1-RFQ IT Continuing Consultant FINAL.pdf

IT Continuing Consultant Services RFQ

Metropolitan Airports Commission

REQUEST FOR QUALIFICATIONS

Information Technology (IT) Continuing Consultant Services

6040 28th Avenue South

Minneapolis Minnesota 55450

Date Issued: August 15, 2025

Questions/Inquiries Due: August 29, 2025

Response Due: September 12, 2025

Request for Qualifications for

Information Technology (IT) Continuing Consultant Services

TABLE OF CONTENTS

Contents

TABLE OF CONTENTS

I. INTRODUCTION

II. BACKGROUND INFORMATION

III. NATURE OF SERVICES REQUIRED

IV. STATEMENT OF QUALIFICATIONS – GENERAL INFORMATION

V. STATEMENT OF QUALIFICATIONS – CONTENTS

VI. SUBMITTAL

VII. SELECTION PROCESS

VIII. AFFIRMATIVE ACTION/NON-DISCRIMINATION, EQUAL OPPORTUNITY & SMALL BUSINESSES

IX. MINNESOTA GOVERNMENT DATA PRACTICES ACT

ATTACHMENT 1: PROFESSIONSAL SERVICES AGREEMENT (PSA)

ATTACHMENT 2: MAC CONSULTANT EXPENSE GUIDELINES

ATTACHMENT 3: STATEMENT OF WORK

Request for Qualifications

IT Continuing Consultant Services

I. INTRODUCTION

A. Welcome

Welcome to the Metropolitan Airports Commission (MAC) consultant selection process! We appreciate you taking the time to download and review this Request for Qualifications (RFQ).

The MAC owns and operates seven airports in the Twin Cities, including the Minneapolis-St. Paul International Airport (MSP) and its six, diverse Reliever Airports. We work in an exciting and ever-changing world with high expectations and time demands. Given the limited number of in-house staff members, the MAC and its Information Technology Division highly value our consultant partners and rely upon those teams to deliver a multitude of operational efforts and project types.

The MAC welcomes submittals from all consultants meeting the enclosed RFQ prerequisites. There is no requirement that a consulting firm have previous work experience with the MAC, and the review team will conduct an unbiased evaluation of all submittals.

B. MAC Reservations

Submission of a Statement of Qualifications (SOQ) indicates acceptance by a proposer of the conditions contained in this RFQ.

The MAC does not promise to accept an SOQ on the basis of the lowest fee structure, or any other single factor, and specifically reserves the right to reject any or all SOQs. The MAC also reserves the right to: waive any formal SOQ requirements, request additional information or clarifications from any proposer, allow corrections in any SOQ, investigate the qualifications and experience of any proposer, reject any provisions in any SOQ, obtain new SOQs, to select one or more proposers for all or part of the requested services, negotiate the requested services and contract terms with any proposer, or to proceed to do the work utilizing other resources.

Incomplete or insufficient SOQs may be returned for completion or may be rejected by MAC.

Firms/Consultants responding to this RFQ are not entitled to compensation from the MAC for any expenses incurred in preparing their submittal or by participating in this RFQ process.

All services provided by the successful proposer as a result of this RFQ, including information obtained and reports generated regarding airport-related issues, must be treated by the successful proposer as confidential and must not be divulged, in whole or in part, to any person other than to the MAC, without prior written approval of the MAC.

II. BACKGROUND INFORMATION

The MAC was created by the Minnesota State Legislature in 1943 as a public corporation. Its purpose is to promote air navigation and transportation in and through Minnesota, promote the efficient, safe and economical handling of air commerce, assure the inclusion of the state in national and international programs of air transportation and, to those ends, to develop the full potentialities of the Twin Cities metropolitan area as an aviation center. It has the responsibility to assure residents of minimal environmental impact from air navigation and transportation, to promote the overall goals of the state’s environmental policies and to minimize the public’s exposure to noise and safety hazards around airports.

