1205-RFQ-25-4 Solicitation Document.pdf

REQUEST FOR QUALIFICATIONS

SOLICITATION NUMBER: 1205-RFQ-25-4

SOLICITATION TITLE: PUBLIC-PRIVATE PARTNERSHIP ADVISORS

ISSUE DATE: August 1, 2025

PRE-PROPOSAL MEETING: NOT APPLICABLE

QUESTIONS DEADLINE: August 27, 2025 5:00 PM EST

PROPOSAL DUE DATE: September 11, 2025 2:00 PM EST

The City reserves the right to modify or alter the following procurement schedule as needed.

PROCUREMENT SPECIALIST Glendora Williams

EMAIL ADDRESS: gvwilliams@rivierabeach.org

The City of Riviera Beach reserves the right to cancel this RFQ at any time and for any reason before the City Council awards a contract.

Bids must be received electronically ONLY via the BidNet website

(www.bidnetdirect.com/florida/cityofrivierabeach). Bids not received electronically will be rejected.

City of Riviera Beach, Florida

Procurement Department

1481 West 15th Street

Riviera Beach, FL 33404

Web: www.rivierabeach.org

Office: (561) 845-4180

Email: purchasing@rivierabeach.org http://www.bidnetdirect.com/florida/cityofrivierabeach http://www.rivierabeach.org/ mailto:purchasing@rivierabeach.org

Table of Contents

SECTION I - ELECTRONIC BID OPENING

SECTION II – GENERAL OVERVIEW

SECTION III – SCOPE OF WORK

SECTION IV – SUBMITTAL INSTRUCTIONS AND REQUIREMENTS

SECTION V - REQUEST FOR QUALIFICATIONS FORMAT

SECTION VI – EVALUATION PROCESS

SECTION VII – EVALUATION CRITERIA

Section VIII – CERTIFICATE OF INSURANCE REQUIREMENTS

SECTION IX – GENERAL TERMS AND CONDITIONS

ADDITIONAL ATTACHMENTS AND REQUIRED FORMS:

ATTACHMENT “A” – Offeror’s Required Forms

1. Offeror’s Checklist

2. Addendum Acknowledgement

3. Authorized Signatories

4. Certificate of Insurance Acknowledgment Form

5. Cone of Silence Acknowledgment Form

6. Conflict of Interest Disclosure Form

7. Drug-Free Workplace Form

8. E-Verify Affirmation Statement

9. Human Trafficking Affidavit

10. Litigation Statement

11. Non-Collusion Affidavit

12. Non-Discrimination Affidavit

13. Proposal Certification

14. Public Access Form

15. Public Entity Crimes Affidavit

16. Required References

17. Scrutinized Companies Certification

ATTACHMENT “B” – DRAFT PROFESSIONAL SERVICES CONTRACT

ATTACHMENT “C” – LOCAL VENDOR PREFERENCE PROGRAM AND AFFIDAVIT

SECTION I - ELECTRONIC PROPOSAL OPENING

Qualifications must be submitted in BidNet and presented in accordance with this solicitation's instructions and within the stated time constraints.

All City of Riviera Beach solicitations will be opened electronically via the BidNet platform (www.bidnetdirect.com/florida/cityofrivierabeach) at the date and time indicated in the solicitation. This meeting will be conducted virtually via the Microsoft Teams Platform and in person at the City of Riviera Beach, 1481 West 15th Street, Riviera Beach, Florida 33404. Respondents may attend this meeting in real-time on a computer, laptop, cell phone, or any other device with Wi-Fi access.

Get the app now and be ready when your first meeting starts: https://www.microsoft.com/en-us/microsoft-teams/download-app

Teams Meeting:

Meeting ID: 229 488 634 469 3 Passcode: w3gm2Ya6

Dial in by phone +1 872-242-8933,,106138803# United States, Chicago

Phone Conference ID: 106 138 803#

SECTION II – GENERAL OVERVIEW

A. PURPOSE

The City of Riviera Beach (the "City"), the Utility Special District (USD), and the Riviera Beach Community Redevelopment Agency (CRA), through the leadership of the Mayor, City Council, CRA Board of Commissioners, and City Manager, are seeking to establish a qualified pool of Advisors to support the evaluation, planning, and execution of Public–Private Partnerships (P3s) and other complex development initiatives.

Through this Request for Qualifications (RFQ), the City and CRA invite qualified firms to submit proposals for consideration as part of a designated pool of P3 Advisors. Advisors will provide specialized advice, insight, and strategic recommendations related to certain P3 proposals—both solicited and unsolicited—submitted to or initiated by the City or CRA in accordance with Section 255.065, Florida Statutes. Advisors may also be assigned to assist with development projects procured through competitive solicitations outside of the formal P3 process.

The scope of advisory services includes, but is not limited to: analysis of proposed financing structures (including bond issuance and source/use allocation), economic forecasting, cash-flow modeling, return on investment (ROI) and cost/benefit analysis, feasibility and constructability evaluations, review of building plans, legal and contractual terms, assessment of municipal processes, and analysis of participant qualifications and capacity. Advisors are expected to deliver thorough, objective, and strategic recommendations that support the City’s and CRA’s public interest objectives.

https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/en-us/microsoft-teams/download-app

Once selected, firms will be placed into a pre-qualified pool and may be engaged for specific assignments under subsequent task orders. Compensation for services will be determined based on the scope and requirements of each individual project or assignment.

