows shall be cleaned twice a year. Second floor interior windows twice a year.

c. Flooring: Resilient flooring and other hard flooring shall be buffed to maintain a high level of luster on a quarterly basis. Carpet shall be spot cleaned.

d. Non-Carpeted Flooring: Non-carpeted flooring shall be stripped and waxed semi-annually.

2.20 SERVICE CALLS

A service call is a report by the COR or the Inspectors (appointed by the COR) of a cleaning and/or related maintenance problems, and the Contractor’s subsequent response to, and correction of the problem. The Contractor shall develop and implement a system to receive, record, respond, and track all service calls, trouble calls, or other operational problems.

The Contractor shall be responsible for all service calls that pertain to this contract such as no paper towels, garbage overflowing, spot cleaning or vacuuming needed, water spills and flood, etc. The Contractor shall respond promptly to all service calls and complete the work required within one (1) hour. In those circumstances where a service call cannot be resolved within 1 hour due to circumstances beyond the

Contractor’s control, the Contractor shall immediately notify the COR of the time and date corrective action will be completed and the reason it cannot be accomplished in a timely manner.

Service Call Log: The Contractor shall maintain a service call log in sufficient detail to enable the COR to determine whether services are completed in accordance with the terms of the contract. The service call log shall be available for inspection by the COR.

SECTION 3 CONTRACTOR FURNISHED UNIQUE SERVICES, ITEMS, PROPERTY, DATA,

ETC.

3.1 BEYOND CUSTOMARY CLEANING

Any situation requiring cleaning services beyond those normally encountered in routine cleaning work will be considered “beyond customary cleaning”. Situations requiring this type of cleaning will be referred to the

Contracting Officer or COR prior to commencing work. If the Contracting Officer determines that the situation requires extra effort on the part of the Contractor, equitable reimbursement will be provided to the

Contractor for the level of effort over and above that normally required, (e.g. fire or flood damage, construction work, etc.).

Residue from relocating furniture or litter left from meetings or routine gatherings are not considered beyond customary cleaning.

SECTION 4 TASKS AND CRITICAL SUBTASKS

4.1 CLEANING SCHEDULE

4.1.1 Work Days and Hours: For Administrative Office and Warehouse including restrooms thorough cleaning shall commence Four days a week after 6:00 pm and be completed by 6:00 am the next day. An official set schedule will be set by the Contractor and CO/COR prior to the first day of work. No work shall be performed between 6 a.m. and 6 p.m. on normal Federal workdays. The Contractor may work in the building on weekends and Federal holidays without restriction to hours provided advance arrangement with COR is made.

4.1.2 All touchpoints and desk/table surfaces in visitor area, breakroom and door handles shall be disinfected every scheduled cleaning day.

4.1.3 All entranceways and outside eating areas shall be cleaned weekly during building occupancy.

4.1.4 Weekly one pint of water shall be poured into restroom floor drains.

4.1.5 Monthly all cigarette butt receptacles located near door entrances shall be emptied.

4.1.6 All offices may be occupied by crews during fire season or other emergencies. It is NOT possible to predict an occupancy schedule for emergency use. In cases of emergencies or unplanned occupancies, the

Contractor will be given 24-hour notice to clean identified rooms.

4.1.7 Quarterly Services: Work shall be performed by the 3rd Friday of October, January, April and July.

Hours of work shall be scheduled with the COR.

Quarterly services include:

a. Floors: All floors shall be buffed and carpet spot cleaned, and as needed.

4.1.8 Semi-Annual and Annual Services: Work shall be performed in accordance with schedule negotiated with COR during the months of April and November.

Semi-annual services include:

a. Floors: All non-carpeted floors shall be washed and floors shall be stripped and waxed.

b. Window Cleaning: First floor interior/exterior and second floor interior windows shall be cleaned.

Annual services include:

a. Carpet: Once a year all exposed carpet shall be shampooed with a two week notification prior to starting.

4.1.9 Nothing in this part shall be construed to take away any of the Government's rights under the

Suspension of Work Clause (52.242-14).

4.2 CONTRACTOR FURNISHED MATERIALS AND SERVICES

Contractor shall furnish all labor, equipment, materials, supervision, transportation, employee training and incidentals, except those listed under Government furnished, necessary to perform janitorial services in accordance with the terms, conditions and specifications herein. Contractor shall use bio-based products.

These supplies and materials shall be of a quality and type customarily utilized by other Contractors engaged in the profession of providing janitorial services. If a product’s ability to meet the standards for cleanliness diminishes, the contractor shall recommend an alternate product to the COR.

