04.04_J&A- SSJ.pdf

OFFICE OF ACQUISITION MANAGEMENT

Sole Source Justification (SSJ)

Simplified Procedures for Certain Commercial Items Exceeding the Simplified Acquisition Threshold (SAT)

FAR Subpart 13.5, including Brand Name

J&A-20-0061

Pursuant to the requirements under the authority of simplified procedures for commercial items at 41 U.S.C. 1901 or the authority of 41 U.S.C. 1903 Special emergency authority as implemented by Federal Acquisition Regulation (FAR) Subpart 13.501 and consistent with the content requirements of FAR 6.303-2.

1. Agency and Contracting Activity.

The U.S. Department of Homeland Security, U.S. Immigration and Customs Enforcement, Office of Acquisition Management, proposes to enter into a contract on behalf of HSI Headquarters, Division 6, Technical Operations Unit (TechOps) on a basis of other than full and open competition.

2. Nature and/or description of the action being approved.

(a) Type of action: Firm-fixed price purchase order

(b) Amount the current J&A is justifying: $3,644,382.64 (incuding option periods)

(c) Brief Description: OAQ intends to procure, on a sole source basis, a service continuity of the existing Video Evidence Collection and Distribution System (VECADS) under contract HSCEMD-14-C-00003, which provides software licenses, hardware and personnel support of the VECADS. Previous VECADS service contract is 70CMSD19P00000016. This action is being taken pursuant to the authority of FAR

13.501. The vendor listed below is the only company that can provide the required services to ensure no lapse in video collection abilities in advance of the award for the next iteration of the VECADS subsystem.

JDL Digital Systems (dba Airship) 15369 NE 90th St Redmond, WA 98052

3. Description of Supplies/Services. Describe the supplies or services to be acquired.

Provide the estimated total value (including options, if any).

This requirement is to provide an interim vehicle between the existing contracts for VECADS, which will end April 30, 2020, and the competitive award that will be issued for the next iteration of VECADS. A six (6) month service continuity will be the base period, estimate totaling $1,703,375.42, and six (6) additional 1-month option periods of support at an estimated total cost of $283,895.87 each will be included ($1,703,375.22 total).

Additionally, travel and move CLINs are included, totaling $52,840.00 as well as Failover CLINs, totaling $184,792.00. The base plus all option periods, travel, move, and failover CLINs are estimated to be a total of $3,664,382.64.

Simplified Procedures for Certain Commercial Items Exceeding the Simplified Acquisition Threshold (SAT)

FAR Subpart 13.5, including Brand Name

J&A-20-0061

Period Time Price Total Base: VECADS Service Continuity 6 mo $283,895.87 $1,703,375.22 Base: Travel 12 mo $20,000.00 $20,000.00 Base: In-City Moves 12 mo (NTE

4 moves) $950.00 $3,800.00

Base: Gateway Management Node Move 12 mo $29,040.00 $29,040.00 Base: Failovers (Licensing & Implement) 12 mo $57,628.00 $57,628.00 Base: Failovers (Support) 12 mo $127,164.00 $127,164.00 Option Period 1: VECADS Service Continuity 1 mo $283,895.87 $283,895.87 Option Period 2: VECADS Service Continuity 1 mo $283,895.87 $283,895.87 Option Period 3: VECADS Service Continuity 1 mo $283,895.87 $283,895.87 Option Period 4: VECADS Service Continuity 1 mo $283,895.87 $283,895.87 Option Period 5: VECADS Service Continuity 1 mo $283,895.87 $283,895.87 Option Period 6: VECADS Service Continuity 1 mo $283,895.87 $283,895.87

$3,644,382.64

4. Identification of the authority.

This action is being taken under the authority of Simplified Procedures for Commercial Items, 41 U.S.C. 1901 or the authority of 41 U.S.C. 1903 Special emergency authority as implemented by FAR 13.501.

5. Demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

Originally awarded via HSCEMD-14-C-00003 to JDL Digital Systems, dba Airship, is the sole vendor of the VECADS system owned by ICE HSI, which provides software licenses, hardware support and personnel support of the VECADS subsystem equipment. The current VECADS software is proprietary to Airship, no other vendor is currently authorized or licensed to sell or maintain the software. ICE HSI TechOps requires an extension on support of the current system to ensure no lapse in video collection abilities in advance of the award for the next iteration of the VECADS subsystem. HSI has conducted market research in support of the VECADS extension, and determined that only Airship Industries can meet the needs of the government as specified in the SOW. As Airship is the sole proprietor of the current VECADS software, no other vendor can supply the licenses required in order for HSI to continue to employ VECADS.

Additionally, Airship is the only security-cleared vendor who can immediately provide support of the VECADS specific software as needed to support mission. The detailed requirements of the government are listed in the Statement of Work, and no new requirements are being imposed upon the vendor as this will be an extension of the current software licenses, hardware support and personnel support of the VECADS subsystem. Failure to award this requirement will negatively impact mission critical video colelction abilities of VECADS. As such, it is in the best interest of the Government to continue receiving the VECADS software from Airship.