B. BACKGROUND

The City of Riviera Beach (“City”) has a rich history, supported mainly by tourism and the fishing/boating industries. Historically, the community began as a fishing community, with plentiful fishing year-round. For years, Riviera Beach was a major source for shipping fish on the east coast of Florida.

Celebrating its Centennial in 2022, the City was incorporated in 1922. The settlement was originally called Oak Lawn but was renamed Riviera in 1893. It wasn’t until 1941 that “Beach” was added and in 1959 converted from a “town” to the City. For the first half of the 20th century, its nickname was “Conch Town” after the many Conch people (Bahamians and Bahamian Americans) who resided in the City. The City was named after the French Riviera.

The City, is located in Palm Beach County, between Orlando and Miami. The City covers approximately 9.8 square miles and is easily accessible by major thoroughfares, including Interstate 95, FL Highway 710, and US Highway 1. Riviera Beach is one of the few cities in South Florida that has access to the Intracoastal waterways and the Atlantic Ocean, as well as an island, Singer Island. Because of such access, Riviera Beach is the boating capital of Palm Beach County. Pristine beaches, stunning scenic views of the ocean, and access to world-class amenities are just a few of the reasons over 38,000 people are proud to call Riviera Beach home.

Adjacent to and north of the county seat in West Palm Beach, FL, the City is known for its aquatic tourism, including diving and snorkeling at Phil Foster Park and its Underwater Snorkel Trail, where one can explore thriving reefs, historic wrecks, sunken sculptures, and a diverse marine life. Nearby Blue Heron Bridge is known for its crystal-clear section of the Intracoastal Waterway and has been named one of the best dive sites in the world.

Strategically located in northern Palm Beach County, the City is home to a bustling seaport and serves as a major hub for international trade and regional commerce for the Gold Coast communities of South Eastern Florida. Riviera Beach and is also home to regional service and distribution operations for numerous Fortune 500 companies including United Parcel Service (UPS), Fed-X, Amazon, Coca-Cola, Pepsi, Sysco Foods, Lockheed Martin, and Florida Power & Light.

The City operates as a Council-Manager form of government and provides the following services: public safety, road and street facilities, community development, recreation and parks, library, general administrative services, municipal marina and water/sewer utility. Riviera Beach is home to the Port of Palm Beach and the U.S. Coast Guard Lake Worth Inlet Station. Our Marina is located on the mainland in a slow-speed zone just to the north of the Port of Palm Beach. It's only a few minutes from the ocean through the deep-water Lake Worth inlet.

C. QUESTIONS

After thoroughly reading this Request for Qualifications, any Respondent in doubt about the true meaning of any part of the Request for Qualifications or related documents shall submit questions on BidNet.

Respondents must submit any questions regarding this solicitation by the due date and time specified on the cover sheet. Oral answers will not be authorized. Respondents who fail to report a known or suspected problem with this solicitation or who fail to seek clarification or correction of this solicitation do so at their own risk.

Responses to questions received by the deadline will be posted as an addendum to www.bidnetdirect.com/florida/cityofrivierabeach

D. ADDENDUMS AND INTERPRETATIONS

The City reserves the right to amend this solicitation prior to the due date. The written addenda process will convey any change(s) to this solicitation. Only written addenda will be binding. If an addendum is issued, Respondent must follow the instructions and submit the required information and forms or acknowledge the addendum, as instructed therein. All potential Respondents are responsible for monitoring the solicitation for any changing information before submitting their response.

No interpretations of the meaning of the plans, specifications, scope of work or other contract documents will be made orally to any Respondent. Respondents must request such interpretation via questions on BidNet as instructed in the RFQ solicitation package.

E. AUTHORIZED SIGNATORIES

All associated forms must be signed by one duly authorized to do so. The individual submitting shall be authorized to sign (electronically accept) this solicitation response on behalf of the Respondent as indicated in the Certificate as to Corporate Principal, designation letter by Director/Corporate Officer, or other business authorization to bind on behalf of the Respondent. No Statement of Qualifications will be accepted, for any reason whatsoever, which is not submitted to the City as stated above within the specified time.

F. ACCEPTANCE OF REQUEST FOR QUALIFICATIONS / MINOR IRREGULARITIES

The issuing entity reserves the right to accept or reject any and all proposals, in whole or in part, at its sole discretion. The issuance of this RFQ in no way obligates the entity to award a contract or to pay any costs incurred in the preparation or submission of a proposal.

The entity reserves the right to waive informalities or technicalities in proposals when, in its judgment, such action is in the best interest of the organization.

The acceptance of a proposal does not constitute a contract or imply an obligation to enter into an agreement.

Final award is contingent upon successful negotiation of contract terms and approval by the appropriate governing authorities.

G. CHANGES AND ALTERATIONS

The respondent may change or withdraw a submittal at any time before the Request for Qualifications submission deadline; however, no oral modifications will be allowed, and modifications will not be allowed after that deadline.

