Shredding_Services_Solicitation.docx

United States Department of Agriculture (USDA) Farm Service Agency (FSA)

Document Destruction Services

FOR SOLICITATION INFORMATION: Nicholas Mason

(202) 401-0436 Nicholas.Mason@wdc.usda.gov

A Solicitation/Contract Form

SF 1449 – to be provided upon award

A. 2 Department/Agency

A.2.1 United States Department of Agriculture (USDA) Farm Service Agency (FSA)

A.3 Contracting Office

A.4 A.4 Contracting Officer

A.5 A.5 Contract Specialist

A.6 Program Office

End of Section

B Services/Supplies and Prices/Costs

B.1 Contract Type

B.1.1 Fixed Price

B.2 Pricing

B.2 Pricing

The fixed not-to-exceed price this agreement is $ .

C Description/Specifications/Statement of Work

C.1 Background

C.1.1 The United States Department of Agriculture (USDA) Farm Service Agency (FSA) has a need for on-site document destruction/shredding services at thirteen (13) locations in Arkansas. It is expected that the services will be completed over the course of two- three days. Requirements are detailed below.

C.2 Requirements/Deliverables

C.2.1 The Contractor shall furnish the necessary personnel, material, equipment, services and facilities to perform the work and meet the requirements in this section.

C.2.2 Vendor must possess a National Association for Information Destruction (NAID) certification. A copy of the certification will be attached to the quote.

C.2.3 Maximum shred size of output no larger than 3/32” x 19/32” (2.4 mm x 15 mm) micro-cut particles.

C.2.4 Records are contained in 16” x 10” x 12” records boxes.

C.2.5 Shredding may occur inside or outside (outdoors) of the facility.

C.2.6 Vendor shall complete a turnkey process by shredding material, remove the shredded material, and cleaning the affected areas of residue caused by the shredding to an acceptable level. It is expected that a small amount of residual residue will remain around the shredder area, but any excessive residue must be removed from the site. The determination of “excessive” residue will be determined by the on-sites Points of Contact upon completion of the project at that particular site.

C.2.7 Services are to be completed at the following locations:

Greene County FSA 206 N Rockingchair Rd Room B Paragould, AR 72450 On-site Point of Contact: Doug Manning, CED, 870-239-8586 Email address: Doug.Manning@ar.usda.gov Volume to be destroyed: approx. 107 Boxes.

Lawrence County 1100 W. Main Street Walnut Ridge, AR 72476 On-site Point of Contact: Brittany Schmidt, CED, 870-886-7791 Email address: Brittany.Schmidt@ar.usda.gov Volume to be destroyed: approx. 15 Boxes

Independence County FSA 490 East College Street, Rm 226A Batesville, AR 72501 On-site Point of Contact: Dee Anne Barnes, CED, 870-793-4164 Email address: Deeanne.Barnes@ar.usda.gov Volume to be destroyed: approx. 23 Boxes

Stone/Izard FSA 209 Martin Street Mountain View, AR 72560 On-site Point of Contact: Rod Luther, Acting CED, 870-269-3726 Email address: Rod.Luther@ar.usda.gov Volume to be destroyed: approx. 20 Boxes

St. Francis County FSA 4401 North Washington Street Forrest City, AR 72335 On-site Point of Contact: Jim Kelley, CED, 870-633-3055 Email address: Jim.Kelley@ar.usda.gov Volume to be destroyed: approx. 75 Boxes

Monroe County FSA 605 Madison St.

Clarendon, AR 72029 On-site Point of Contact: Barbara Pettigrew, CED, 870-747-3342 Email: Barbara.pettigrew@ar.usda.gov Volume to be destroyed: approx. 27 Boxes

Prairie County FSA 1600 Industrial Street Hazen, AR 72064 On-site Point of Contact: Reba Eakley, CED, 870-255-3573 Email address: reba.eakley@ar.usda.gov Volume to be destroyed: approx. 28 Boxes

Lonoke County FSA 1300 N Center Street Ste 6 Lonoke, AR 72086 On-site Point of Contact: Sherry West, CED, 501-676-5116 Email address: Sherry.West@ar.usda.gov Volume to be destroyed: approx. 111 Boxes

Phillips County FSA 617 Walnut Street, Room 223 Helena, AR 72342 On-site Point of Contact: Theo Eldridge, CED, 870-338-6651 Email address: Theo.Eldridge@ar.usda.gov Volume to be destroyed: approx. 400 Boxes

Arkansas County FSA 1015 West 2nd St.

