SolicationPackage.pdf

This is a COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS prepared in accordance with the format in FAR Subpart 12.6 STREAMLINED PROCEDURES FOR EVLAUATION AND SOLICITATION FOR

COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS

NOTICE. This Announcement constitutes the only solicitation; Quotations are being request and a separate written solicitation document will not be issued.

THE SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES

This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC-2019-01)

This requirement is being competed as a total small business set-aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 – Janitorial services. With a small business size standard of $18.0 million.

Solicitation # 1204R419Q0007

Quotes are due by Wednesday 2/20/2019 12pm (noon)

Please complete return package and return by FAX or mail

FAX: 541-225-6220

Mailing Address:

Lois Ford, Contracting Officer 3160 Pierce Parkway, Suite D Willamette, OR 97477 Attn: Contracting

For technical information and to arrange a site visit, contact: Rhonda Hjort 541-957-3264

In order to be have complete package, as a minimum, the return package must contain the following items. Offers submitted without completion of items listed here shall be considered nonresponsive and ineligible for award.

1. Completed form SF1449 blocks 17a & 30a, b, & c

2. Complted Price Schedule of Items

3. List of Key Personnel

4. Past performance, technical capability experience and qualifications

1204R419Q0007 Janitoral Fleet Shop

Umpqua National Forest, Roseburg, OR

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

04R4

SPRINGFIELD OR 97477

3106 PIERCE PARKWAY SUITE D

WILLAMETTE NATIONAL FOREST

USDA FOREST SERVICE

04T1 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR04R4

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

02/20/2019 1200 PS

01/23/2019

541-225-6441LOIS FORD

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1204R419Q0007

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 944440OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

ROSEBURG OR 97470

2900 NW STEWART PKWY

UMPQUA NATIONAL FOREST

15. DELIVER TO

SPRINGFIELD OR 97477

3106 PIERCE PARKWAY SUITE D

WILLAMETTE NATIONAL FOREST

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$18.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA FOREST SERVICE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Janitorial Service for Fleet Shop See Schedule of Items

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

LOIS I. FORD

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

1204R419Q0007 Janitoral Fleet Shop

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

1204R419Q0007 Janitoral Fleet Shop

Continuation of SF1449--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

JANITORIAL SERVICES

SERVICE CENTER

UMPQUA NATIONAL FOREST

Provide Janitorial Services at the Umpqua National Forest Service Center located at 2691 NE Diamond Lake Boulevard, Roseburg, Oregon 97470.

Item Description Qty Unit Price Amount

Base Year – Performance period Time of award through January 31, 2020

Weekly and monthly services

Month

1a

Semi-Annual Services

Each

Option Year 1 – Performance period February 1, 2020 through January 31, 2021

2a

Option Year 2 – Performance period February 1, 2021 through January 31, 2022

3a

Option Year 3 – Performance period February 1, 2022 through January 31, 2023

Janitoral Fleet Shop

4a

Option Year 4– Performance period February 1, 2023 through January 31, 2024

5a

Total Quote (Base year & all option years)

Period of performance for this Base year is: from time of award to 1/31/2020. There are four option years that, if exercised, will have a performance period of one year each. The government will give 60 days notice prior to exercising options. However, notice of intent does not obligate the government to exercise option years. See 52.217-9 - Option to Extend the Term of the Contract.

For technical information and to arrange a site visit, contact: Rhonda Hjort 541-957-3264

Offers shall be submitted for the total item. Offers for less than the total item will not be considered. All items are subject to Contractor Quality Control.

Contractor must maintain an active registration in the System for Award Management (SAM) at sam.gov.

Contractors must have an active registration at the time of award for the Government ot access electronically.

The Contract awardee must register at the Invoice Payment Platform at ipp.gov in order to sumbit invoice for payment.

DUNS Number:______________________________________

Email:______________________________________________

Quoter must respond to the other factors as described under FAR 52.212-2 Evaluation – Commercial Items (Oct 2014). Award will be made on the best value for the Government. Evaluation of options shall not obligate the Government to exercise the option. It’s the Governments’ intent to make one contract award.