H. REQUIRED LICENSING

In order to be deemed responsive and responsible to this solicitation, Bidder Must be registered to do business in the State of Florida and possess all required State, Federal, and Local licenses and certifications required to perform the services requested herein.

THE CONTRACTOR MUST POSSESS BUSINESS LICENSES, APPLICABLE GENERAL OR SPECIALIZED LICENSES, AND CERTIFICATION(S) TO BE CONSIDERED RESPONSIVE AND RESPONSIBLE TO THIS SOLICITATION.

Failure to submit proof all required license(s) and certification(s) with proposal submittal will result in a non-responsive and responsible determination.

Required licenses and certifications shall consist of the following, but is not limited to:

State: Business License (www.myfloridalicense.com)

Certificate of Good Standing (www.sunbiz.org)

SECTION III – SCOPE OF WORK

The selected P3 Advisors will work with the City, USD, CRA, its respective employees and other professionals selected by the City and/or CRA, to review P3 and development proposals for approval pursuant to Section 255.065, Florida Statutes and any related City ordinances or regulations, and/or to review development projects and any related City ordinances or regulations or other applicable laws. The P3 or Advisor(s)selected must be proficient in the items described below. Review of P3 project plans or development project plans to determine risk and reward allocation and cost/benefit analysis, TIFF review & recommendation, development agreements, and private development infrastructure cost share analysis & agreements.

1. Review of P3 project plans to determine appropriateness of economic forecasts both as specifically required pursuant to Section 255.065, Florida Statutes, and as necessary to provide a detailed review of the proposed transaction.

2. Review of a proposed development project plan to determine financial feasibility or economic forecasts, including source and use analysis, cash-flow projections, and cost share to provide a detailed financial review of the proposed transaction.

3. Review of P3 or development project plans to determine appropriateness of legal structure.

4. Review of P3 or development project plans to determine appropriateness of municipal engagement or partnership, including, if applicable, cost/benefit and return on investment to determine whether the P3 project plan’s revenue projections are sufficient to offset the public funding requirement, where applicable.

5. Review of P3 or development project plans to determine appropriateness of the financing and construction plans, including the transfer of risk, ownership, responsibilities and entitlements over the project lifecycle and the environmental compliance plan.

6. Review of P3 or development project plans to determine the appropriateness of the design/build plans.

http://www.sunbiz.org/

7. Review of P3 or development project plans to determine the appropriateness of the long-term maintenance and management plans, if any.

8. Review of P3 or development project plans to determine the appropriate qualifications and capacity of the proposers.

9. Review of P3 project plans to determine compliance with the requirements of Section 255.065, Florida

Statutes and any City ordinance (s) and regulations; or, review of the development project plans to determine compliance with any applicable City ordinance(s) and regulations and applicable state or federal laws.

10. Evaluation of the review described above and provision of a recommendation to the City Manager or designee.

11. Conduct and provide a “Lifecycle Cost Analysis”, i.e., an analysis calculating cost of an asset over its entire life span, including the cost of planning, constructing, operating, maintaining, and replacing the asset, estimates of sufficient capital improvement reserves, and, when applicable, salvaging the asset.

The analysis must compare the proposed life cycle cost of the proposed project to what the project would likely cost the City or CRA if a standard, non-P3 delivery method were used. The Comprehensive Agreement must identify if there is no cost to the City, USD, or CRA of an asset projected for the City, USD, or CRA.

12. Conduct a “Value for Money Analysis”, i.e., a process used to compare the financial impacts of a P3 method of delivery with the financial impacts of the traditional public delivery alternative. Generally, the Value for Money Analysis will estimate the present value of the life-cycle cost of a project where the City, USD, or CRA finances, designs, builds, maintains and /or operates such project through the procurement process commonly used by the City, USD, or CRA for the procurement of similar goods and services versus the present value of payments to be made to a private entity for undertaking the same project on behalf of the City, USD, or CRA. A Value for Money Analysis may also assess the value of any risks retained by the City, USD, or CRA, opportunity costs, and ancillary costs borne by the City, USD, or CRA in using a P3.

13. Prepare draft and final reports; develop PowerPoint presentations and slide decks to support project communication with City Administration.

14. Presentations to the City Council, USD Board, or CRA Board of Commissioners, as required or necessary.

SECTION IV – SUBMITTAL INSTRUCTIONS AND REQUIREMENTS

A. INTENT AND CONDITIONS

It is the express intent of the City that each Response be:

• Comprehensive

• Prepared in good faith

• Clearly demonstrate the Respondent’s ability to perform the requested Scope of Services

Important: Acceptance of a Response is conditional upon project funding and City Council approval.

Acceptance does not constitute agreement with any terms proposed by the Respondent.

B. DEADLINE

All submissions must be received prior to the deadline stated in the solicitation. Late submissions will not be accepted by the BidNet platform.

No Paper Submissions: The City will not accept paper submittals under any circumstances.

C. REQUIRED RESPONSE COMPONENTS

Each Respondent must:

• Submit a complete response to all Evaluation Criteria

• Use all applicable forms provided by the City

• Include a signed response by an individual authorized to bind the firm

• Provide proof of that authorization, such as a signed letter or resolution

• Fully comply with all applicable laws, regulations, and Solicitation requirements

Failure to follow these directions may result in rejection of your proposal.