Dewitt, AR 72042 On-site Point of Contact: Lorri Sloate, CED, 870-946-3331 Email address: lorri.sloate@ar.usda.gov Volume to be destroyed: approx. 45 Boxes

Howard/Pike County FSA 101 S. Washington Street Suite 1 Nashville, AR 71852 On-site Point of Contact: Dylan Bowman, CED, 870-845-4121 Email address: Dylan.Bowman@ar.usda.gov Volume to be destroyed: approx. 54 Boxes

Ashley County FSA 310 North Cherry St.

Hamburg, AR 71646 On-site Point of Contact: Tammy Morris, CED, 870-853-9881 Email: tammy.morris@ar.usda.gov Volume to be destroyed: approx. 72 Boxes

USDA, FSA, Arkansas State Office 700 W. Capitol, Rm. 3416 Little Rock, AR 72201 On-site Point of Contact: Lacyndria Boone, PC Holder, 501-301-3015 Email: lacyndria.boone@ar.udsa.gov Volume to be destroyed: approx. 60 Boxes

C.2.8 Once the records are destroyed at each location, the vendor will be required to sign the FSA Records Destruction form(s), KC-703, certifying that the records were destroyed via shredding. The on-site POC will present the forms to the vendor for signature.

D Map

E Inspection and acceptance

E.1 Services will be considered accepted once all material is destroyed and the records destruction forms are signed by the vendor.

F Delivery / Performance

F.1 Delivery and Installation Requirements

F.1.1 Service is required at the thirteen (13) USDA service centers as indicated in Section C.2.7.

F.2 Period of Performance

F.2.1 The period of performance for this requirement is from date of award through completion of performance no later than August 31, 2018.

G Contract Administration Data

G.1 Invoicing

G.1.1 Invoices shall be submitted after all services and requirements have been completed. USDA prefers monthly invoicing, but quarterly invoicing will be considered. When an invoice is submitted, it should be one invoice for all services performed.

G.1.2 The "Submit Invoice-to" address for this order is: Arkansas State Farm Service Agency, Attn: Lacyndria Boone, 700 W. Capitol, Rm. 3416, Little Rock, AR 72201. Invoices may be submitted via email to: Lacyndria.Boone@ar.usda.gov.

G.2 Payment

G.2.1 USDA pays for services in arrears (after service is completed). No payments will be made prior to the completion of service.

G.2.2 Payment will be made after receipt of invoice or acceptance of goods whichever is later. Payment will be made via Electronic Funds Transfer, via Government Purchase card. If the vendor is unable to accept an electronic payment, this should be stated in the quote.

End of Section

H Reserved

I Task Order Provisions and Clauses

I. 1 AGAR 452.204-70 – Inquires (Feb 1988)

Inquiries and all correspondence concerning this solicitation should be submitted in writing to the Contracting Officer. Offerors should contact only the Contracting Officer issuing the solicitation about any aspect of this requirement prior to contract award.

(End of provision)

I.2 AGAR 452.211-72 – Statement of Work/Specifications (Feb 1988)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform the Statement of Work/Specifications referenced in Section C.

(End of Clause)

I.3 AGAR 452.211-74 – Period of Performance (Feb 1988)

The period of performance of this contract is from through (will be provided upon award).

(End of Clause)

I.4 AGAR 452.246-70 – Inspection and Acceptance (Feb 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed after each service requirement is completed.

(End of clause)

I.5 Professional Conduct While on Government Facilities

Contractor employees shall observe and maintain themselves in accordance with professional standards according to their location. Attire should be consistent with professional standards. They shall not engage in private activities for personal gain or any other unauthorized purpose while on Government-owned or leased property, nor may Government time or equipment be utilized for these purposes.

