0394-SSJ-Hamer.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 4 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106‐1 For

Over Micro‐Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C250‐23‐AP‐4630

1. Contracting Activity: The Department of Veterans Affairs, Veterans Integrated Service

Network (VISN) 10, Louis Stokes Cleveland VAMC (CLE VAMC) Network Contracting Office

(NCO) 10.

Transaction: 541‐23‐4‐250‐0394

Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Network Contracting Office (NCO) 10 intends to award a new, firm fixed price, brand name, purchase order to Glenbrook Technologies, Inc. This request is for supply probes.

ESTIMATED DOLLAR VALUE: $68,7960.00

REQUIRED DELIVERY DATE: Overnight

2. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Per FAR 11.105 Items peculiar to one manufacturer and 12.4‐Unique Requirements Regarding Terms and Conditions for Commercial Items, Glenbrook Technologies, Inc. is uniquely qualified to provide medical carts based on the following:

A written solicitation was not used due to the procurement being completed under FAR Per FAR 13.106‐1(a)1(iii), The nature of the article or service to be purchased and whether it is highly competitive and readily available in several makes or brands or is relatively noncompetitive. The urgency of the proposed purchase. The Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposal for an unusual and compelling urgency.

3. Description of market research conducted and results or statement why it was not conducted: Market research was conducted by the Contracting Officer and the service to identify available sources to meet the requirements as follows:

VetCert, Intent to Sole Source, MSPV, DSBS, National Contracts, Interagency Contract Directory, GSA, FSS, ECAT, CM, FPDS and the Internet were reviewed with the following results:

VHAPM Part 813.106 Page 2 of 4

Revision 02 Eff Date: 03/31/2020

In accordance with January 9, 2023, requirement for VetCert usage, VetCert was queried, as required, using NAICS 334516. The search provided 298 results. Veteran Small Business Certification (sba.gov)

An Intent to Sole Source (ISS), RFQ 36C25023Q0946, was posted on SAM.gov, from July 183, 2023, through July 25, 2023, with two inquiries:

DME, LLC

Chelsey Masood 15205 Holly Lane, Suite B Austin, TX 78734 (615)796‐886

Advanced Inspection Technologies Steve Crews 2020 W. Eau Gallie Blvd., Suite 101 Melbourne, FL 32935

(321) 610‐8977

This request has turned into an emergency. Per FAR 13.106‐1(a)1(iii), The nature of the article or service to be purchased and whether it is highly competitive and readily available in several makes or brands or is relatively noncompetitive. The urgency of the proposed purchase.

Medical Surgical Prime Vendor (MSPV) Contracts: MSPV Generation Z v1:

https://www.va.gov/opal/sac/mspvNG.asp. The Medical Supply Program Office (MSPO) in close coordination with several Clinician‐Led Integrated Product Teams and VHA Procurement has developed and released the solicitation for the items that will supply the MSPV General Z v1 program. Solicitation 36C10ZX22Q0151 for the MSPV Generation Z v1 Program is currently released via Contract Opportunities. The goal of the MSPV Gen‐Z V1 distribution and supply management contractor(s) is to obtain medical/surgical products from VA authorized suppliers utilizing a distribution and supply management system that minimizes VA’s inventory stock on hand, promotes standardization, and allows product selection from a multitude of vendors. There are MSPV transition distribution contracts available for interim use. The MSPV product list was reviewed to determine if these items are available through the transition distribution contracts. The equipment required by this procurement is not included in the MSPV transition distribution contracts product list. Medical/Surgical Prime Vendor (MSPV) Program ‐ Office of Procurement, Acquisition and Logistics (OPAL) (va.gov)

Small Business Administration (SBA) Dynamic Small Business Search (DSBS): A search was conducted on the SBA’s DSBS at https://web.sba.gov/pro‐net/search/dsp_search ‐

VHAPM Part 813.106 Page 3 of 4

Revision 02 Eff Date: 03/31/2020 help.cfm?goto=Keywords in an attempt to find small business manufacturers of Borescope by selecting “manufacturing” in General Nature of Business and using keywords “Borescope” and NAICS code 334510. No results for applicable small business manufacturers were uncovered using this search. SBA ‐ SBA Search Results National Contracts, BPAs, and BOAs: A search the National Strategic Source Listing found at https://www.va.gov/opal/sac/index.asp. No national contracts are available for use for this requirement. Medical/Surgical Prime Vendor (MSPV) Program ‐ Office of Procurement, Acquisition and Logistics (OPAL) (va.gov)

Interagency Contract Directory: A search of the Interagency Contract Directory tool at https://www.contractdirectory.gov/contractdirectory/ for Borescope UV Cryostat resulted in no contract vehicles available that offer the required equipment. Interagency Contract Directory Portal

GSA eLibrary: https://www.gsaelibrary.gsa.gov/ElibMain/home.do: Various GSA searches did not locate a GSA Federal Supply Schedule (FSS) contract that includes the items required and, therefore; GSA is a source for this requirement. Search Results (gsaadvantage.gov)

Electronic Catalog (ECAT): https://www.medical.dla.mil/WAM/Home/consent;. A search on ECAT did not locate an ECAT contract that includes the items required and, therefore; ECAT is not a source for this requirement. DMMonline (dla.mil)

An additional search of the Category Management (CM) Quick Decisions Dashboard https://d2d.gsa.gov/report/metrics‐cm‐quick‐decisions‐dashboard was conducted using the product search tool for “Borescope.” There were zero “0” results. As such, there are no available category management solutions for the required equipment.

Equipment Home (dla.mil)

Federal Procurement Data System (FPDS): https://www.fpds.gov. A search on FPDS, with “Borescope” in the search tool, located the following: FPDS‐NG ezSearch – there were several results.

IAW MB Memorandum M‐19‐13 Category Management: Making Smarter Use of Common Contract Solutions and Practices, this requirement cannot be satisfied through Best in Class contracting (BIC).

Based on the results of market research, the Government determined that this will be sole sourced to Steris Instrument, a small business. The Non‐Manufacturing Rule (NMR) does apply to this procurement, there is not a class waiver. Based on the market research, the VA Rule of Two cannot be met due to being sole sourced to Steris Instrument. There are no Buy American Act (BAA) issues to be concerned with. There

VHAPM Part 813.106 Page 4 of 4

Revision 02 Eff Date: 03/31/2020 are no Trade Agreement Act (TAA) to be concerned with. The Borescope are made in America.

4. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106‐

1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Rachelle J. Hamer Date

Contracting Officer