1186806.pdf

Revised 07/2022 i

Notice to Bidders

Invitation for Bids # 1186806 for

Snow Equipment Parts

This solicitation may be subject to the County’s Wage Requirements law for service contracts. If this solicitation is subject to this law, then Item #27, under Section A, “Services Contract”, on page 4, and “Wage Requirements Certification”, under “Mandatory Submissions: (a) Bid Submissions,” on page B, will be marked. And, in this event, the “Requirements for Services Contract Addendum” should be attached.

If this solicitation is subject to the Wage Requirements law, then the “Wage Requirements Certification” and, if applicable, the “501(c)(3) Non-profit Organization’s Employee’s Wage and Health Insurance Form” (see forms near the end of this document), must be completed and submitted with your bid. If you fail to submit and complete the required material information on the form(s), your bid may be unacceptable under County law and may be rejected for nonresponsiveness.

As noted in Attachment “C” (Section A on Page C2, Wage Requirements Compliance), a contractor required to comply with the Wage Requirements Law must submit certified payroll records for all employees and all subcontractor’s employees governed by the Wage Requirements Law, for each payroll period, to the Office of Business Relations and Compliance, Attn: Wage Program Manager. These payroll records must be submitted quarterly (January, April, July, and October for the prior quarter) and must include the following for each employee and each subcontractor’s employee: name; address;

position/title; daily straight time hours worked; daily overtime hours worked; straight time hourly pay rate; overtime hourly pay rate; any deduction for health insurance; total gross wages paid for each period; and total net wages paid after any additions and deductions for each pay period.

Please note, the information pertaining to the Wage Requirements law that is contained in Attachment C. Note that for services contracts, you can find the current mandatory per-hour wage rate payable to employees under Section 11B-33A of the County Code, by going to the website (www.montgomerycountymd.gov/WRL).

http://www.montgomerycountymd.gov/WRL

IFB #1186806

Revised 07/2022 ii

MONTGOMERY COUNTY, MARYLAND

INVITATION FOR BIDS

GENERAL INFORMATION

NOTE TO POTENTIAL BIDDERS:

Bidder must electronically submit their bid through www.bidnetdirect.com/maryland/montgomerycounty no later than the due date and time as indicated on Page A and Page E. Bidders must register with BidNet Direct in order to view and respond to this solicitation. Visit www.bidnetdirect.com and click on the link to register at no charge. Follow the registration path and select the "Limited Access" option which will provide you with an automatic e-mail notification at no charge. If you need help registering, please call BidNet Direct’s Support Department at 800-835- 4603, Option 2. It is the bidder’s responsibility to follow all steps in BidNet to completion in order to ensure submission of the proposal. The County will not accept bids submitted after the due date and time as indicated on Page A and Page E.

The County will not accept bids it receives by fax, email, mail, or personal delivery. All faxed, emailed, mailed, or personally delivered bids will be returned to the bidder.

Please note:

• The Name and Signature Requirements sections located on the Solicitation, Bid, and Award Sheet.

Failure to sign your bid as required may be cause for your bid to be deemed nonresponsive.

• The Mandatory Bid Submissions on Page B. The checked items must be submitted with your bid.

Failure to submit the mandatory bid submissions may be cause for your bid to be deemed nonresponsive.

• The Method of Award stated in this solicitation on Page A and Page 1, in Section A, Item #3.

http://www.bidnetdirect.com/maryland/montgomerycounty http://www.bidnetdirect.com/

IFB # 1186806

1Revised 07/2022 A-1

BID COVER SHEET

MONTGOMERY COUNTY OFFICE OF PROCUREMENT

27 COURTHOUSE SQUARE, SUITE 330

ROCKVILLE, MARYLAND 20850

IFB#: 1186806 OPENING DATE: September 17, 2025 **Opening virtually, see Pg. E OPENING TIME: 11:00 AM EST

FOR: Snow Equipment Parts ISSUE DATE: August 14, 2025

SECTION A – INSTRUCTIONS, CONDITIONS AND

NOTICES

The following checked (X) provisions in Section A are applicable to this solicitation and any resulting contract.

1 BID GUARANTEE: A bid guarantee of N/A is required for this bid.

2 X INTENT: A. X B.

3 X METHOD OF AWARD

A. B. C. D.

E. X (other)

See page E-1 for Method of Award

4 OPTIONAL PRE-BID CONFERENCE

Date: N/A Time:

Location:

5 OR EQUAL INTERPRETATION

6 X QUESTIONS:

Technical Contact: Bradley Weatherly, Bradley.Weatherly@montgomerycountymd.gov Non-Technical Contact: Ben Comer Benjamin.Comer@montgomerycountymd.gov

7 SAMPLES

27 SERVICES CONTRACT (see “NOTICE TO

BIDDERS” for website of the current wage rate) 28 CONSTRUCTION CONTRACT (see

Attachment D)

29 N/A-LOCAL BUSINESS PREFERENCE (LBP)

https://www.montgomerycountymd.gov/pro/dbrc/LBPP.html) All provisions in the solicitation, including Section A, numbers 8 through 26 and 30, shall be applicable to any contract awarded as a result of this solicitation.

SECTION B – GENERAL CONDITIONS OF

CONTRACT BETWEEN COUNTY & CONTRACTOR

All provisions in this section shall be applicable to any contract awarded as a result of this solicitation. The correct insurance requirements for this solicitation are listed in Appendix to Section B. These requirements supersede those listed in Provision 21 of the General Conditions between County and Contractor.

SECTION C – SPECIAL TERMS AND CONDITIONS

The following checked (X) provisions shall be applicable to any contract awarded as a result of this solicitation.