I.6 Limitation of Authority

The government assigned Project or Program Manager, Task POC, or COR is responsible for monitoring the Contractor’s performance. Any proposed modifications to the task order, such as changes to the scope of work, or to the terms and conditions of the task order must be authorized by the Contracting Officer.

I. 7 This is to notify you of recent award prohibitions contained in the United State Department of Agriculture (USDA) Fiscal Year 2012 Appropriations Act regarding corporate felony convictions and corporate tax delinquencies. Under the Appropriations Act, no awards can be made to any corporation (for profit or non-profit) that has a tax delinquency or felony conviction as defined in the Appropriations Act and described in the attached representation. To comply with these provisions, all offerors are required to return the attached representation with proposal/quote.

AGAR 452.209 – 70

REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION (DEVIATION 2012-01) (FEB 2012)

(a) Awards made under this solicitation are subject to the provisions contained in sections 738 and 739 of the Agriculture, Rural Development, Food and Drug Administration, and Related Agencies Appropriations Act, 2012 (P.L. No. 112-55), Division A, as amended and/or subsequently enacted, regarding corporate felony convictions and corporate federal tax delinquencies. To comply with these provisions, all offerors must complete paragraph (1) of this representation, and all corporate offerors also must complete paragraphs (2) and (3) of this representation.

(b) The Offeror represents that –

(1) The Offeror is [ ] is not [ ] (check one) an entity that has filed articles of incorporation in one of the fifty states, the District of Columbia, or the various territories of the United States including American Samoa, Federated States of Micronesia, Guam, Midway Islands, Northern Mariana Islands, Puerto Rico, Republic of Palau, Republic of the Marshall Islands, U.S. Virgin Islands. (Note that this includes both for-profit and non-profit organizations.)

If the Offeror checked “is” above, the Offeror must complete paragraphs (2) and (3) of the representation. If Offeror checked “is not” above, Offeror may leave the remainder of the representation blank.

(2) (i) The Offeror has [ ] has not [ ] (check one) been convicted of a felony criminal violation under Federal or State law in the 24 months preceding the date of offer.

(ii) The Offeror has [ ] has not [ ] (check one) had any officer or agent of Offeror convicted of a felony criminal violation for actions taken on behalf of Offeror under Federal or State law in the 24 months preceding the date of offer.

(3) The Offeror does [ ] does not [ ] (check one) have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

Company/Individual Name:

Signature: Printed Name: Date:

(End of clause) End of Section

J Reserved

K Reserved

End of Section

L Instructions, Conditions and Notices to Offerors

L.1 Type of Award

L.1.1 This will be a fixed price award.

L.2 Instructions for proposal/quote

L.2.1 All interested and qualified parties shall provide a quote to Nicholas Mason via email at nicholas.mason@wdc.usda.gov or Erica Robinson via email at erica.robinson@wdc.usda.gov, by 11:00 AM ESTon August 7, 2018.

L.2.2 All proposals/quotes should include:

L.2.2.1 Price for performing the service as required in Section C.

L.2.2.2 A copy of the vendors NAID certification.

L.2.2.3 Point of Contact (name, email, and telephone number);

L.2.2.4 Business size;

L.2.2.5 Taxpayer Identification Number (TIN);

L.2.2.6 DUNS Number.

L.2.2.7 Complete Section I.7 of this document and return with quote. If not returned by due date quote will be considered to be non-acceptable.

L.2.3 USDA seeks to obtain the offeror’s best price based on its evaluation of discounts, terms, conditions, and concessions offered to commercial customers. In an effort to receive the highest quality service at the lowest possible price, the government requests all available discounts on all supplies offered for this requirement.

L.3 Requirements

L.3.1 Interested and qualified parties shall register in System for Award Management (SAM) at www.sam.gov.

End of Section

M Evaluation

M.1 The offerors proposal/quote will be evaluated on lowest price, technically acceptable.

M.1.1 Technically acceptable for this award is the following:

M.1.1.1 The vendor provided a quote for performing the service. (See L.2.2.1)

M.1.1.2 The vendor provides a copy of their NAID certification (See L.2.2.2)

M.1.1.3 The vendor submitted a Tax Provision Clause. (See L.2.2.7)

M.1.1.4 The vendor is registered in SAM (See L.3.1) image2.png image1.jpeg