1.02 SOW - F23 CNRSW Hurst Rescue Tool PM-CM Maintenance Contract (Base Year).pdf

STATEMENT OF WORK

FOR

NAVY REGION SOUTHWEST (NRSW) HURST FIRE RESCUE TOOL EQUIPMENT – PREVENTIVE

MAINTENANCE AND CORRECTIVE MAINTENANCE SERVICES

1. GENERAL: This is a non-personal services, Base Year plus one (1) Option Year, Firm Fixed Price (FFP) Preventive Maintenance with a Time and Material (T&ML) Corrective Maintenance component for the contract to provide: preventive maintenance (PM), corrective maintenance (CM), inspection, testing and certification to government owned HURST Fire and Emergency Services (F&ES) Rescue Tools located within Navy Region Southwest (NRSW). These locations are listed in SEC 5.0.

1.1 DESCRIPTION OF SERVICES: The Contractor shall perform maintenance and certification for government owned HURST Fire and

Emergency Services (F&ES) Rescue Tools in accordance with inspection and testing set forth by the manufacturers and certification requirements of the National Institute for Occupational Safety and Health (NIOSH), and the National Fire Protection Association (NFPA)

1932, AFOSH, OSHA standards and testing procedures. Contractor shall provide HOLMATRO manufacturer certified technicians, appropriate equipment, supplies, tools, materials, supervision, any other items and non-personal services necessary to perform this service.

The contractor shall perform to the standards in this contract.

1.2 BACKGROUND: HURST F&ES Rescue Tools located in NRSW require PM and CM to keep them in working order for Fire Fighter personnel use. NRSW does not have the organic capability to provide services, and therefore, contractual support is necessary.

1.3 OBJECTIVES: The general objective of the contract is to maintain HURST F&ES Rescue Tools within NFPA, manufacturer and

Government specifications by having a scheduled preventive maintenance (PM), corrective maintenance (CM), testing and certification.

PM schedule shall also be used in identifying potential problems before the equipment becomes inoperable. If CM is required and can be performed with tools and materials already with the technician, the technician should send an email to the COR to identify the issue and parts required to perform the CM and request approval to move forward. Any equipment deemed beyond economical repair (BER) must be reported to the Installation Fire Chief and the Contracting Officer Representative (COR) by the end of the day of service or within 24 hours of discovery.

1.4 SCOPE: The contractor shall provide PM and CM to all Rescue Tools listed in attachment 1, located at the locations as listed in

Section 5.0. Attachment 1, lists the approximate number of Rescue Tools at each location. NOTE: Equipment may move to another location due to operational commitments at other Installations. It is the contractor’s responsibility to ensure that all equipment regardless of location are in good working order at all times. Documentation of location for each piece worked on shall be annotated on the Work

Summary Report submitted to the COR and Installation Fire Chief.

2.0 PERIOD OF PERFORMANCE: The contract shall be established for one (1) Base Year plus one (1) 12-month Option Year, as follows:

FY23 Base Year: Sept 01, 2023 – Aug 30, 2024

FY24 Option Year 1: Sept 01, 2025 – Aug 30, 2026

3.0 APPLICABLE PUBLICATIONS.

3.1 The Contractor shall abide by, but is not limited to:

The 2018 edition and any updates for the duration of this contract of the NFPA 1936:

Standard on Power Rescue Tools, NFPA 1500:

Standard on Fire Department Occupational Safety and Health Program;

Occupational Safety and Health Administration (OSHA);

HURST Manufacturer’s Maintenance Manual.

4.0 GENERAL INFORMATION

4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality

Assurance Surveillance Plan (QASP)/ deliverables, in Technical Exhibit 1 & 2. This plan is primarily focused on ensuring that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the performance thresholds.

4.3 Type of Contract: The Government will award a Firm Fixed Price (FFP) Preventive maintenance (PM) contract with a Time &

Material (T&M) Corrective Maintenance component.

4.4 Security Requirements: UNCLASSIFIED

4.4.1 Base Access: The contractor shall maintain proper security protocol in accordance with all base regulations. Security approval for all contractor personnel will be obtained through the COR. Identifications furnished for approved employees shall be returned to the COR by the contractor immediately when such employees are no longer employed under this contract. The contractor is responsible for ensuring that all employees requiring routine access to Government facilities during the period of performance of this contract are properly registered in Defense Biometric Identification System (DBIDS). Contractor must work with the COR to provide additional documents required for access to these sites.