1 ADD OR DELETE

2 ANNUAL PRICE ADJUSTMENT

A. Commodity/Service Group:

B. All Items

3 X CATALOG DISCOUNT PRICES

4 X CATALOG/PRICE LIST REQUIREMENTS

5 CERTIFICATE OF ORIGIN

6 CLEANING OF SITE (Onsite Repairs Only)

7 X CONTRACT ADMINISTRATOR

The designated Contract Administrator for this Contract is Bradley Weatherly, Bradley.weatherly@montgomerycountymd.gov;

Bradley.Weatherly@montgomerycountymd.gov

8 X CONTRACT TERM

X A.

B. Other:

9 CONTRACT VALUE

10 CONTRACTOR RESPONSE

11 CORRECTION OF WORK AFTER FINAL

PAYMENT

12 CORRECTION OF WORK BEFORE FINAL

PAYMENT

13 DAMAGE/SHORTAGE

14 X DEALER STATUS

15 X DELAYS AND EXTENSION OF TIME

mailto:Benjamin.Comer@montgomerycountymd.gov https://www.montgomerycountymd.gov/pro/dbrc/LBPP.html

2Revised 07/2022 A-2

16 X DELIVERY INSTRUCTIONS

Equip. Mgmt. & Transit Operations Center

(EMTOC)

16700 Crabbs Branch Way Rockville, Maryland 20855 Gregory Chomicz (240) 777-5617 – Parts

17 X DEPARTMENTS AUTHORIZED TO USE

CONTRACT(S)

18 EQUIPMENT PREPARATION

19 ESTIMATES

20 X FAILURE TO PERFORM/DELIVER

21 X HEAVY DUTY

22 X INVOICES:

Division of Fleet Management Services Accts. Payable, 2nd Floor 16700 Crabbs Branch Way Rockville, Maryland 20855

PH (240) 777-5730, FAX (240) 777-5652

All true and correct copies of invoices and all inquiries regarding payment must be directed to the above address. Failure to comply with this requirement may delay payment.

23 LABOR COSTS

24 MANUALS

25 MATERIAL AND WORKMANSHIP

26 X MATERIALS

27 X METHOD OF ORDERING

28 X MULTIPLE AWARDS

29 X NET PRICES

30 X NEW MATERIALS

31 X OPTION TO INCREASE QUANTITIES

32 X ORDERING TERMS

33 X PARTS/SERVICE

34 PAYMENTS

35 PERFORMANCE BOND: In the amount of ___ is required.

36 (this provision has been intentionally left blank)

37 PROTECTION OF EXISTING FACILITIES

38 X PURCHASE OF GOODS BY NON-PROFIT

ORGANIZATIONS

39 PURCHASE ORDERS/JOB RELEASES

40 QUANTITIES

41 SAFETY STANDARDS

42 SERVICE

43 SITE AND EQUIPMENT INSPECTION

44 TRAVEL TIME

45 X WARRANTY

46 X REQUIREMENTS CONTRACTS

47 X PERCENTAGE DISCOUNTS (For Parts Only) 48 X PRICE ADJUSTMENT (For Parts Only)

49 X MANUFACTURER AUTHORIZED DEALER

50 X QUALIFICATIONS

51 X ADDITIONAL LOCATIONS

52 X WARRANTY SUBMISSION

53 X WARRANTY FOR PARTS

54 X ITEMS RETURNED FOR CREDIT (For Parts

Only)

55 X UNUSED ITEMS

56 X PRODUCT QUALITY/SPECIFICATIONS

57 X PARTS REQUIREMENTS

58 X AUTHORIZED CONTRACT ADMINISTRATOR

DESIGNEES FOR PLACING ORDERS

59 X ACCELERATED DELIVERY FEE (For Parts

Only)

60 X EXPRESS AUTHORITY

61 X EMERGENCY/EMERGENCY PREPARATION

62 X TAX EXEMPTION

63 X NAME CHANGE

64 X INTENT

65 X AUTHORIZATION OF USE OF CONTRACT

66 X PRIMARY, SECONDARY AWARDS

Revised 07/2022 B

MANDATORY SUBMISSIONS:

a. BID SUBMISSIONS:

The following checked (XX) items (each of which is described in detail in Section A, B, C, or D) and any related attachments to this solicitation must be submitted with your bid reply:

XX “SOLICITATION, BID AND AWARD SHEET” (including page E and pages E-1 through E-3 Quotation Sheet(s))

Current Manufacturer catalog(s) Descriptive Literature Other:

Price List(s) Delivery Schedule Bid Guarantee (see pages A & 1) Wage Requirements Certification (see “NOTICE TO BIDDERS” for website providing the current wage rate) and (See

Attachment C)

Failure to submit the mandatory bid submissions may be cause for your bid to be deemed nonresponsive.

(Bidders Must Complete the NAME & SIGNATURE REQUIREMENTS in Part II on the Solicitation, Bid and Award Sheet, Page E)

b. AWARD SUBMISSIONS:

The following checked (XX) items (each of which is described in detail in Section A, B, C, or D) and any related attachments to this solicitation, must be submitted within ten (10) working days after the date of the County's written notification of Intent to Award a Contract:

XX Minority, Female, Disabled Person Subcontractor Performance Plan. (Attachment B), if requested in the Intent to Award notice.

Local Business Subcontract Plan (Attachment F), if requested in the Intent to Award notice.

XX Price List(s)

Financial Data Personnel Data

Installation Schedules Plans or Drawings

Other: as follows: Performance Bond (See Pages B & 10)

XX

Certificate of Insurance (see page 6, paragraph #21) and Mandatory Insurance Requirements contained in Appendix to Section B or Insurance Table ___. Awardee must provide the applicable insurance coverage and all costs for this coverage must be calculated into your bid price.

Wage Requirements Certification of Posting Notice Failure to submit information in a timely manner as indicated may be cause to consider the Bidder non responsible.

