12034320Q0009 SF1449.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

12034320Q0009

DATE

01/16/20

a. NAME b. TELEPHONE NUMBER(No collect 8. OFFER DUE DATE/

7. FOR SOLICITATION Lindsey Christian calls) 406-329-3769 LOCAL TIME INFORMATION CALL: 02/13/20 2:00 p.m.

9. ISSUED BY CODE 10. THIS ACQUISITON IS UNRESTRICTED OR SET ASIDE: ___100__% FOR

USDA – Forest Service Region 1, Acquisition Management Western Montana Acquisition Zone

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

HUBZONE SMALL SMALL BUSINESS PROGRAM

BUSINESS

24 Fort Missoula Missoula, MT 59804

EDWOSB NAICS: 561720

SERVICE-DISABLED

VETERAN-OWNED SIZE STANDARD: $19.5 Million

SMALL BUSINESS 8(A)

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

See Delivery Schedule

16. ADMINISTERED BY CODE

Same as Block 9

17a. CONTRACTOR/ CODE FACILITY

OFFEROR ADDRESS CODE

DUNS No: ____________________________________________ Tax Identification No.: ___________________________________ CAGE Code (see FAR Provision 52.204-16) __________________ Email Address: _________________________________________

18a. PAYMENT WILL BE MADE BY CODE

All invoices will be processed using the Department of Treasury’s Invoice Processing Platform (IPP), visit http://www.ipp.gov to learn more. Contractors must follow the instructions on how to register and submit invoices via

IPP.

TELEPHONE N0.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

OFFER IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM N0. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Seeley Lake Janitorial Lolo National Forest

Seeley Lake Ranger District Missoula County, Montana

PLEASE PLACE YOUR QUOTE IN

SCHEDULE OF ITEMS, page 3

FURNISHING QUOTATION: Complete Standard Form 1449, Schedule of Items, Experience Questionnaire, and Solicitation Provisions as your quote. Please return to the address shown in Block 9. Place “Solicitation No. 12034320Q0009 on the envelope.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY DATED .. YOUR OFFER ON SOLICITATION ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: ____________________

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 http://www.ipp.gov/

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ___________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

120343120Q0009

SERVICES AND PRICES

Schedule of Items

JANITORIAL SERVICES

Seeley Lake Ranger District Seeley Lake, MT

Missoula County, Montana Schedule of Items

BASE YEAR

Item No.

Description Quantity Unit Unit Price Total

1.1 Seeley Lake Ranger District Main Office, April 1, 2020- March 31, 2021

12 MO

1.2 Seeley Lake Ranger District Warehouse Building

April 1, 2020- March 31, 2021

12 MO

Total Price

OPTION YEAR ONE

Item No.

Description

Quantity Unit Unit Price Total

2.1 Seeley Lake Ranger District Main Office, April 1, 2021 - March 31, 2022

12 MO

2.2 Seeley Lake Ranger District Warehouse Building

April 1 , 2021 – March 31, 2022

12 MO

Total Price

OPTION YEAR TWO

Item No.

Description

Quantity Unit Unit Price Total

3.1 Seeley Lake Ranger District Main Office, April 1, 2022 – March 31, 2023

12 MO

3.2 Seeley Lake Ranger District Warehouse Building

April 1, 2022 – March 31, 2023

12 MO

Total Price

OPTION YEAR THREE

Item No.

Description

Quantity Unit Unit Price Total

4.1 Seeley Lake Ranger District Main Office, April 1, 2023 - March 31, 2024

12 MO

4.2 Seeley Lake Ranger District Warehouse Building

April 1, 2023 - March 31, 2024

12 MO

Total Price

NOTE 1 - Contractors are required to quote on all items for each year. Only quotes to the nearest cent will be accepted.

Quoted Price

Work will be performed, and invoiced on a monthly basis in arrears.

Quoters are encouraged to inspect the site prior to submitting a quote to assess the condition of the site and the scope of work proposed. Failure to do so does not relieve the quoter from accurately determining the scope of work required. To schedule, please contact Lindsey Christian lindsey.christian@usda.gov

A post award pre-work meeting will be scheduled with the contractor within ten (10) days of contract award.

QUOTE SUBMISSION

Quotes are due at the USDA Forest Service, 24 Fort Missoula Rd, Missoula, MT 59804 Wednesday Feburay 13th at 2:00pm MST.