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SERVICE CENTER JANITORIAL CONTRACT

1.0 SCOPE OF CONTRACT

The purpose of th is cont ract is to aqu ire janitor ial services at the Service Center compound, for the Umpqua Nat ional Forest for the per iod of Time of Award through 1/ 31/ 2020 plus opit ion years if exercised. The Contractor shall provide these services in st r ict compliance with the terms, specificat ions, condit ions and provisions contained her in.

1.1 LOCATION

Umpqua Nat ional Forest Service Center , 2691 NE Diamond Lake Bou levard, Roseburg, Oregon 97470.

2 .0 CONTRACTOR’S OBLIGATION

The Contractor shall provide management , supervision, labor , mater ials, equ ipment and supplies necessary to provide janitor ial services as descr ibed her in, (except that l isted as Government-fu rn ished).

FAR 52.208-9 CONTRACTOR USE OF MANDATORY SOURCES OF SUPPLY OR SERVICES

All supplies and mater ials u t i l ized in the per formance of the work shall be of a quality and type customar ily u t i l ized by other contractors engaged in the profession of providing janitor ial services. FAR 52.208- Contractor Use of Mandatory Sources of Supply or Services apply to th is purchase order . Website for ordering Cleaning and Sanitary Supplies from AbilityOne:

http://www.abilityone.com/OA_HTML/xxnib_ibeCCtpSctDspRte.jsp?section=11554&sitex=10040:22372:US

Mater ials or supplies shall not be used in per formance under th is contract (or placed or stored on government proper ty) unt i l the applicable Mater ial Safety Data Sheets for all hazardous mater ials (products contain ing CAUTION or WARNING labels) have been fu rn ished to the COR.

While the proposed services under th is contract do not include rou t ine exposure to bloodborne pathogens, the scope of services may occasionally include the cleanup of potent ially in fect ios mater ials which may resu lt from rout ine bu ilding occupancy. The Contractor shall review and implement work pract ice controls that reduce the likelihood of exposure to employees and self. Such pract ices shall fu lly comply with the requ irements of the Bloodborne Pathogen Standard l isted in 29 CFR 1910.1030.

The Contractor shall insure that offices are inspected at the end of each cleaning per iod for fire hazards. Turn off unnecessary l ights and close and lock ou tside windows and doors before leaving the bu ilding(s).

The Contractor shall assume all r isk of loss or damage to her / h is equ ipment and in ju ry to herself/ h imself or her / h is employees, and shall hold and save the Government and its employees harmless from liabil ity of any nature or k ind resu lt ing from per formance of th is contract , except for negligent acts of Government employees.

All reasonable precaut ions shall be taken to prevent loss or damage to Government bu ildings or proper ty.

2.1 SECURITY

The Contractor shall not enter desks or fi les, nor make her / h imself familiar with the cor respondence or other documents left in baskets or otherwise exposed to view, excluding such mater ials displayed for public in format ion. All office equ ipment , including computers, copiers, fax machines, and telephones is not to be

1204R419Q0007 Janitoral Fleet Shop

Umpqua National Forest, Roseburg, OR http://www.abilityone.com/OA_HTML/xxnib_ibeCCtpSctDspRte.jsp?section=11554&sitex=10040:22372:US used by the Contractor or the Contractor ’s employees.

The Contractor wil l close any open window, tu rn off l ights, and lock all exter ior doors that have been left unsecured. The bu ilding is considered closed for business between 1630 and 0600 daily, and all day on weekends and Federal Holidays.

The Contractor shall repor t to the COR any instance (by specific locat ions) of having to per form lockup.

Offices with doors closed will be opened only dur ing the per iod of cleaning services. They will not be left unat tended and open un less found that way. Any room tagged ‘‘Do Not Enter ’’ or ‘‘No Janitor ial Service’’ wil l not be entered or serviced unt il fu r ther not ice to proceed is given from the occupant .

While fu lfi l l ing the dut ies of th is contract , only au thor ized Forest Service Personnel, the Contractor and the Contractor ’s employees will be allowed in the bu i lding dur ing closed office hours.

The Contractor shall ensure that all l ights shall be tu rned off after each room or area has been serviced.

2.2 SUPERVISION

The Contractor shall ar range for sat isfactory supervision of the contract work . The Contractor or one of its supervisors shall be avai lable at all t imes, when the contract work is in progress, to receive not ices, repor ts, or requests from the Contract ing Officer or COR.