OPTIONAL SUBMISSIONS

The following checked (XX) items (each of which is described in detail in Section A, B, C, or D) and any related attachments to this solicitation), are requested to be submitted with your bid reply:

XX

Minority, Female, Disabled Person Subcontractor Performance Plan (See Attachment B) (To ensure a contract can move forward as a result of this solicitation, the plan needs be submitted with your bid.)

XX Mid-Atlantic Purchasing Team Rider Clause (See Page D)

XX References (See Below)

XX Minority Business Program & Offeror’s Representation (Attachment A)

Local Business Subcontract Plan (Attachment F)

Revised 07/2022 C

REFERENCES (at least three are requested to be submitted)

If references are required (see Optional Submissions section) for this solicitation, please provide them to the County with your bid. The three references must be from individuals or firms currently being serviced or supplied under similar contracts, or for whom work of a similar scope has been performed within the last year. Names for references shall be of individuals who directly supervised or had direct knowledge of the services or goods provided.

If you do not include them with your bid submission, and you are one of the three low bidders, you may be required to submit references within ten

(10) days notice from the County. Failure to provide the County with references within that time frame may result in the Bidder being ruled nonresponsible or nonresponsive by the Director, Office of Procurement or his/her designee and the forfeiture of your bid guarantee (if applicable).

1. Name of Firm:

Address: City: ST: Zip:

Contact Person: Phone:

Email Address:

2. Name of Firm:

3. Name of Firm:

Revised 07/2022 D

MID-ATLANTIC PURCHASING TEAM RIDER CLAUSE

USE OF CONTRACT(S) BY MEMBERS COMPRISING MID-ATLANTIC PURCHASING TEAM COMMITTEE

A. Extension to Other Jurisdictions

The [issuing jurisdiction] extends the resultant contracts(s), including pricing, terms and conditions to the members of the Mid-Atlantic Purchasing Team, as well as all other public entities under the jurisdiction of the United States and its territories.

B. Contract Agreement Any jurisdiction or entity using the resultant contract(s) may enter into its own contract with the successful Contractors(s). There shall be no obligation on the party of any participating jurisdiction to use the resultant contract(s). Contracts entered into with a participating jurisdiction may contain general terms and conditions unique to the jurisdiction including, by way of illustration and not limitation, clauses covering minority participation, non-discrimination, indemnification, naming the jurisdiction as an additional insured under any required Comprehensive General Liability policies, and venue.

C. A negative reply will not adversely affect consideration of your bid.

D. It is the awarded offeror’s responsibility to notify the members shown below of the availability of the Contract(s) E. The issuing jurisdiction shall not be held liable for any costs or damages incurred by another jurisdiction as a result of any award extended to the jurisdiction by the awardee.

F. Inclusion of Governmental and Nonprofit Participants (Optional Clause)

This shall include but not be limited to private schools, Parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government and/or state community and/or private colleges/universities that require these goods, commodities and/or services.

G. Notification and Reporting The Contractor agrees to notify if requested by the issuing jurisdiction of those entities that wish to use any contract resulting from this solicitation and will also provide usage information, which may be requested. The Contractor will provide the copy of the solicitation and resultant contract documents to any requesting jurisdiction or entity.

MID-ATLANTIC PURCHASING TEAM:

YES NO JURISDICTION YES NO JURISDICTION

Alexandria, Virginia Howard County Schools Alexandria Public Schools Herndon, Virginia Alexandria Sanitation Authority Leesburg, Virginia Annapolis City Loudoun County, Virginia Anne Arundel County Loudoun County Public Schools

Anne Arundel Schools Loudoun County Water Authority

Arlington County, Virginia Manassas, Virginia Arlington County Public Schools City of Manassas Public Schools Baltimore City Manassas Park, Virginia Baltimore County Schools MD-National Capital Park & Planning Comm.

Bladensburg, Maryland Metropolitan Washington Airports Authority Bowie, Maryland Metropolitan Washington Council of Governments BRCPC Montgomery College Carroll County Montgomery County Public Schools Carroll County Schools Prince George’s County, Maryland Charles County Government Prince George’s Public Schools Charles County Schools Prince William County, Virginia City of Fredericksburg Prince William County Public Schools College Park, Maryland Prince William County Service Authority District of Columbia Government Rockville, Maryland District of Columbia Schools Spotsylvania County Govt. & Schools District of Columbia Water & Sewer Auth. Stafford County, Virginia Fairfax County, Virginia Takoma Park, Maryland Fairfax County Water Authority Upper Occoquan Sewage Authority Falls Church, Virginia University of the District of Columbia Fauquier County Schools & Govt., Virginia Vienna, Virginia Frederick, Maryland Washington Metropolitan Area Transit Auth.

Gaithersburg, Maryland Washington Suburban Sanitary Commission Greenbelt, Maryland Winchester, Virginia Harford County Winchester Public Schools Harford County Schools Howard County

Vendor’s Name

Revised 07/2022 E

(Snow Equipment Parts)

SOLICITATION, BID AND AWARD SHEET

Bidder must electronically submit their bid through www.bidnetdirect.com/maryland/ montgomerycounty

PART I: SOLICITATION (Invitation for Bids (“IFB”)) ELECTRONIC BIDS SUBMITTED TO FURNISH THE SUPPLIES AND/OR SERVICES DESCRIBED ON THE ATTACHED QUOTATION SHEET(S), WILL BE RECEIVED UP TO 11:00 AM EST LOCAL TIME ON 9 / 17 / 2025 . BIDS WILL BE PUBLICLY OPENED AT THE DATE AND TIME STATED. BIDS WILL BE OPENEND VIRTUALLY VIA MICROSOFT TEAMS: Join the meeting now; OR Meeting ID: 293 849 573 623 4, Passcode: dL2dB6G7; OR By Dialing In: +1 443-692-5768,,893675187# BIDS RECEIVED AFTER THE DATE AND TIME SPECIFIED WILL NOT BE CONSIDERED AND WILL BE DENIED BY THE BIDNET APPLICATION. THE FOLLOWING DOCUMENTS ARE HEREBY INCORPORATED BY REFERENCE INTO AND MADE PART OF ANY CONTRACT AWARDED. In the event of any conflict among the provisions of the bid documents, or those documents comprising the resultant Contract, the conflict must be resolved by giving precedence to the below documents in the following order:

1. The “General Conditions of Contract between County and Contractor”, and the “Special Terms and Conditions” shown in Sections B and C of this document.

