coldrmfl.pdf

The US Department of Agriculture, Agricultural Research Service, U.S Horticultural Research Laboratory needs a single Contractor who can provide services, materials, supervision, transportation, labor, work plan, schedule, and assure effective performance to repair cold rooms 1081 and 1085 located at 2001 South Rock Road, Ft Pierce, FL 34945.

1. SCOPE OF WORK

The general statement of work shall serve as general information only and shall not limit the Contractor’s responsibility or obligations to conform to all local, state, and federal labor laws necessary to furnish and repair cold rooms 1081and 1085 as follows:

a. The identical cold rooms are measured 13’-1” length x 9’-9” wide x 7’-9” high.

b. Remove and replace old condensing units Copeland ERFA-031E- TAD-0800 3ph 460VAC 5.8RLA 41LRA and old evaporating units ECM130BE 1ph 208/230VAC 3.58A.

c. Both cold rooms shall be capable of producing temperature with an adjustable automatic temperature controller ranging from 0°C - 20°C (32°F - 68°F) with relative humidity range from less than 50% - 90%.

d. The 2 cold rooms shall be completed the same way as previously renovated cold room 1087.

e. Refrigeration unit able to adjust and test cold room to proper temperature swing operation.

f. Replace the old condensing unit with the new scroll type condensing unit similar condensing unit that was installed in cold room 1087 (Trenton TEZA040H8-HT4D-8 3ph 460VAC 9.4RLA 58LRA R404a) and evaporative coil (Trenton TPLP320MAS2DR6 1PH 208/230VAC 9.4 RLA R404A). The new condensing unit shall be properly mounted to the existing aluminum metal railings located on the SW low roof.

g. New condensing unit copper line shall be straight and shall be properly supported with stainless steel uni-strut metal.

h. New evaporator coil unit, hot gas bypass and desuperheating circuits.

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 12405B24Q0068 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83. The associated NAICS code is 811310 with a small business size standard of $22.0 Million.

i. New liquid line and suction filters.

j. Heat valve not required.

k. Flush and dispose of the old refrigerant and change refrigerant to R404A.

l. Re-plumb copper lines. Check and clean condensate drainpipe for any mold/sludge blocking the drainage. Adjust condensate pipe to proper slope.

m. Reinsulate suction line.

n. Requested that the wiring and piping connection be made and charged with refrigerant gas after installation.

o. Parts linked with solid leak proof connection tubing between the evaporator and condensing unit.

p. Remove unused wiring and rewire with power whip new circuits.

Use weathered type of flex conduit. Weather sealed flex conduit stub up.

q. Non fusible disconnect switch for the new condensing unit and evaporator. Electrical riser diagram shows existing electrical service equipment, feeders, panels and branch circuits, breakers, and their locations in the building.

r. Power supplying cold rooms is currently connected to emergency power panels.

s. Surface prepare the floor and apply two (2) coats of black acrylic protection paint suitable to bond with aluminum floor.

t. All work is to be performed during normal working hours Monday – Friday from 7:00AM – 4:00 PM.

u. Preserve interior lighting.

v. To prevent any roof leaks, all roof penetrations must be weathered sealed. Patch any holes on the ceilings.

w. No building framework shall be altered that will affect the building stability.

x. The installation process requires an experienced refrigeration technician to ensure leakproof connections as well as the electrical wirings and refrigerant gas charging.

y. Label all new condensing unit with black letters and numbers 4” tall x 5/8” wide.

z. Crane operation to remove and deliver condensing units.

aa. Contractor responsible for the disposal of old units and miscellaneous hardware.