A minimum two-week supply of restroom supplies shall be kept on site. No flammable liquids shall be stored in the buildings.

4.3 SAFETY MEASURES

The Contractor shall be responsible for instructing company employees in appropriate safety measures. The

Contractor shall provide, place and remove appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing applications. Cloths, mops or brushes containing a residue of wax or other combustible material subject to spontaneous ignition shall not be stored inside the building. Contractor shall provide copies of Safety Data Sheets (SDS’s) for all cleaning chemicals used per FAR 52.223-3.

4.4 PRODUCTS/MSDS FORMS

Five (5) days prior to the starting date of the contract, the Contractor shall submit to the COR a list giving the name of the manufacturer, the brand name, and SDS’s with the intended use of each of the materials the Contractor proposes to use in the performance of the work. Contractor shall not use any materials which the COR determines to be unsuitable for said purpose, or harmful to the surfaces to which it is to be applied. Any material which the COR suspects of not meeting safety standards shall be tested by a recognized testing laboratory at the Contractor’s expense.

SECTION 5 GOVERNMENT-FURNISHED MATERIALS AND SERVICES

5.1 STORAGE

The Government will provide secure areas for storage of Contractor-furnished supplies. One room is located on the first floor of the Office building and another room is located on the second floor of the Office building. In the warehouse two lockers are available for contractor supplies and Government-furnished products and supplies.

The Contractor shall maintain such storage areas to the same standards as similar areas occupied by the

Government.

5.2 THE GOVERNMENT WILL FURNISH THE FOLLOWING SUPPLIES:

a. Plastic trash-can liners, 13 and 33 gallon. Postconsumer Content 10-100%

b. Multi-fold paper towels or roll towels. Postconsumer fiber content 40-60%, total recovered fiber content 40-100%

c. Liquid soap. Bio-based content minimum 64%

d. Toilet paper. Postconsumer Fiber content 20-60%, total recovered fiber content 20-100%

e. Toilet seat covers. 100% biodegradable and septic safe

f. Urinal Blocks. 73% Minimum Bio-based content

5.3 LOCKED AND/OR NON-SERVICED ROOMS: Some rooms in the building are locked for administrative reasons. These rooms will not require services unless left unlocked or a key has been provided to the Contractor. For the rooms where a key is provided, the contractor will lock the door and turn off the lights prior to leaving.

SECTION 6 CONDUCT

6.1 GENERAL

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting

Officer may, in writing, require the Contractor to remove from the work any employee the Contracting

Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The Contractor will not be allowed to have any persons (family members or otherwise) on the premises to either work or accompany the Contractor or his/her employees during performance of the contract.

Contractor may not bring pets into the Federal Offices either.

6.2 SPECIFIC CONDUCT

The following restrictions apply to the Contractor and Contractor’s employees:

6.2.1 Smoking: All buildings are non-smoking buildings. The Contractor shall not smoke inside the building.

6.2.2 Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

6.2.3 Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering or on Government property.

6.2.4 Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

6.2.5 Firearms: The Contractor shall not be in possession of any firearms in any of the buildings.

6.2.6 Pets: Contactor may not bring pets into the buildings.

6.3 MISCELLANEOUS

The Contractor shall perform the following services to provide for the safety and protection of building personnel and property against injury, molestation, loss and/or damage from any preventable cause, including, but not limited to fire, theft, espionage, and sabotage:

6.3.1 Report fires and hazardous conditions either in person, by phone, or by note, depending on severity.

6.3.2 Turn in items found to the lost and found box located at reception desk or to the COR.

6.3.3 Report any unusual traffic in the parking lots to the COR.

6.3.4 Water faucets or valves shall be turned off after the required usage has been accomplished.

6.3.5 Mechanical equipment controls for heating, ventilation, and air-conditioning system are not be adjusted by the cleaning crew workers.

6.3.6 Cleaning of carpet, floors, and counter tops will be performed according to manufactures instructions or industry standards.

6.3.7 Protect Government property, buildings, materials, equipment, supplies, records, and data against unauthorized access, loss, or damage.

6.3.8 Make a daily tour on each work-day to ensure that all appliances are shut off or disconnected; that no smoldering, smoking, or burning materials are in trash receptacles or holding areas.

6.3.9 Establish a system for custodial force personnel to report potentially hazardous conditions and broken or slippery floor surfaces, etc.

6.3.10 Prepare reports of accidents and fires and submit to the COR; maintain and make available all records in connection with protection activities.

