Army_JA_and_JRD_-_WAIS_Enterprise_Dispatch_System.pdf

Control No: 10934914

Justification Review Document for Other Than Full and Open Competition

Program/Equipment: WAIS Enterprise Dispatch System

Authority: FAR 6.302-1

Amount: $222,577.16

Prepared by:

Typed Name: MAJ Shawn E. Keeter

DSN: _962-5690____________________

Title: _DCSAVN Program Analyst _______________

E-mail:__shawn.e.keeter.mil@mail.mil______________

Contracting Officer:

Typed Name: Edward L. Porter _________________

DSN: 962-4401__________________

Date Reviewed: __26 September 2016 ______________

E-Mail: _edward.l.porter.civ@mail.mil________________

Technical Representative:

Typed Name: _LTC Jason D. Duvall__________________

DSN: _____962-5651______________________________

Title: ___Airfield Commander_______________________

Date Reviewed: __26 September 2016_________________

Requirements Representative:

Typed Name: _COL John O. Payne___________________

DSN: ___962-5660________________________________

Title: __DCSAVN Program Manager__________________

Date Reviewed: _26 September 2016__________________

Control No: 10934914

Justification and Approval for Other Than Full and Open Competition

Contracting Activity:

USP&FO for Arkansas Purchasing and Contracting Office

Box 003, Building 7100, Camp Joseph T. Robinson

North Little Rock, AR 72199-9600

Description of Action: Robinson Army Airfield needs to upgrade and replace several components of the primary radio communication system damaged by a lightning strike during a recent thunderstorm. Some of the damaged components will be replaced and some of the existing components will remain in use and be incorporated into a new system in order to conserve cost. Beyond replacing the damaged components, the airfield is also upgrading the entire system in order to reduce workload and streamline the processes in the Flight Operations

Center. This contract will utilize funding from 206510d16 QAAF. This MDEP is specifically for procurement of items related to Airfield support. There is adequate funding in this MDEP to cover the entirety of this purchase.

Description of Supplies/Services: Attached is a quote specifically designed for Robinson Army

Airfield. It includes line items and quantities with price. The total purchase cost is:

$222,577.16

Authority Cited: 10 United States Code 2304(c)(1) as implemented in Federal Acquisition

Regulation 6.302-1(a)(2)(iii)(B), Only one responsible source and no other supplies or services will satisfy agency requirements.

Reason for Authority Cited: Following the damage to the radios and the determination to upgrade the system, we contacted the RMTC Range Control for information about their radio system which was recently upgraded with a similar system. For market research, we contacted the company that installed the system at Range Control in order to solicit input. The company was JPS Interoperability Solutions. The representative provided a quote that met all of the specified requirements. In the quote, several of the systems (including the WAIS Software) are proprietary to JPS Interoperability Solutions Inc. and will only be available through this company. Further, due to the timing of the acquisition process, we request using JPS to source this requirement. Each day that passes exposes the airfield and surrounding aircraft to additional risk. Since the lightning strike, the UHF radio is less reliable and has a more limited range. This poses a significant safety concern.

Efforts to Obtain Competition: The specifications were open for bid on CHESS for a 30 day period and no companies submitted a quote in response.

Actions to Increase Competition: The USPF&O Supervisor Contracting Specialist contacted several companies that deal in this type of equipment to ensure they were aware of the bid request on CHESS and encouraged bidding participation. None of the other companies submitted a quote.

Market Research: For market research, we contacted the company that installed the system at

Range Control in order to solicit input. The company was JPS Interoperability Solutions. The representative provided a quote that met all of the specified requirements.

Interested Sources: To date, no other sources have written to express an interest in this contract.

Other Facts: We conducted an extensive analysis to determine the requirements and resources needed to meet them. Being that a similar system is already in place at RMTC Range Control, we were able to provide hands-on experience with the equipment and further develop a list of specific needs unique to Airfield Operations. While conducting market research, JPS was the only company able to meet all of the specific needs and also incorporate the existing military radios complete with communications security capabilities.

Technical Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: LTC Jason D. Duvall_______

Date: ___26 September 2016____________

Title: Robinson Army Airfield Commander_

Signature: ___________________________

Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: COL John O. Payne________

Date: ___26 September 2016____________

Title: DCSAVN Program Manager________

Signature: ___________________________

Legal Counsel

Typed Name: LTC Jeff Wood_______________________

DSN: _962-5033_________________________________

Signature: ______________________________________

Date: _____26 September 2016 __________________

Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. The cost is commensurate with the system designed and installed at RMTC Range Control. Further, reviewing the cost breakdown in the quote, all components are priced consistent with other similar items on the commercial market

Typed Name: Edward L. Porter___________

Date: ____26 September 2016____________

Title: Contract Specialist_________________

Signature: _____________________________

Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Edward L. Porter_____

Date: ___26 September 2016_______

Title: Contract Specialist___________

Signature: ______________________

Approval

Based on the foregoing justification, I hereby approve the procurement of WAIS Enterprise

Dispatch System on an other than full and open competition basis pursuant to the authority of 10

United States Code 2304(c)(1) as implemented in Federal Acquisition Regulation 6.302-1, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Date: ___________________ Signature: _________________________ kevin.truslow Inserted Text 28 Sep 16