2. CONTRACTOR RESPONSIBILITIES

a. The contractor will follow the written detailed plan for assembling, installing, and equipping the refrigeration unit according to the manufacturer’s recommendations, including all necessary components.

b. Direct and indirect labor for refrigeration unit construction will be shouldered by the contractor agreeing to meet manufacturer’s specifications.

c. The commencement of this project shall begin after all the materials are verified complete.

d. The Contractor will be responsible for supplying all power tools, hand tools, personal protective equipment, covering, cleaning equipment, supervision, transportation, and all effort necessary to carry out the assigned task herein. The service cost includes any equipment rented or owned by the contractor.

e. The Government will assume no responsibility for Contractor materials and equipment which are damaged due to mishandling, misuse, and abuse.

f. All services shall be completed in a workmanship manner and in accordance with the refrigeration industry standards.

Any services which shall not present in an orderly and reasonable neat and or workmanlike appearance shall be reworked when so directed by the Contracting Officer Representative (COR) at no cost to the Government.

g. The Contractor shall perform the work in a way to minimize disruption to the normal working operation of building occupants. Upon completion of work, the Contactor is responsible for cleaning and removing from the job site all debris, materials, and equipment associated with the work performed.

3. CONTRACTOR QUALIFICATIONS

a. The Contractor’s firm must have a thorough understanding of constructing, assembling, and installing refrigeration systems. Registered and certified by the state. Employees who will be carrying out the assigned task must have a minimum of three (3) continuous years’ experience in maintaining, building, and assembling refrigeration units.

b. The contractor service truck shall carry sufficient tools and equipment to perform assigned tasks.

4. WARRANTIES

a. The Contractor shall provide necessary workmanship in such a manner that does not damage the Government property.

In the event damage occurs to the property, or any adjacent property by reason of any repairs or installations performed under this contract, the Contractor shall replace or repair the same at no cost to the Government.

b. All materials and equipment for this project shall be brand new. Reconditioned materials and equipment not acceptable.

c. Unless otherwise specified, contractor’s purchases will carry the manufacturer’s standard warranty after receipt of materials or equipment by the purchaser. In the event of conflict between contract terms and conditions and warranty submitted, to afford the Government maximum benefits, the contract terms and condition shall prevail. The warranty shall become effective following the acceptance date and cover a standard period of 12 months on workmanship or natural defect.

d. Contractor warrants that all workmanship provided under the contract shall fit for the purpose (s) for which intended and shall conform to the requirements and specifications herein.

Acceptance of any service and inspection incidental thereto by the Government shall not alter or affect the obligations of the Contractor.

5. GOVERNMENT RESPONSIBILITIES

a. To provide access to the facility during working hours Monday through Friday 7:00 AM till 4:00 PM, excluding all Government holidays, until work is completed. Work schedule other than working hours must be coordinated with the Government authorized representative for approval.

The Government observes the following holidays:

New Years’ Day January 1 Martin Luther King Jr. Day Third Monday January President’s Day Third Monday February Memorial Day Last Monday in May

Juneteenth Day June 19th Independence Day July 4th

Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Fourth Thursday in

November Christmas December 25th

Note: When holiday falls on a Saturday, the proceeding Friday shall be considered a holiday. When a holiday falls on a Sunday, the following Monday will be considered a holiday. Contractor service, as scheduled by Contractor, to be performed on days that fall on observed holidays will be performed the following working day.

b. No waiver by the Government. The failure of the Government to insist upon the strict performance of anyone or more of the terms of this contract shall not be construed as a waiver or relinquishment of the right to assert or rely upon strict performance or option on any future occasion.

c. The Contractor will not be granted access to classified information but will be required to perform duties in controlled areas whereas classified information is process and stored provided will abide by all security regulations imposed.

d. The Government will furnish utility services (water & electricity) for the completion of the project.

e. The Government will make every effort to review and process Contractor payment requests in an expeditious manner, thereby assuring the earliest possible payment under the contract terms and provisions.

