03-26_-_Sole_Source_Musco_Control-Link_Controls.pdf

NOTICE OF INTENT TO SOLE SOURCE

POSTING DATE: October 3, 2025 PURCHASING CONTACT & EMAIL:

Susan Perry, Purchasing Coordinator

16 Colomba Rd, Debary, FL 32713 sperry@debary.org

NOTICE NUMBER AND TITLE:

03-26 - Sole Source Musco Control-Link Controls

RESPONSE DUE DATE & TIME:

October 27, 2025 at 2:00 PM EST

NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED

DIRECTIONS: The commodities or contractual services listed on Page 2 of this Notice of Intent (NOI) is available only from a single or sole source and may be exempted from competitive solicitation requirements, as stated in Florida Statute 287.057(3)(c). Unless a notice to the contrary with sufficient information is received from companies by the date indicated that can provide "like" or "comparable" products, the City of DeBary shall proceed with the purchase of listed commodities or services on the basis that they are sole source to the provider listed and are exempted as defined in Florida Statute 287.057(3)(c). This cover sheet with all reference material must be received via mail at the address above, or in electronic response via email to sperry@debary.org by the due date. The City of DeBary reserves the right to decide equivalence of alternatives proposed.

THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR

RESPONSE. YOUR RESPONSE WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN

AUTHORIZED AGENT OF THE PROVIDER.

COMPANY NAME: ____________________________________________________________

MAILING ADDRESS: __________________________________________________________

CITY, STATE, ZIP: ____________________________________________________________

FEDERAL EMPLOYERS IDENTIFICATION NUMBER (FEIN): __________________________

TELEPHONE NUMBER: ____________________ EMAIL: _____________________________

AUTHORIZED SIGNATURE: ____________________________________________________

PRINTED NAME: __________________________TITLE: _____________________________

DATE: __________________

NOTICE: Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes will constitute a waiver of proceedings under Chapter 120, Florida Statutes.

mailto:sperry@debary.org mailto:sperry@debary.org

03-26 - Sole Source Musco Control-Link Controls

NOTICE OF INTENT TO SOLE SOURCE

Decisions pertaining to sole sourcing are valid for one year after the approval by the City Manager and must be re-posted and validated annually.

Description of Product or Services to be provided:

The City of DeBary has determined that a sole source purchase of a Light-Structure System™ with Total Light Control – TLC for LED™ technology from Musco Sports Lighting, LLC is justified. This decision is supported by several factors, but not limited to;

• Reuse existing Control-Link® control and monitoring system to provide remote on/off and performance monitoring with 24/7 customer support

• Guaranteed Lighting Performance

• Guaranteed light levels of 40fc and uniformity of 2.0/1.0

• BallTracker® technology – targeted light, optimizing visibility of the ball in play with no glare in the players typical line-of-sight

• Player-activated pushbutton control system with strobe to provide timed on/off control Control Systems and Services

• Product assurance and warranty program that covers materials and onsite labor, eliminating 100% of the City’s maintenance costs for 25 years

• Support from Musco’s Lighting Services Team – over 170 Team members dedicated to operating and maintaining your lighting system – plus a network of 1800+ contractors

• 10 - 12 weeks for delivery of materials to the job site from the time of order, submittal approval, and confirmation of order details including voltage, phase, and pole/luminaire locations.

Sole Source Letter attached.

8/25/2025

City of Debary ATTN: Jason Schaitz Parks and Recreation Director 16 Colomba Road DeBary, FL 32713

RE: DeBary Bill Keller Pickleball, Project #239115

For nearly 50 years, Musco has specialized in sports-lighting. We design and engineer our products to operate as complete systems with major advantages in environmental light control, energy efficiency, durability, safety and cost-effectiveness. And, we take an active interest in how our products are performing in the field for our customers long after the sale.

Musco is the designer and manufacturer of the Control-Link® Controls and Monitoring automated controls system, as well as all Control-Link system components. Musco is the sole source provider for the Control-Link system, as well as all replacement system components.

Installing unauthorized non-Musco components may result in the cancellation of the remainder of the Musco Constant 25™ parts and labor warranty for this system.

If you need additional information or have further questions regarding our products, please contact me at 877/347-3319.

Sincerely, Mike Mason Control-Link Manager Musco Sports Lighting, LLC