REDACTED_Family_Training_Programs_Lodging_REDACTED.pdf

MICC control # 2017-3

SOLE SOURCE JUSTIFICATION

Simplified Acquisition Procedures under FAR Part 13 Exceeding $150K

1. Agency/Contracting Activity: Mission and Installation Contracting Command- FSH

2. Description of Action:

Nature: New Requirement Follow-On Requirement

Pricing: Firm-Fixed Price Time and Materials

Funds: OMA Other Funds:

3. Description of Supplies/Services:

a. The total estimated dollar value of the proposed action is $167,109.91

b. Lodging, conference space, breakout rooms, audio visual, internet, and meals for Family

Programs Team Training in Norman, Oklahoma, 20 – 26 February 2017.

4. Authority:

Action using Simplified Acquisition Procedures

FAR 13.5,Simplified Procedures for Certain Commercial Items: This subpart authorizes the use of simplified procedures for the acquisition of supplies and services in amounts greater than the simplified acquisition threshold but not exceeding $7 million, including options, if the contracting officer reasonably expects, based on the nature of the supplies or services sought, and on market research, that offers will include only commercial items.

5. Reason for Authority Cited:

a. In accordance with Army Directive (AD) 2016-14, Army Conference Policy, para 5.a, “Selection of Conference Site. The overarching goal of the site selection process is to conduct the conference in the least expensive location and venue that can meet requirements. Government and military facilities will be the first choice of conference venue.”

b. The event will take place at the National Center for Employee Development (NCED), a

United States Postal Service (USPS) owned conference facility. The main campus of

NCED is a 72-acre, USPS owned site in Norman, Oklahoma. The NCED is open to both other Federal/State government agencies and commercial business groups. The lodging is managed by Marriott Intl under contract with the USPS. The NCED clearly qualifies as a government owned facility under AD 2016-14.

c. In accordance with AD 2016-14, the U.S. Army Reserve Family Training Programs

University, requests the use of the Marriott International located at the NCED, Norman, Oklahoma, for the Family Programs Team Training. It is the only government facility available to accommodate the space required for this training.

6. Actions to Increase Competition: The following hotels were researched in an attempt to increase competition:

Vendor Name Comments

Ambassador Hotel Oklahoma City Not Enough

Lodging Rooms

Best Western Greentree Inn & Suites Not Enough

Lodging Rooms

Best Western Plus Midwest City Inn & Suites Not Enough

Lodging Rooms

Colcord Hotel Not Enough

Lodging Rooms

Country Inn & Suites by Carlson Not Enough

Lodging Rooms

Courtyard Norman Not Enough

Lodging Rooms

Courtyard Oklahoma City Airport Not Enough

Lodging Rooms

Embassy Suites by Hilton Norman Hotel & Conference

Center

Not Enough

Lodging Rooms

Embassy Suites by Hilton Oklahoma City Will Rogers

Airport

Not Enough

Lodging Rooms

Hawthorn Suites By Wyndham Midwest City Tinker/Air

Base

Not Enough

Lodging Rooms

Hilton Garden Inn Norman Not Enough

Lodging Rooms

Hilton Garden Inn Oklahoma City Airport Not Enough

Lodging Rooms

Homewood Suites by Hilton Oklahoma City-West Not Enough

Ramada Oklahoma City Airport North Not Enough

Lodging Rooms

Reed Conference Center/Sheraton Hotel Not Enough

Lodging Rooms

Renaissance Oklahoma City Convention Center Hotel Not Enough

Lodging Rooms

Residence Inn Oklahoma City South/Crossroads Mall Not Enough

Lodging Rooms

Sheraton Midwest City Hotel at the Reed Conference Center Not Enough

Lodging Rooms

Sheraton Oklahoma City Downtown Hotel Not Enough

Lodging Rooms

Sooner Legends Inn & Suites Not Enough

Lodging Rooms

The Skirvin Hilton Oklahoma City Not Enough

7. Market Research:

Market research revealed that services are available in Norman, Oklahoma at the National Center for Employee Development. The National Center for Employee Development (NCED) is a government owned conference facility in which lodging is managed by Marriott Intl under contract with USPS. This acquisition will be solicited as Sole Source.

8. Procurement History:

Previous Purchase Orders(s) or Contract(s): Yes No

Purchase order or contract number: Was action competed? Yes No

If action was not competed, state the cited authority, summarize rationale: _W9124J-16-C-0052 was awarded to Marriott International Inc, CAGE Code 3YSM2, NAICS 721110, Period of

Performance: 5-7 August 2016, Location: Norman, Oklahoma, Contract Value: $205,456.01.

Action was awarded sole source as Marriott is under contract with USPS operating in a government owned facility.

9. Technical/Requirements Certification: Not Applicable.

10. Fair and Reasonable Price Determination: As Contracting Officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

Basis for the determination: price analysis techniques.

11. Contracting Officer’s Approval: I hereby certify that this Justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

Signature:

PAULOUSKAY

A.SALAMEYA.

1246035373

Digitally signed by

PAULOUSKAYA.SALAMEYA.1246035373

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=PAULOUSKAYA.SALAMEYA.124603

Date: 2017.01.09 09:24:53 -06'00'

Date: 27 Dec 2016

Salameya Paulouskaya

Contracting Officer

US Army Mission and Installation Contracting Command, Fort Sam Houston, TX