4.5 Special Qualifications: Contractor shall provide personnel who are qualified to perform Rescue Tool inspections, testing, maintenance and warranty replacements in accordance with manufacturers and NFPA requirements. Contractor must provide a corporate certificate of compliance from Underwriters Laboratory (UL) or Factory Mutual Research (FM) as proof of certification to provide services requested.

4.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting

Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the COR will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

4.7 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting

Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. An appointment letter issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

4.8 Hours of Operation: The contractor may schedule PM/CM services between the hours of 7 am through 4 pm PST Monday thru Friday.

After hours, weekends or Federal holidays must be scheduled with the Installation Fire Chief in advance. It is at the discretion of the

Installation Fire Chief to allow ANY work outside normal working hours. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is open and operational.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential and all new personnel require proper vetting process through DBIDs. The COR will assist the contractor in the vetting process and base access. See

Section 5.0.

5.0 Place of Performance:

Access to the Fire Station designated work space may be granted after official work hours, on weekends and Federal Holidays only with permission from the Installation Fire Chief. The Contractor will be assigned space within the Fire Station facilities to complete the required tasking, as necessary. All work shall be performed at the following locations:

5.1 METRO SAN DIEGO INSTALLATIONS (Naval Base Coronado, Naval Base Point Loma, and Naval Base San Diego, CA):

The Metro San Diego Installations encompass the twelve fire stations below:

a. NB Coronado Station 11, Bldg. 792, Hanger Rd, Coronado, CA 92134

b. NB Coronado Station 12, Bldg. 33, Saufley Rd, Coronado, CA 92134

c. NAB Coronado Station 13, Bldg. 19, Kwajalein Rd, Coronado, CA 92134

d. OLF Imperial Beach Station 14, Bldg. 4, 1498 13th St, Imperial Beach, CA 91932

e. San Clemente Island (SCI) Station 112, Bldg. 60143 Administration Rd, San Diego, CA 92132. Note: Government will transport all technicians and equipment to San Clemente Island by barge and/or Government air transport at no cost to the Contractor. Contractor must provide 14-day notice to the Installation Fire Chief to ensure Contractor personnel and equipment are added to the barge and/or

Government air transport manifest. Please note there are times when the barge and/or Government air transport can be delayed due to weather conditions or flight delays. No reimbursement will be given to the Contractor relating to weather or flight delays to SCI.

f. San Clemente Island (SCI): Station 113, Bldg. 60006 Perimeter Rd, San Diego CA 92132. Note: Government will transport all technicians and equipment to San Clemente Island by barge and/or Government air transport at no cost to the Contractor. Contractor must provide 14-day notice to the Installation Fire Chief to ensure Contractor personnel and equipment are added to the barge and/or

Government air transport manifest. Please note there are times when the barge and/or Government air transport can be delayed due to weather conditions or flight delays. No reimbursement will be given to the Contractor relating to weather or flight delays to SCI.

g. NB San Diego Station 16, Bldg. 42, Kalbfus Rd, San Diego, CA 92136

h. NB San Diego Station 17, Bldg. 3349, 3349 Norman Scott Rd, San Diego, CA 92136

i. NAVMED Balboa Hospital Station 18, Bldg. 10, 34800 Bob Wilson Dr., San Diego, CA 92140

j. MCRD Station 19, Bldg. 614, Belleua Ave, San Diego, CA 92140

k. NB Point Loma Station 110, Bldg. 439, 140 McClelland Rd, San Diego, CA 92106

l. NB Point Loma Station 111, Bldg. 340, 271 ½ Catalina Blvd, San Diego, CA 92106

5.2. NAVAL AIR WEAPONS STATION CHINA LAKE (NAWSCL) CA:

NAWSCL encompasses the three fire stations below:

a. NAWS China Lake Station 21, Bldg. 00878, 1 Administration Circle, China Lake CA 93444-6100

b. NAWS China Lake Station 22, Bldg. 20009, 1 Administration Circle, China Lake CA 93444-6100

c. NAWS China Lake Station 23, Bldg. 70004, 1 Administration Circle, China Lake CA 93444-6104