The Contractor shall provide in wr it ing to the COR at least five (5) days pr ior to the contract star t ing date the names, telephone numbers, and addresses of on-site supervisors. The term ‘‘on-site supervisor ’’ and ‘‘alternate on-site supervisor ’’ means a person designated in wr it ing by the Contractor who has the author ity to act for the Contractor on a day-to-day basis at the work site and to accept and sign for not ices, inspect ion repor ts, and all other cor respondence on behalf of the Contractor . The on-site supervisor is requ ired to be fu lly conversant in English.

2.3 GOVERNMENT FURNISHED PROPERTY

The Forest Service wil l provide door keys for admit tance of Contractor ’s employees after office hou rs. The Contractor shall be responsible if unauthor ized entry to the bu ilding is gained by the use of the keys.

The Forest Service will fu rn ish toilet paper , paper towels, and wastebasket l iners and soap.

The Forest Service will provide containers ou tside the bu ilding for disposal of t rash and refuse.

The Forest Service wil l provide u t i l i t ies to operate equ ipment , and water necessary to complete the work .

3.0 PAYMENT

Payment wil l be made on a month ly basis for jan itor ial services that have been sat isfactor ily provided. The Contractor wil l submit an invoice each month along with the completed inspect ion check list from the Quality Control Plan. The Government wil l review the per formance as compared to contract standards, the Quality Assurance Plan and the Per formance Object ives. No retent ion wil l be made unless specifically ordered by the Contract ing Officer .

4 .0 QUALITY CONTROL PLAN

The Contractor shall prepare, submit , and implement a wr it ten quality control plan (QCP) as par t of th is technical proposal. The Contractor shall ensure that the requ ired services specified in th is contract , meet the quality standards ou t lined in the contract . All work per formed under th is contract shall be of the h ighest quality, consistent with best industry pract ices, to assure t imely provision of services, opt imum tenant agency sat isfact ion, and adequate protect ion of Government assets. The plan must demonstrate how the Contractor shall assure that quality of per formance meets the object ives and requ irements of the contract .

The QCP shall specify:

• How quality wil l be monitored to ensure per formance standards are met .

• How the work wil l be supervised.

• Ident ify the personnel responsible for per forming quality control.

• How resu lts of the monitor ing will resu lt in qualit y per formance.

• Create a check list or plan for inspect ion of the bu ilding that covers all services to be per formed.

Provide a copy of the completed check list to the COR monthly with the invoice.

• A plan to ensure that the Contractor ’s employees are not ified of any deficiencies in their area of responsibil ity.

• A plan to monitor and cor rect customer complain ts.

• A plan for immediately forwarding customer complaints that are not the responsibil ity of the

Contractor to the COR.

4.1 Staffing Plan: A plan which includes work shcedu les for the facil ity including week ly, month ly and per iodic tasks. The Staffing Plan shall also include the contractor ’s staffing levels (including supervision) depict ing var ious job classificat ions (ie. 3 janitors, 1 supervisor ). Individual responsibil it ies for oversight of the QCP and funct ions associated with such oversight as well as au thor ity in dealing with Government contracts shall be ident ified.

4.2 Inspect ion System: An inspect ion system, which shall include all requ irements l isted in the Statement of Work and inspect ion procedures such as some or all of the following methods: 100 percent inspect ion, random inspect ion, frequency of inspect ion, acceptance/ reject ion citer ia, disposit ion of rejected services, cor rect ive act ion, and procedure for recording resu lts of inspect ions. Specify areas to be inspected, when inspect ions will occur and t it les of individual per forming inspect ions. The QCP shall ident ify how the contractor wil l cor rect noted deficiencies immediately. Any changes to the inspect ion systems dur ing the l ife of the contract must be acceptable to the COR.

5 .0 STATEMENT OF WORK

5 .1 AUTOMOTIVE SHOP OFFICE

Office --- Approximately 307 square feet Breakroom- Approximately 438 square feet Men’s and Women’s Rest rooms (4 total) --- Approximately 382 square feet each Conference Room --- Approximately 390 square feet Hallways --- Approximately 436 square feet

5.1a WEEKLY

(1) Waste Collect ion and Removal

All refuse, t rash and garbage, from refuse containers with in the Automot ive Shop Offices shall be collected and removed from the bu ilding and deposited in commercial refuse receptacles provided by the Government . Trash receptacles shall be left clean, free of foreign mat ter , and free of odors. Any obviously soiled or torn plast ic t rash liners shall be replaced.