Submit quotes Attn: Lindsey Christian, AQM, 24 Fort Missoula Rd, Missoula MT 59804 or

You may also e-mail your quote to: lindsey.christian@usda.gov

See Schedule of Items for Quote submission.

To be considered for award your quote must include the following:

1. Completed and signed cover Sheet (SF 1449);

2. Quote submitted on the Schedule of Items found within this solicitation; and

3. Quoter is required to submit a site specific quality control plan with inspection system and plan must address biobased products to be used for the contract. Biobased Product Utilization is found on page _31_ of the RFQ.

Basis of Award

One award will be made. Offer of award will be made to the Quoter whose quote, as determined by the Contracting Officer is most advantageous to the Government, considering but not limited to factors such as price, Contractor capacity to do the work, experience with this type of work and past performance. The Experience Questionnaire will be used as part of this evaluation.

mailto:lindsey.christian@usda.gov

SCOPE OF CONTRACT

The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that custodial services are performed at the designated location for the Seeley Lake Ranger District in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. The Contractor's workforce shall perform all services associated with general custodial cleaning duties listed in the technical requirements.

The Contractor shall be responsible for the orderliness and cleanliness of all areas. All areas shall be kept clean, neat, and free of fire and safety hazards or unsanitary conditions.

This work is being solicited as a performance based service contract. Performance based means the Contractor is responsible for an end product. If an end product is not provided in compliance with the contract specifications, an adjustment to the payment will be made.

LOCATION AND DESCRIPTION

Seeley Lake Ranger Station is located approximately 3 miles north of Seeley Lake, MT.

The main office has 6,597 square feet, and the Warehouse is 954 square feet.

SITE VISIT

There is no site visit is planned but you may contact Lindsey Christian at lindsey.christian@usda.gov for more information.

GOVERNMENT-FURNISHED PROPERTY

-Keys, or locks necessary for access to areas requiring work under this contract -Dumpsters for trash and refuse disposal -Storage space for Contractor-furnished cleaning supplies and equipment -Utilities to operate equipment and water necessary to complete the work -Fluorescent tubes and light bulbs -All personal hygiene restroom supplies (hand soap, paper towels, and plastic encased deodorant blocks, 2-ply toilet tissue, sanitary napkin receptacle liners, and room deodorants for automatic dispensers and manual use.)

CONTRACTOR-FURNISHED PROPERTY

The Contractor shall furnish:

(l) All necessary supplies and materials (including cleaning supplies, wax, shampoo, spot remover, soap, plastic garbage bags) except those items specified as Government-furnished property.

(2) All necessary cleaning equipment including but not limited to: scrubbing machine, floor polishing machine, and vacuum cleaner.

Equipment shall be commercial size and type customarily used by the janitorial profession and capable of handling sand and gravel brought in by boots. Equipment designed for home use will not meet these specifications. The Contractor's equipment shall be in good repair and able to operate efficiently and safely.

The CO may inspect the Contractor's equipment', tools, or supplies at any time and direct the removal of any objectionable, improper, inadequate, or unsafe items. These items shall be removed from the job by the Contractor and replaced with satisfactory equipment.

The Contractor shall provide and maintain a file with copies of MSDS's for all chemical products used under this contract. This file shall be kept in the building and accessible to the CO at all times.

MEASUREMENT AND PAYMENT

Submit your original invoice at the end of the month into the IPP System for work performed.

Payments shall be made for janitorial services which have been satisfactorily provided during the month. An Inspection Checklist will be completed at the end of the month and will be signed by the COR and the vendor or vendor's employee. The invoice will be reviewed and approved or rejected by the COR within 5 days of receipt of the invoice. Rejected invoices must be corrected and resubmitted. COR will forward the approved invoice to the Contracting Officer who will submit it for payment. Payment will be made within 30 days from date or acceptance of the invoice and will be made by Electronic Funds Transfer.

CONTRACT PERSONNEL

Contractor Employee Qualifications. The Contractor shall employ competent and skilled personnel.

The offeror is required to submit a list of personnel who will do the work and the extent of their experience for approval by the CO prior to the Notice To Proceed. Prior to a change of personnel, a list shall be submitted with names and their experience to the Contracting Officer for approval.

The Contractor shall supply the Contracting Officer with the personal information of the employee in order to input the employee into the Person Model for vetting.

The Contractor shall provide adequate supervision of crew to prevent employees from disturbing papers on desks, opening drawers or cabinets, using telephones, or computers provided for official Government use. The Contractor or employees shall not bring children to the premises while the work is being performed.