5.3. NAVAL AIR STATION LEMOORE (NASL) CA:

NASL encompasses the two (2) fire stations below:

a. NAS Lemoore Station 61, Bldg. 770 Franklin Ave. NAS Lemoore CA 93246

b. NAS Lemoore Station 62, Bldg. 190 Franklin Ave. NAS Lemoore CA 93246

5.4. NAVAL WEAPONS STATION SEAL BEACH (NWSSB) CA:

NWSSB encompasses the one (1) fire station below:

a. NWS Seal Beach Station 31, Bldg. 203; 800 Seal Beach Blvd, Seal Beach, CA 90740

5.5. NAVAL AIR FACILITY EL CENTRO (NAFEC) CA:

NAFEC encompasses the one (1) fire station below:

a. NAF El Centro Station 41, Bldg. 137, 1604 3rd Street, El Centro CA 92243

1.6.4.6. NAVAL AIR STATION FALLON (NASF) NV:

NASF encompasses the two (2) fire stations below:

a. NAS Fallon Station 41, Bldg. 18, 4th St, Fallon NV 89496

b. NAS Fallon Station 42, Bldg. 302, Churchill Ave, Fallon NV 89496

5.7. NAVAL BASE VENTURA COUNTY (NBVC) CA:

NBVC encompasses the four (4) fire stations listed below:

a. NBVC Point Mugu Station 71, Bldg. 391 Ronald Reagan, Point Mugu, CA 93042

b. NBVC Point Mugu Station 72, Bldg. 642 Ronald Reagan, Point Mugu, CA 93042

c. NBVC Port Hueneme Station 73, Bldg. 430 Patterson Rd., Port Hueneme, CA 93043

d. NBVC St. Nicholas Island (SNI) - Station 74, Bldg. 144 Monroe Dr., San Nicholas Island, CA 93042. Note: Government will transport all technicians and equipment to San Nicholas Island by barge and/or Government air transport at no cost to the Contractor. Contractor must provide 14-day notice to the Installation Fire Chief to ensure Contractor personnel and equipment are added to the barge and/or

Government air transport manifest. Please note there are times when the barge and/or Government air transport can be delayed due to weather conditions or flight delays. No reimbursement will be given to the Contractor relating to weather or flight delays to SNI

5.8. N3 WAREHOUSE: NRSW has one warehouse for F&ES use:

a. N3 Warehouse, 4635 Pacific Highway, Bldg. 4, Room 4, San Diego CA 92110

6.0 Key Personnel: List of local Points of Contact (POCs) - Will be provided upon contract award.

7.0 DEFINITIONS AND ACRONYMS:

7.1. DEFINITIONS:

7.1.1. BER EQUIPMENT. Beyond-economic-repair-equipment - inoperable equipment for which repair cost is estimated to exceed acquisition cost by 25% or more.

7.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

7.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The Contracting Officer is the only individual who can legally bind the

Government.

7.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the Contracting

Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

7.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured items such as meeting minutes or reports.

7.1.6. EMERGENCY SITUATION. Equipment malfunction that may cause complete shutdown of Fire operation.

7.1.7. MAINTENANCE. Set of actions taken to ensure that equipment perform their intended function when required.

7.1.8 PERIODICITY. Frequency of performance of Manufacturer prescribed maintenance service for the specific equipment; expressed in

Monthly (M), Quarterly (Q), Annually (A), and Every Other Month (EOM).

7.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

7.1.10. PREVENTIVE MAINTENANCE (PM). Scheduled maintenance performed on equipment to keep it in good working condition and operating within manufacturer predetermined tolerances and limitations. PM may include inspection, cleaning, lubricating, calibrating, adjusting or replacing “Bench Stock” – i.e. nuts, bolts, screws, electrical fittings, spark plugs, o-rings, lubricant, hydraulic mineral oil, crank case oil, spark plugs, air filters, c-clips, snap rings, oil, grease, cleaning supplies, white lithium grease, synthetic grease, WD-40, hinge pins, solder and/or flux.

7.1.11. CORRECTIVE MAINTENANCE (CM). Unscheduled repair required to restore equipment to operational condition within

NFPA & manufacturer predetermined tolerances and limitations. CM evolves from equipment failure or indications of equipment degradation making equipment failure likely. CM includes, but not limited to adjustment, alignment, and/or replacement of malfunctioning part or component.

