Questions_Answers_8723.pdf

Ques�ons as of 8/7/2023

Q1. Can you please provide the number of locations and the states of the locations (e.g., 5 locations, Florida, Idaho, New Hampshire, Nevada, and Texas.). Also how many filming days at each location?

A1. There are five locations within four states: (1) the Thirtymile Fire and the Twisp River Fire in Okanogan County, Washington; (2) the Cramer Fire in central Idaho; (3) the Experanza Fire near Cabazon, California; (4) the Saddleback Fire in Orange County, California; and (5) the Yarnell Hill Fire near Yarnell, Arizona.

Q2. How much existing footage do you have?

A2. We have 50 interviews recorded over Microsoft Teams that are approximately 2 hours each. We also have some interview footage in .MOV format of Forest Service accident investigators talking about the evolution that may be useful.

Q3. Do you have any b-roll of the accident locations?

A3. No

Q4. You indicate you have 50 interviews; do you have b-roll of the locations?

A4. No

Q5. How many accident locations are there, and could you give us an idea of what states are involved?

A5. The pivotal accidents in our history are Thirtymile (2001, Washington), Cramer (2003, Idaho), Esperanza (2006, California), Saddleback (2013, California), Yarnell Hill (2013, Arizona(not a Forest Service fatality, but there were Forest Service personnel on the review team)), Twisp River (2015, Washington)

Q6. What format is the existing footage?

A6. .mp4

Q7. Do you have still photos of the accident locations?

A7. Limited photos are available.

Q8. Do you perceive a need for an animator?

A8. Yes

Q9. Will you require music?

A9. Yes

Q10. Will you require voice over/narration?

A10. May look into using an AI subscription service, cost of that would be covered by the Forest Service.

Q11. What is the location and date(s) of the pre-bid/pre-proposal conference?

A11. 8/14/2023 230pm MT.

Q12. What is the budget?

A12. Pricing information cannot be shared at this time.

Q13. What percentage of the project is estimated to be currently done?

A13. Unknown. We envision that the 80 percent of the previously collected footage and 20 percent of new interviews would be a reasonable estimate.

Q14. How many travel days are anticipated?

A14. All travel expenses will be reimbursed at the federal per diem rate.

Q15. How many gigabytes of data is the footage?

A15. We have 35 gigabytes of recorded footage over Microsoft Teams. We also have access to professional footage of the Thirtymile fire and Esperanza fire interviews, as well as some interviews of accident review specialist employees within the Forest Service that we could use if the contractor deems it helpful.

Q16. How many cameras are used in current interviews?

A16. One

Q17. Who is the intended audience for this documentary? General public, fire service specialists, etc A17. The primary audience for this documentary is the wildland fire community

Q18. What's the intended distribution plan - theatrical/festival, parks vistors centers, training modules?

A18. We will work with Inside the Forest Service (Inside the Forest Service | US Forest Service (usda.gov)), WFSTAR (RT-130, Wildland Fire Safety Training Annual Refresher (WFSTAR) | NWCG) and the Wildland Fire Lessons Learned Center (About the LLC | Wildland Fire Lessons Learned Center (wildfirelessons.blog)) to help with distribution.

Q19. What’s the purpose of the video - who will watch it? Where/how will it be shown/viewed?

A19. the video is a learning documentary and will be watched by leaders in the organization, members of the wildland fire community, and new members of the Innovation & Organizational Learning (IOL) program; it will be available online

Q20. What’s the overarching message(s) that should be conveyed?

A20. how far we have come as an organization, in learning and innovations, and what is next

Q21. What’s the overall estimated length of existing footage that needs to be reviewed/sorted/edited?

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A.21. we have 35 gigabytes of recorded footage over Microsoft Teams in addition to access to professional footage of the Thirtymile fire and Esperanza fire interviews, as well as some interviews of accident review specialist employees within the Forest Service that can be used if the contractor deems it helpful

Q22. Who is providing the talking points that we should be aiming for when pulling and compiling footage?

A22. Innovation and Organizational Learning Research Development & Application

Q23. What access will we have to existing materials that outline the process we should be depicting through video?

A23. full access

Q24. Is there a reason this is meant to be one, 90-minute and not broken into smaller, more digestible segment lengths/separate videos?

A24. designer's preference

Q25. Is the 90 Minute length an exact target length?

A25. no

Q26. Are you currently working with an incumbent documentary production company for work such as this?

A26. No

Q27. If there is an incumbent company, would you please share the name of the company and the contract number?

A27. N/A

Q28. You men�on in the Statement of Work that there are 50 interviews already filmed. Can you please share the approximate total length of those interviews? How many hours of interview footage will we need to screen?

A28. Approx 2 hours each. There is also other footage available if desired to fill in gaps. This can be discussed further once the gaps are iden�fied.

Q29. The Schedule of Items/Price Schedule provided in the Solicita�on document includes Item numbers 002 and 003. Are there addi�onal items you would like us to list pricing for on those lines?

A29. See updated schedule

Q30. May the technical proposal document and the price proposal document be atached to the same email for submission?

A30. Yes

Q31. Do you have an es�mate on how many days of filming will be needed to complete "missing footage" for this project?

A31. Less than a week. We have approx. 90% of the footage we need.

Q32. Are there expected filming loca�ons that will be needed?

A32. Nego�able

Q33. How many days filming in how many loca�ons are an�cipated?

A33. Less than a week. We would try to coordinate so that only one loca�on would be needed. That loca�on is nego�able.