D. DO NOT INCLUDE PRICING

• Do NOT include pricing or cost information in your proposal.

• Compensation discussions will occur only during negotiations with selected Respondents.

E. CONFIDENTIAL MATERIALS & PUBLIC RECORDS

The City is a public agency subject to Florida's Public Records Law (Chapter 119, Florida Statutes). Upon receipt, all submittals become public records.

If your submission contains confidential or exempt materials:

You Must:

• Clearly label each document “Confidential”

• Include the specific Florida Statute and subsection you rely on for the exemption

• Upload confidential items in a separately labeled file

• Provide a brief legal explanation of the exemption

If you do not follow these steps, your confidentiality claim will be waived.

Note: Marking material as confidential may limit the Evaluation Committee’s ability to publicly discuss those portions of your proposal

F. COPYRIGHTED MATERIALS

Submission of copyrighted materials does not exempt them from public records disclosure. By submitting them, you grant the City a license to:

• Reproduce them as needed for internal use

• Make them available for inspection under Chapter 119, Florida Statutes

Additional Notes

• Submissions will remain confidential to the extent permitted by law until an agreement is awarded or the solicitation is terminated.

• All submissions become the property of the City and will not be returned.

• No information will be publicly released until at least 30 days after the RFQ closes or an agreement is awarded.

SECTION V - REQUEST FOR QUALIFICATIONS FORMAT

These instructions are provided to guide Respondents in properly preparing responses to this Request for Qualifications (RFQ). They are standard for solicitations issued by the City and may be deleted, modified, or superseded by the City for a particular contract or line item.

It is the sole responsibility of each Respondent to become familiar with the scope of services, the City’s requirements, and any applicable systems prior to submitting a response.

Non-Responsive Submission - Any Respondent who fails to submit all forms in Attachment “A” – Offeror’s Required Forms will be deemed Non-Responsive and will not be considered for selection.

For procedural questions, clarification, or technical assistance regarding this solicitation, Respondents should contact the Procurement Specialist listed in the solicitation.

A. EXECUTIVE SUMMARY

Respondents shall provide an Executive Summary that offers a concise overview of their qualifications, team composition, and overall approach to delivering the project under a Public-Private Partnership (P3) structure.

The Executive Summary should highlight the respondent’s key strengths, relevant experience, and unique capabilities that make the team well-suited for this project. It should also summarize the respondent’s understanding of the project objectives and their high-level strategy for delivering value through innovation, risk management, and long-term performance.

At a minimum, the Executive Summary should include:

• Lead Entity and Team Overview – Identification of the lead firm or consortium, including key members and their roles in the project.

• P3 Experience – A summary of the team’s experience delivering similar P3 projects, with emphasis on projects of comparable scope, complexity, and delivery model.

• Project Understanding – A brief statement demonstrating an understanding of the project’s goals, challenges, and public value objectives.

• Value Proposition – A high-level description of how the respondent intends to deliver best value to the public partner, including any innovative practices, financial strength, or technical excellence the team brings to the project.

The Executive Summary should be written in clear, non-technical language. It should serve as a compelling introduction to the qualifications package, allowing evaluators to quickly grasp the strengths and vision of the proposing team.

B. FIRM QUALIFICATIONS

Respondents shall provide a summary of the qualifications of the lead firm and all principal team members proposed to deliver the project. This section should demonstrate the team’s capacity, experience, and track record in successfully developing, financing, delivering, and operating projects of similar scope, complexity, and delivery structure.

At a minimum, the response should include:

1. Lead Firm and Key Partners Identification of the lead firm and any key consortium members (e.g., developers, design-build contractors, equity providers, O&M providers, and financial or legal advisors). Include a brief description of each firm’s role on the team and their specific qualifications.

2. Relevant Project Experience A summary of up to 3 relevant projects delivered by the team members within the past [10–15] years, with emphasis on P3 or alternative delivery models. For each project, provide:

o Project name and location o Delivery model (e.g., DBFOM, DBF, concession) o Role(s) of team member(s) o Project value and timeline o Scope of work performed o Project outcome (e.g., on-time delivery, operational status, key innovations)

3. Organizational Capacity

A description of the current resources and capabilities of the lead firm and key partners, including personnel, financial strength, bonding capacity, and organizational structure that support successful project execution.

4. Legal and Financial Standing

A statement confirming that none of the team members are currently debarred, suspended, or involved in litigation that could materially impact their ability to perform the work. Include any relevant certifications or evidence of good standing.

5. Previous Collaboration (if applicable) If the team has previously worked together on other P3 or large-scale infrastructure projects, describe the nature of that collaboration, its outcomes, and the benefits of the established working relationship.

C. QUALIFICATIONS AND EXPERIENCE OF KEY PERSONNEL

Respondents shall identify and provide qualifications for the key personnel who will be assigned to the project.

This section should demonstrate that the proposed individuals possess the necessary experience, expertise, and commitment to successfully deliver and manage a complex Public-Private Partnership (P3) project across all phases of development.

At a minimum, the response must include:

• Identification of Key Personnel List all key individuals who will have significant roles in the planning, design, financing, construction, operations, maintenance, and/or management of the project. For each individual, specify their name, title, firm affiliation, role on the project, and reporting relationship within the team structure.