The MAC owns and operates one of the nation’s largest airport systems. This system includes Minneapolis-St.

Paul International and six (6) general aviation airports. A 2016 economic impact study found the MAC delivers more than $16.7 billion annually for the local economy and supports more than 90,000 jobs in the region. The MAC’s airports connect the region to the world and showcase Minnesota’s extraordinary culture to millions of passengers from around the globe who arrive or depart through MSP each year. Though a public corporation of the state of Minnesota, the organization is not funded by income or property taxes. Instead, the MAC’s operations are funded by rents and fees generated by users of its airports.

The MAC is governed by a board of fifteen commissioners. The Governor of the State of Minnesota appoints eight commissioners from designated districts within the Twin Cities metropolitan area. The Governor also appoints four commissioners from outside the metropolitan area and the board chair. The mayors of St. Paul and Minneapolis have seats on the board with the option to appoint a representative to serve in their place.

More detailed information about the MAC can be found at its web site, www.metroairports.org.

III. NATURE OF SERVICES REQUIRED

A. Scope of Work

The MAC is seeking the professional services of qualified consultants to work with the MAC’s IT Department as staff augmentation and to provide other consulting expertise as requested. All consulting services will be performed under the direction of the MAC’s IT department leaders or other MAC leaders as defined.

The selected proposer must be able to provide the MAC with the following services as needed and requested:

1. IT Staff augmentation for the following roles: Project Manager, Project Coordinator, Business Analyst, Architecture Specialist, Network Engineer, Voice (VoIP Specialist), Server Storage Specialist, Application Analyst, Application Developer, Security Analyst, Security Consultant, Database Analyst, Data Analyst, Desktop Support, Microsoft Engineer, Technical Writer, Management Consultant.

• Proposers must include rate card ranges (indicating experience levels, such as Junior, Intermediate, Senior, Principal) for each role type.

2. Delivery-based IT services.

B. Confidentiality

All services provided by successful proposer(s) as a result of this RFQ, including reports generated and information obtained regarding airport-related issues, must be treated by successful proposer(s) as confidential and must not be divulged, in whole or in part, to any person other than to authorized representatives of the MAC, without prior written approval from authorized representatives of the MAC except by testimony under oath in a judicial proceeding or as otherwise required by law, including the Minnesota Government Data Practices Act. The successful proposer(s) must take all necessary steps to ensure that no member of its staff or agent of its organization divulges any information concerning such services except as provided above.

If the MAC discloses to the successful proposer(s) employees confidential and proprietary information pertaining to the MAC’s past, present or future activities, then the successful proposer(s) must take http://www.metroairports.org/ appropriate measures to ensure that all information gained by each such person as a result of the services to be performed is proprietary to the MAC and is not to be disclosed to any organization or individual without the prior written consent of the MAC.

The successful proposer(s) agree(s) to take appropriate action with respect to its employees to ensure that the obligations of non-use and non-disclosure of confidential information concerning the contract can and will be fully satisfied.

IV. STATEMENT OF QUALIFICATIONS – GENERAL INFORMATION

A. General Instructions

The MAC expects a concise Statement of Qualifications (SOQ) without unnecessary attachments, enclosures or exhibits. The SOQ must be organized in the format indicated below. Each section of the SOQ mustbe clearly identified with appropriate headings in the order indicated below. SOQs that do not follow these instructions may be rejected or may receive lower scores by the review team.

B. Anticipated Schedule/Key Dates

The following are the key dates of the RFQ process. Please note that all dates may be changed as necessary.

August 15, 2025 RFQ Issued August 29, 2025 Questions Due September 12, 2025 Statement of Qualifications (SOQ) Due Sept. 29-Oct 8 Interviews of Proposers November 3, 2025 Recommendation to PD&E Committee November 17, 2025 Approval by Full Commission

C. Format

1. The contents of the SOQ should include consecutively numbered pages.

2. The SOQ may not exceed 15 pages—This page limitation doesn’t include attachments, and is exclusive of Title Page, Table of Contents, and cover letter.