6. REPORTING REQUIREMENTS AND DELIVERIES

a. The submitted project price quotes to be all inclusive. That is, any cost over runs to be absorbed by the Contractor, or cost savings to be additional profit. All change orders in the contract must be in writing, referencing the contract serial number, and approved by the Contracting Officer prior to any authorization to proceed. The Contractor who fails to acquire change orders in writing runs the risk of incurring these additional costs without payment. All Contractors are to have an opportunity to quote on service scope of work.

b. Proposed pricing shall include everything the Contractor anticipates necessary to complete the job (i.e., rental equipment, labor, supervision, transportation, subcontractor costs, mobilization costs, demobilization costs, permits, etc.). These costs to be part of the overall proposed price and as such not itemized.

c. Submit the price proposal product data, list of materials and equipment to use. Specify the manufacturer, model number, type, and specifications.

d. Generic submittal data will not be accepted.

e. Request payment in accordance with the terms of the contract shall consist of:

e.1. Contractor’s monthly invoice must be presented for payment at the completion of the service.

e.2. Obligation of the government to make any payments shall, in the discretion of the CO, be subject to (1) reasonable deductions on account of defects in materials or workmanship, and (2) any overpayments to the contractor shall, unless otherwise adjusted, be repaid to the government upon demand.

e.3. Payments will not be made for materials and equipment in transit.

f. The Contractor shall report to the CO or authorized representative by telephone, any accidents involving injury, death, damaged to Government property resulting from the activities of the Contractors, his subcontractors or employees within the time limit set forth in the Contractor’s Safety and Health Plan.

f.1. The Contractor written accident report shall be forwarded to the COR or COR within 1 hour.

f.2. The Contractor shall cooperate and provide data to any follow up investigation of an accident.

7. PROGRAM MANAGEMENT AND CONTROL REQUIREMENTS

The work is under the general direction of the Contracting Officer or designated Contracting Officer Representatives, referred to as “COR”.

Except in connection with major disputes, the Contracting Officer (CO) has complete charge of the work and of the Government. The actions taken pursuant thereto are not intended to and shall not relieve the Contractor of responsibility for the accomplishment of the work either as regards sufficiency or time of performance.

a. The Contractor shall provide a Contract Manager who shall be responsible for the performance of work. This individual is responsible for the supervision, administration, and coordination of all required services and shall be the direct point of contact with the Government. The person assigned and alternate (s) who shall act for the Contractor shall be designated in writing to the CO prior to the award. When the Contract Manager is absent, the Contractor shall provide the telephone number of the Contract Manager and alternate(s) where these persons may be contacted outside normal duty hours.

b. The Contract Manager or alternate shall meet as necessary with Government personnel designated by CO to discuss problem areas. After normal duty hours, the contract manager or alternate shall be available within 2 hours upon request without any cost to the Government.

c. The Contractor shall ensure that employees have the following current and valid certified qualifications to perform the work.

Employees who are not properly certified and qualified will not be allowed to perform the work.

d. The Contractor will not employ persons to work for this contract if such employee is identified to the contractor by the CO or authorized representative as a potential threat to health, safety, security, general well-being or operational mission of the facility and its employees.

e. The Contractor will provide a listing of all personnel performing work under this contract. Any changes to the personnel list must be made in writing prior implementation of such change (s).

f. The Contractor will develop and maintain a work schedule for each area to achieve performance standards as identified. The work schedule should indicate the task and frequencies for each work description identified. Fifteen days before commencement date of contract, the Contractor will submit to the CO the planned work schedules. Notify the CO or his authorized representative in writing of any pending changes to the service schedule five days before implementation.

g. The Contractor shall be responsible for safeguarding Government property. At the close of each work period, government facilities, equipment and materials shall be secured. Prior to leaving, the Contractor’s work area shall be clean and secure to prevent theft or vandalism.

h. The Contractor will be responsible for any damage caused by their personnel to the building, finishes, furnishings, equipment, etc., and shall repair, clean, replace, or restore damaged items to the condition existing prior to the item being damaged. Report on damages to COR.

i. The Contractor shall ensure all personnel are alert to and report any facility discrepancies observed to the Contractor’s Supervisor on duty who shall notify the COR. Report any damage to fixtures, structures, clogged or inoperable drains, or other conditions which prevent the proper performance of their duties. Report all evidence of vermin infestations (i.e., ants, mice, bugs, etc.) to COR immediately upon discovery.

j. The Contractor will establish and maintain his complete quality control plan to ensure the requirements of this contract are met. A quality control plan will be considered as work or service will be subject to acceptance throughout the term of the contract, to include extensions of contract terms. Submit daily reports to track the progress and quality of the project.