2. The “Instructions, Conditions and Notices” shown in Section A of this IFB.

3. The specifications/scope of work shown in Section D of this document.

4. All solicitation amendments that change Section D will supersede in the event of a conflict.

5. All representations and certifications listed in this document.

6. This “Solicitation, Bid and Award Sheet” and the attached solicitation Quotation Sheet(s).

PART II-BID

The Bidder, by signing this solicitation, agrees that the County has 120 calendar days from the bid opening date in which to make an award of this solicitation. The Bidder agrees that its prices and/or discounts for all desired goods and/or services shall remain firm for the above time period prior to contract award. Also, the Bidder agrees that all instructions, terms, conditions, specifications, and amendments of this solicitation shall remain firm for the above time period prior to contract award.

The County’s Standard Payment Terms are Net Thirty (30) Days. This does not preclude an offeror from offering a prompt payment discount for payment of proper invoices in less than (30) days. An optional prompt payment term is not required, but may be offered conditioned on the following basis: Only a prompt payment discount, conditioned on a thirty-day or greater payment basis, will be utilized to recalculate prices for purposes of the Method of Award process for price/cost only.

Prompt payment discounts may be offered on a shorter payment basis and adopted by the County at time of award, but will not be considered during the Method of Award process. Only a bid from a Certified Small Business with Health Insurance that submits a certificate issued by Montgomery County Department of Health and Human Services at the time of bid submission will receive a % price preference that will be utilized to recalculate prices for purpose of the Method of Award process in accordance with the criteria stated under Procurement Regulation 11B.77.01.06; See Procurement Regulations at: www.montgomerycountymd.gov/PRO/Laws.html NAME AND SIGNATURE REQUIREMENTS FOR BIDS AND CONTRACTS: The correct and full legal business name of the bidder must be used in bids received and on all contracts issued as a result of this solicitation. A trade name (i.e., a shortened or different name under which the firm does business) must not be used when the full legal name is different. Corporations must have names that comply with State Law, which requires a suffix indicating the corporate status of the business (e.g. Inc., Incorporated, etc.). Trade names may be indicated by individuals or corporations with the individual or corporate name followed by “t/a” (trading

as) or “d/b/a’ (doing business as) respectively. The offeror’s signature on the proposal, contract, amendment(s), or related correspondence, must conform to the following:

All signatures must be made by an authorized officer, partner, manager, member, or employee. The signing of an offer or a contract is a representation by the person signing that the person signing is authorized to do so on behalf of the offeror or contractor.

BIDDER'S CORRECT AND FULL LEGAL BUSINESS NAME:

TELEPHONE NO.:

ADDRESS:

TOLL FREE NO.:

REMITTANCE ADDRESS: (If Remittance Address is Different from Above Address)

FAX NO.:

BIDDER’S E-MAIL ADDRESS:

ACKNOWLEDGEMENT OF AMENDMENTS

The bidder acknowledges receipt of amendments to the solicitation for offers and related documents numbered and dated as follows:

Amendment No./Date Amendment No./Date NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (TYPE OR PRINT):

SIGNATURE OF ABOVE PERSON: DATE:

PART III: AWARD (TO BE MADE BY THE COUNTY’S CONTRACTING OFFICER ( OFFICE USE ONLY ) YOUR BID IS ACCEPTED AS TO THE FOLLOWING AND/OR AS ATTACHED TO THIS DOCUMENT: YOUR CONTRACT NUMBER IS:

BY

PRINTED NAME OF CONTRACTING OFFICER SIGNATURE OF CONTRACTING OFFICER AWARD DATE

THIS FORM HAS BEEN APPROVED AS TO FORM AND LEGALITY BY THE OFFICE OF THE COUNTY ATTORNEY http://www.bidnetdirect.com/maryland/montgomerycounty http://www.bidnetdirect.com/maryland/montgomerycounty https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzUzYWNjMDctNDU2OC00OWViLWE2YzctMzY1MjA5MjYyYmM4%40thread.v2/0?context=%7b%22Tid%22%3a%226e01b1f9-b1e5-4073-ac97-778069a0ad64%22%2c%22Oid%22%3a%221d952fb6-7c1d-4b6d-9c2f-6a315d364ec0%22%7d tel:+14436925768,,893675187 tel:+14436925768,,893675187

Revised 07/2022 E-1

QUOTATION SHEET

Method of Award

Group I - Snow Equipment Parts ♦ Contracts will be awarded to the two responsible bidders offering the lowest responsive bids, as determined by the Director, Office of Procurement. The responsible bidder submitting the lowest responsive bid will be the Primary Contractor. The responsible bidder submitting the second lowest responsive bid will be the Secondary Contractor. The County reserves the right to cancel or not to award an item. at its sole discretion.

♦ The lowest bid, for each line item (manufacturer), will be based on the highest percentage discount from the most current Manufacturer Published Price List for parts.

♦ It is requested that bidders identify the Manufacturer’s Published Price List(s), which is most advantageous to the County from which percentage discounts are quoted, on the Quotation Sheet.

♦ No price list other than the Manufacturer's Published Price List for parts will be accepted.

