12_Computers_(Addendum_#2_Revision).pdf
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- Attached to
- 12 Computers State and local contract opportunity
- Solicitation number
- Q-RTSX2607
- Issued by
- Alachua County, Graceville City, Florida
About this file
This document is a Request for Quote (RFQ) issued by the City of Gainesville for the procurement of 12 computers to replace existing technology and enhance the operational effectiveness of the Regional Transit System (RTS). The quote (Q-RTSX2607) was released on August 29, 2025, with a response deadline of September 11, 2025, at 3:00 pm. Bidders are required to submit their quotes through the City of Gainesville Procurement Portal and must download the quote request document from the Attachments tab.
The solicitation is part of the city's ongoing technology infrastructure improvement efforts, with a focus on upgrading computer systems for the RTS. Bidders must include freight costs, F.O.B. Destination, and the award will be made to the lowest responsive and responsible bidder meeting minimum requirements. Additional requirements include executing a contract if services will be provided on city property and completing an Anti-Human Trafficking Affidavit as mandated by the State of Florida. The city provides context about its municipal services, highlighting Gainesville's role as the cultural, educational, and commercial center of north central Florida, with the University of Florida and UF Health Hospital being major employers in the region.
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| File | Type | Posted |
|---|---|---|
| Quote_#Q-RTSX2607_12_Computers.pdf |
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Text version
For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityofgainesville.org
Q-RTSX2607
12 COMPUTERS
RELEASE DATE: August 29, 2025
RESPONSE DEADLINE: September 11, 2025, 3:00 pm
Please refer to the project timeline in this document for all important deadlines.
12 Computers
Table Of Contents
1. Introduction (Quote)
2. Instructions to Bidders
3. Bidder Response Submission
Attachments:
A - Quote #Q-RTSX2607 12 Computers
1. Introduction (Quote)
1.1. Summary
It is the intent of the City of Gainesville to obtain bid responses for computers to replace existing technology enhancing operational effectiveness of Regional Transit System (RTS).
Download the quote document from the Downloads tab, complete, sign, then upload under Bidder Response Submission section.
1.2. Background
Gainesville is the largest city and also the county seat of Alachua County. It serves as the cultural, educational and commercial center for the north central Florida region.
The city provides a full range of municipal services, including police and fire protection; comprehensive land use planning and zoning services; code enforcement and neighborhood improvement; streets and drainage construction and maintenance; traffic engineering services; refuse and recycling services through a franchised operator; recreation and parks; cultural and nature services; and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a municipal airport, a 72-par championship golf course and a utility.
Gainesville is home to Florida's largest and oldest university, and is one of the State’s centers for education, medicine, cultural events and athletics. The University of Florida and UF Health Hospital at UF are the leading employers in Gainesville and provide jobs for many residents of surrounding counties. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida.
1.3. Department Representative
Daphyne Sesco
Procurement Specialist 3 sescoda@cityofgainesville.org
Respondents shall submit all inquiries regarding this bid via the City of Gainesville Procurement Portal, located at https://procurement.opengov.com/portal/cityofgainesville
Please note the deadline for submitting inquiries. All answers to inquiries will be posted via Addendum on the City of Gainesville Procurement Portal. Respondents shall click “Follow” on this bid to receive an email notification when Addenda are posted. It is the responsibility of the respondent to check the website for answers to inquiries.
1.4. Timeline
Release Project Date: August 29, 2025
Submission Deadline: September 11, 2025, 3:00pm https://go-rts.com/ https://www.flygainesville.com/ http://gru.com/ https://procurement.opengov.com/portal/cityofgainesville
2. Instructions to Bidders
All quotes should include freight, F.O.B. Destination (for goods). Unless otherwise stated, the award will be to the lowest responsive, responsible bidder meeting the minimum requirements, if applicable.
If awarded bidder will be providing services on City property, a contract is required to be executed first, before the Purchase Order is issued. Additionally, the attached Anti-Human Trafficking Affidavit is now required by the State of Florida (http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0700- 0799/0787/Sections/0787.06.html) to be signed and notarized. Click the Attachments tab, scroll down the page, then download document(s).
***Bidder must download project's Quote Request document from the Attachments tab*** http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0700-0799/0787/Sections/0787.06.html http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0700-0799/0787/Sections/0787.06.html
3. Bidder Response Submission
1. Bidder Response Submission*
Bidder must upload quote response here.
*Response required
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