6.3.11 In the event of emergency or unusual occurrences adversely affecting the interest of the Government, summon appropriate assistance, such as the fire and/or police department, and immediately thereafter notify the COR.

6.3.12 Monitor observance of “Rules and Regulations Governing Public Buildings and Grounds,” which are posted in the building. Problems in this regard should be reported to the COR.

SECTION 7 SECURITY OF PREMISES

7.1 The Contractor will be issued key cards and pin numbers to access the building. These will be issued to individual employees by the district’s Administrative Officer, and are not to be shared between employees. If an employee is no longer employed by the contractor, that key card must be returned.

7.2 The Contractor shall not enter desks or files, nor make her/himself familiar with the correspondence or other documents left in baskets or otherwise exposed to view, excluding such materials displayed for public information. All office equipment, including computers, copiers, fax machines, telephones and exercise equipment is not to be used by the Contractor or the Contractor’s employees.

7.3

7.4 The Contractor shall be responsible for securing premises upon completion of each service. The

Contractor shall take the necessary precautions to assure that its employees do not leave exterior doors or windows open upon entry to, during performance of services, and/or exiting from the building. Only the Contractor and the Contractor’s employees are allowed in the building outside of normal business hours.

7.5 The Contractor shall check to see that exterior doors are locked.

7.6 The Contractor shall report to the COR any instance (by specific locations) of having to perform lockup, to turn on exterior lights or to shut windows.

7.7 While fulfilling the duties of this contract, only authorized Forest Service Personnel, the Contractor and the Contractor’s employees will be allowed in the building during closed office hours.

7.8 The Contractor shall place an “Out of Order” sign on any plugged toilets, sinks or drinking fountains and report it to the COR.

7.9 The Contractor shall ensure that all lights shall be turned off after each room or area has been serviced.

7.10 The Contractor shall comply with the requirements of this solicitation regarding Contract personnel and

Contractor Background Checks. Contractors will not be allowed in any Government Building if they have not passed the Federal ground and on boarding procedures. Procedures for the background checks may begin upon contractor acceptance of the contract. The Contractor shall provide to the

COR three (3) days prior to start of work each employee’s, full legal name, social security number and driver’s license, if applicable, for security access and security training. Upon employee termination with Contractor, Contractor will notify the COR, within 12 hours of termination, employee’s full legal name, to remove from security system.

SECTION 8-PACKAGING AND MARKING

(For this Solicitation, there are no clauses in this section)

SECTION 9-INSPECTION AND ACCEPTANCE

9.1 AGAR 452.246-70 INSPECTION AND ACCEPTANCE

(a) The Contracting Officer or the Contracting Officer’s duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed randomly at the USDA Forest Service, Middle Fork Ranger Station.

(End of Clause)

9.2 GOVERNMENT INSPECTION

The Government will visually inspect the Contractor’s performance on a random basis under this contract to ensure compliance with contract guidelines. The COR will record inspection observations and will document deficiencies through a written inspection report provided to the Contractor. When unacceptable performance is observed, the COR will meet with the Contractor’s on-site supervisor to review the inspection report and ensure that the Contractor has an understanding of the unacceptable services. The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The

Contractor shall be provided with the opportunity to correct substandard performance within one business day. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is then logged as a deficiency.

9.3 PERFORMANCE OBJECTIVES

The Contractor service requirements are summarized into performance objectives that relate directly to the essential services provided. The stated performance thresholds are the minimum acceptable levels of service for each stated requirement. All aspects of Contractor performance are subject to Government surveillance, and absence of any contract requirements from the Performance objectives identified below will not detract from the enforceability, nor limit the rights or remedies of the Government under other contract clauses.

Performance

Objective

SOW

Paragraph

Performance

Threshold

Method of Surveillance

Basic Cleaning

Services

2.1 through

2.19

Not to exceed 4 valid customer complaints per month.

Customer Complaint, facility manager, or periodic inspection

Basic Restroom

Services

2.16 Not to exceed 4 valid

customer complaints per month.

Customer Complaint, facility manager, or periodic inspection

Periodic Cleaning

Services

2.20 Not to exceed 1 valid

customer complaint per month.

Customer Complaint, facility manager, or periodic inspection

Emergency and

Security Services

7.1 through 7.6 Zero Defects 100% Inspection

Contractor Quality

Control Plan

9.4.1 Submit prior to start of

work

100% Inspection

9.4 CONTRACTOR QUALITY CONTROL PLAN

9.4.1 Quality Control Plan

The Contractor shall provide a Quality Control Plan (QCP) as part of this Technical Proposal. The Plan must demonstrate how the Contractor shall assure that quality of performance meets the objectives and requirements of the contract. The QCP shall specify:

- How quality will be monitored to ensure performance standards are met.