7.1.12. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

7.1.13. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

7.1.14. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

7.1.15. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privet of contract with the subcontractor.

7.1.16. WORK DAY. Monday through Friday, except Holidays, unless specified otherwise.

7.1.17. WORK WEEK. Monday through Friday, unless specified otherwise.

7.2. ACRONYMS:

BER Beyond Economical Repair

COR Contracting Officer Representative

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

KO Contracting Officer

NLT No-Later -Than

ODC Other Direct Costs

PM Preventive Maintenance

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

SOW Statement of Work

TA Technical Assistant

TE Technical Exhibit

8. GOVERNMENT FURNISHED ITEMS AND SERVICES:

8.1. Services: NONE

8.2 Facilities: PM/CM, inspection, testing and certification services shall be performed at Government facilities where equipment is located.

8.3 Utilities: The Government will provide basic utilities to include electrical power and water for tools needed for contract performance.

The Contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish PM/CM, inspection, testing and certification.

8.4 Equipment: NONE

8.5 Materials: NONE

9. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

9.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this SOW. Must maintain an organized and clean assigned work area at all Fire Stations.

9.2 Materials. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this SOW.

10. SPECIFIC TASKS:

10.1 Contract Award/Acceptance.

10.1.1 Initial Performance Schedule. The contractor shall provide a projected PM/Certification schedule within 30 days of contract award to the COR and Region Fire Chief. This schedule shall list all locations and projected dates of arrival. The scheduled dates will take into consideration past inspection/certifications dates to ensure no piece of equipment listed in Attachment 1, on this contract fall outside of certification. Current certification expiration dates shall be provided by the Installation Fire Chiefs for this purpose.

10.1.1.1 Security Clearance/Base Access. Contractor shall provide names of contractor and sub-contractor employees to be vetted through security for base access. Form DD-4412 shall be completed by each employee requiring access to Installations and each employee shall be listed on the NRSW Security spreadsheet. COR will provide DD-4412 and spreadsheet upon award of contract. This information shall be provided to the COR within 21 days after contract award date.

10.1.2. Work Summary Report. The contractor shall provide results of the equipment evaluation/analysis and any CM performed in the form of a report to the Contracting Officer’s Representative (COR) within 5 days after work completion via email to the COR. The report shall identify the equipment by location (Installation and fire station) Manufacturer, serial number, model number, Rescue Tool type, operable or not operable, and any pertinent information regarding work on the equipment required to return it to working condition as specified in the manufacturer’s manual.

NOTE: Any deviation in amount of Rescue Tools from what is cited for that installation in contract (see attachment 1) must be reported to Installation Fire Chief and COR by end of day of service.

10.1.2.1. Inoperable Equipment. Any Rescue Tool found to be inoperable that cannot be repaired by technician during PM visit, will be labeled with an “OUT OF SERVICE” tag, identified on the Work Summary Report and reported to both the Installation Fire

Chief and COR by the end of day of service.

10.1.2.2 Contractor shall submit a quote for T&M to COR and schedule next available time with the Installation Fire Chief to return to site to perform repairs.

10.1.3. Payment and Invoicing.

10.1.3.1. Payment shall be made through the WAWF as stated in Contract Terms and Conditions.

10.1.3.2. The Contractor shall submit an electronic invoice to the COR and the Financial POC. An invoice must include the following information:

- Name and address of the Contractor;

- Invoice date and number;

- Contract number, contract line item number and, if applicable, the order number;

- Description, quantity, unit of measure, unit price and extended price of the items delivered;

- Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

- Terms of any discount for prompt payment offered;

- Name and address of official to whom payment is to be sent;

- Name, title, and phone number of person to notify in event of defective invoice

10.1.5. PM Schedule Coordination. The contractor shall coordinate Installation visitation with the Installation Fire Chief at least TWO

WEEKS prior to actual arrival onsite to perform work. Finalized schedule must be submitted to the COR before initiating any work.

Current certification expiration dates shall be provided by the Installation Fire Chief for this purpose. Installation POC list will be provided upon contract award.

10.1.6. Addition and deletion of equipment during period of performance (POP). There will be no change in the Firm Fixed Price portion of the contract during POP for as long as the change is within plus or minus five percent (i.e. ± 5%) of the total number of pieces of equipment in a specific fire station recorded at the time of contract award. Government replacement of equipment will be performed one for one of similar form, fit, and function – e.g. remove one oven, add one oven of similar size and capacity with the one removed.

