SOW Gin Lab Cameras FY25.docx

Statement of Work

Install (12) IP Cameras, and (1) Network Video Recorder USDA Gin Lab Facility

Asset IDs # 640200B021, #640200B022, #640200B024, #640200B027, #640200B028, #640200B029, #640200B031

USDA-ARS

Stoneville, Mississippi

Prepared By: Roger Bright Reviewed By: Kevin Magee March 2025

Table of Contents

Location Map Page 3 Statement of Work Page 4 Camera Location Layout Pages 5 Pictures Pages 6 and 7 Contractor Responsibility Page 8 Project Schedule/Contacts Page 9

Location Map

Statement of Work: Install (12) IP Cameras and (1) Video Server at Cotton Gin Research Unit.

Project Objective: The objective of this project is to furnish and install (12) new IP Security Cameras and (1) new Network Video Recorder for a fully functional IP Camera System. This shall be a “standalone network system” and not connected to the USDA Network. This Project is located at Cotton Gin Research Unit, USDA-ARS JWDSRC, 111 Experiment Station Road in Stoneville, MS.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be obtained through:

https://www.sam.gov/portal/public/SAM/

Site Visit: Bidders are encouraged to visit the site (date and time will be determined at a later time) and be escorted by USDA personnel for this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. This project is located at USDA-ARS in Stoneville, MS.

Utilization of Bio-Based Products: The contractor shall utilize products and materials from bio-based materials, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov

Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 7 days of contract award. The Plan shall include phone numbers and maps to the local Dr. Office and nearest Hospital.

Base Bid: Provide all equipment, materials, brackets, labor, etc. to:

Remove (6) existing Cameras and turn over to USDA.

As shown on camera location layout drawing below, furnish/Install (12) new IP Cameras and (1) Video Recorder (8) Cameras shall Bullet Cameras. (4) Cameras shall be Multi Sensor Cameras with 360-degree view. Provide (1) 43” Color Video Monitor.

(8) Cameras shall be Bullet Cameras with following specs.

(4) Cameras need to be a NDAA Compliant Multi Sensor Cameras with 360-degree view with the following specs.

A (1) Network Video Recorder needs to be 16 Channel with 8tb SATA HDD with following specs.

(1) 43” Color Video Monitor

Wireless antennas shall be UBQ nano 5mp or equivalent. All Network Switches shall be UBQ power over internet or equivalent. Network Video Server shall listed below and shall be located within Bldg. #22 per USDA provided location. The Network Video Recorder shall be pre-loaded with Software to view and record all video. Contractor shall provide a fully functional IP Camera System. Contractor must possess a valid MS Electronic Security License. All Material and Software(s) shall conform to the National Defense Authorization Act, (NDAA). Contractor will align cameras per USDA approval to ensure new cameras are monitoring what is needed within the field of view.

Cameras and Buildings Layout:

Building #22 – NVR Location

Building #27 – Existing Cameras, Building Exterior EFIS

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor will perform the work as listed in the above outlined Base Bid.

3. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

4. Contractor is required to manage the project and consult with the Government prior to beginning all work phases. And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

6. Contractor must always have a Foreman on the job while working on this project.

7. Contractor will provide their own restroom facility and dumpster.

8. Contractor will remove all demolished material and debris from the worksite and dispose off-site.

Material / Submittals:

The Contractor shall supply all materials to meet NDAA requirements and necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project shall be submitted to the EPM and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Installation Procedure:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the work between working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 10 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 90 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Project Contacts:

Acquisitions, Personal Property & Fleet Management image1.png image2.jpeg image3.jpeg image4.jpg image5.jpeg image6.jpeg