PWS.docx

UNITED STATES DEPARTMENT OF AGRICULTURE

BELTSVILLE AGRICULTURAL RESEARCH CENTER

FACILITIES SERVICE

ENGINEERING AND CONSTRUCTION BRANCH

BUILDING 426A, BARC-EAST

10300 BALTIMORE AVENUE

BELTSVILLE, MARYLAND 20705-2350

PERFORMANCE WORK STATEMENT AND SPECIFICATION

TO

PROVIDE MAINTENANCE AND REPAIR SERVICES TO PURE WATER SYSTEMS LOCATED AT

BELTSVILLE AGRICULTURAL RESEARCH CENTER

BELTSVILLE, MARYLAND

July 24, 2019

PERFORMANCE WORK STATEMENT

FOR

MAITNENTANCE AND REPAIR SERVICES OF PURE WATER SYSTEMS

1.0 BACKGROUND

The Beltsville Agricultural Research Center (BARC) is part of the Agricultural Research Service (ARS), U.S. Department of Agriculture (USDA). BARC is situated about 15 miles northeast of Washington, D. C., in Beltsville, Maryland. Maintenance and repair services are required for pure water systems at this facility. These systems include reverse osmosis and deionized water systems with distribution systems.

2.0- 2 Maintenance Work Schedules USDA Performance Work Statement

The contractor shall submit with their proposal a maintenance work schedule for each building pure water system. The contractor work schedule shall identify a monthly frequency per system and shall identify the performance tasks for maintaining each specific system for that month/quarterly/semi-annual/annual.

2.0-3 Contract Switch Over Contractor shall inspect all systems within the first 10 days of award of to ensure pure water systems are in proper working order and notify the COR of any deficiencies in writing within the first month of award. The tank switch over required by this contract shall be coordinated with the COR and the former contractor.

2.0-4 Quality Control Plan The contractor shall maintain and administer a quality control plan. The Quality Control Plan shall address the following, at a minimum:

1. An inspection/maintenance/repair system covering all required performance tasks; a method of identifying deficiencies in the quality of services performed; and a list of corrective action or measures used to prevent deficient or unsatisfactory performance.

2. The contractor shall maintain a log book system at each site for maintaining a record of all inspection reports/notes. The contractor shall submit a hard copy of all inspection/maintenance/repair reports to the government COR. The reports shall be hand delivered to the government’s COR’s office.

The Quality Control Plan shall be submitted as part of your proposal.

2.0-5 Emergencies

Emergencies are defined for the purpose of this contract as events that occur outside of normal working hours that require immediate attention (i.e. situations involving research, large system leaks, other items identified by the COR as emergencies). The contractor shall respond to emergency requests made by telephone by the COR or an alternate within 2 hours during normal working hours.

2.0-6 Maintain water quality at 10 Megohm-Cm on all Reverse Osmosis and Deionization Systems.

2.0-7 Reverse Osmosis membranes shall be replaced at the contractor’s expense, when reject rate drops below 85 percent.

2.0-12 Replace ultraviolet lights when needed.

2.0-13 Replace pre-filters when needed.

2.0-14 Replace final filters when needed.

2.0-15 Keep water softener brine tanks full with salt as needed.

2.0-16 Replace storage vent filters when needed.

2.0-19 Monitor permeate and reject water quality.

2.0-20 Test feed and product water for total dissolved solids, calcium hardness, ph, iron, and colloidal material and record.

2.0-21 Repair Work

· The contractor shall provide unit prices for all parts, materials, and associated labor costs used in repairs or maintenance of pure water system for government approval as part of the bid document.

· The contractor shall be responsible for any individual repair and/or replacement part or equipment including pumps, motors, and reverse osmosis circuit board that needs to be made to the pure water system up to $1,000.00. This shall include parts, materials, supplies, shipping, and labor necessary to fix the system and put it into full operation.

· The contractor shall notify the COR of any equipment and individual repairs needing to be made and expected to exceed $1,000.00 prior to purchase and submit a written proposal to the COR. The COR shall notify the CO.

· Individual repairs anticipated to be greater than $1,000.00 shall be provided by the contractor on a negotiated basis, meaning the contractor must submit three quotes obtained from three different sources for any repairs and/or equipment that is over $1,000.00 dollars. The Government will consider the lowest priced technically acceptable quote however in the event the lowest priced quote is not from the contractor’s recommended source, the contractor must submit with their recommended quote a written justification stating why the lowest price quote is not acceptable. The Government will only be responsible for costs over and above $1,000.00. The contractor shall be responsible for the first $1,000.00 portion of the cost.

· The contractor shall notify the COR within 24 hours or sooner if possible replacement part or equipment is not available (i.e. discontinued item or no substitute available). The contractor shall prepare temporary means of operation, where applicable, to keep system running until shipment, delivery, and installation can be made.