(2) Restrooms

The ent ire floor sur face, including splash boards, shall be free from lit ter , dir t , dust and debr is. Floors shall have a uniform appearance without st reaks, swir l marks, detergent residue, or any evidence of soil, stain, fi lm, u r ine deposits, or standing water . Mir rors shall be cleaned.

All sur faces of counters, sink , toilet bowls, u r inals, lavator ies, dispensers, plumbing fixtu res, par t it ions, doors, walls, and other such sur faces shall be clean and disinfected using a germicidal detergent . Toilets and u r inals shall be sanit ized, and no rust or enccrustat ion shall remain. Traps

1204R419Q0007 Janitoral Fleet Shop will be maintained free from odor at all t imes. After cleaning, receptacles shall be free of deposits, dir t , st reaks, and odor .

Paper towels, soap, and toilet paper dispensers shall be kept fi l led using Government fu rn ished products.

(3) All Rooms

Resilient floors, including along baseboards, wall / floor edges, and in corners shall be free of l i t ter , and accumulated dir t . Chairs, t rash receptacles, and other moveable items shall be moved to maintain floors beneath these items. All moved items shall be returned to their or iginal and proper posit ion.

Floor ing sur face shall have a clean uniform appreaance, free of st reaks and spots.

Carpeted areas shall be free of dir t , debr is and other foreign mat ter and appear clean and uniform in appearance. Chairs, t rash receptacles, and other moveable items shall be moved to clean carpet beneath these items. All moved items shall be returned to their or iginal posit ion.

There shall be no obvious signs of dust on any visible sur face. Dust all cleared visible sur faces on fu rn itu re and fi le cabinets. Dust window sil ls, and woodwork over doors and windows. Remove all cobwebs from ceil ing, walls, corners, and other sur faces where they collect . Use dust cloth t reated with a dust remover .

Dr ink ing fountain including the or ifices and drain as well as exter ior sur faces of fountain shall be cleaned and sanit ized. Dr ink ing fountain shall be free of st reaks, st ins, spots, smudges, scale, and other obvious soil. Traps shall be free of debr is and bu ildup.

5.1b MONTHLY

Crevices between fu rn itu re, desks, cabinets, bookcases, etc. shall be free of all visible dir t , dust , debr is and other foreign mat ter .

Cloth chairs including base and legs shall remain free of all obvious dust and sur face dir t .

Machine buff bathroom and hallway floors to maintain shine.

Showers shall be cleaned and disinfected using a germacidal detergent , leaving them free of dir t , spots, st reaks, stains and odor .

5.1c SEMI-ANNUALLY

Resil ient floor ing shall be st r iped, sealed and refin ished in accordance with industry standards and best pract ices. When completed, the floor shall have a uniform, glossy appearance free from dir t , debr is, dust , scu ff marks, heel marks, stains and discolorat ion. All floor maintenance solu t ions shall be removed from baseboards, fu rn itu re, t rash receptacles, etc. Chairs, t rash receptacles, and other moveable items shall be moved to maintain floors beneath these items. All moved items shall be returned to their or iginal and proper posit ion.

Wash the ent ire ground floor windows (inside and out) in the office and hallway, leaving no st reaks or unwashed areas. Wipe water spots from sil ls. Lay drop cloths as requ ired to protect adjacent sur faces, fixtu res, fu rn itu re and plants.

CONTINUATION OF SF1449

Block 27: The full text of a clause or provision may be accessed electronically at www.arnet.gov/far/

ADDENDUM TO FAR 52.212-4 (JAN 2017)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52-212-1 Instructions to Offerors – Commercial Items (OCT 2018) 52.211-16 Variation of Estimated Quantity (APR 1984) 52.223-3 Hazardous Material Identification and Material Safety Data (JAN 1997) 52.223-5 Pollution Prevention and the Right-to-Know Information (MAY 2011) 52.223-6 Drug-Free Workplace (MAY 2001) (Applicable if awarded to an individual) 52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts

(AUG 2018)

52.232-40 Providing Accelerated Payments to Small Business Contractors (DEC 2013) 52.242-15 Stop Work Order (AUG 1989) 52.245-1 Government Property (JAN 2017) 52.245-9 Use and Charges (APR 2012)

FAR 52.215-5 FACSIMILE PROPOSALS (OCT 1997)

(a) Definition. "Facsimile proposal," as used in this provision, means a proposal, revision or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via facsimile machine.