3. Each proposer must submit one (1) electronic copy, via the MAC solicitation site, of the SOQ as indicated above. All materials should be combined into one PDF.

V. STATEMENT OF QUALIFICATIONS – CONTENTS

In order to facilitate and expedite the review process, it is recommended the SOQ include the following information and be organized in the following manner:

A. Title Page

The SOQ should include the request subject, the name of the proposer, address, phone number, name of the contact person and email address of the contact person.

B. Table of Contents

The SOQ should include clear identification of the material by section and page number.

C. Background Information/Business Profile

The SOQ should include the background and experience of the proposer, including type of ownership, length of time operating, and range of professional services offered.

D. Personnel & Staffing

1. Include the name, address, telephone number, fax number, and email address of the proposer’s designated contact person.

2. Describe the legal relationship between the firm and its personnel. Are personnel employed or independent contractors? If personnel are given the option to be employees, describe the benefits/training provided to employees.

E. Relevant Experience

Outline proposer's background and experience with the following, and provide an overview of the proposer's suggested approach, including how the proposer can work with the MAC to ensure timely, high quality, cost-effective performance:

1. The proposer shall demonstrate how they will establish a partnership with the MAC to provide IT professionals to augment the existing IT staff and resources. The proposer shall include a section describing its proposed partnership and methodologies used.

2. The proposer shall provide three (3) examples of previous or existing relationships or engagements where it provided similar IT staffing services including a public sector and/or aviation entity. The proposer shall include a description of the scope of the work, the approach and explanation of the value added to their client. These examples may be the same entities provided for the References section of this document.

3. The proposer shall describe the IT services it can provide and include examples of services provided to other companies, including airports as appropriate.

4. The proposer shall describe the technology domains (ie. ERP, Data Analytics, AI, Cyber Security Engineering/Analysis, etc.) that can be provided.

F. Fees & Expenses

For IT Staff augmentation, provide a rate card range (indicating experience levels, such as Junior, Intermediate, Senior, Principal) for each of the following role types: Project Manager, Project Coordinator, Business Analyst, Architecture Specialist, Network Engineer, Voice (VoIP Specialist), Server Storage Specialist, Application Analyst, Application Developer, Security Analyst, Security Consultant, Database Analyst, Data Analyst, Desktop Support, Microsoft Engineer, Technical Writer, Management Consultant

Provide types of reimbursable expenses as appropriate with proposed charges.

G. Insurance

The proposer must show proof of the following coverages at the limits described. The insurance companies must have an A.M. Best rating of A- or better.

Commercial General Liability with minimum liability limits of $1 million per occurrence and $2 million general aggregate. The proposer’s policy will contain the following by endorsement or terms and conditions of the policy. Metropolitan Airports Commission shall be named as an additional insured and the policy shall be primary and non-contributory.

Workers’ Compensation coverage meeting all statutory requirements in all the relevant state(s) of operation that applies to the performance of this agreement. Employers Liability with limits of $1,000,000 – Each Accident, $1,000,000 – Disease-Each Employee, $1,000,000 – Disease-Policy Limit.

The policy shall contain the following by endorsement or terms and conditions of the policy. A waiver of subrogation in favor of the Metropolitan Airports Commission

Technology Professional Liability Errors and Omissions Insurance appropriate to the Consultant’s profession and work hereunder with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, copyright, trademark, invasion of privacy violations, information theft, release of private information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations. The Policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the Agency in the care, custody, or control of Consultant. If coverage is on a "claims-made" basis, equivalent coverages must be maintained in force for a minimum of 3 years after the termination of this agreement. MAC shall be named as an additional insured

Cyber liability, first and third-party liability including information security, notification cost, regulatory defense and penalties, website liability, cyber extortion, and business interruption.

Minimum limits of $1 million.