- How the work will be supervised.

- Identify the personnel responsible for performing quality control.

- How results of the monitoring will result in quality performance.

- Create a checklist for inspection of the building that covers all services stated in the “Performance Standards and Guidelines” and store in mailbox where it is accessible by COR.

- A system to ensure that the Contractor’s employees are notified of any deficiencies in their area of responsibility.

- A plan to monitor and correct customer complaints.

- A plan for immediately forwarding customer complaints that are not the responsibility of the Contractor to the COR.

9.4.2 Contractor Quality Control Inspection

The Contractor shall assure themselves that performance meets contract specifications, in accordance with

FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, paragraph (a), and prior to requesting the Government to inspect for payment or acceptance. The Contractor shall contact the

Contracting Officer upon completion of a unit. The Contracting Officer may observe the Contractor’s inspection at any time and shall otherwise have unlimited access to the inspection data.

Failure by the Contractor to implement the approved plan and pursue it diligently from the commencement of the contract may be considered grounds for default.

SECTION 10-DELIVERIES AND PERFORMANCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these addresses:

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-15 Stop Work Order (AUG 1989)

52.242-17 Government Delay of Work (APR 1984)

AGAR-452-211-74 PERIOD OF PERFORMANCE (FEB 1988)

Base Year December 1, 2022 through December 31, 2023

Option Year 1 January 1, 2024 through December 31, 2024

Option Year 2 January 1, 2025 through December 31, 2025

Option Year 3 January 1, 2026 through December 31, 2026

Option Year 4 January 1, 2027 through December 31, 2027 http://www.arnet.gov/far/ http://www.usda.gov/procurement/policy/agar.html

REPORTING REQUIREMENTS

The Contractor shall prepare and submit the following deliverables in accordance with the schedule below (documents should be submitted to Contracting Officer (CO):

Item

No.

Description Copies To Due Date

01 Quality Control Plan CO, COR Within 5 days of award 02 Inspection Checklist COR Daily/Weekly: Janitorial Closet 03 Service Call Log Daily, As deficiency occurs

04 Biobased Report entered in www.sam.gov

CO by October 30th for prior fiscal year (Oct. 1 thru Sept. 30), for each year of contract

Background Investigations are initiated immediately upon hire for contract work.

Contractor’s staff shall respond promptly to email notifications and request for information from Background Investigations office. Notification of new hires and removal from employment under this contract shall be made in writing to Contracting Officer.

CO, COR Within 24 hours of known employment changes (hire or release of staff under this contract)

Inspection Reporting

The contractor shall utilize the Inspection Checklist, as specified above. The checklist should show the status of all work completed daily, weekly, and monthly, and initialed at completion.

Service Call Log - Deficiency Reports

The contractor shall submit deficiency reports to the Service call log daily, as the deficiency occurs or is reported. Deficiency reports should be addressing those areas not cleaned and the reason for not cleaning them. Deficiencies include, but are not limited to the following: deficiencies in building equipment or damage to the building such as defective ballast; missing/broken/inoperable soap dispensers; stopped-up urinals or commodes; in adequate government provided supplies. Likewise, the government will use the log to report concerns to the janitorial staff.

SECTION 11-CONTRACT ADMINISTRATION DATA

AGAR 452.215-73 POST AWARD CONFERENCE (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled and held within 5 days after the date of contract award via a conference call.

DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE

The Contracting Officer designates the Contracting Officer's Representative (COR).

The COR is responsible for administering the performance of work under this contract, this is to include the onboarding process of Contractor Employees. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be http://www.sam.gov/ effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the

Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting

Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

CONTRACTOR'S REPRESENTATIVE

The Government may, at its option, suspend work with full count of contract time continuing, if the

Contractor fails to provide a Contractor's Representative (1) conversant in the English language and (2) able to read and understand the contract.

SUPERVISION

The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or one of its supervisors shall be available at all times, when the contract work is in progress, to receive notices, reports, or requests from the Contracting Officer or COR. The Contractor shall provide in writing to the COR at least five

(5) days prior to the contract starting date the names, telephone numbers, and addresses of on-site supervisors. The term “on-site supervisor”, “alternate on-site supervisor”, “superintendent”, or

“Contractor Representative” means a person designated in writing by the Contractor who has the authority to act for the Contractor on a day- to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor.

PAYMENT

Payment will be made on a monthly basis for janitorial services that have been satisfactorily provided.