· The contractor shall repair or replace all equipment/parts on the pure water systems without additional cost to the Government including pumps, motors and reverse osmosis circuit boards for a complete operational system. The contractor shall take special note that some building systems require polypropylene pipe and fittings that require heat fused socket connections. This material shall be included for repair and maintenance work. Building 010A and Building 001 are examples where this material is part of existing systems.

The intent of the government is to have the contractor responsible for each system, starting immediately after the building water supply valve, up to and including the distribution valve after the system. The contractor shall be responsible for the following parts and equipment. This list may not include all associated parts, equipment, materials and other supplies, but is a representative list for each pure water system:

1. System piping and connectors, tees and elbows, tubing, hoses, and drain lines

2. All floats and float switches

3. All valves, gauges, fittings

4. Storage tank floats, relays, tubing and other related parts

5. Some systems have stainless steel storage tanks located in building attics for gravity feeding. The contractor shall be responsible from water supply line to tank to system feed line to the building.

6. Control boxes and operational components

7. All electrical connections within system and fuses

8. Meters, gauges and other measuring devices

9. Filters for ultra systems

10. UV light tubes and UV fixtures

11. System cords, plugs, switches

12. Any filters and filter holders, and other associated parts

13. Vent filters

14. Solenoids, relays and all other control components

Upon request by the COR, the contractor shall furnish a price to replace any of this equipment which is not on the schedule of prices to be submitted with the bid.

Contractor shall notify COR within 24 hours or sooner if possible if a replacement part is not available (i.e. discontinued item or no substitute available).

2.1 DEVLIVERABLE SCHEUDLE

3.0 KEY PERSONNEL

Project Manager The contractor shall designate a Project Manager to ensure that all work required complies with the government’s terms and conditions. The Project Manager shall be the government‘s primary point contact and shall have full authority to act on matters pertaining to performance of services required. The Project Manager shall be available by all acceptable modes of communication i.e., telephone, email etc. during regular working hours.

Project Manager Alternate The contractor shall designate a Project Manager Alternate. The alternate will have the same responsibilities and authorities as the Contractor’s primary Project Manager in the event of his/her absence.

The contractor shall provide the Project Manager/alternate’s name and phone number to the COR within 10 days after contract award.

3.0-1 Qualifications of Contractor A. The contractor is regularly engaged in the specified work and shall have been in business for a minimum of one (1) year. The technicians performing testing, maintenance, adjustment, and inspection shall have at least one (1) year experience in reverse osmosis and deionizer water systems. The technicians performing repairs shall have at least five (5) years experience in reverse osmosis and deionizer water systems. Supply resume.

B. Contractor’s Project Manager/alternate is required to read, write, and communicate in English. The Project Manager/alternate shall possess at least 2 years of recent experience in directing the maintenance and repair of pure water systems of the same type as covered in this contract. Supply resume

Notification and Scheduling: 24 hours notification shall be given to the COR before any pure water system is shut down for maintenance or repairs. Notification shall also be given to the COR 24 hours prior to sanitizing the Reverse Osmosis System.

Repair Service Ticket: Contractor shall keep an accurate record of all repair actions taken to maintain the system in proper working order .This repair service ticket shall be submitted to the government within 3 days of the maintenance being performed.

Water Test Documentation: Contractor shall keep an accurate record of all water tests performed on each system and submit these water tests to the government within 3 days of the tests being preformed.

All systems shall have the following minimum service:

1. All water filters and pre-filters shall be replaced every six months.

2. All tank filters shall be replaced once a year.

3. Mixed bed Deionizers shall be replaced every 6 months

4. Carbon Tanks shall be replaced every 6 months

5. Sanitize the Reverse Osmosis and the Deionization Storage Tanks and Distribution System each year

6. Building 010A, Building 001 and Building 200 Reverse Osmosis System are high quality water systems which require higher minimum standards. These systems need to be sanitized at least every 3 months .Building 200 needs its mixed bed deionizer, pre-filters to be replaced every 3 months

The contractor shall report all damage to Government property, personal injuries, and/or hazardous conditions to the COR immediately, after such occurrence.

· New Year’s Day

· Martin Luther King’s Birthday

· President’s Day

· Memorial Day

· 4th of July

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

Attachment 1: BARC Pure Water Systems

The Contractor shall use this listing as a guideline only for existing pure water system equipment. Some equipment might be changed and identification numbers are different, as well as quantities and sizes. The contractor shall verify all equipment in the field. Upon award on contract the contractor shall update this list for an accurate accounting of on-site equipment.

Building 001: System is located in the mechanical room on the first floor

Water Softener

(2) 20 inch five micron prefilters Hydromax 2-2.5x25 Reverse Osmosis System Activated Carbon Bed . Size of Carbon tanks is 12 inch x 36 inch 2 banks of 2 Mixed bed DI ( total of 4 tanks). Size of tanks is 12 inch x 36 inches Mightypure Model MP59 UV Storage Tank Filter Webtrol Model H20B7S16 Circulating Pump Salt tank

Building 002: System is located in the mechanical room on the first floor

(2) -10 inch 5 micron filter Park International Model RT844 Water Softener Crane Enviromental Reverse Osmosis System Activated Carbon Filter. Size of tank is 8 inch x 44 inch.