Contractor must have personnel available to back up the regular janitor in case of personal emergencies or inclement weather.

QUALITY CONTROL

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms of this contract. The Contractor shall prepare, submit, and implement a written quality control plan (QCP) as described below. The Contractor shall ensure that the required services specified in this contract, meet the quality standards outlined in this contract and ensure that the custodial services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing their areas identified 1n the performance requirements summary. The Quality Control Plan shall include, but not be limited to:

Staffing Plan: A plan which includes work schedules for the facility including daily, weekly, monthly, and periodic tasks. The Staffing Plan shall also include the Contractor's staffing levels.

Individual responsibilities for oversight of the QCP and functions associated with such oversight as well as authority in dealing with Government contracts shall be identified.

Inspection System: An inspection system, which shall include all requirements listed in the statement of work and inspections procedures. Specify areas to be inspected, when inspections shall occur, and titles of individuals performing inspections. The QCP shall identify how the Contractor will correct noted deficiencies immediately and shall include control procedures for any Government-provided keys or lock combinations, location of the documented inspections and corrective or preventive actions taken, and a customer comments feedback system. The Contractor's management will be available to physically inspect the quality of work if requested by the Contracting Officer.

Any changes to the inspection systems during the life of the Contract shall be acceptable to the COR.

Records of inspections shall be kept and made available to the Government throughout the performance period and for the period after contract completion until final settlement of any claims under this contract.

GOVERNMENT QUALITY ASSURANCE

Assessment Methods: The Government will evaluate the Contractor's performance under this contract. A variety of surveillance methods may be used; i.e., random sampling, a 100% inspection, or customer feedback. When validating customer comments, the possible cause of unacceptable performance will be determined. If any Government action or lack of action was the cause, the complaint is not valid and deficiencies shall not be counted against the Contractor.

Deduction Methods: The Government will record performance noting any substandard performance.

For substandard performance, the Government's preferred course of action will be discussions with the Contractor to make the Contractor aware of the problem, and to effectively prevent any recurrence of substandard performance. The Government may also take the following actions:

a. Presentation of a Contract Discrepancy Report requiring a written explanation for substandard performance.

b. Require correction or re-performance of the service.

BUILDING SECURITY

The Contractor shall be responsible for safeguarding all Government property. At the end of each work period, all Government facilities, equipment, and materials shall be secured. All buildings will be locked and unlocked by the Government. However, the Contractor shall double check all doors nightly. Fans in bathrooms, portable air conditioner s, and other like conveniences shall be turned off.

Night lighting as designated by COR shall be left on.

The Government will allow the Contractor access to the areas to be cleaned. If the access is limited for any reason the Contractor will not be responsible for cleaning that area. The Contractor shall let the COR know immediately or the next day when access is denied.

The Contractor shall prohibit the use of keys issued by the Government by any persons other than the contract employees. The Contractor shall not duplicate any keys issued by the Government and shall immediately report to the CO any occurrences of lost or duplicated keys. In the event keys are lost or duplicated, the Contractor may be required to re-key or replace the affected lock(s) without cost to the Government. The Government may, at its option, replace the affected lock(s) or perform re-keying. Cost of such work shall be deducted from the Contractor's payment.

TECHNICAL REQUIREMENTS

SCHEDULE OF WORK FOR JANITORIAL SERVICES

The facility office hours are from 7:30 AM to 4:30 PM Monday through Friday, except Federal Holidays. Contractor work hours shall be between the hours of 5:00 PM and 6:30 AM except on weekends. Weekend cleaning may be performed at any time during the weekend.

The Contractor is not required to provide service on Federal Holidays except in emergency situations (e.g., broken water pipes, commode or urinal overflow, etc.). The holidays are as follows:

New Year’s Day, January 1* Birthday of Martin Luther King, Jr., third Monday in January Washington’s Birthday, third Monday in February Memorial Day, last Monday in May Independence Day, July 4* Labor Day, first Monday in September Columbus Day, second Monday in October Veteran’s Day, November 11* Thanksgiving Day, Fourth Thursday in November Christmas Day, December 25*

*(First Monday after holiday if holiday falls on Sunday or Friday before if holiday falls on Saturday.)

FREQUENCY OF SERVICE:

If regularly scheduled cleaning day falls on a holiday, the next day may be substituted. In case of emergency, the following day may be substituted.