The insurance coverages listed above are subject to the following additional requirements: 1) Any deductible or self-insured retention amount or other similar obligation under the policies shall be the sole responsibility of the Consultant. 2) The duty to defend, indemnify, and hold harmless under this agreement shall not be limited by the insurance required in this agreement. 3) Consultant shall be responsible to notify the MAC in writing at least thirty (30) days prior to any policy cancellation or modification of policy terms and conditions. 4) The legal defense provided to the MAC under the policy terms and conditions and any endorsements must be free of any conflicts of interest, even if retention of separate legal counsel for the MAC is necessary. 5) The insolvency or bankruptcy of the insured Consultant shall not release the insurer from payment under the policy, even when such insolvency or bankruptcy prevents the insured Consultant from meeting the retention limit under the policy. 6) The Consultant shall furnish a certificate of insurance to the MAC using the most current ACORD form issued by an Insurance Company or Agent licensed in the United States and policies upon request to the undersigned MAC representative prior to commencement of this agreement showing compliance with the provisions of this contract. 7) Failure to effect, maintain and provide evidence of the insurance required in the agreement will be a material breach of contract entitling the MAC to terminate the agreement immediately.

H. Actual or Potential Conflicts of Interest

The SOQ must identify airports, airlines or other aviation related clients, as well as local units of government, with whom the proposer is currently under contract to provide consulting services and indicate the nature of the services provided.

The proposer must immediately advise the MAC in writing of any real or possible conflicts that arise after the submission of the SOQ.

I. References

The SOQ must provide three (3) references that attest to the experience outlined in this RFQ. For each reference, include the name and address of the reference and the name and telephone number of a contact person.

J. Certificate of Compliance

Prior to award of this contract, the proposer or proposer(s) selected must demonstrate compliance with the requirements of the Minnesota Department of Human Rights as outlined in Minn. Stat.

§473.144 and Minnesota Rules, parts 5000.3400 to 5000.3600. For more information on how to apply for or renew your Workforce Certificate, please visit the Minnesota Department of Human Rights website at https://mn.gov/mdhr/certificates/workforce-certificate/apply.jsp. This form is not included in the page limit outlined above.

Questions regarding the Certificate of Compliance requirements should be directed to the Minnesota Department of Human Rights at compliance.mdhr@state.mn.us or by calling (651) 539-1095.

K. Equal Pay Certificate [only include for contracts anticipated to be in excess of $500,000]

Prior to award of this contract, the proposer or proposer(s) selected must demonstrate compliance with the requirements of the Minnesota Department of Human Rights as outlined in Minn. Stat.

§363A.44. See State of Minnesota – Equal Pay Certificate website at:

https://mn.gov/mdhr/certificates/equalpay/ for more information. This certificate does not need to be submitted with the SOQ.

Questions regarding the Equal Pay Certificate requirements should be directed to the Minnesota Department of Human Rights at compliance.mdhr@state.mn.us or by calling (651) 539-1095.

VI. SUBMITTAL

A. Questions/Inquiries

Questions or inquiries concerning this RFQ must be submitted by 4:00 p.m. central time on August 27, 2025, on the MAC Solicitation Page https://metroairports.bonfirehub.com/.

Responses to all questions received in writing via an addendum, and will be shared with all firms that have registered and downloaded this RFQ from the MAC website:

https://metroairports.bonfirehub.com/, unless specific questions are of a confidential or proprietary nature and identified as such by the inquirer.

If any question submitted makes it necessary to change this RFQ, then a written addendum will be furnished to all persons that have registered and downloaded this RFQ. The addendum will also be posted on https://metroairports.bonfirehub.com/. MAC may not respond to questions received after the above referenced date and time.

B. Due Date for Submissions/Location for Submissions https://mn.gov/mdhr/certificates/workforce-certificate/apply.jsp mailto:compliance.mdhr@state.mn.us https://mn.gov/mdhr/certificates/equalpay/ mailto:compliance.mdhr@state.mn.us https://metroairports.bonfirehub.com/ https://metroairports.bonfirehub.com/

One electronic copy of the SOQ, must be received by 4:00 p.m. central time on September 5, via the MAC solicitation page at https://metroairports.bonfirehub.com/. Any SOQ submitted after 4:00 p.m.

on that date may not be considered.