Contractor shall be responsible for identifying variances greater than 5% and shall forfeit any claim for equitable adjustment should it fail to notify the COR within 60 days from date the additional equipment (that exceeded the 5% limit) was put in service.

11.2 Basic Services. The contractor shall provide fully qualified and manufacturer accredited technicians to provide PM/CM, repairing, testing and certification services as required in this SOW.

11.2.1 Preventive Maintenance (PM). PM shall be performed as scheduled for each piece of equipment listed in Attachment 1 in accordance with prescribed Government manuals/instructions/ directives and individual equipment manufacturer manuals to keep them in good working order.

11.2.1.1 PM Frequency. PM Schedule will be provided to the COR within 30 days after award to include all Installations. Modifications to this schedule may be negotiated with the COR and the Installation Fire Chief. Any changes to the schedule must take into consideration the expiration of SCBA equipment and Air Cylinder certifications for each installation. Annual servicing of all components listed on contract must be completed.

NOTE: Any equipment that is unavailable for PM but is listed as an asset to receive PM will be noted on the W/O and the COR notified of said deficiency so it may be addressed with the Installation Fire Chief.

11.2.1.2 Equipment Operating and Maintenance Parameters. PM/CM consisting of on-site inspection, repairing, testing, maintenance, and recertification of all Rescue Tools and their components within Navy Region Southwest. Contractor shall maintain strict compliance with

NFPA and Manufacturers maintenance requirements as laid out in sections 1.6.7 and 1.6.8, to preserve the integrity of Rescue Tools to avoid unforeseen equipment failure that could cause damage to life and limb.

11.2.1.3 Service shall be conducted on-site and include an inventory of each unit by Manufacturer, serial number, model number, location/station number and current service date. PM/CM, testing and certification shall include but is not limited to the following:

12.0 Requirements: (Annually) The Contractor shall perform annual inspection/testing/repair/service maintenance shall include the following items:

All motors shall be cycled checking exhaust, starting cord switches, cable, plug, frame/carrying handle/base plates, and control blocks for damage or leaks.

Replace the spark plug in the gasoline powered pump or brushes in the electric powered units if required.

Change the crankcase oil in the gasoline or diesel engine, and change all the fluid in the hydraulic system with the proper factory specified fluid.

Visually inspect the internal operating parts of the pumps if problems are detected.

Check and adjust the pump pressure to meet manufacturer specifications.

Adjust the carburetor and clean the air filter.

Pressure test the whole system and replace any leaking “o” rings. Internal seals on hydraulic cylinders are excluded.

Cycle all tools and check their working condition. Carrying and Dead man’s handles will be checked for damage.

Set and check all safety relief valves on the tools to the factory specified pressure. Main slide valve, plunger seals, pigtails, and dust caps will be inspected.

Inspect spreading tips, clean and adjust as needed. Grease points will be re-greased if required.

Inspect the arms of the spreader and de-burr if needed. Lock rings, hinge pins, nuts, yoke, and plunger will be checked.

Inspect the cutter for worn parts and tighten bolts to specification, lock rings, yoke, plunger, and hinge pins for damage, and re-grease points if required.

Inspect cutter blades, clean and dress small burrs in the cutting edge, lubricate the blades.

Inspect the ram pistons for signs of damage, lubricate the ram heads.

Check and adjust the high and low pressure settings on the foot pump. Inspect hinge pins, spring and handle/pedal.

Check and adjust the pressure of the air pump.

Inspect, pressure test and clean the hose reel.

The Contractor shall follow the preventative/corrective maintenance guidelines for the types of on the listed equipment as follows:

a. Pump Service - Hydraulic Unit

• Check Power Unit for external damage & oil leaks

• Check Frame/carrying handle for damage

• Check for correct hydraulic oil volume output

• Check Pump switchover valve pressure setting, correct if necessary

• Check Pump pressure output, correct if necessary

• Inspect and clean intake screens on hydraulic system

• Inspect/check plunger blocks

• Clean hydraulic tank interior of all models except PPU & TPU pumps

• Check Selector Valve for proper operation

• Check Couplers for dirt and damage; clean by removing any dirt with WD-40

• Check Dust Caps to ensure that they are present, clean, & working properly

• Change Hydraulic oil and fill with Hydraulic Mineral Oil

• Any item worn beyond serviceable use shall be replaced as a component of the maintenance process.

b. Pump Service - Engine Gasoline

• Check for external damage.