Item 1. Main Office Building Twice a week

Item 2. Warehouse Once a week (May through September) Twice a month (April and October) Once a month (November through March)

BASIC CLEANING SERVICES. The contractor shall accomplish all cleaning tasks to meet the requirements of this Statement of Work (SOW) and the Service Delivery Summary (SOS).

1. Maintain Floors. All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, wet mopped, dry buffed, and spray buffed, as needed, to ensure they have a uniform, glossy appearance and are free of dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position.

2. Remove Trash. All trash containers shall be emptied and returned to their initial location.

Boxes, cans and papers placed near a trash receptacle and marked "TRASH" shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors.

3. Clean Drinking Fountain. Clean and disinfect all polished metal surfaces, including the orifice and drain, as well as exterior surfaces of fountain. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil.

4. Vacuum Carpets and Floor Mats. Vacuum carpeted areas, and interior and exterior floor mats.

Any spots shall be removed by carpet manufacturer's approved methods as soon as noticed.

Soil and moisture underneath mats shall be removed and mats returned to their normal location. After vacuuming, the area shall be free of all visible dirt, debris, litter and other foreign matter.

5. General Spot Cleaning. Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing, or cleaning smudges, fingerprints, marks, streaks, spills, etc., from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, pushbars, kickplates, light switches, temperature controls, and fixtures. Remove cobwebs from ceilings and walls as needed.

6. General Dusting. Perform in accordance with standard commercial practices, to include window sills, chair legs, tops of file cabinets, front desk areas, bookshelves, pictures, and glass display cases. Items on desks or other flat surfaces shall not be moved.

7. Clean and Disinfect Restrooms. Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. Work shall be done in accordance with standard commercial practice s. Clean all mirrors so that there are no visible streaks.

8. Descale Toilet Bowls and Urinals. Descaling shall be performed monthly as a minimum and as often as needed to keep areas free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

9. Stock Restroom Supplies. Contractor shall ensure restrooms are stocked sufficiently so that supplies including soap for the soap dispensers do not run out. Supplies shall be stored in designated areas. No overstocking shall be allowed. If supplies run out prior to the next service date, contractor shall refill within one (1) day of notification.

FREQUENCY OF BASIC SERVICES, Minimum Required Standards

TYPE BASIC SERVICES

Main Office

Maintain floors. Two Times Weekly Remove Trash Two Time s Weekly Clean Drinking Fountains Two Time s Weekly Vacuum Carpets and Floor Mats - Two Times Weekly - General Spot Cleaning Two Times Weekly

General Dusting Two Times Weekly Clean and Disinfect Restrooms Two Times Weekly Descale Toilet Bowls and Urinals Two Time s Weekly Stock Restroom Supplies Two Times Weekly

PERIODIC CLEANING SERVICES

Clean/Shampoo Carpets: All office area carpets shall be cleaned in accordance with standard commercial practices. A heavy duty spot remover may be required in heavily soiled areas. After shampooing, the carpeted area will be uniform in appearance and free of stains and disco lo ration.

All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Desks, file cabinets, and bookcase s shall be removed from the carpeted areas by the Government one day prior to scheduled carpet cleaning if needed. Chairs, trash receptacles, and other small items shall be moved by the Contractor to clean carpets underneath, and returned to their original locations.

Clean Shop Floors: Concrete and wood floors and stairs shall be swept with a dust control product.

This cleaning includes shaking out the mats in front of the office doors and sweeping under mats.

Contractor will also sweep out entryway/thresholds and make sure they are free of debris buildup.

General Dusting. Perform in accordance with standard commercial practices, to include window sills, chair legs, tops of file cabinets, front desk areas, or any flat surfaces with visible dust in office areas.

Interiors of window sills shall be dusted to remove dirt and debris. Items on desks or other flat surfaces shall not be moved.

FREQUENCY OF PERIODIC CLEANING

TYPE Periodic Services Main Office

Clean baseboards with a damp rag and dust Venetian blinds.

Monthly Service

Shampoo all areas of carpet. These include the conference room, hallway s, and main walkways. Do not move desks or other heavy furniture

Once a Year -October

Wash windows inside and out, leaving no streaks or unwashed places.

Twice a Year – Spring and Fall

Wash Light fixtures and damp wipe fluorescent fixtures. Once a Year Wash lavatory and coffee area walls, ceilings, woodwork in lobby, and exposed plumbing using warm water and detergent.

