Performance_Work_Statement_-_Electrical.pdf

Gallup Indian Medical Center

Bldg. 2000 Electrical and Mechanical Installations

Project Number: NA15GA001H8

PERFORMANCE WORK STATEMENT

1.0 Scope: The Contractor shall provide Construction services for the provision of installing electrical and mechanical (Heating, Ventilation, and Air Conditioning/HVAC) system to

Bldg. #2000, 4th Floor, east wing at Gallup Indian Medical Center, Gallup, New Mexico, as defined in this PWS.

1.1 Introduction: Navajo Area Indian Health Service (NAIHS), Gallup Service Unit

(GSU) Building 2000, is known as GIMC Main Hospital. The 4th Floor, East Wing where this project area is comprises of 5,262 square-feet. GIMC Main Hospital was built in 1961 and has a total square-footage of 136,726.

1.2 Background: Bldg 2000, is a building classified as mixed occupancy.

Bldg 2000, 4th Floor, East Wing renovation for Eye Clinic Staff Project is a prerequisite project of overall GSU Emergency Department (ED) Expansion Project;

The primary objective of this project is to install all required electrical and mechanical (Heating, Ventilation, and Air Conditioning/HVAC) system at 4 East

Wing, as identified attach drawing.

2.0 General Information:

2.1 Safety/Environmental: The contractor shall comply with all federal and state OSHA requirements and standards, technical orders, regulations, and referenced publications as published in the OSHA 29 CFR. The Safety Officer or Facility Manager may issue an order to the contractor or employee(s) to stop all or part of the contractor’s work until all violations are corrected. Bio-environmental Engineering personnel, who notice violation of OSHA or local standards, will notify the Contracting Officer who has the authority to stop all or part of the contractor’s work. The contractor shall not be excused for unsatisfactory performance that may result from a stop work order.

2.2 Accident prevention and safety practices on contractual work under the jurisdiction of the Contracting Officer are the responsibilities of the contractor concerned. The contractor shall brief all employees on proper safety and accident reporting. The contractor shall provide all occupational health services to his employees. Contractor employees shall be instructed to notify the contractor’s Contract Manager of potential or existing occupational health hazards that require attention.

2.3 Liability. The contractor hereby agrees to release the Government (to include its officer, enlisted personnel, agents, and employees) from any liability for any loss, damage, or injury sustained by the contractor or his employees during the performance of this contract. The contractor also agrees to indemnify the Government for any loss, damage, or injury to Government personnel or agents or other third parties, provided such loss to the Government is caused by the negligence of the contractor or his personnel while performing this contract.

2.4 Handling, Storage and Disposal of Hazardous Waste (HW). All HW shall be handled and stored in strict compliance with federal, state and, local regulations. Contractors will be held fully liable for any negligence that results in a Notice of Violation or other penalty. HW will be defined as a solid or liquid waste which exhibits a characteristic such as flammability, corrosivity, reactivity, or toxicity, as identified in 40CFR

261.20-261.33 (Code of Federal Regulations: Discarded commercial chemical products, off-specification species, container residues, and spill residues). Any mixture of a solid or liquid waste and a listed HW is also considered a HW. It must be understood that proper management of any waste generated, hazardous or non-hazardous, shall and will be the responsibility of the Contractor.

2.5 Government Observations and Inspections. Government personnel other than the

Contracting Officer and CORs may occasionally observe contract operations. These personnel will not, however, interfere nor provide direction to the contractors’ performance.

3.0 Applicable Documents: Please see reference regulations listed below.

3.1 OSHA

3.2 IBC, National Mechanical Code and National Electrical Code

3.3 Manufacturer Guidelines

3.4 NFPA 99 and 101

3.5 Guidelines for Design and Construction of Health Care Facilities

4.0 Definitions:

4.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

4.2 Contractor Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

4.3 Contracting Officer Representative (COR). An employee of the U.S. Government designated by the Contracting Officer to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

4.4 Contractor Performance Assessment Report (CPAR): A report that assesses a contractor’s performance and provides a record, both positive and negative, on a given contract for specific period of time.

4.5 Federal Acquisition Regulation (FAR): The FAR is the primary regulation for use by all Federal Executive agencies in their acquisition of supplies and services with appropriated funds.

4.6 Materials: All materials used must be of high grade quality and ready for repairs that can with stand severe weather conditions.

4.7 Personal Protective Equipment (PPE): The equipment used to protect medical personnel from exposure to biological, chemical, and radioactive hazards.

5.0 Government Furnished Property and Utility Services:

5.1 Government will not provide any labor, tools, material, supplies, transportation, equipment, supervision or other items to perform required services.

5.2 The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. Unless otherwise provided in the contract, the amount of each utility service consumed shall be charged to or paid for by the Contractor at prevailing rates charged to the

Government or, where the utility is produced by the Government, at reasonable rates determined by the Contracting Officer. The Contractor shall carefully conserve any utilities furnished without charge.

5.3 The Contractor, at its expense and in a workmanlike manner satisfactory to the

Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of each utility used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia.

6.0 Contractor Furnished Property. Except for the property and utility services specified in section 5.0 as government furnished, the contractor shall provide all tools, materials, supplies, transportation, equipment, personnel, project management and all other necessary items for a complete and useable project.

