12_Computers_(Rebid)_(Addendum_#1_Revision).pdf
PDF 210 KB Posted
- Attached to
- 12 Computers (Rebid) State and local contract opportunity
- Solicitation number
- Q-RTSX2608
- Issued by
- Alachua County, Graceville City, Florida
About this file
This is a Request for Quote (RFQ) issued by the City of Gainesville for the procurement of 12 computers, designated as a rebid (Q-RTSX2608) to replace existing technology and enhance the operational effectiveness of the Regional Transit System (RTS). The solicitation was released on September 18, 2025, with a question submission deadline of September 24, 2025, at 11:59 pm and a final submission deadline of September 30, 2025, at 3:00 pm. Bidders are required to download the quote document from the City of Gainesville Procurement Portal and submit a comprehensive response, including completed and signed Federal Transit Administration (FTA) forms.
The bid has two minimum requirements for potential vendors: (1) bidders must have been in business for at least five years servicing accounts similar to the City of Gainesville's size, and (2) bidders must be authorized resellers, distributors, or dealers of the proposed computer brand/manufacturer. Vendors must submit documentation proving their business history and reseller status. All quotes should include freight, F.O.B. Destination, and the award will be made to the lowest responsive and responsible bidder meeting the minimum requirements. Additionally, if the awarded bidder will provide services on City property, a contract must be executed before the Purchase Order is issued, and an Anti-Human Trafficking Affidavit must be signed and notarized.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 12_Computers_(Rebid).pdf | ||
| Quote_#Q-RTSX2608_12_Computers_(Rebid).pdf | ||
| Quote_#Q-RTSX2608_12_Computers_(Rebid).pdf |
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Text version
For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityofgainesville.org
Q-RTSX2608
12 COMPUTERS (REBID)
RELEASE DATE: September 18, 2025
RESPONSE DEADLINE: September 30, 2025, 3:00 pm
Please refer to the project timeline in this document for all important deadlines.
12 Computers (Rebid)
Table Of Contents
1. Introduction (Quote)
2. Instructions to Bidders
3. Bidder Response Submission
Attachments:
A - Quote #Q-RTSX2608 12 Computers (Rebid)
1. Introduction (Quote)
1.1. Summary
It is the intent of the City of Gainesville to obtain bid responses for computers to replace existing technology enhancing operational effectiveness of Regional Transit System (RTS). Download the quote document titled "Quote #Q-RTSX2608 12 Computers (Rebid)", complete, sign and upload response.
Note: Bidders must separately upload supporting documentation for the Minimum Requirements on the Bidder Response Submission page.
1.2. Background
Gainesville is the largest city and also the county seat of Alachua County. It serves as the cultural, educational and commercial center for the north central Florida region.
The city provides a full range of municipal services, including police and fire protection; comprehensive land use planning and zoning services; code enforcement and neighborhood improvement; streets and drainage construction and maintenance; traffic engineering services; refuse and recycling services through a franchised operator; recreation and parks; cultural and nature services; and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a municipal airport, a 72-par championship golf course and a utility.
Gainesville is home to Florida's largest and oldest university, and is one of the State’s centers for education, medicine, cultural events and athletics. The University of Florida and UF Health Hospital at UF are the leading employers in Gainesville and provide jobs for many residents of surrounding counties. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida.
1.3. Department Representative
Daphyne Sesco
Procurement Specialist 3 sescoda@cityofgainesville.org
Respondents shall submit all inquiries regarding this bid via the City of Gainesville Procurement Portal, located at https://procurement.opengov.com/portal/cityofgainesville
Please note the deadline for submitting inquiries. All answers to inquiries will be posted via Addendum on the City of Gainesville Procurement Portal. Respondents shall click “Follow” on this bid to receive an email notification when Addenda are posted. It is the responsibility of the respondent to check the website for answers to inquiries.
https://go-rts.com/ https://www.flygainesville.com/ http://gru.com/ https://procurement.opengov.com/portal/cityofgainesville
1.4. Timeline
Release Project Date: September 18, 2025
Question Submission Deadline: September 24, 2025, 11:59pm
Submission Deadline: September 30, 2025, 3:00pm
2. Instructions to Bidders
All quotes should include freight, F.O.B. Destination (for goods). Unless otherwise stated, the award will be to the lowest responsive, responsible bidder meeting the minimum requirements, if applicable.
If awarded bidder will be providing services on City property, a contract is required to be executed first, before the Purchase Order is issued. Additionally, the attached Anti-Human Trafficking Affidavit is now required by the State of Florida (http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0700- 0799/0787/Sections/0787.06.html) to be signed and notarized. Click the Attachments tab, scroll down the page, then download document(s).
***Bidder must download project's Quote Request document from the Attachments tab*** http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0700-0799/0787/Sections/0787.06.html http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0700-0799/0787/Sections/0787.06.html
3. Bidder Response Submission
1. Bidder Response Submission*
Bidder must upload quote response here, including completed and signed FTA forms.
*Response required
2. Minimum Requirement #1: *
Bidders shall have been in business for at least five years servicing accounts of a size similar to the City of Gainesville.
Upload documentation such as business licenses/permits, registration through your home business state, etc.
showing firm has been in business for the last five years.
*Response required
3. Minimum Requirement #2: *
Bidders must be an authorized reseller, distributor, or dealer of the proposed brand/manufacturer.
Upload documentation as an authorized reseller.
*Response required
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