Twice Yearly - April/ October

Strip and wax floors in the coffee room, bathrooms, lobby and mailrooms. A non- skid wax is required. A uniform glossy appearance is free of scuffmarks, heel marks, wax build-up, and other stains and discoloration

Twice Yearly - April / October

Biobased Product Utilization

The Contractor must comply with the Agricultural Act of 2014; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102; the Farm Security and Rural Investment Act of 2002 (FSRIA), 7 U.S.C. 8102; the Federal Acquisition Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance,” dated October 5, 2009; EO 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” dated January 24, 2007; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Procurement,” dated February 2012, to provide biobased products.

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative (COR).

The following is an example list of products that may be used in this contract for which biobased products are available. The list is not all inclusive. It is desirable that Contractors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

All Purpose Cleaner Degreaser/Cleaner Heavy-duty Cleaner Deodorizer Carpet Shampoo Floor Finish Gum Remover Floor Finish Restorer Disinfectant Sanitizer Floor Sealer Extraction Fluid Furniture Polish Floor Stripper Glass Cleaner Neutral Cleaner (Liquid) Grout Sealer Stain Remover Stainless Steel Polish Laundry Detergent Toilet Bow Cleaner Bathroom Cleaner White Board Cleaner Brass Polish/Cleaner Wood Floor Cleaner Chrome Polish/Cleaner Liquid Hand Soap (Including Dispenser) Cream Cleaner Air Freshener (Including Dispenser) Solvent Lime & Scale Remover (Tub/Tile Cleaner)

Biobased products that are designated for preferred procurement under USDA’s Biopreferred Program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their biobased products such as biobased content and source of biobased material.

In addition to the biobased products designated by the U.S. Department of Agriculture in the Biopreferred Program, the Contractor is encouraged to use other commercially available biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract (see FAR Clause 52.212-2 – Evaluation – Commercial Items, or Experience Questionnaire, pages 29-30).

http://www.biopreferred.gov/

Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes (see Contract Clauses, FAR Clause 52.223-2).

Within thirty (30) days of contract award, the Contractor shall submit an Operation Plan. This submittal will be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing. The Plan must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements:

• The Contractor’s written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices.

• Detail on how the Contractor intends to keep abreast of the development and increasing availability of designated and non-designated biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

• Proposed biobased construction products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

• The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data shall be submitted to the COR quarterly.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product.

QUALITY ASSURANCE SURVEILLANCE PLAN

JANITORIAL WORK

Seeley Lake Ranger District

Lolo National Forest Seeley Lake, Montana

1. Purpose: This Quality Assurance Surveillance Plan (QASP) describes methods that will be used to monitor the Contractor's performance. The QASP is not part of the Contract. It is provided to the Contractor solely for informational purposes and is subject to change by the Government during the life of the contract. The Government reserves the right to perform assessments more or less often than outlined in this QASP.

2. Introduction: The QASP establishes methods to assess or evaluate performance of the Contractor under the contract. It is designed to provide an effective method of monitoring Contractor Performance for each objective on the Performance Requirements Summary (PRS) in the contract. The Government is concerned with the quality of the services provided, and not with the method that the Contractor uses to provide the services.

3. Responsibility for Quality Control: The Contractor is responsible for quality control and management actions to meet the performance requirements and terms of the Contract. The Government performs quality assurance to assess the quality of services rendered, if the services meet the contract requirements, and if the contract standards are achieved.

4. Surveillance Methods: The Government will evaluate the Contractor's performance under this contract. Examples of Government surveillance may include:

a. Government Inspections.

b. Customer complaints with verification by the CO.

c. Review of Contractor's Quality Control documentation.

5. Deduction Methods: The Government will record performance noting any substandard performance. For substandard performance, the Government's preferred course of action will be discussions with the Contractor to make the Contractor aware of the problem, and to effectively prevent any recurrence of substandard performance. The Government may also take the following actions:

a. Presentation of a Contract Discrepancy Report requiring a written ex planation for substandard performance.

b. Payment deductions in accordance with the PRS;

c. Payment deductions in accordance with the applicable FAR clause(s).

d. Require correction or re-performance of the service.

QUALITY ASSURANCE SURVEILLANCE SUMMARY

Performance Objective Maximum Allowable Defect Rate

(MADR)

Surveillance Method AQL/Deductions

Overall Cleaning 3 defects per month

COR Inspections Customer Feedback

5% deduction from established monthly rate for the entire room or area being serviced when standards are not met.

Perform Work Within Schedule Requirements

2 defects per month

COR Inspections Customer Feedback

2% deduction from established monthly rate for the entire room or area being serviced when standards are not met.