7.0 Performance Requirements: The Contractor shall provide Construction services for the provision of installing mechanical/HVAC system at Building #2009 at Gallup Indian Medical

Center, Gallup, New Mexico.

7.1 Major Duties and Responsibilities:

7.1.1 Electrical:

Contractor shall make assess the existing electrical wiring, breakers, switches, relays, etc. and prepare a one-line diagram based on the floor plan and schematic provided within this performance work statement.

Based on the contractor’s prepared one-line diagram, the contractor shall install all necessary fixtures, outlets, switches, wiring, conduit, etc. to provide required power to meet demands of the occupancy stated within this scope of work.

7.1.2 Mechanical (Heating, Ventilation and Air Conditioning/HVAC):

Contractor shall evaluate existing mechanical system servicing the 4th floor of the hospital.

Contractor shall evaluate proposed floorplan contained within this scope of work and prepare analysis to determine adequate heating cooling requirements of the occupancy group of this scope of work.

Contractor shall prepare an analysis listing all existing equipment and proposed reconfiguration to meet the loads estimated.

Contractor shall prepare shop drawings for approval at 1:50 scale showing the intended Mechanical Services installation, sections and details including layout of existing mechanical equipment, existing and proposed ductwork, registers, etc.

Contractor shall construct, fabricate, assemble, and install ductwork & registers based on the shop drawings.

Contractor shall test and balance the installed mechanical system and submit a report showing that the system meets within tolerance the designed air flows.

Contractor shall upon completion of the work, submit ‘As Built’ drawings that show dimensions, types and location of equipment and ductwork in relation to permanent site features.

Contractor shall provide a detailed construction schedule before start of any actual work with major milestones.

Contractor shall comply with all applicable OSHA regulations and other regulatory requirements.

Contractor shall be responsible for properly disposing of all debris as a result of this project.

Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the

Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the COR.

Contractor shall continue to keep surrounding buildings operational at all times during this repair and/or construction period (Work before 8AM and after 5PM is permitted to minimize disturbances to Patients Services)

Contractor shall conduct a Pre-construction Meeting before starting with any work including mobilization and provides specific details regarding the date, time, and location of the meeting, any need for attendance by subcontractors, and information regarding the agenda items to be discussed.

Survey: Before any work is started, the Contractor shall make a thorough survey with the Facilities Manager of areas in which alterations occur and areas which are anticipated routes of access and furnish a clear construction schedule with specific start and finish dates for each task

120 hours (5 Days) prior notice must be given to Facilities Manager before conducting any work (to coordinate for security badges, parking and staging areas for equipment)

The contractor shall inform Gallup Maintenance personnel daily of the exact locations of work being performed.

A safety plan is to be presented by the contractor before the start of the project.

Patients, staff rooms and office windows are to be covered for privacy if necessary.

Contractor shall develop and maintain a comprehensive safety program. All contractors’ personnel onsite must use Personal Protective Equipment

(PPE) that meets OSHA requirements.

Contractor shall comply with Hospital’s Interim Life Safety Measure

(ILSM) and Infection Control Risk Assessments (ICRA) while doing business on IHS property. All work areas shall be maintained in a clean and orderly condition with NO piling of demolished materials.

All workmanship shall be of high standard.

Any scratches or other damages caused during construction of this project must be fixed immediately.

Any major repairs or any shutdowns are to be approved by Facilities

Manager.

Train and provide recommendations to Gallup Maintenance Staff on the best solutions to continuously maintain buildings in excellent conditions

Inspection is to be made for final approval of the project; by Facilities

Manager.

The contractor shall coordinate with designated GIMC project officer to review and complete GIMC Infection Control Risk Assessment. The contractor shall implement appropriate infection control measures according to ‘Class IV’ items cited in the GIMC Infection Control Policy.

Class IV procedures include, but are not limited to the following:

o Installing barriers to seal area from non-work area o Isolating HVAC system in area where work is being performed to prevent contamination of duct system.

o Containing construction waster in tightly covered containers before transport.

o Vacuuming work area with HEPA filtered vacuums

8.0 Designated Contracting Officer Representative (COR):

Ali S. Ali, Facilities Manager

Phone: 505-722-1558

Cell: 505-409-6026

Email: ali.ali@ihs.gov

Gallup Maintenance Staff, Points of Contact:

Adrian Soseeah, Electrician

Phone: 505-722-1568

Email: Adrian.Soseeah@ihs.gov

Brian Johns, Maintenance Supervisor

Office: 505-722-1557

Cell: 505-977-6664

Email: Brian.Johns@ihs.gov

Ervin King, Carpenters Leader

Office: 505-722-1554

Email: Ervin.King@ihs.gov

9.0 Work Hours: All site work shall be performed between 7:00 am and 5:00 pm, Monday through Friday and during evening hours and on weekends as agreed upon by Contracting

Officer in concurrence from Facilities Manager. Work outside of these business hours is permitted after authorization from Facilities Manager or designee

10.0 Contractor Qualification Requirements: Contractor to be license to perform work in the state of New Mexico. Contractor is required to have qualified construction workers that are primarily trained in journeymen level HVAC/mechanical and electrical work and associated repair work. Contractor is to have a DUNS number and SAM active registration.

mailto:ali.ali@ihs.gov