• Professional Qualifications and Experience

Provide a summary of each key person’s qualifications, including:

o Relevant education, certifications, and professional licenses o Years of experience in their field and P3 or alternative delivery projects o Previous roles on similar projects and project outcomes o Specific expertise relevant to their proposed role (e.g., project management, technical design, risk management, financial structuring, operations, stakeholder engagement)

• Availability and Commitment Indicate each key person’s expected level of commitment to the project and their availability throughout the applicable phases. Note any anticipated time constraints or concurrent assignments.

• Resumes Attach resumes (limited to [2] pages per individual). Each resume should be clearly labeled with the individual’s name and proposed role on this project.

• Organizational Chart Provide a diagram showing the reporting relationships and functional roles of all key personnel within the project team.

Respondents are encouraged to highlight prior collaboration among key personnel and their demonstrated ability to deliver complex infrastructure projects through innovative and integrated approaches.

D. REFERENCES

Respondents shall provide references that can speak to the qualifications, experience, and performance of the lead firm, key team members, and/or key personnel in successfully delivering projects comparable in size, scope, complexity, and delivery model to the one described in this RFQ.

At a minimum, respondents must provide:

• A minimum of [3] and no more than [5] references for projects completed within the last 10-15 years.

• For each reference, include the following information:

o Project name and location o Brief description of the project scope and delivery model (e.g., DBFOM, DBF, concession, availability payment, revenue-risk) o Role of the respondent or team member(s) on the project o Client/owner name and organization o Name, title, phone number, and email address of the reference contact o Year(s) of project delivery and current operational status (if applicable) o Contract value and term length

References should be individuals who had direct oversight of the respondent’s performance and are familiar with the firm's or individual's contributions to the project.

Additional Notes:

• The issuing agency may contact references anytime during the evaluation process.

• The agency reserves the right to contact other references or project owners not listed in the submission to verify past performance.

Note: Do not include City of Riviera Beach work or staff as references to demonstrate your capabilities. Do not include proposed team members or parent/subsidiary/affiliated companies as references in your submittals.

E. REQUIRED FORMS/ATTACHMENTS:

Please make sure all of the forms provided in Attachment “A” – Offeror’s Required Forms are complete, signed, and included in your Request for Qualifications submittal.

SECTION VI – EVALUATION PROCESS

A. EVALUATION PROCESS:

An Evaluation Committee (EC) will be established to review and evaluate all responses submitted in response to this Request for Qualifications (RFQ). The EC will consist of at least three (3) individuals with relevant experience and expertise in the program areas and service requirements associated with this solicitation.

The Procurement Department will provide each EC member with copies of all submitted responses. EC members will independently review and score each response based on the evaluation criteria outlined in the section entitled "Evaluation Criteria." This process ensures consistency and fairness in the evaluation of all responses. Due to the complexity of this procurement, EC members may consult with subject matter experts to gather additional information as needed during their evaluations.

The Procurement Department will compile and present the independent evaluation scores, average scores, rankings, and shortlisting results during a publicly noticed EC meeting. The evaluation outcomes will be used to determine which Respondents will be recommended for further consideration or inclusion in the Advisor pool.

During this process, the Procurement Department will also conduct a responsiveness review to ensure each response complies with the requirements set forth in this RFQ. Responses deemed non-responsive will be disqualified from further consideration.

Respondents are expected to address all requirements identified in the RFQ. Proposals should provide clear, concise, and comprehensive information demonstrating the Respondent’s qualifications, capabilities, and approach. The quality and substance of the content will be prioritized over the format or appearance of the submission.

B. EVALUATION CRITERIA:

Qualifications will be evaluated by an Evaluation Committee that will independently evaluate and rank each consultant on the criteria listed below. The Evaluation Committee will be comprised of appropriate City personnel and members of the community, if deemed necessary, with the appropriate experience and knowledge of the requirements of this solicitation. The evaluation criteria are itemized with their respective weights for a maximum total of 100 points per Evaluation Committee member for each consultant, for each work category.

1. Firm’s Relevant Experience, Qualifications, and Past Performance (40 Points)

• Experience with projects of similar scope, complexity, and regulatory requirements

• Demonstrated success in completing projects on time and within budget

• Client references and satisfaction, including repeat work with public agencies

• Firm’s history of managing challenges and problem resolution

• Prior volume of successfully completed projects with the City, if any.

2. Qualifications and Experience of Key Personnel (35 Points)

• Relevant professional licenses, certifications, and accreditations

• Depth of experience and expertise of the proposed project team

• Availability and commitment of key personnel

• The team’s demonstrated ability to collaborate effectively with stakeholders.

3. Approach to Scope of Services (25 Points)

• Understanding of continuing contract work and ability to adapt to various project needs

• Innovative or value-added solutions to enhance service delivery

• Effective management strategies for meeting project timelines and requirements

• Communication, coordination, and responsiveness to the City’s needs.