VII. SELECTION PROCESS

A. Review Team Evaluation/Interview(s) of Firm(s)

The SOQs will be reviewed by a review team of internal and/or external professionals. The proposer(s)/firm(s) identified as the most qualified to perform the requested services may be invited to attend an interview with the review team. The review team will make a recommendation of the most qualified proposer(s) to the PD&E Committee. That Committee will then make a recommendation to the full MAC Board of Commissioners, which makes the final decision.

During the evaluation process, the MAC reserves the right, where it may serve the MAC’s best interest, to request additional information or clarification from the proposers or to allow corrections of errors or omissions.

B. Completion of Selection Process

It is anticipated that this selection process will be completed on or around November 17, 2025, and that services could begin as early as December 1, 2025.

C. Length of Engagement

The successful proposer will be designated as a continuing consultant for a period of up to six years.

Under current MAC policy, consultants must participate in an RFQ process once every six years.

The successful proposer will enter into a Professional Services Agreement for a term of up to 6 years, under which individual projects or staff augmentation consultants will be authorized via Statements of Work. The Professional Services Agreement and the Statements of Work between MAC and the successful proposer will be subject to MAC's consultant policies. A draft copy of the MAC's Professional Services Agreement is attached (Attachment 1). The agreement is subject to cancellation by either party on 30 days advance notice and includes no formal guarantee that any particular project or projects will be assigned to the proposer(s) chosen in this selection process.

D. Execution of Agreement

If the proposer does not execute an agreement with the MAC within a reasonable amount of time after notification of its selection, the MAC may select the next most qualified proposer or call for new SOQs, depending on which course of action the MAC deems most beneficial.

VIII. AFFIRMATIVE ACTION/NON-DISCRIMINATION, EQUAL OPPORTUNITY & SMALL BUSINESSES

A. Affirmative Action

The proposer shall not discriminate against any employee or applicant for employment based on race or gender or because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The proposer agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified women, minorities, and people with disabilities without discrimination in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training including apprenticeship.

The proposer agrees to comply with the rules of the Minnesota Department of Human Rights issued pursuant to Minn. Stat. §363A.37. In the event of the proposer's non-compliance with the requirements of this clause, actions for non-compliance may be taken by MAC in accordance with this contract.

The proposer agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the Commissioner of the Minnesota Department of Human Rights. Such notices shall state the proposer's obligation under the law to take affirmative action to employ and advance in employment qualified disabled employees and applicants for employment, and the rights of applicants and employees.

The proposer shall notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the proposer is bound by the terms of Minn. Stat. §473.144 and Minnesota Rules, parts 5000.3400 to 5000.3600, and is committed to take affirmative action to employ and advance in employment qualified women, minorities, and people with disabilities.

B. Non-discrimination and Equal Opportunity

The MAC does not discriminate in the selection of proposers on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation, or age. The successful proposer must agree to comply with all applicable federal, state, and local equal opportunity and affirmative action laws, directives, and regulations.

C. Small Businesses

The MAC acts affirmatively to promote and enter into contracts with Small Businesses (SBs). The MAC acknowledges the State’s Targeted Group Business (“TGB”) program, Economic Disadvantaged businesses (ED), and Veteran Owned (VO) Small Business Programs pursuant to Minn. Stat. §473.142 and the Central Certification Program (CERT). The successful proposer must agree to ensure that small businesses, including TGBs, EVs, VOs, CERT participants, and disadvantaged business enterprises (DBEs), as defined by applicable federal law, will have the maximum opportunity to participate in the performance of this contract whenever possible. The successful proposer will cooperate with the MAC in meeting the Commission's commitments and goals with regard to the maximum utilization of small businesses whenever possible in the performance of the services requested under this RFQ.