(b) Offerors may submit facsimile proposals as responses to this solicitation. Facsimile proposals are subject to the same rules as paper proposals.

(c) The telephone number of receiving facsimile equipment is: 541-225-6620

(d) If any portion of a facsimile proposal received by the Contracting Officer is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document--

(1) The Contracting Officer immediately shall notify the offeror and permit the offeror to resubmit the proposal.

(2) The method and time for resubmission shall be prescribed by the Contracting Officer after consultation with the offeror; and

(3) The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timelines, provided the offeror complies with the time and format requirements for resubmission prescribed by the Contracting Officer.

Umpqua National Forest, Roseburg, OR http://www.arnet.gov/far/ http://www.arnet.gov/far/

(e) The Government reserves the right to make award solely on the facsimile proposal. However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed proposal.

AGAR 452.211-72 STATEMENT OF WORK/SPECIFICATIONS (FEB 1988)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified) to perform the Performance Statement of Work referenced in the attachments.

SUSTAINABLE ACQUISITION

The Contractor must comply with Section 9002 of the Food, Conservation and Engery Act of 2008; Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA); Excecutive Order (EO) 13514, “Federal Leadership in the Environmental, Energy, and Economic Performance” which retains the requirements of EO 13423; Presidential Memorandum, “Driving innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Development”; and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased m aterials to the maximum extent possible without jeopardizing the intended end use or detracting form the overall quality delivered of the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal Specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer.

The following is an example list of products that may be used in this contract for which biobased products or recovered materials are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

Janitorial cleaning products and supplies

The Contractor shall comply with the provision of FAR 52.223-1, Biobased Product Certification, FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

Guide to minimum biobased content:

http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml EPA’s list of designated products under the Comprehensive Procurement Guidelines:

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products

FAR 52.208-9 CONTRACTOR USE OF MANDATORY SOURCES OF SUPPLY OR SERVICES

(MAY 2014)

(a) Certain supplies or services to be provided under this contract for use by the Government are required by law to be obtained from nonprofit agencies participating in the program operated by the Committee for Purchase From People Who Are Blind or Severely Disabled (the Committee) under 41 U.S.C. 8504.

Additionally, certain of these supplies are available from the Defense Logistics Agency (DLA), the General Services Administration (GSA), or the Department of Veterans Affairs (VA). The Contractor shall obtain mandatory supplies or services to be provided for Government use under this contract from the specific sources indicated in the contract schedule.

1204R419Q0007 Janitoral Fleet Shop

Umpqua National Forest, Roseburg, OR http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products http://uscode.house.gov/

(b) The Contractor shall immediately notify the Contracting Officer if a mandatory source is unable to provide the supplies or services by the time required, or if the quality of supplies or services provided by the mandatory source is unsatisfactory. The Contractor shall not purchase the supplies or services from other sources until the Contracting Officer has notified the Contractor that the Committee or an AbilityOne central nonprofit agency has authorized purchase from other sources.

(c) Price and delivery information for the mandatory supplies is available from the Contracting Officer for the supplies obtained through the DLA/GSA/VA distribution facilities. For mandatory supplies or services that are not available from DLA/GSA/VA, price and delivery information is available from the appropriate central nonprofit agency. Payments shall be made directly to the source making delivery. Points of contact for AbilityOne central nonprofit agencies are:

(1) National Industries for the Blind 2) NISH 1310 Braddock Place 8401 Old Courthouse Road Alexandria, VA 22314-1691 Vienna, VA 22182

(703) 310-0500; and (571) 226-4660

(End of Clause)

Website for ordering Cleaning and Sanitary Supplies from AbilityOne:

http://www.abilityone.com/OA_HTML/xxnib_ibeCCtpSctDspRte.jsp?section=11554&sitex=10040:22372:US

Contact for help with product selection or ordering issues:

David Barrett, Team Lead, National Industries for the Blind 1310 Braddock Place, Alexandria, VA 22314 Phone: 703-310-0584 or 703-310-0500 Email: dbarrett@nib.org

FAR 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER SERVICE

AND CONSTRUCTION CONTRACTS (SEPT 2013)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless—

(1) The product cannot be acquired—

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3(e)). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferred.gov.