♦ Bidders must submit the Manufacturer’s Published Price List(s), which is most advantageous to the County from which percentage discounts are quoted, within ten (*10) working days from request by the County. If there is no available Manufacturer’s Published Price List(s) for manufacturer(s) bid, the Bidder must submit a letter from the manufacturer(s) certifying that there are no published Manufacturer’s Published Price List(s), and that it accepts the bidder's own price list. An item with a price list other than the manufacturer's published price list, or the manufacturer's recognized price list of the bidder will be ruled non-responsive.

♦ Documentation and Statement of Price List(s) must be submitted within ten (10) working days' request by the County, only if there is not a Manufacturer's Published Price List and the Manufacturer has recognized another price List.

♦ Bidders failing to provide the Manufacturer's most current published Price List or certified letter from the manufacturer within ten (*10) business days from request by the County will not be considered for award of that individual manufacturer line item bid.

♦ Bidder’s Manufacturer’s Published Price List(s) from which percentage discounts are quoted, must be provided at any time after bid opening date through contract termination, at the request of the County.

♦ Bidders may bid on any or all items (manufacturers).

♦ Additional expenditures (fuel surcharge, freight, overhead, shop supplies, EPA compliance, bid insurance requirements, travel time, etc.) must be included in the Percentage Discount from Current Published List Price.

NOTE: Bidders Bidding on Parts Only are exempt from compliance with Section A, Provision #27 of the Solicitation

Revised 07/2022 E-2

QUOTATION SHEET (continued)

Note: The Contractor must comply with all applicable Federal, State, and Local Department of Transportation Laws and Requirements.

Group I - Snow Equipment Parts

Item No.

Manufacturer/ Description

Manufacturer’s Current Price List Identification Number and Publication Date; URL if applicable.

Percentage Discount from Price List Identified

Accelerated Delivery Fee for Parts per order (See Section C, Provision 65)

Henderson Chief

Title/Pub: _____________________________________

URL: %

REQUIRED WARRANTY PERIOD

The County requires the warranty period for the parts to be one hundred twenty calendar days from County’s acceptance of the parts. The County will evaluate equally, regarding time of warranty, bids that propose warranty for parts within the required warranty period specified below. Bids that indicate a warranty period less than the “Required” Warranty Period specified will be declared non-responsive and rejected. The County may elect to award under the Bidder’s Proposed Warranty Period, only if it offers a warranty in the same or greater time than the required Warranty Period. If the Bidder does not indicate its own Warranty Period, then the Bidder shall accept the required Warranty Period and it will apply to the award.

ITEM NO. WARRANTY PERIOD REQUIRED BIDDER’S PROPOSED WARRANTY

BY COUNTY PERIOD

ALL 120 Calendar Days ________ Calendar Days

Revised 07/2022 E-3

QUOTATION SHEET (continued)

REQUIRED DELIVERY SCHEDULE (for parts delivered to the County) The County requires delivery of the parts to be made according to the schedule below. The County will evaluate equally, regarding time of delivery, bids that propose delivery of each quantity of the parts within the required delivery period specified below. Bids that indicate a delivery schedule exceeding the “Required” delivery time period specified will be declared non-responsive and rejected. The County may elect to award under the Bidder’s proposed delivery schedule only if it offers delivery in the same or less time than the required delivery schedule. If the Bidder does not indicate its own delivery schedule, then the Bidder shall accept the required delivery schedule and it will apply to the award.

DELIVERY SCHEDULE

(number of hours after receipt of a purchase order or release against a blanket purchase order, i.e., facsimile, email, or telephone order)

ITEM NO. DELIVERY REQUIRED BY COUNTY BIDDER’S PROPOSED DELIVERY

ALL 48 Hours ________Hours

CONTACT PERSONS

Contact Person for Questions Concerning Your Bid: ________________________________________

Telephone Number #____________________

Email Address: ______________________________

Contact Person for Placing Orders: _________________________________________

Telephone Number #____________________

Email Address: ______________________________

OPERATING HOURS

Normal Operating Hours - Weekdays: From: ___________AM To: ___________PM

Normal Operating Hours - Saturdays: From: ___________AM To: ____________PM

Business Website/Email Address: _________________________________________

CREDIT CARD

Please check if your company accepts MasterCard®™

Revised 07/2022

OFFICE OF PROCUREMENT

SECTION A - INSTRUCTIONS, CONDITIONS AND NOTICES

(Numbers 1-7, 27, 28 and 29 are subject to selection on Bid Cover Sheet)

1. BID GUARANTEE

A Bid Guarantee (Bid Bond or Irrevocable Letter of Credit), must accompany each Bid and be duly executed by the Bidder as a principal, and made payable to Montgomery County. See the Bid Cover Sheet for the amount required for the Bid Guarantee for this particular bid. A copy of the Bid Guarantee must be submitted electronically, in PDF format, with your Bid. Prior to award, the successful Bidder(s) must present an original copy of the Bid Bond or Irrevocable Letter of Credit to the Office of Procurement, 27 Courthouse Square, Suite 330, Rockville, MD 20850. The County reserves the right of approval of any instrument offered as Bid Guarantee.

2. INTENT

A. The Intent of this Invitation for Bids is to establish a Fixed Price or

Rate of Discount Contract for the purchase of goods/services for Montgomery County, Maryland, as per the Terms, Conditions, Specifications, and/or Scope of Work, and Quotation Sheet contained herein.

B. The Intent of the Invitation for Bids is to establish a Time and

Materials Contract(s) with a responsible Contractor(s) to complement County forces at various County facilities, as may be required and as may be directed by the Director, Office of Procurement, and as called for in the SCOPE OF WORK statement(s) attached. All work shall be performed by a Specialty Contractor of established reputation who is regularly engaged in the performance of the specified work and who maintains, and makes available for this purpose, a regular force of skilled workmen.