• Check for quick starting, and correct operation under full load

• Check for correct motor RPM’s, correct if necessary

• Change the crank case motor oil

• Replace Spark Plug

• Replace Air Filter

• Replace Fuel Filter, if equipped

• Check Starting Cord for damage

• Check Muffler for damage and correct attachment

• Check Spark Arrestor and clean or replace if equipped

• Treat fuel tank with Sea Foam fuel stabilizer

• Any item worn beyond serviceable use shall be replaced as a component of the maintenance process.

c. Pump Service - Electric Motor

• Check the Switch for proper operation

• Check Cable and Plug for damage and proper attachment

• Check Motor under full load

• Any item worn beyond serviceable use shall be replaced as a component of the maintenance process.

d. Hose Service

• Check the Hose for external damage and/or oil leakage

• Pressure Test Hose at Maximum Operating Pressure

• Check crimped ends at couplings for leakage

• Replace Hydraulic Oil in tool with approved Hydraulic Mineral Oil

• Check Couplers for dirt and damage; clean by removing any dirt with WD-40

• Any item worn beyond serviceable use shall be replaced as a component of the maintenance process.

e. Spreader Service

• Check the Tool for external damage and/or oil leakage

• Check Arms for visible distortions, or damage

• Remove Tips check for distortions, damage, and clean

• Check Tip Release Pins for damage and clean

• Check all Hinge Pins for damage, replace any distorted or rusted “C” Clips/Snap rings

• Check Grease points-Clean all control and handle parts, arms, hinge pins and levers

• Inspect main valve

• Replace all O-rings in handle assembly

• Re-Grease all control and handle parts with White Lithium grease

• Re-Grease metal to metal moving parts with Synthetic Grease

• Replace Hydraulic Oil in tool with manufacturer approved Hydraulic Mineral Oil

• Check Carrying Handle for damage

• Check Yoke and Plunger for any damage

• Torque all bolts and nuts according to manufacturer specifications

• Check Couplers for dirt and damage; clean by removing any dirt with WD-40

• Check for proper operation of safety relief valve

• Check Pulling Tips and Chains for damage, if present

• Check Pigtail Hoses for hydraulic leaks or damage, if equipped

• Any item worn beyond serviceable use shall be replaced as a component of the maintenance process.

f. Cutter Service

• Check the Tool for external damage and/or oil leakage

• Check Blades for visible cracks, blunt edges, or distortions

• Dress Blade edges

• Check all Hinge Pins for damage; replace any distorted or rusted “C” Clips/Snap rings

• Check Grease points, clean all handle parts, hinge pins, blades, and levers

• Inspect main valve

• Replace all O-rings in handle assembly

• Re-Grease all control and handle parts with White Lithium grease

• Re-Grease metal to metal moving parts with Synthetic Grease

• Replace Hydraulic Oil in tool with manufacturer approved Hydraulic Mineral Oil

• Check Carrying Handle for damage

• Check Yoke and Plunger for any damage

• Torque all bolts & nuts according to manufacturer specifications

• Check Couplers for dirt or damage; clean by removing any dirt with WD-40

• Check for proper operation of safety relief

• Check for proper operation of safety relief valve

• Check Pigtail Hoses for hydraulic leaks or damage, if equipped

• Any item worn beyond serviceable use shall be replaced as a component of the maintenance process.

g. Ram Service

• Check the Tool for external damage and/or oil leakage

• If Ram has Carrying Handle check for damage

• Check Grease points-Clean all control & handle parts

• Inspect main valve

• Replace all O-rings in handle assembly

• Replace Hydraulic Oil in tool with approved Hydraulic Mineral Oil

• Re-Grease all control and handle parts with White Lithium Grease

• Check Cross Heads for damage remove clean and Re-Grease with Synthetic Grease

• Check Plunger-Extend fully open and look for any damage

• Check Couplers for dirt or damage, clean by removing any dirt with WD-40

• Check Pigtail Hoses for hydraulic leaks or damage, if equipped

• Check all Accessories & Ram Extensions for damage, if present

• Any item worn beyond serviceable use shall be replaced as a component of the maintenance process.