(c) In the performance of this contract, the Contractor shall—

1204R419Q0007 Janitoral Fleet Shop

Umpqua National Forest, Roseburg, OR http://www.abilityone.com/OA_HTML/xxnib_ibeCCtpSctDspRte.jsp?section=11554&sitex=10040:22372:US mailto:dbarrett@nib.org http://www.biopreferred.gov/

(1) Report to http://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; and

(2) Submit this report no later than—

(i) October 31 of each year during contract performance; and

(ii) At the end of contract performance.

FAR 52.237-1 SITE VISIT (APR 1984)

Quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

POST AWARD CONFERENCE (AGAR 452.215-73)(NOV 1996)

A post award conference with the successful offeror may be required. It will be scheduled and held within 15 days after the date of contract award. The conference will be held at the Headquarters of the Umpqua National Forest Service Center, 2691 NE Diamond Lake Boulevard, Roseburg, Oregon 97470.

DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE

The Contracting Officer designates the Contracting Officer's Representative (COR).

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

SUPERINTENDENCE BY THE CONTRACTOR (FAR 52.236-6)(APR 1984)

At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the work a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

CONTRACTOR'S REPRESENTATIVE

1204R419Q0007 Janitoral Fleet Shop

Umpqua National Forest, Roseburg, OR http://www.sam.gov/

The Government may, at its option, suspend work with full count of contract time continuing, if the Contractor fails to provide a Contractor's Representative (1) conversant in the English language and (2) able to read and understand the contract.

SUPERVISION

The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or one of its supervisors shall be available at all times, when the contract work is in progress, to receive notices, reports, or requests from the Contracting Officer or COR. The Contractor shall provide in writing to the COR at least five

(5) days prior to the contract starting date the names, telephone numbers, and addresses of on-site supervisors.

The term “on-site supervisor”, “alternate on-site supervisor”, “superintendent”, or “Contractor Representative” means a person designated in writing by the Contractor who has the authority to act for the Contractor on a day-to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor.

NOTIFICATION OF SUBCONTRACTING

The Contractor shall promptly notify the Contracting Officer upon entering into any subcontract arrangement.

The notification shall include as a minimum:

1. The name, address, and telephone number of the subcontractor.

2. The date upon which the subcontract was entered into and its duration.

3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate.

CONTRACTOR EMPLOYEE AND SUBCONTRACTOR BACKGROUND INVESTIGATIONS

The Government will pay for the initial background investigations of Contractor employees or subcontractors as the contract gets underway in the base year. This number will not exceed three investigations. It will be the Contractor’s responsibility to pay for subsequent background checks due to turnover or dismissal due to failed background investigation. The cost will be the going rate of the OPM investigation cost at the time the background investigation is needed. This cost will be deducted from the contractor invoice.

AGAR 452.237-74 KEY PERSONNEL (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel:

• Project Manager (performs on-site inspections of janitorial services performed)

• On-Site Supervisor (cleans and/or assists others performing janitorial duties)

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN

2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

AGAR 452.204-71 PERSONAL IDENTITY VERICATION OF CONTRACTOR EMPLOYEES (OCT

2007)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the results of the PIV process require the exclusion of a contractor's employee; the contracting officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor.

Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

1204R419Q0007 Janitoral Fleet Shop

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the COR\COTR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from 8 a.m. to 4 p.m., Monday through Friday. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).

FSAR 4G52.222-701 EMPLOYMENT OF ELIGIBLE WORKERS (DEC 1999)

Section 274A of the Immigration and Nationality Act (8 USC 1324a) makes it unlawful for an employer to hire undocumented workers. The Immigration and Naturalization Service (INS) has established the Form I-9, Employment Eligibility Verification Form, as the document to be used for employment eligibility verification (see 8 CFR 274a).

The contractor is required to (1) have all employees complete and sign the I-9 Form to certify that they are eligible for employment; (2) examine documents presented by the employee and ensure the documents appear to be genuine and related to the individual; (3) record information about the documents on the form, and complete the certification portion of the form; (4) retain the form for three years, or one year past the end of employment of the individual, whichever is longer.