3. METHOD OF AWARD

A. The contract will be awarded to the responsible bidder submitting the lowest responsive bid, as determined by the Director, Office of Procurement. The lowest bidder is determined by the aggregate amount of the unit prices extended by the quantities set forth on the Quotation Sheet. Bidders must bid each item in order to be eligible for an award.

B. The contract will be awarded by group to the responsible bidder submitting the lowest responsive bid, as determined by the Director, Office of Procurement. The lowest bid is determined by the aggregate amount of the unit prices extended by the quantities set forth in each group on the Quotation Sheet. Bidders must bid each item within a particular group in order to be eligible for an award for the group itself.

C. The contract will be awarded to the responsible bidder submitting the lowest responsive bid, as determined by the Director, Office of Procurement. The lowest bidder is determined by the lowest unit price bid.

D. The contract will be awarded by line item to the responsible bidder submitting the lowest responsive bid, as determined by the Director, Office of Procurement.

E. The contract will be awarded by any other Method of Award as stated on the Bid Cover Sheet.

Regardless of which Method of Award is selected for this bid (Items A-E), THE DIRECTOR, OFFICE OF PROCUREMENT, reserves the right to award a contract by individual items, in the aggregate, or in any combination thereof, or to reject any or all bids and to waive any informality in bids received whenever such rejection or waiver is in the best interest of the County.

Additionally, bidders are hereby notified that the Montgomery County Code, Section 11B-56 concerning the procurement of recycled materials and supplies is applicable to this solicitation. The Code requires, where practicable, procurement by the County of materials and supplies recycled from solid waste, and authorize the use of a percentage price preference.

The percentage price preference for this solicitation is stated on the Bid Cover Sheet of this particular bid.

Recycled Material as defined by Section 11B-56 means "material recovered from or otherwise diverted from the waste stream, including recycled paper.

It includes post-consumer waste, industrial scrap material and obsolete inventories...” A percentage price preference means "the percentage by which a responsive bid from a responsible bidder whose product contains recycled materials (or a greater use of recycled materials) may exceed the lowest responsive bid submitted by a responsible bidder whose product does not contain recycled materials (or a lesser use of recycled materials)."

Bidders offering recycled products as defined by the County Code are cautioned that in order to be eligible for the price preference, the County must be aware at bid opening that the product being offered is recycled. Failure to provide specifications and/or other documentation at bid opening indicating that the product being offered is recycled may result in the bidder not receiving the price preference.

Bidders are also advised that a decision on use of a specification for a good containing recycled materials or a percentage price preference is within the sole discretion of the County and may not be appealed.

4. OPTIONAL PRE-BID CONFERENCE(S)

One or more optional Pre-Bid Conference(s) will be held. It is optional, though highly recommended that prospective bidders attend the pre-bid conference(s). For information regarding the date, time, and place of the conference(s), sees the Bid Cover Sheet.

5. OR EQUAL INTERPRETATION

Unless stated otherwise in the Scope of Services, identification of an item by manufacturer's name, trade name, catalog number, or reference is intended to be descriptive but not restrictive in that it is used for the purpose of describing the type, style, quality, performance and minimum specifications of the product desired, and shall not be interpreted to mean the only acceptable product. Bids on other makes and/or models will be considered provided the bidder clearly states in the spaces provided in the Quotation Sheet what is being proposed and forwards with the bid complete descriptive literature indicating the character of the article being offered and addressing all specifications of this solicitation.

The County reserves the right to accept or reject, in its sole discretion, items offered as an "equal".

6. QUESTIONS

All technical and non-technical questions pertaining to this Invitation for Bids should be directed to the individuals whose names are indicated on the Bid Cover Sheet.

7. SAMPLES

When samples are required it will be so indicated. Samples must be submitted so as to arrive at the designated location prior to the opening of bids and must be identified with the NAME OF BIDDER, BID NUMBER AND BID ITEM NUMBER. Failure to properly identify samples may cause bid to be considered nonresponsive. Samples shall be free of charge and delivered at the bidder's expense. The County will have the right to destroy, alter, or mutilate samples in examination for specification or performance compliance without charge from bidder. Samples may be removed within ten (10) days after award. Samples may at the County's option be retained for the life of any subsequent contract period.

8. ACCEPTANCE TIME

By submission of an offer under this solicitation, the offeror agrees that the County has 120 days after the opening date in order to issue an award. The County reserves the right to reject, as nonresponsive, any offer that specifies less than 120 days of acceptance time. Upon mutual agreement between the County and the Offeror, the acceptance time for the Offeror’s bid may be extended.

9. ALTERNATE OFFERS

Bidders must bid only one (1) product and one (1) price per bid item even though they feel they can offer more than one item that will meet the specifications. Bidders must determine for themselves which to offer. If a bidder submits more than one (1) product and/or more than one (1) price for a given bid item or items, it may be cause for the item or items bid upon to be considered non-responsive and rejected.

10. AWARD OR REJECTION OF BID

A. Failure to submit requested data, surety, or other documents in the electronic bid submission as may be required herein may be cause for rejection of the bid

B. The County reserves the right to accept or reject any or all bids, or portion thereof, to give an offeror an opportunity to cure any deficiency resulting from a minor irregularity in a bid or to waive the deficiency, whichever is to the advantage of the County, and to award the Contract in the best interest of the County. The decision of the Director with respect to whether a defect is a minor informality is made in the sole discretion of the Director and is not subject to review and may not be challenged by a bidder.

C. Conditional or qualified bids are subject to rejection.

D. The County reserves the right to reject the bid of a bidder who has previously failed to perform properly or to complete in a timely manner, contracts of a similar nature, or if investigation shows the bidder unable to perform the requirements of the contract.

11. BID PREPARATION EXPENSES

All costs incurred in the preparation and submission of bids will be borne by the bidder and shall not be incurred in anticipation of receiving reimbursement from the County.