h. Combi-Tool Service

• Check the Tool for external damage and/or oil leakage

• Check Blades for visible cracks, blunt edges, or distortions

• Dress Blade edges if necessary

• Check all Hinge Pins for damage; replace any distorted or rusted “C” Clips/Snap rings

• Check Grease points, clean all handle parts, hinge pins, blades, and levers

• Inspect main valve

• Replace all O-rings in handle assembly

• Re-Grease all control and handle parts with White Lithium grease

• Re-Grease metal to metal moving parts with Synthetic Grease

• Replace Hydraulic Oil in tool with approved Hydraulic Mineral Oil

• Check Carrying Handle for damage

• Check Yoke and Plunger for any damage

• Torque all bolts and nuts according to manufacturer specifications

• Check Couplers for dirt or damage, clean by removing any dirt with WD-40

• Check for proper operation of safety relief valve

• Check Pigtail Hoses for hydraulic leaks or damage, if equipped

• Check Pulling Chains for rust or damage, if present

• Check Pulling Tips for damage, if present

• Any item worn beyond serviceable use shall be replaced as a component of the maintenance process.

12.1 Corrective Maintenance (CM). CM is repair service required to restore equipment to its working condition and operating within

NFPA, Government and Manufacturer predetermined tolerances and limitations. Services shall be completed within 3 working days, unless, as determined by COR, it is not feasible due to event or situation beyond the control of the contractor. In such a case, contractor shall provide a reasonable target date of completion for COR approval. If in the COR’s opinion that provided target date will create an emergency situation (see definition), and the contractor refuses to change proposed target date to an earlier date the COR deemed necessary to prevent emergency situation, the Government reserves the right to enter into a contract with another contractor to complete the CM. CM performance shall be performed on equipment when triggered by one of the following:

12.1.1 Routine COR request. Contractor shall provide a written cost estimate for all repairs within 2 business days from the date request is submitted by COR. The cost estimate shall include equipment description, number of hours required to effect the repair and the associated labor cost, replacement parts name and cost, and the grand total cost of the CM. CM shall be performed no more than 3 working days from date cost estimate is approved by the COR. **All cost estimates for CM or repairs must be approved by the COR in advance of the work being performed and must be in writing. Communication will be by Email for routine requests.

12.1.2 CM requirement identified during PM. When CM requirement is identified on an equipment undergoing PM service, CM shall be performed by the contractor to the equipment as long as: (a) it can be performed during normal working hours (see section 4.9), and (b) can be accomplished without deviating from the original scheduled equipment PM (i.e. all equipment originally scheduled are serviced). When

CM cannot be completed during the PM Day for whatever reason, additional time for a separate visit must be communicated to the COR for approval. Otherwise, the CM may be continued during the next scheduled PM Day (where the equipment is located). COR approval is not required when CM is discovered during performance of scheduled PM and ONLY when there is no associated additional cost to the

Government. All other CM requiring parts, travel and/or labor cost must be approved by the COR.

12.1.3 Emergency COR request. Under an emergency situation (see paragraph 2 - Definitions and Acronyms), CM shall be performed within 1 working day (i.e. 24 hours) from date request is communicated by the COR and received by the contractor. Cost estimate as described in 12.1.1 above may be performed via phone conversation between COR and contractor, but confirmed and approved via Email before CM performance.

12.1.4 CM Report. The contractor shall provide a CM report of performed CM services to the COR within 2 business days following CM of inoperable or malfunctioning equipment. A CM equipment log will be utilized and maintained by the contractor to record all services rendered.

12.1.5 Parts. The contractor shall acquire brand new OEM only parts needed to complete performance of CM using the most economic means to ensure equipment is repaired with minimal downtime. Fair and reasonable pricing shall be demonstrated to the COR by showing that price is within plus or minus 5% of Commercial item pricing. Proof of Commercial item pricing can be from: Internet sources to include manufacturer, distributor and other reseller website, or any other sources where price is shown to Government buyers and/or the general public; manufacturer pricing schedule. All procurement of replacement parts must be approved by the COR in advance of purchase.

12.1.6 Sales Tax Exemption: The Contractor is hereby advised that the United States Government and Agencies are exempt from State and

Local Government Tax by virtue of Article 6 of the United States Constitution. No exemption certificate is required.