8. INSPECTION AND ACCEPTANCE REQUIREMENTS

a. The Contracting Officer (CO) will assign a Contacting Officer

Representative (COR) to the project that will be the primary point of contact for the Contractor with the Government.

b. The COR will review the Contractor quality control program, perform surveillance of Contractor’s testing and inspection procedures, and perform such job inspections as deemed necessary. Agricultural Research Service reserves the right to perform any inspections set forth herein.

c. COR will visit the work site whenever it is considered necessary or advisable. The Government will monitor the Contractors performance using different methods of inspection. Contractor shall correct any deficiencies identified during inspection at no additional cost to the Government.

d. The Government reserves the right to use other methods of inspection as necessary to assure Contractor performance meets all the requirements of the contract.

e. If re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

f. As a minimum, inspection procedures shall be performed and recorded to ensure that all requirements are satisfied, and good safety practices are followed.

g. All work accomplished by the Contractor is not in compliance with the contract specifications for which Government approval is not obtained, if discovered by Government field inspection, shall be completely reworked, and replaced in accordance with the specifications at no additional cost to the Government. In the event the work performance of the Contractor is unsatisfactory, the Contractor will be notified by the Contracting Officer and be given one day to correct the work. Labor for all re-work will be at no cost to the government.

9. ENVIRONMENTAL PROTECTION

As general requirements, Contractor shall provide and maintain environmental protection during the life of the contract as defined herein. Environmental protection shall be provided to correct conditions that develop during the construction of permanent environmental protection features, or that are required to control pollution that develops during normal construction practices. The Contractor’s operations shall comply with all federal, state, and local regulations pertaining to water, air, solid waste, hazardous waste and substances, and oily substances. Contractor shall transport all waste off the Government property and dispose of it in a manner that complies with federal, state, and local requirements at his own expense.

a. The Contractor shall provide spill and clean up contingency plan in response to emergency in nature on a 24 hour on-call basis.

b. If Contractor spills or releases any substance into the environment, the contractor or its agent shall immediately report the incident to the CO or COR.

c. The liability for the spill or release of such substance rests solely with the Contractor and its agent. A written report shall be submitted to the CO no later than 24 hours after the initial telephonic report. The report shall be in narrative form and as a minimum include the following:

c.1. Description of item spilled (identity, quantity, manifest number).

c.2. Exact time and location of the spill including area involved.

c.3. Containment procedures initiated.

c.4. Description of clean procedures employed or to be employed at the site includes disposal location of spill residue.

10. CONSERVATION OF UTILITIES

a. Contractor shall instruct employees in utilities conservation.

practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities, which shall include lights and water shall be used only in areas where and when work is performed.

b. Mechanical equipment controls for heating, venting, air conditioning systems shall not be adjusted by contractor or contractor employees unless authorized.

c. Water faucets or valves shall be turned off after required usage has been accomplished.

11. PHOTOS

Cold Room 1085

Cold Room 1085 Evaporator Coil

Old Cold Room 1081 Condensing Unit (Copeland ERFA-031E-TAD-800)

Old Cold Room 1085 Condensing Unit

(Copeland ERFA-031E-TAD-800)

Cold Room 1087 New Condensing Unit Data Plate (Trenton TEZA040H8-HT4D-8)

Cold Room 1087 New Evaporative Coil Data Plate (Trenton TPLP320MAS2DR6)