020 WINTER MAINT 2026 NOTICE.pdf

CITY OF LANSING

PURCHASING OFFICE

124 W Michigan Ave.

Lansing, Michigan 48933

(517) 483-4128 http://www.lansingmi.gov/460/purchasing

Andy Schor, Mayor Sept. 16, 2025

NOTICE TO BIDDERS

B/26/020

WINTER MAINTENANCE

The City of Lansing officially distributes all Purchasing documents through the Michigan Inter-governmental Trade Network (MITN) and the City of Lansing Purchasing Office. Our office no longer mails bid documents, notices or addendums to our vendors. To register for the MITN system or access bid information, including addendums, go to www.mitn.info

Sealed Bids marked "B/26/020 WINTER MAINTENANCE” will be accepted electronically on www.mitn.info or at the City of Lansing Purchasing Office, 124 W. Michigan Ave, 3rd floor, Lansing, Michigan 48933, until 2:00 p.m., local time in effect on Sept. 29, 2025. Bids will be opened and read via zoom.

If any changes or additions are required for this bid an addendum will be issued by the Finance Department. Any proposal received without each addendum listed by number and date received on the outside of the bid proposal when submitted, may be declared a non-responsive bid.

The City of Lansing encourages bids from all vendors including MBE/WBE vendors.

The City of Lansing gives preference to Lansing-based job providers in the procurement of all goods and services, along with those products of United States manufacture and assembly.

Bid results will only be released via email, or on the Internet at www.mitn.info. Please forward your email request to: stephanie.robinson@lansingmi.gov

Any contractual or bid package questions should be directed to Stephanie Robinson at (517) 483-4128. Technical questions should be directed to Traci Shell at (517) 483-7821.

Attention Bidders

The City of Lansing in partnership with the business community recognizes the need to facilitate economic development in our community. As part of the economic growth strategy, the City has incorporated the Local Preference into the City Purchasing policies.

Local Preference Statement:

A Lansing based business that has been deemed responsive and responsible according to the requirements of the Purchasing Ordinance that is within 10% of the low bid will be given an opportunity to match the low bid amount to receive the contract. If there is more than one qualified, responsive and responsible Lansing based bidder, the first opportunity to match the low bid will go to the Lansing based firm with the lowest bid.

If the Lansing based business refuses to match the low bid, the contract will be awarded to the responsive and responsible low bidder.

Qualifications for Lansing Based Business status:

1) Pay City income taxes on Net Profits and

2) Pay City property taxes on a plant or office and equipment used for the performance of the contract bid upon - or - other real or personal property in the City of Lansing equivalent in value to such plant or office and equipment for not less than one year prior to determination.

Additional Information:

The full copy of the Ordinance is on file in the Purchasing Office, the City Clerk’s office or on the City of Lansing Purchasing Web site located at:

http://www.lansingmi.gov/460/purchasing

Solicitation Number & Name: B/26/020 WINTER MAINTENANCE

The City of Lansing Purchasing Office is collecting information regarding the use of the MITN e-procurement system. We are also collecting demographic information regarding Lansing based business. This form will not be used during the evaluation of bids or proposals. You may return this sheet, which is voluntary, with your submittal or shortly thereafter. Please, do not staple this to your bid document.

I. Where did your firm receive of this solicitation? Please check all that apply.

____ City of Lansing Purchasing Web Page http://www.mitn.info _____ City of Lansing Purchasing Office ____ Other, please list:___________________________________________________________________________

II. Demographic Information:

Is your firm located or have a business office within the corporate city limits of Lansing yes_____ no______

III. Company Information Federal Tax ID Number _____________________

Firm Name

Address (Street, City, State, ZIP)

Phone Number Fax Number

Web Site Address Contact Person

Thank you for your participation.

124 W. Michigan Ave..

Lansing, Michigan 48933

(517) 483-4128 http://www.lansingmi.gov/460/purchasing

Andy Schor, Mayor

CERTIFICATION REGARDING

DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS

The prospective participant certifies, to the best of its knowledge and belief, that it and its principals:

(1) Are not presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from participation in transactions under any non-procurement programs by any federal, state or local agency.

(2) Have not, within the three year period preceding, had one or more public transactions (federal, state, or local) terminated for cause or default; and

(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) and have not, within the three year period preceding the proposal, been convicted of or had a civil judgment rendered against it:

(a) For the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction (federal, state, or local), or a procurement contract under such a public transaction;

(b) For the violation of federal, or state antitrust statutes, including those proscribing price fixing between competitors, the allocation of customers between competitors, or bid rigging; or

(c) For the commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

I understand that a false statement on this certification may be grounds for the rejection of this proposal or the termination of the award. In addition, the general grant of this authority exists within the City’s Purchasing Ordinance, Sec. 206.02 (a) (1) (G).

[ ] I am able to certify to the above statements. [ ] I am unable to certify to the above statements. Attached is my explanation.

Name of Agency/Company/Firm (Please Print)

Name and title of authorized representative (Please Print)

Signature of authorized representative Date

124 W. MICHIGAN AVE.

LANSING, MICHIGAN 48933

THIS IS NOT AN ORDER

NOTE: If your bid/quotation is not returned and completed on this form, it may not be considered.