13.0 Reports and Deliverables. Complete records and reports are kept of all rescue tool maintenance & servicing results;

Contractor must provide a Work Summary Report of services to include the manufacturer, serial number, model number, location/station number and current service date within 7 calendar days to the Installation Fire Chief and COR.

If during the inspection process, a rescue tool has been found to have damage that requires repair that can’t be performed during the PM, the contractor will tag the rescue tool “OUT OF SERVICE”, document the damage on the Work Summary Report and inform the Installation Fire Chief and COR by the end of the service day.

The Contractor will be required to provide a price quote to the COR and Program POC within 5 business days for budgeting purposes only. No repairs will be performed until the government determines further action. Repair/maintenance work above and beyond warranty; for “out of service” items; or for “damaged” items that can’t be brought back into service by repairs during PM, should be scheduled with the COR and quote for return cost with T&M submitted. The quote must identify the problem and solution; to include each rescue tool type, manufacturer, serial number, model number, the installation/location, member’s name and current service date, and service status.

Technicians should have completed Rescue Tool Repair training for HURST Tools and must provide proof of course completion.

Contractor must provide a schedule of performance within 30 days of contract award date.

13.1 Deliverables: Complete records and reports are kept of all test results. The following must be provided to the Installation Fire Chief and COR during and/or after each installation’s service visit:

During the service visit, any deviations will be returned to manufacturer’s operating standard or tagged out of service for repair or due to end of service life and reported to the Installation Fire Chief or Operations Chief on duty by the end of the day and to the COR on the next business day.

Any piece of Rescue equipment that does not pass inspection during PM that can’t be repaired while technician is onsite, will be labeled with an “OUT OF SERVICE” tag, identified on the Work Summary Report and reported to both the COR and Program

POC by the end of day of service.

If any piece of Rescue equipment is found to have any damage, a price quote for repair for budgeting purposes shall be provided to the COR and Program POC within 5 business days.

The price quote for return service shall contain the type of rescue tool along with and manufacture serial number, the type of damage and the cost to bring the tool back to 100% serviceability.

After completion of the service visit a Work Summary Report of services provided including each components serial number, model number, the installation/location, the internal fire department numbering current service date and service status within 7 calendar days to the Installation Fire Chief and COR.

Contractor must provide a schedule of performance within 30 days of contract award date.

Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Performance Threshold Method of Surveillance

1. Preventive Maintenance -

Equipment status

5.2 95% Operational Monthly Inspection by TA or

COR

2. Preventive Maintenance 5.2.1 PM performance on 100% of the equipment *

Monthly Inspection by TA or

COR

3. Corrective Maintenance 5.2.2 95% of equipment is repaired within 3 working days**

100% Inspection by TA or

COR when completed

4. Response Time for Emergency

COR request (i.e. After Normal

Working Hours and Weekends)

5.2.2.2 95% Within 24 Hours of

Notification by TA or COR

100% Inspection by TA or

COR

5. Deliverable reports 5.2.4 100% on time submission IAW

Due Dates listed in TE-2

100% Inspection by COR

*Situations that are beyond the control of the contractor that prevent PM performance to an equipment will not count against the 100% requirement (e.g. un-scheduled base closure, acts of nature, etc.).

**Delay caused by parts availability will not count against the contractor provided the situation is communicated to the COR the day of the knowledge of the situation, and the COR is also provided the target of CM completion.

TECHNICAL EXHIBIT 2

Schedule of Deliverables

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan

(QCP)

PWS 1.6.1

Submit with proposal package on or before

Solicitation Close date

1 Original MS Word or MS Excel

Spreadsheet

CONTRACTING

OFFICER

Equipment Status

Report –

PWS 5.1.1.1

NLT 35 Days After

Contract award

1 Original and 1 Copy

MS Word or MS Excel

COR with copy to

PM Schedule -

PWS 5.1.1.3

30 Days After Contract

Award

1 Original and 1 Copy

MS Word or MS Excel

COR with copy to

CM Cost Estimate

PWS 5.2.2.1/5.2.2.2

Within 2 business days upon receipt of routine

CM request from COR

1 Original Email COR

CM Cost Estimate

PWS 5.2.2.3

Within 24 hours upon receipt of emergency

CM request from COR

1 Original Email COR

CM Report/Log

PWS 5.2.2.4

2 Working Days After

CM performance

1 Original MS Word or MS Excel

COR