1.5.1-LSJ _ BGRS Relocation Services Interim Award Redacted.pdf

OFFICE OF ACQUISITION MANAGEMENT

ICE Acquisition Manual 3006.301-90

LIMITED-SOURCES JUSTIFICATION

ORDERS OR BPAS EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD

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J&A-24-0249

This acquisition is conducted under the authority of the Multiple-Award Schedule Program, 41 U.S.C. 152(3), Competitive Procedures, and 40 U.S.C. 501, Services for Executive Agencies.

1. Agency and Contracting Activity.

The Department of Homeland Security, U.S. Immigration and Customs Enforcement (ICE), Office of Acquisition Management (OAQ), on behalf of the Office of the Chief Financial Officer (OCFO), Office of Financial Management (OFM), proposes to award a bridge Blanket Purchase Agreement (BPA) and subsequent BPA Calls pursuant to FAR 8.405-6(a), Limiting Sources.

2. Nature and/or description of the action being approved.

(a) Type of action: Firm-fixed price BPA

(b) Amount the current J&A is justifying: Estimated $6,005,397.81

(c) OAQ intends to procure, on a sole source basis, employee relocation services to include management of home sales with mortgage payoff, property management services, move management services, entitlement/benefits counseling, and expense management/voucher review services. These requirements were previously supported under ICE BPA 70CMSW18A00000002 from the following company.

BGRS Relocation Inc.

150 Harvester Drive, Suite 201 Burr Ridge, IL 60527

3. Description of Supplies/Services.

The requirement is to provide an additional three months of employee relocation services at an estimated cost of $6,005,397.81. This amount includes moves and entitlement/benefits counseling for employees. These services are required to facilitate the OFM mission to facilitate the retention of well-qualified employees.

Period Time Price Total Base 1 month $2,001,799.27 $2,001,799.27 Option Period 1 1 month $2,001,799.27 $2,001,799.27 Option Period 2 1 month $2,001,799.27 $2,001,799.27

$6,005,397.81

4. Authority and supporting rationale and a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

LIMITED-SOURCES JUSTIFICATION

ORDERS OR BPAS EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD

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Authority:

Select only one of the following circumstances justifying limiting sources pursuant to FAR 8.405-6(a)(1)(i) below and demonstrate the proposed contractor’s unique qualifications to provide the required supply or service.

8.405-6(a)(1)(i)(A) An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.

8.405-6(a)(1)(i)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

8.405-6(a)(1)(i)(C) In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited-sources procedures.

Rationale:

ICE/OAQ intends to procure additional employee relocation services through the Multiple Award Schedule Program under the authority of 41 U.S.C. 152(3), Competitive Procedures, and 40 U.S.C. 501, Services for Executive Agencies pursuant to the authority selected above.

A new contract for these services was competed and awarded July 31, 2024. That award was protested with ICE, which initiated a stop-work order with the new contractor until the protest is fully adjudicated. The previous BPA for these services, 70CMSW18A00000002, expired on July 31, 2024. A break in service would halt relocation services to all ICE employees. The total time to vet and clear new contractor personnel, if another contractor was selected other than the previous incumbent, would not be in the best interest of the Government as OFM would be paying for services without cleared FTEs for upwards of 4-5 months versus using in-house cleared BGRS personnel with little break in service.

BGRS is uniquely qualified to continue providing these services to OFM on an uninterrupted basis and to allow for a smooth transition to the new contractor. Issuing a new solicitation and seeking a new awardee while the protest is being adjudicated would result in a duplication of cost, effort and time, with very little benefit to the Government.

5. Determination by the ordering activity contracting officer that the anticipated order represents the best value consistent with FAR 8.404(d).

LIMITED-SOURCES JUSTIFICATION

ORDERS OR BPAS EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD

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12. Approval.

Pursuant to FAR 8.405-6(c)(2)(xi), I hereby determine the circumstance identified in Section 4 applies.

Competition Advocate