Simplified Procedures for Certain Commercial Items Exceeding the Simplified Acquisition Threshold (SAT)

FAR Subpart 13.5, including Brand Name

J&A-20-0061

6. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable.

A notice of intent to sole source was posted to the beta.SAM website on March 16, 2020 and no interested parties have expressed interest to date. OAQ intends to make this justification publically available pursuant to FAR 6.305 on beta.SAM on April 29, 2020.

7. Determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

HSI received an estimate from the vendor for the total project to be $1,941,007.42 for six months that includes all the software licenses, hardware support and personnel support required to meet the needs of the government as noted in the SOW. As noted on the IGCE and SOW, the government intends to include six additional one-month option periods, as well as a travel CLIN, move CLINs, and failover CLINs. The Contracting Officer will conduct price analysis to determine whether the proposed price for the service continuity is fair and reasonable based on comparative historical pricing previously paid for these services, the government’s independent estimate, and published prices for similar commercial services.

8. Description of market research.

HSI has conducted market research in support of the current VECADS service continuity contract, and determined that only JDL Digital Systems, Inc. (dba Airship) can meet the needs of the government as specified in the SOW. The current VECADS software is proprietary to Airship, no other vendor can supply the licenses required in order for HSI to continue to employ VECADS. Additionally, Airship is the only currently cleared vendor who can provide support of the VECADS specific software as needed to support mission. While Airship is the only vendor who can provide the components as listed in the SOW, HSI has conducted market research to assist the Contracting Officer with fair and reasonable determination. Market research yielded the anticipated costs to the government to be in line with expectations.

9. Any other facts supporting the justification.

HSI TechOps is renewing and redesigning the Video Evidence Collection and Distribution System (VECADS) to improve operational capability. The original VECADS contract was a result of efforts to replace lost capacity because of the spectrum relocation requirement directed by Commercial Spectrum Enhancement Act of 2004. VECADS II will be a drastic change in the physical infrastructure of VECADS I. As such, ICE is enhancing multiple facets of the current VECADS capabilities to improve the overall system. ICE is diligently working to define the requirement.

Simplified Procedures for Certain Commercial Items Exceeding the Simplified Acquisition Threshold (SAT)

FAR Subpart 13.5, including Brand Name

J&A-20-0061

VECADS II next generation systems will be a nationwide (CONUS, Puerto Rico, Hawaii, Alaska, Guam, Saipan) system used to collect surveillance video evidence from a variety of sources during criminal investigations, and to distribute video evidence to investigators and U.S. Attorneys in the prosecution of immigration and customs violations. VECADS II is anticipated to be a consolidation of the current VECADS sites into commercial, Federal Risk and Authorization Management Program (FEDRAMP) data centers.

It is anticipated that a new, competitive contract will include a turnkey technology solution that includes all software, hardware, warranty support, and onsite installation and training for the entire federated VECADS. This solution will provide a single point of support to troubleshoot issues with evidence collection, distribution, storage, installation, communication issues, hardware failures, system management, user support, updates, upgrades, and on-site repair. The data center will be provided to the vendor and will include rack space, electrical, cooling, data circuits, and all networking (firewalls, routers, switches, circuits) furnished by the government. The government will install, maintain, and support all networking (firewalls, routers, switches, circuits) systems. The government will also provide FEDRAMP’ed cloud services for various requirements. Cloud access will be provided via a cloud exchange in the data centers.

The engineered solution will be a single, scalable, and unified system that includes software, hardware, warranty support, installation and training. VECADS II is anticipated to be a complete redesign and build of the existing system when compared to VECADS, thus complicating the systems requirements definition and extending the acquisition timeline.

10. A listing of the sources, if any that expressed, in writing, an interest in the acquisition.

None.

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for supplies or services required.

The contract re-compete effort is currently underway; however, due to various constraints there is no anticipated timeframe when the requirement will be solicited.

12. DHS intends to post the requirement pursuant to FAR 13.501(a)(1)(iii) and 6.305(a)

Yes.

Simplified Procedures for Certain Commercial Items Exceeding the Simplified Acquisition Threshold (SAT)

FAR Subpart 13.5, including Brand Name

J&A-20-0061

13. Technical/Requirements Personnel Certification.

I certify this requirement meets the Government’s minimum need and that the supporting data, which forms a basis for this justification, is complete and accurate.

_____________________________________ _21 APR 20

Technical Representative/COR Date

14. Contracting Officer’s Certification.

I certify that the data supporting the recommended use of other than full and open competition is accurate and complete to the best of my knowledge and belief.

______________________________ __21 APR 20_

Contracting Officer Date

15. Approval.

Date

SARAH J. TODD

Procuring Activity Advocate for Competition Office of Acquisition Management U.S. Immigration and Customs Enforcement

DAVID M

STEFONICH

Digitally signed by DAVID M

STEFONICH

Date: 2020.04.21 13:32:23 -04'00'

Digitally signed by LOUIS A

OJEDA

Date: 2020.04.21 08:10:44 -05'00'