12. BID PROTESTS

All protests made pursuant to this solicitation must be in writing and delivered to the Director, Office of Procurement: (a) within ten (10) calendar days after the Director, Office of Procurement, publicly posts the proposed contract award, if the bidder seeks as a remedy the award of the contract or costs under Section 11B-36(h) of the Montgomery County Code, or (b) before the submission date for bids, if the bidder seeks as a remedy the cancellation or amendment of the solicitation. Each protest must contain a protest filing fee in the amount of $500 (US currency); if the fee is paid by check, then the check must be made out to “Montgomery County Government”. The Director, Office of Procurement, may return the filing fee to the protesting bidder, if the protest is sustained. The Director, Office of Procurement, must dismiss any protest not timely received.

Only an “aggrieved” bidder may file a protest. Aggrieved means that the bidder who is filing the protest may be eligible for an award of the contract if the protest is sustained (e.g., a fourth ranked bidder is not aggrieved unless the grounds for a protest, if sustained, would disqualify the top three ranked bidders or would require that the solicitation be reissued).

Each protest must contain the following: identification of the solicitation; the name, address, email address, fax and telephone numbers of the protesting offeror; a statement supporting that the bidder is aggrieved; and specification of all grounds for the protest, including submission of detailed facts and all relevant documents, citation to relevant language in the solicitation, regulations, or law relied upon; and, all other matters which the bidder contends supports the protest. The burden of production of all relevant evidence, data, and documents, and the burden of persuasion, to support the protest is on the bidder making the protest.

13. BID WITHDRAWAL/MODIFICATION

Vendor can withdraw and make edits to a bid before a solicitation’s closing date and time. To withdraw your bid, log into www.bidnetdirect.com/maryland/montgomerycounty and click “Solicitations” then “Bid Management” and follow the withdrawal process. If you need help withdrawing your bid, please call BidNet Direct’s Support Department at 800- 835- 4603, Option 2. The bidder’s withdrawal and resubmission must occur before the closing date and time.

14. BIDDER'S PAYMENT TERMS

The County will reject as nonresponsive a bid under this solicitation, which is conditioned on payment of proper invoices in less than thirty (30) days. The County’s Standard Payment Terms are Net Thirty (30) Days. This does not preclude an offeror from offering a prompt payment discount for payment of proper invoices in less than thirty (30) days. An optional prompt payment term is not required, but may be offered conditioned on the following basis:

Only a prompt payment discount conditioned on a thirty-day or greater payment basis will be utilized to recalculate prices for purposes of the Method of Award process for price only. Prompt payment discounts may be offered on a shorter payment basis and adopted by the County at time of award, but will not be considered during the Method of Award process.

15. BIDS

Bidder must electronically submit their bid through www.bidnetdirect.com/maryland/montgomerycounty no later than the due date and time as indicated on Page A and Page E. Bidders must register with BidNet Direct in order to view and respond to this solicitation. Visit www.bidnetdirect.com and click on the link to register at no charge. Follow the registration path and select the "Limited Access" option which will provide you with an automatic e-mail notification at no charge. If you need help registering, please call BidNet Direct’s Support Department at 800-835- 4603, Option 2.

Information regarding the bid results (apparent low bidder) for this bid or any bid issued by the Montgomery County Office of Procurement, will be posted on Montgomery County’s website at:

http://www.montgomerycountymd.gov/PRO/solicitations/proposed-awardees.html

16. ERRORS IN BIDS

A. Failure of the bidder to thoroughly understand all aspects of the

Invitation for Bids before submitting the bid will not act as an excuse to permit withdrawal of the bid nor secure relief on pleas of error.

B. The unit price will govern in the event of a discrepancy between the unit price bid and the extended price.

C. The sum of the extended prices will govern in the event of a discrepancy between the aggregate total bid and the extended prices.

D. The written words will govern in the event of a discrepancy between the prices written in words and the prices written in figures.

17. JOINT PROCUREMENT (Optional Use of the Contract) The following entities within Montgomery County must be able to purchase directly from contracts resulting from this solicitation:

Maryland-National Capital Park & Planning Commission (M-NCPPC) Montgomery College (MC) Montgomery County Public Schools (MCPS) Montgomery County Revenue Authority Montgomery County Housing Opportunities Commission (HOC) Washington Suburban Sanitary Commission (WSSC) Municipalities & Special Tax Districts in Montgomery County.

While this IFB is prepared on behalf of Montgomery County, it is intended to apply for the benefit of the above-named entities as though they were expressly named throughout the document. Each of these entities may purchase from the successful vendor under the same prices and goods and/or services of the contract with Montgomery County, in accordance with each entity's respective laws and regulations, or an entity may choose not to procure from the successful bidder at the entity's sole discretion. If one of the http://www.bidnetdirect.com/maryland/montgomerycounty http://www.bidnetdirect.com/maryland/montgomerycounty http://www.bidnetdirect.com/ http://www.montgomerycountymd.gov/PRO/solicitations/proposed-awardees.html above-named entities elects to purchase under the contract, the price shall be determined by using unit costs and other pertinent costs that are provided in the bid. Montgomery County shall not be held liable for any costs, payments, invoices, or damages incurred by the above jurisdictions. Each entity above will be solely responsible for and contract directly with the bidder under the entity’s own procurement laws and regulations. ANY SPECIAL DISCOUNTS UNIQUE TO A PARTICULAR ENTITY (e.g. Montgomery County Public Schools educational discounts) SHOULD BE OFFERED TO

THAT ENTITY.

18. MINORITY, FEMALE, DISABLED PERSON PROGRAM

COMPLIANCE

Under County law, this solicitation is subject to the Montgomery County Code and the Montgomery County Procurement Regulations regarding participation in the Minority, Female, Disabled Person (MFD) Procurement Program. Further information regarding the County's MFD program is contained within this solicitation (see the provision entitled "Minority-Owned Business Addendum to the General Conditions of Contract between County and Contractor" and its companion document entitled "Minority, Female, and Disabled-Person Subcontractor Performance Plan").