Storage Tank Filter Webtrol Model H5B85 Circulating Pump Mixed Bed DI. Size of tanks is10 inch x 54 inch.

Ultra Model S-15 UV 20 inch (.2 micron) final Filter Salt tank

Building 004: Building is located in the mechanical room on the first floor

Water Softener Hydromax Model 1000-SL-CA RO System Activated Carbon Bed . Size of tank is 12 inch x 48 inch Mixed bed DI . Size of tank is 12 inch x 48 inch Mightypure Model MP59 UV Storage Tank Filter

(2) Webtrol model M10B5S16 circulating pump

Building 006: System is located in the mechanical room in the basement

10 inch 5 micron prefilter Water Softener Zyzatech Reverse Osmosis System Tank Filter 10 inch .2 micron Final Filter Glasco UV System Webtrol Model H15B9S16 Circulating pump

Building 007 basement RO system:

E2 Osmonics 0750 Prefilters PX 202 x 0510 Mixed Bed 8 x 36 tanks (2) Webtrol Pump H10B8S Dayton #K090B pump for RO Carbon bed tanks 12 x 38 (2) Storage Tank Filter FPN021CGS Attic has SS storage tank and equipment

Building 010, Headhouse 5

10 inch 5 micron prefilter 8 inch x 44 inch Activated Carbon Filter

(2) 8 inch x 44 inch Mixed Bed DI tank

Building 010A

(2) 10 inch 5 micron prefilters Water softener 12 inch x 36 inch activated carbon filter 10 Mixed Bed DI. Size of mixed bed DI is 14 inches x 47 inches 5 Carbon beds. Size of Carbon Beds is 14 inches x 47 inches Environmental Product Model 1500 Reverse Osmosis System Storage Tank Filter

(1) 20 inch Osmonic .2 micron final filters

(2) Webtrol H60B3S Circulating Pumps Glasco Model G-70 UV Salt tank

Building 010B

Water Softener Ecodyne Reverse Osmosis System

(2) Webtrol Circulating Pump Model # H35B9S16 Storage Tank Filter Ultradynamics Model #1500 UV 3 Carbon Tanks 6 Mixed Bed DI

Building 011, Hallway of Headhouse 3

Water Softener 8 inch x 44 inch Activated Carbon Filter Myron L Reverse Osmosis System H5B4S16 Webtrol Circulating Pump

(2) 8 inch x 44 inch Mixed Bed DI one 20 inch .2 micron Final Filter Double star DS-10 UV

Building 011, Hallway of headhouse 18

Aqua Solutions Mod # RO202 Ser # 031592 Carbon filter CC1050 RO Cartridge CR1812h (2) RO Pump RO-10p RO Tank ROT042 Salt tank

Building 163F

10 inch 5 micron prefilter Solution 2000 Water Purification Unit Pressurization Tank

Building 200

Culligan Water Softener 8 inch x 44 inch activated carbon Filter servicing the Reverse Osmosis System EPRO 600 Reverse Osmosis System 8x44 inch activated Carbon Filter prior to mixed bed Deionizer

(3) Mixed Bed Deionizer. Size of tanks is 9 inch x 44 inch Webtrol Circulating Pump Aquafine Model SL-1 UV Storage Vent Filter

(2) Post filters Salt tank

Building 306

E4 GE Osmonics Reverse Osmosis System Webtrol H10B3 Circulating Pump

(2) Multistage Distribution Pump

(4) .2 Micron, 20” Post Filters Salt Tank UV Lights Storage Tank Filter

Building 308

E2 Osmonic Reverse Osmosis System 8x44 inch activated carbon Filter servicing the Reverse Osmosis System Storage Tank Filter Webtrol H10B8S Circulating Pump

Building 307B

Hydromax Deionizer MVDI 735 pp 34 12 x 48 carbon filter ac 6600 1248 12 x 48 water softener WS-6600 Hydromax RO system pro-441 EW1C12T PSHD-20/PSHP-20 filter (1 Micron)Hydromax Model BP – 4F07S10 WS-6600 Control Valves Storage Tank Filter Salt tank

Building 307C

Hydromax Deionizer MVDI 735 pp 34 12 x 48 carbon filter ac 6600 1248 12 x 48 water softener WS-6600 Hydromax RO system pro-441 EW1C12T PSHD-20/PSHP-20 filter (1 Micron)Hydromax Model BP – 4F07S10 WS-6600 Control Valves Storage Tank Filter Salt tank

Building 308C

E2-2535DLX-6 Reverse Osmosis Machine Storage tank Dayton ¾ HP 4T829 recirculation pump March pump Carbon tank 9 x 44

Building 230 Deionized System

20 Inch Prefilter with 5 micron cartridge 942 Activated Carbon Tank

(2) 942 Mixed Bed Deionizers UV Light 20 Inch Postfilter with .2 micron cartridge Webtrol H5B6S Myron L analog meter