Maintain Security of Building and Compound Access

1 defects per month

COR Inspections Customer Feedback

2% deduction from established monthly rate for the entire room or area being serviced when standards are not met.

Deduction Threshold. If the number of defects, or instances of unacceptable performance, observed during a month-long period is equal to or less than the maximum allowable defect rate (MADR), then there will be no deduction in payments to the Contractor for that task. However, if the number of defects observed during a month-long period is greater than the MADR, then there will be a deduction in payments to the Contractor for that task.

CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Federal Acquisition Regulations -http://www.acquisition.gov/far and the Agriculture Acquisition Regulations – http://www.dm.usda.gov/procurement/policy/agar.html.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(JAN 2017)

52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

Incorporated By Reference:

FAR 52.204-18 – Commercial and Government Entity Code Maintenance, when there is a requirement to be registered in SAM or a requirement to have a unique entity identifier in the solicitation.

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

AGAR 452.204-71 Personal Identity Verification of Contractor Employees (OCT 2007)

FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items. (Oct 2018)

FAR 52.217-8 Option to Extend Services (NOV 1999)

FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (SEPT 2013)

FAR 52.236-7 Permits and Responsibilities (NOV 1991)

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided, that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 4 years.

http://www.acquisition.gov/far http://www.dm.usda.gov/procurement/policy/agar.html

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Deviation 2017-1) (Jan 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L.

115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-

78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

(2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509)).

(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUNE 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

(4) 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APRIL 2014) (41 U.S.C. 4712) relating to whistleblower protections).

(5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(6) [Reserved].

(7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section

743 OF DIV. C).

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(8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 OF DIV. C).

(9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

(10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313

(11) [Reserved].

(12) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C.

657a).

(ii) Alternate I (NOV 2011) of 52.219-3.

(13) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

(ii) Alternate I (JAN 2011) of 52.219-4.

(14) [Reserved]

(15) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

(ii) Alternate I (NOV 2011).

(iii) Alternate II (NOV 2011).

(16) (i) 52.219-7, Notice of Partial Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644).

(ii) Alternate I (OCT 1995) of 52.219-7.

(iii) Alternate II (MAR 2004) of 52.219-7.

(17) 52.219-8, Utilization of Small Business Concerns (CT 2018) (15 U.S.C. 637(d)(2) and (3)).

(18) (i) 52.219-9, Small Business Subcontracting Plan (Deviation – 4/18/2018) (AUG 2018) (15 U.S.C. 637(d)(4)).

(v) Alternate IV (Deviation – 4/18/2018) (AUG 2018) of 52.219-9.

(19) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

(20) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

(21) 52.219-16, Liquidated Damages—Subcontracting Plan (JAN 1999) (15 U.S.C.

637(d)(4)(F)(i)).

(22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657 f).

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(23) 52.219-28, Post Award Small Business Program Rerepresentation (JUL 2013) (15 U.S.C.

632(a)(2)).

(24) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (

(25) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

(26) 52.222-3, Convict Labor (JUNE 2003) (E.O. 11755).

(27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2018) (E.O.

13126).

(28) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(29) (i) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

(ii) Alternate I (FEB 1999) of 52.222-26.

(30) (i) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

(ii) Alternate I (JULY 2014) of 52.222-35.

(31) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (JULY 2014) (29 U.S.C. 793).

(ii) Alternate I (JULY 2014) of 52.222-36.

(32) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

(34) (i) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O.

13627).

(ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(35) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

(36) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

(ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

(37) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

(38) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

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(39) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

(ii) Alternate I (OCT 2015) of 52.223-13.

(40) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

(ii) Alternate I (JUN 2014) of 52.223-14.

(41) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

(42) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514

(ii) Alternate I (JUN 2014) of 52.223-16.

(43) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513).

(44) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

(45) 52.223-21, Foams (JUN 2016) (E.O. 13693).

(46) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(ii) Alternate I (JAN 2017) of 52.224-3.

(47) 52.225-1, Buy American—Supplies (MAY 2014) (41 U.S.C. chapter 83).

(48)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub.

L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112- 43.

(ii) Alternate I (MAY 2014) of 52.225-3.

(iii) Alternate II (MAY 2014) of 52.225-3.

(iv) Alternate III (MAY 2014) of 52.225-3

(49) 52.225-5, Trade Agreements (AUG 2018) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

(50) 52.225-13, Restrictions on Certain Foreign…