C. PROCEDURE FOR RESPONSE EVALUATION AND SELECTION:

The procedure for response evaluation and selection is as follows:

a) Preliminary review of the response by the Procurement staff for compliance with the submission requirements of the RFQ, including verification that each response includes all required documents.

b) The Evaluation Committee shall meet to evaluate each responsive submittal in accordance with the RFQ's requirements.

c) At the committee’s option, the Respondents may be required to attend a presentation and/or interview session. Oral presentations are to support what has been provided in the submittal by each Respondent and to exhibit and otherwise demonstrate, clarify, and expand on the information contained therein.

d) The Evaluation Committee may, at its sole discretion, shortlist the Respondents.

e) The Evaluation Committee shall make a recommendation. The Evaluation Committee may submit recommended consultants or shortlist the top consultants and may require presentations by the highest ranked consultants.

f) The City Manager may submit recommended Consultants or “shortlist” a combination of them to the City Council and may require presentations by the highest-ranked Consultants to the City Council.

In general, the City wishes to avoid the expense to the City and to Respondents of unnecessary oral presentations/interviews. Therefore, the City will make every reasonable effort to achieve the ranking using written submittals alone. If oral presentations/interviews are scheduled with the consultants, oral presentations/interviews are exempted from the public meeting requirements in accordance with 286.011 F.S., however will be recorded for public record purposes in accordance with Sec. 119.07(1) F.S. as amended.

SECTION VII – EVALUATION CRITERIA

1. FIRM’S RELEVANT EXPERIENCE, QUALIFICATIONS, AND PAST PERFORMANCE 40 POINTS

2. QUALIFICATIONS AND EXPERIENCE OF KEY PERSONNEL 35 POINTS

3. APPROACH TO SCOPES OF SERVICES: 25 POINTS

4. COMPLETE AND RESPONSIVE PROPOSAL FORMS Pass/Fail

TOTAL POINTS 100 POINTS

SECTION VIII – CERTIFICATE OF INSURANCE REQUIREMENTS

The successful bidder/contractor/firm or individual entering a resulting contract with the City shall provide, pay for and maintain in full force and affect at all times during the services to be performed insurance as set forth below.

Commercial General Liability Coverage must be afforded under a Commercial General Liability policy with limits not less than:

•$1,000,000 each occurrence •$3,000,000 annual aggregate for Bodily Injury, Personal Injury, and Advertising Injury •$1,000,000 per occurrence for Property Damage •$1,000,000 each occurrence and $2,000,000 project aggregate for Products and Completed Operations

Policy must include coverage for Contractual Liability, Independent Contractors.

Business Automobile Liability Coverage must be afforded for all Owned, Hired, Scheduled, and Non-Owned vehicles for Bodily Injury and Property Damage in an amount not less than $1,000,000 combined single limit each accident.

If the Contractor does not own vehicles, the Contractor shall maintain coverage for Hired and Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

Professional Liability/Malpractice (if applicable) Coverage must be afforded under a Professional/Allied Health/Malpractice Liability policy with limits not less than:

•$1,000,000 each occurrence •$3,000,000 annual aggregate

Workers’ Compensation and Employer’s Liability Coverage must be afforded per Chapter 440, Florida Statutes. Any contractor performing work on behalf of the City must provide Workers’ Compensation insurance in the amount not less than $1,000,000 per accident.

Exceptions and exemptions will be allowed by the City’s Risk Manager, if they are in accordance with Florida Statute.

The Contractor and its insurance carrier waive all subrogation rights against the City, a political subdivision of the State of Florida, its officials, employees, and volunteers for all losses or damages. The City requires the policy to be endorsed with WC00 03 13 Waiver of our Right to Recover from others or equivalent.

The contractor must comply with all applicable State and federal workers’ compensation laws, including the U.S. Longshore and Harbor Workers’ Compensation Act or Jones Act, if applicable.

For any Contractor who has exempt status as an individual, the City requires proof of Workers’ Compensation insurance coverage for that Contractor’s employees, leased employees, volunteers, and any workers performing work in the execution of this Contract.

If the Contractor has applied for a workers’ compensation exemption, the City does not recognize this exemption to extend to the employees of the Contractor. The Contractor is required to provide proof of coverage for their employees, leased employees, volunteers and any workers performing work in execution of this Contract. This applies to all contractors including but not limited to the construction industry.

Contractors Pollution Liability Coverage (if applicable) For sudden and gradual occurrences and in an amount not less than $1,000,000 per claim arising out of this Contract, including but not limited to, all hazardous materials identified under the Contract.

Contractor must keep insurance in force until the third anniversary of expiration of this Contract or the third anniversary of acceptance of work by the CITY.

Property Coverage (Builder’s Risk) (if applicable) Coverage must be afforded in an amount not less than 100% of the total project cost, including soft costs, with a deductible of no more than $25,000 each claim. Coverage form shall include, but not be limited to:

• All Risk Coverage including Flood and Windstorm with no coinsurance clause

• Guaranteed policy extension provision

• Waiver of Occupancy Clause Endorsement, which will enable the City to occupy the facility under construction/renovation during the activity

• Storage and transport of materials, equipment, supplies of any kind whatsoever to be used on or incidental to the project

• Equipment Breakdown for cold testing of all mechanized, pressurized, or electrical equipment

For installation of property and/or equipment, Contractor must provide Builder’s Risk Installation insurance to include coverage for materials or equipment stored at the project site, while in transit, or while stored at a temporary location. Coverage limit must be no less than replacement cost.