It is illegal to discriminate against any individual (other than a citizen of another country who is not authorized to work in the United States) in hiring, discharging, or recruiting because of that individual's national origin or citizenship status.

Compliance with Section 274A of the Immigration and Nationality Act (8 U.S.C. 1324a) is a material condition of the contract. If the contractor employs unauthorized workers during contract performance in violation of section 274A, the Government may terminate the contract, in addition to other remedies or penalties prescribed by law.

For further information on the requirements of the Act, contractors should contact the Employer and Labor Relations Officer of their local INS office.

PERSONAL PROTECTIVE EQUIPMENT

1. The contractor will train in the safe operation and use of equipment to all workers using such equipment.

2. Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

3. Defective or damaged personal protective equipment shall not be used.

Janitoral Fleet Shop

FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 3 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than times listed below. The time stated for completion shall include final cleanup of the premises.

PERIOD OF CONTRACT

Item Performance Period

Base Year Time of Award – Jan 31, 2020 Option Year 1 Feb 1, 2020 – Jan 31, 2021 Option Year 2 Feb 1, 2021 – Jan 31, 2022 Option Year 3 Feb 1, 2022 – Jan 31, 2023 Option Year 4 Feb 1, 2023 – Jan 31, 2024

QUALITY CONTROL PLAN

The Contractor shall prepare, submit, and implement a written quality control plan (QCP) as part of this technical proposal. The Contractor shall ensure that the required services specified in this contract, meet the quality standards outlined in the contract. All work performed under this contract shall be of the highest quality, consistent with best industry practices, to assure timely provision of services, optimum tenant agency satisfaction, and adequate protection of Government assets. The plan must demonstrate how the Contractor shall assure that quality of performance meets the objectives and requirements of the contract. The QCP shall specify:

• How quality will be monitored to ensure performance standards are met.

• How the work will be supervised.

• Identify the personnel responsible for performing quality control.

• How results of the monitoring will result in quality performance.

• Create a checklist or plan for inspection of the building that covers all services to be performed in the

“Specific Work Requirements”. This checklist can be posted in janitorial storage for review by COR.

• A plan to ensure that the Contractor’s employees are notified of any deficiencies in their area of responsibility.

• A plan to monitor and correct customer complaints.

• A plan for immediately forwarding customer complaints that are not the responsibility of the Contractor to the COR.

4.3 Staffing Plan: A plan which includes work schedules for the facility including weekly, monthly and periodic tasks. The Staffing Plan shall also include the contractor’s staffing levels (including supervision) depicting various job classifications (ie. 3 janitors, 1 supervisor). Individual responsibilities for oversight of the QCP and functions associated with such oversight as well as authority in dealing with Government contracts shall be identified.

4.4 Inspection System: An inspection system, which shall include all requirements listed in the Statement of Work and inspection procedures such as some or all of the following methods: 100 percent inspection, random inspection, frequency of inspection, acceptance/rejection citeria, disposition of rejected services, 1204R419Q0007 Janitoral Fleet Shop corrective action, and procedure for recording results of inspections. Specify areas to be inspected, when inspections will occur and titles of individual performing inspections. The QCP shall identify how the contractor will correct noted deficiencies immediately. Any changes to the inspection systems during the life of the contract must be acceptable to the COR.

PERFORMANCE OBJECTIVES

The Contractor service requirements are summarized into performance objectives that relate directly to the essential services provided. The stated performance thresholds are the minimum acceptable levels of service for each stated requirement. All aspects of Contractor performance are subject to Government surveillance, and absence of any contract requirements from the Performance objectives identified below will not detract from the enforceability, nor limit the rights or remedies of the Government under other contract clauses.

Performance Objective Performance Threshold Perform all services required in accordance with the Statement of Work on a weekly basis

Not to exceed one complaint of unsatisfactory per week.

Entire day services missed will required performance to be made up and performed within 24 hours.

A prorated amount equaling one day of work (monthly rate divided by the number of work days) shall be deducted from invoice if a full service day is not made up.

Specific tasks missed will require performance to be made up and performed within 24 hours.

Deductions for deficiencies shall be calculated as 1/30th of the unit price for each day the Contractor fails to correct the deficiency

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days of the expiration date of the contract; provided, that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (Jan 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming

1204R419Q0007 Janitoral Fleet Shop supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights –

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71,Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires,…