The Contractor will submit an invoice each month along with the completed inspection checklist from the Quality Control Plan. The Government will review the performance as compared to contract standards, the Quality Assurance Plan and the Performance Objectives. Monthly payments to the Contractor will be reduced for logged deficiencies, as described in the Inspection clause. Deductions for deficiencies shall be calculated as 1/30th of the unit price for each day the Contractor fails to correct the deficiency.

INVOICE PROCESSING PLATFORM

NOTE: The paragraph below replaces the paper invoice copies requirement referenced on FAR 52.212-4 (g) invoices.

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing

Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S.

Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

GOVERNMENT FURNISHED PROPERTY

See Section 5.2 of the Statement of Work

SECTION H-SPECIAL CONTRACT REQUIREMENTS

AGAR 452.228-71 INSURANCE COVERAGE

Pursuant to FAR clause 52.228-5, Insurance-Work on a Government Installation, the Contractor will be required to present evidence to show, as a minimum, the amounts of insurance coverage indicated below:

(c) Workers Compensation and Employer's Liability. The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least

$100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(d) General Liability. The Contractor shall have bodily injury liability insurance coverage written on a comprehensive form of policy of at least $500,000 per occurrence

(e) Automobile Liability. The Contractor shall have automobile liability insurance written on a comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and 500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage or loss.

(f) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing the contract, the Contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger injury.

Coverage for passenger injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(End of Clause)

AGAR 452.237-74 KEY PERSONNEL (FEB 1988)

- The Contractor shall assign to this contract the following key personnel:

• Project Manager

• On-Site Supervisor

- During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The

Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting

Officer at least 15 days prior to making any permanent substitutions.

https://www.ipp.gov/index.htm

- The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

- The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of

Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards

Publication (FIPS PUB) Number 201.

- The Contractor shall account for all forms of Government-provided identification issued to the

Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

• When no longer needed for contract performance.

• Upon completion of the Contractor employee’s employment.

• Upon contract completion or termination.

- The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

- The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a

Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting

Officer.

AGAR 452.204-71 PERSONAL IDENTITY VERICATION OF CONTRACTOR EMPLOYEES

(OCT 2007)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-

002 series.

(b) Should the results of the PIV process require the exclusion of a contractor's employee; the contracting officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor.

Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the COR\COTR, unless otherwise specified in this contract. The PIV

Sponsor will be available to receive contractor identity information from 8 a.m. to 4 p.m., Monday through Friday. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).

FSAR 4G52.222-701 EMPLOYMENT OF ELIGIBLE WORKERS (DEC 1999)

Section 274A of the Immigration and Nationality Act (8 USC 1324a) makes it unlawful for an employer to hire undocumented workers. The Immigration and Naturalization Service (INS) has established the

Form I-9, Employment Eligibility Verification Form, as the document to be used for employment eligibility verification (see 8 CFR 274a).

The contractor is required to (1) have all employees complete and sign the I-9 Form to certify that they are eligible for employment; (2) examine documents presented by the employee and ensure the documents appear to be genuine and related to the individual; (3) record information about the documents on the form, and complete the certification portion of the form; (4) retain the form for three years, or one year past the end of employment of the individual, whichever is longer.

It is illegal to discriminate against any individual (other than a citizen of another country who is not authorized to work in the United States) in hiring, discharging, or recruiting because of that individual's national origin or citizenship status.

Compliance with Section 274A of the Immigration and Nationality Act (8 U.S.C. 1324a) is a material condition of the contract. If the contractor employs unauthorized workers during contract performance in violation of section 274A, the Government may terminate the contract, in addition to other remedies or penalties prescribed by law.

For further information on the requirements of the Act, contractors should contact the Employer and

Labor Relations Officer of their local INS office.

PERSONAL PROTECTIVE EQUIPMENT

1. The contractor will train in the safe operation and use of equipment to all workers using such equipment.

2. Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

3. Defective or damaged personal protective equipment shall not be used.

SUSTAINABLE ACQUISITION

The Contractor must comply with Section 9002 of the Food, Conservation and Engery Act of 2008;

Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA); Excecutive Order (EO)

13514, “Federal Leadership in the Environmental, Energy, and Economic Performance” which retains the requirements of EO

13423; Presidential Memorandum, “Driving innovation and Creating Jobs in Rural America through

Biobased and Sustainable Product Development”; and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting form the overall quality delivered of the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal

Specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer.

The following is an example list of products that may be used in this contract for which biobased products or recovered materials are available. The list is not all inclusive.