IX. MINNESOTA GOVERNMENT DATA PRACTICES ACT

A. Treatment of SOQ Data

All data submitted to the MAC by proposers are governed by the Minnesota Government Data Practices Act. Under Minnesota Statutes, section 13.591, at the time and date SOQs are due, the name of the proposer becomes public information. All other information in the SOQ, including any price information, does not become public until MAC has completed negotiating the contract with the selected proposer. Therefore, most information in the SOQ does not become public information until after the Commission awards the contract and the contract has been negotiated and signed.

When the Commission has negotiated a contract with the successful proposer, and the contract is signed, the evaluative data (data created or maintained by MAC as part of the evaluation process) and information in all of the SOQs becomes public, with the exception of trade secret data. In order to qualify as trade secret data, all of the provisions set forth in Minnesota Statutes, section13.37 must be met. Trade secret data are:

government data, including a formula, pattern, compilation, program, devise, method, a technique or process (1) that was supplied by the affected individual or organization, (2) that is the subject of efforts by the individual or organization that are reasonable under the circumstances to maintain its secrecy, and (3) that derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

An assertion by a proposer that their SOQ is copyrighted or otherwise protected does not prevent public access to the data in the SOQ at such time that the data becomes public data under Minnesota Statutes, section13.591.

During the evaluation process, proposers cannot look at SOQs submitted by other proposers or data created by the MAC as part of the selection or evaluation process. During that process, MAC staff, outside experts who have signed confidentiality agreements and MAC Commissioners may be informed of the data in the SOQs and may view the SOQs. Proposers may discuss their SOQs with MAC Commissioners, but MAC Commissioners are not able to reveal the contents of the other SOQs.

During MAC’s public Committee and Commission meetings, Commissioners are able to publicly discuss any information submitted in the SOQs to the extent reasonably necessary to conduct the business at hand. The information, however, retains its classification as private or nonpublic until completion of negotiations.

If all responses to an RFQ are rejected by the MAC prior to “completion of the evaluation process,” all SOQ data, other than the names of the responders, remains private or nonpublic until a re-solicitation of the RFQ results in completion of the evaluation process, or a determination is made to abandon the process. If the rejection occurs after “completion of the evaluation process,” the data remain public. If a re-solicitation of SOQs does not occur within one year of the SOQ opening date, the remaining data then become public.

Proposers who wish to maintain a classification of trade secret information with respect to any data contained in their SOQs must submit two versions of their SOQ. Each version of the SOQ must be conspicuously marked either “PUBLIC” or “NOT PUBLIC” on the cover page. In the not public version, proposer should redact all data claimed to be trade secret information under Minnesota law. In addition, because the Minnesota Government Data Practices Act requires the MAC to justify each redaction made to a document prior to its release to the public, the MAC requires that proposer provide a redaction-by-redaction justification for the information’s classification as trade secret information. See Minn. Stat. § 13.03, subd. 3(f).

Trade secrets lose their protected status “if they are [not] the subject of efforts by the individual or organization that are reasonable under the circumstances to maintain [their] secrecy … .” Minn. Stat.

§ 13.37, subd. 1(b). Thus, each trade secret justification should include a description of the internal controls used by proposer to regulate the possession, use, and dissemination of the alleged trade secret. These controls could include: employee non-disclosure agreements, “need to know” access policies, data segregation techniques, etc.

In addition, because trade secret information must “derive[] independent economic value” from its secrecy, each justification should include evidence of the financial value of the alleged trade secret.

Evidence of this sort could include: development budgets for the secret, performance benchmarks pertaining to the secret, the secret’s place in proposer’s intellectual property management program, expenses incurred protecting the secret, etc.

Further, the MAC requests that redactions of trade secret information be made at the most granular level possible. It will generally not be sufficient for proposers to redact entire pages, paragraphs, or even, in some cases, sentences. The MAC has created several instructions, with examples, for redacting information, which are available upon request.