19. MONTGOMERY COUNTY CODE AND PROCUREMENT

REGULATIONS

The Montgomery County Code and Procurement Regulations are applicable to this solicitation and any contract awarded pursuant to this solicitation.

20. NAME AND SIGNATURE REQUIREMENTS FOR BIDS AND

CONTRACTS

The correct and full legal business name of the entity involved must be used on bids received and on contract(s) issued as a result of this solicitation. A trade name, i.e., a shortened or different name under which the firm does business, must not be used when the full legal name is different. Corporations must have names that comply with State law, which requires a suffix indicating the corporate status of that business (e.g., Inc., Incorporated, etc.).

Trade names may be indicated by individuals or corporations with the individual or corporate name followed by "t/a" (trading as) or "d/b/a" (doing business as), respectively. The signature on the bid, contract, amendment, or related correspondence must conform to the following:

All signatures must be made by an authorized officer, partner, manager, member, or employee. The signing of an offer or a contract is a representation by the person signing that the person signing is authorized to do so on behalf of the offeror or contractor.

21. PROMPT PAYMENT DISCOUNT TERMS

Bidders please note: Prompt payment discounts will be considered in the evaluation of your bid if the discount on payments is not conditioned on payment being made in less than thirty (30) days from receipt of invoice.

22. PROPRIETARY & CONFIDENTIAL INFORMATION

This is to notify prospective bidders that the County has unlimited data rights regarding bids submitted in response to its solicitations. Unlimited data rights means that Montgomery County has the right to use, disclose, reproduce, prepare derivative works, distribute copies to the public, or perform publicly and display publicly any information submitted by offerors in response to this or any solicitation issued by the County. However, information that is deemed to be confidential commercial or financial information as defined by the Maryland Information Act, State Government Article §10-617, will be exempted from disclosure if the submitter can show that release of such information would cause substantial competitive harm to the submitter.

It is the responsibility of the bidder to clearly identify each part of his/her offer that it believes is confidential commercial or financial information by stamping the bottom right hand corner of each pertinent page with one inch bold face letters stating the words "confidential" or “proprietary". The bidder agrees, with regard to any portion of the bid that is not stamped “proprietary” or “confidential” that it believes, and expressly permits, the County to deem it not to be proprietary or confidential.

23. PUBLIC POSTING

Of particular importance is the fact that the notice of a decision to make an award will be accomplished by a posting of the proposed contract awardee on a public list located in the Office of Procurement, 27 Courthouse Square, Suite 330, Rockville, Maryland 20850.

The time period for appeal contained in Section 11B-36 commences THE DAY FOLLOWING the date of the posting.

It is the responsibility of the offerors to keep informed of the current status of any proposed awardees for contracts in which they are interested, as per Section 3.2.2 of the Procurement Regulations.

Information regarding the proposed awardee(s) under this bid or any bid issued by the Montgomery County Office of Procurement will be posted on Montgomery County’s website at:

http://www.montgomerycountymd.gov/PRO/solicitations/proposed-awardees.html

24. QUALIFICATION OF BIDDERS

Bidders may be required to furnish satisfactory evidence that they are qualified dealers or manufacturers of the items listed, or are regularly engaged in performing the services on which they are submitting a bid, and in both cases maintain a regularly established place of business. An authorized representative of the County may visit and inspect any prospective Contractor's plant, manufacturing facility or place of business, etc. where the goods, services or construction are performed to determine ability, capacity, reliability, financial stability, and other factors necessary to perform the contract. The County may visit and inspect any prospective Contractor’s use of a Subcontractor’s plant, manufacturing facility or place of business, etc.

where the goods, services or construction are performed to determine ability, capacity, reliability, financial stability, and other factors necessary to perform the contract. In both instances above, the information gathered on the visit and inspection on the Contractor or its Subcontractor(s) may be used by the County to determine the responsibility of a Bidder.

If so requested, a bidder may be required to submit information about its reputation, past performance, business, and financial capability, and other factors that demonstrate that the bidder is capable of satisfying the County’s needs and requirements for this solicitation.

25. SOLICITATION AMENDMENTS

In the event that an amendment to this solicitation is issued, all solicitation terms and conditions will remain in effect unless they are specifically changed by the amendment. Bidders are responsible for checking the website at https://www.montgomerycountymd.gov/PRO/solicitations/formal-solicitations.html periodically to remain informed of any solicitation amendments.

BIDDERS MUST ACKNOWLEDGE RECEIPT OF SUCH SOLICITATION

AMENDMENTS, to the place designated, and prior to the hour and date specified in the solicitation (as amended) for receipt of Bids. UNLESS A

WAIVER IS GRANTED, BIDDERS THAT DO NOT

TIMELY ACKNOWLEDGE RECEIPT OF SOLICITATION

AMENDMENTS BY ONE OF THE FOLLOWING METHODS WILL BE

REJECTED:

(a) by acknowledging receipt of the amendment on the Solicitation, Bid, and Award sheet submitted.

(b) by a signed statement that the amendment is acknowledged which indicates the solicitation and amendment numbers, and is submitted with the bid or prior to the bid due date and time.

A waiver may be granted by the Director, Office of Procurement, if it is deemed to be in the County's best interest. No waiver may be granted, however, until the bidder states in writing that the bidder will be bound by any substantive changes made by the amendment to the terms of the solicitation.

If a bidder desires to change a bid that has already been submitted, the bidder can withdraw and make edits to a bid before a solicitation’s closing date and time. To withdraw your bid, log into www.bidnetdirect.com/maryland/montgomerycounty and click “Solicitations” then “Bid Management” and follow the withdrawal process.