This policy shall insure the interests of the owner, contractor, and subcontractors in the property against all risk of physical loss and damage, and name the City as a loss payee. This insurance shall remain in effect until the work is completed and the property has been accepted by the City.

Insurance Certificate Requirements

a. The Contractor shall provide the City with valid Certificates of Insurance (binders are unacceptable) no later than thirty (30) days prior to the start of work contemplated in this Contract.

b. The Contractor shall provide a Certificate of Insurance to the City with a thirty (30) day notice of cancellation; ten (10) days’ notice if cancellation is for nonpayment of premium.

c. In the event that the insurer is unable to accommodate the cancellation notice requirement, it shall be the responsibility of the Contractor to provide the proper notice. Such notification will be in writing by registered mail, return receipt requested, and addressed to the certificate holder.

d. In the event the Contract term goes beyond the expiration date of the insurance policy, the Contractor shall provide the City with an updated Certificate of Insurance no later than ten (10) days prior to the expiration of the insurance currently in effect. The City reserves the right to suspend the Contract until this requirement is met.

e. The certificate shall indicate if coverage is provided under a claims-made or occurrence form. If any coverage is provided on a claims-made form, the certificate will show a retroactive date, which should be the same date of the initial contract or prior.

f. The City shall be named as an Additional Insured on all liability policies, with the exception of Workers’ Compensation.

g. The City shall be granted a Waiver of Subrogation on the Contractor’s Workers’ Compensation insurance policy.

h. The Contract, Bid/Contract number, event dates, or other identifying reference must be listed on the certificate.

The Certificate Holder should read as follows:

City of Riviera Beach 600 West Blue Heron Boulevard Riviera Beach, FL 33404

The Contractor has the sole responsibility for all insurance premiums and shall be fully and solely responsible for any costs or expenses as a result of a coverage deductible, co-insurance penalty, or self-insured retention;

including any loss not covered because of the operation of such deductible, co-insurance penalty, self-insured retention, or coverage exclusion or limitation. Any costs for adding the City as an Additional Insured shall be at the Contractor’s expense.

If the Contractor’s primary insurance policy/policies do not meet the minimum requirements, as set forth in this Contract, the Contractor may provide an Umbrella/Excess insurance policy to comply with this requirement.

The Contractor’s insurance coverage shall be primary insurance as respects to the City, a political subdivision of the State of Florida, its officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officials, employees, or volunteers shall be excess of Contractor’s insurance and shall be non-contributory.

Any exclusions or provisions in the insurance maintained by the Contractor that excludes coverage for work contemplated in this Contract shall be deemed unacceptable and shall be considered breach of contract.

All required insurance policies must be maintained until the contract work has been accepted by the City, and/or this Contract is terminated. Any lapse in coverage shall be considered breach of contract. In addition, Contractor must provide confirmation of coverage renewal via an updated certificate should any policies expire prior to the expiration of this Contract. The City reserves the right to review, at any time, coverage forms and limits of Contractor’s insurance policies.

All notices of any claim/accident (occurrences) associated with this Contract, shall be provided to the Contractor’s insurance company and the City’s Risk Management office as soon as practical.

It is the Contractor's responsibility to ensure that all independent and subcontractors comply with these insurance requirements. All coverages for independent and subcontractors shall be subject to all of the requirements stated herein. Any and all deficiencies are the responsibility of the Contractor.

SECTION IX – GENERAL TERMS AND CONDITIONS

The following instructions are given to guide Respondents in properly preparing their responses. These directions have equal force and weight with the specifications, and strict compliance is required with all of these provisions.

A. ASSIGNMENT, SUBCONTRACT CONSULTANT

Consultant shall not transfer, convey, pledge, subcontract, or assign the performance required by this solicitation without the prior written consent of the Director of Procurement. Any award issued pursuant to this solicitation and the monies, which may become due hereunder, are not assignable, transferrable, or otherwise disposable except with the prior written consent of the Director of Procurement.

B. AWARD

A Contract may be awarded by the City Council. The City reserves the right to execute or not execute, as applicable, a contract with the Respondent(s) that is determined to be in the City’s best interests. The City reserves the right to award a contract to more than one Consultant, at the sole and absolute discretion of the City.

The Respondent understands that this RFQ does not constitute an offer or an Agreement with the Respondent. An offer or Agreement shall not be deemed to exist and is not binding until the Request for Qualifications is reviewed, accepted by appointed staff, the best Request for Qualifications has been identified, approved by the appropriate level of authority within the City, and executed by all parties.

This RFQ and the Respondent’s submittal shall be included and incorporated in the final award. The order of contractual precedence will be the Contract or Agreement document, the original Terms and Conditions, and the Respondent's response. Any and all legal action necessary to enforce the award will be held in Palm Beach County, and the contractual obligations will be interpreted according to the laws of Florida.

C. CITY RIGHTS

The City reserves the right to postpone selection for its own convenience, or to amend, modify or withdraw this RFQ at any time and to reject any and all submittals without indicating any reason for such rejection, or to waive immaterial defects and minor informalities or remedy technical errors in responses to the RFQ, and to select the Request for Qualification or portions thereof and the Respondent(s) that, in the City’s sole discretion, are determined to be in the best interests of the City.