Finally, because trade secret information must be the subject of reasonable efforts to maintain its secrecy, if the MAC does not receive a not public version of the SOQ with sufficient justifications for the redactions, the MAC may conclude that all data contained in the SOQ are public based upon the proposer's lack of efforts to maintain secrecy.

B. Acknowledgement

By submitting a SOQ, the proposer acknowledges that all information is subject to potential disclosure and agrees that MAC will have no liability for any such disclosure.

In addition, the proposer acknowledges that an executed agreement (including a professional services agreement) with MAC is public data in its entirety, unless otherwise noted in the agreement.

C. Data on Individuals

Persons who supply data about themselves in response to this RFQ are entitled to know the following information under the Minnesota Government Data Practices Act:

1. The information requested will be used to evaluate the SOQs.

2. The proposer is not legally required to supply this information.

3. By supplying information, the proposer or individual may be selected to perform work for

MAC.

4. Failure to supply information may result in a determination by MAC that the SOQ is non-responsive; and

5. The public is authorized by law to receive information that is not classified by law as private, confidential, or nonpublic data.

ATTACHMENT 1

PROFESSIONAL SERVICES AGREEMENT (PSA)

Terms and Conditions to be released as an addendum to this RFQ.

ATTACHMENT 2

MAC CONSULTANT EXPENSE GUIDELINES

These Guidelines apply if a consultant contract with the Metropolitan Airports Commission (MAC) allows for reimbursement of the types of expenses noted below.

To be eligible for reimbursement, consultant expenses must be reasonable, necessary, and actual expenses incurred while performing work authorized by MAC, and as directed by MAC staff. Costs to be reimbursed must be presented as described below.

A. AIR TRAVEL

Air travel and baggage fees will be reimbursed if there is prior approval from MAC staff (director level or above). Air travel shall be basic economy or main cabin level (or similar) on both domestic and international flights. MAC will not reimburse first class, flight insurance, seat selection, upgraded seats, or pre-boarding fees. However, a seat upgrade to Delta Comfort (or similar) is reimbursable for international travel and all direct flights over four hours of flying time. Itemized airline ticket receipt with itinerary must be included with the expense report, along with baggage fee receipts.

B. LODGING

Hotel room rates will be reimbursed if there is prior approval from MAC staff (director level or above). Rates must be reasonable and consistent with the facilities available. Receipts must be submitted. Gratuities for lodging will not be reimbursed.

C. MEALS

Meals (not including alcoholic beverages) incurred by a consultant while traveling out of town on MAC business will be reimbursed by MAC using Per Diems, so no meal receipts are required.

MAC will reimburse per GSA meals Per Diem for Minneapolis, currently for 2025 it is $92/full day and $69/first and last day of travel, while in travel status (includes tax and reasonable gratuity). There is no other reimbursement for meals beyond the Per Diem for a consultant. For latest rates, see the U.S. General Services Administration’s website.

D. LOCAL TRANSPORTATION

If practical, local transportation shall be utilized rather than a rental car. Taxi or other provider receipts are required for reimbursement. When an automotive rental is necessary a subcompact or a compact car is the recommended vehicle. Car rental and gas receipts must be submitted. Gratuities are limited to 20 percent and must be shown on receipts to be reimbursed.

E. PERSONAL AUTOMOBILE USE

Commission business-related personal automobile mileage will be reimbursed at a rate not-to-exceed the current IRS rate. The 2025 IRS mileage rate is $0.70/mile. For the latest rate, see IRS website.

Information submitted to MAC must include:

• Origin, destination, date, and mileage of each trip

• Parking expenses (attach receipts)

F. OTHER BUSINESS EXPENSES

If any other consultant business expense is submitted to MAC for reimbursement, documentation of proof of expense and reason for the expenditure must be included.

ATTACHMENT 3

STATEMENT OF WORK

Statement of Work Example to be released as an addendum to this RFQ.