The City further reserves the right, without limitation to:

a) Require supplemental information from any responding Respondent.

b) Cancel, in whole or in part, this RFQ and negotiate with one or more of the Respondents if the City, in its sole discretion, deems it is in the City’s best interests to do so.

The City may exercise any of the foregoing at any time without notice to any party and without liability to any responding Respondent or to any other party for its costs or expenses incurred in connection with this RFQ or otherwise. Submittals and responses to this RFQ will be prepared at the sole cost and expense of the Respondent. Submittals and other materials submitted will not be returned.

All submittals are subject to Florida Public Records Laws. If a submittal includes proprietary information exempt from public disclosure, it should be clearly designated as such so that a claim of exemption may be made in response to a public disclosure request. No assurance can be given, however, that any information so designated would not ultimately be deemed subject to public disclosure.

The City reserves the sole right and privilege to judge the responses to this RFQ of the Respondents based on the evaluation criteria, and to accept a submittal or to reject any or all submittals

D. CODE REQUIREMENTS

The Consultant and his or her subconsultants on this project must be familiar with all applicable Federal, State, City, City and Local Laws, Regulations or Codes and be governed accordingly as they will apply to this project and the actions or operations of those engaged in the work or concerning materials used. Consultant shall ask for and receive any required inspections.

E. COMMERCIAL NON-DISCRIMINATION POLICY

It is the policy of the City not to enter into a contract or to be engaged in business relationship with any business entity that has discriminated in the solicitation, selection, hiring or commercial treatment of Consultants, suppliers, subconsultants or commercial customers on the basis of race, color, national origin, religion, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity or expression, disability, or genetic information, or on the basis of any otherwise unlawful use of characteristics regarding the Consultant’s supplier’s or commercial customer’s employees or owners; provided that nothing in this policy shall be construed to prohibit or limit otherwise lawful efforts to remedy the effects of discrimination that have occurred or are occurring in relevant marketplace for Palm Beach County.

F. CONE OF SILENCE

To ensure the fair evaluation of proposals/bids, communication initiated by offerors is prohibited from the time responses are opened until the final decision has been made. Sec. 2-166. - Cone of silence.

Any Contract entered into in violation of the cone of silence provisions in this section shall render the transaction voidable.

G. CONFLICT OF INTEREST

All Respondents MUST disclose with their Request for Qualifications the name of any officer, director, agent, or any relative of an officer, director or agent who is also an employee of the City. Further, all Respondents must disclose the name of any City employee who owns, directly or indirectly, an interest of five percent (5%) or more in the Respondent’s firm or any of its subsidiaries.

H. CONTINGENCY FEES

By submission of this solicitation response, Respondent certifies that no contingency fees (sometimes known as a finder’s fee) have been paid to any person or organization other than a bona-fide employee working solely for the Respondent to secure a contract made pursuant to this solicitation. Violation of this policy may result in termination of any resultant contract and/or possible debarment of the Respondent.

https://library.municode.com/fl/riviera_beach/codes/code_of_ordinances?nodeId=PTIICOOR_CH2AD_ARTIVOFEM_DIV1.5LORE_S2-166COSI

I. CONTRACT COORDINATOR:

The City may designate a Contract Coordinator whose principal duties shall be:

• Liaison with Consultant

• Coordinate and approve all work under the contract

• Resolve any disputes

• Assure consistency and quality of the Consultant’s performance

• Schedule and conduct Consultant performance evaluations and document findings

• Review and approve for payment all invoices for work performed or items delivered

J. CONSULTANT PERFORMANCE REVIEWS AND RATINGS:

The City Contract Administrator may develop a Consultant’s performance evaluation report. This report shall be used to periodically review and rate the Consultant’s performance under the contract with performance rating as follows:

• Excellent - Far exceeds requirements

• Good - Exceeds requirements

• Fair - Meets requirements

• Poor - Does not meet all requirements, and the Consultant is subject to penalty provisions under the contact

• Non-Compliance - Either continued poor performance after notice or a performance level that does not meet a significant portion of the requirements

This rating makes the Consultant subject to the default or cancellation for cause provisions of the contract.

The report shall also list all discrepancies found during the review period. The Consultant shall be provided with a copy of the report, and may respond in writing if they take exception to the report or wish to comment on the report. Consultant, performance reviews, and subsequent reports will be used in determining the suitability of the contract extension

K. CONTRACT PERIOD

A contract(s) shall be negotiated with the successful Respondent. The initial term of the contract shall be for three (3) years. At the option of the City, the City Manager shall have the authority to renew the Contract for two (2) one-year renewal options.

The City of Riviera Beach acknowledges the fluctuating nature of prices for items and services specified in this solicitation for the renewal period(s). All requests for price adjustments must be submitted in writing to the Director of Procurement or designee, with substantial documentation, including but not limited to, applicable market indexes for product/service affected, Consumer Price Index (CPI) published by the US department of Labor, and any other documentation supporting the request for price adjustment. The requested price adjustment shall not exceed the published CPI rate. All price increase(s) and decrease(s) shall become effective only upon approval, in writing, by the Director of Procurement. Price increases shall not be retroactive.

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