Bid/quotation number must appear on outside of return envelope.

REQUEST FOR BID # B/26/020

DATE Sept.16,2025

FOR: Winter Maintenance

ECONOMIC DEVELOPMENT A PND LANNING,

PARKING SERVICES OFFICE

SEALED BIDS DUE 2:00 PM, LOCAL TIME IN EFFECT SEPT. 29, 2025

The City of Lansing Purchasing Office requests annual bids for Winter Maintenance: Plowing & Salting as per the attached specifications. This will be a multi-year contract with a 3% increase for every year after.

ITEM DESCRIPTION PRICE PER HR

A Time and Material Rates for plowing and salting of Sidewalks, streets, up/down ramps, entrances/exits and roofs, in and around parking meters and removing and hauling snow to a specified location determined by the City. Per the enclosed Specification.

Provide Rates on separate sheet

B Costs for snow removal in excess of normal activities when/if needed from lots & roofs (please provide hourly rates & equipment rental rates being used) in accordance with the enclosed Specification.

Provide Rates On separate sheet

C Provide a statement detailing what your back-up plan is if your supplier runs out of salt (use separate sheet if necessary)?

The City reserves the right to accept any bid, to reject any or all bids and to make the award in the best interest of the City.

All vendors shall be current in payment of any taxes, licenses, fees, permits or any other monies due the City of Lansing at time of bid due date as per City of Lansing Ordinance Section 206.02(a)1(G).

Any contractual or bid package questions should be directed to Stephanie Robinson at (517) 483-4128 or Stephanie.robinson@lansingmi.gov . Technical questions should be directed to Traci Shell at (517) 483-7821 or Traci.Shell@lansingmi.gov.

FEDERAL I.D.#___________________________

COMPANY_______________________________

SIGNATURE_____________________________

PRINTED NAME_________________________

TITLE__________________________________

DATE:_________________________

ADDRESS _________________________________

CITY & STATE _____________________________

TELEPHONE _______________________________

F.O.B.______________________________________

SHIP VIA/ROUTING:________________________

TERMS: ___________________________________

NOTE:

Bid results will only be released via email or on the Internet at www.mitn.info

MICHIGAN CIVIL RIGHTS ACT

Contractor shall not discriminate in hiring or its terms and conditions of employment on the basis of race, religion, creed, nation origin, color, sex, marital status, age, height, or weight, nor on the basis of handicap except where the same is based on a bona fide job requirement. Neither shall Contractor discriminate in the sales of products or the rendering of services pursuant to this contract on the basis of any of those categories.

Winter Maintenance – Specification

Pricing:

Provide time and material rates that can be used for every time the work stated below is performed throughout the winter season. Also provide costs for snow removal in excess of normal operations when/if needed from lots & roofs (please include hourly rates & equipment rental rates being used).

Plowing & Salting Scope of Work:

Plowing to occur whenever there is a ½ inch or more of accumulated snowfall. or enough snow melt/freezing that warrants salting operations.

Areas that require plowing/salting per this Specification include:

o Sidewalks o Parking Lots (see details below) o Parking Structures (see details below):

Up/Down Ramps; some not all ups and downs (mainly the ones coming off the roofs)

Entrances/Exits; and maintained throughout the day (8a.m. to 6 p.m.)

Roofs – need to be clear of snow & ice from 6 a.m. through 6 p.m., Monday thru Friday and will vary on the weekends for ramps & lots; Depending on the amount of snow, if we receive large amounts of snow it may be have to be removed from the roof to accommodate permit customers.

Doorways to the stairwells in the ramps need to be shoveled after plowing.

o Alleys as identified in the enclosed maps.

o Washington Mall Area (see details below) map included o Parking Meter Clearing (see details below) map included

The following Ramps are included in this Specification (see enclosed Map for specific locations):

South Capitol Ramp (rubber blades will be required for plowing on the roof) – entrance/exits, up/down ramps, including the outer lot, roof and the sidewalks around the perimeter of the ramp (early a.m. & maintained all day)

North Capitol Ramp – (rubber blades required for plowing on the roof) - entrance/exit ramp, roof and alley sidewalk cleared (early a.m. & maintained all day)

North Grand Ramp (rubber blades will be required for plowing the roof) – entrances/exits, up/down ramps & roof (early a.m. & maintained all day)

The entrances get a lot of snow/slush that will need to be maintained through-out the whole day/night.

The following Lots are included in this Specification (see enclosed Map for specific locations):

Lots listed in order of Priority - Monday thru Friday – ( The lots listed need to be plowed and salted prior to 6 a.m.

and maintained throughout the day, if vehicles are present then plow and salt drive lanes only)

Lansing Center lots (Lot 19, 20,21 & 37) Lot 1 (Grand Avenue – Lenawee and Cherry Street) Lot 55 (corner of Michigan Ave & Cedar Street) Lot 52 (corner of Cedar & Michigan Avenue in front of Cooley Ballpark) Lot 53 (corner of Michigan & Larch Street in front of Cooley Ballpark) Lot 56 (Grand River & Turner Street)

Lot 49 (Cedar Street & Kalamazoo across from Wendy’s) Lot 50 (Shiawassee Street & Pere Marquette) Lot 17 (North Washington Ave., behind Gravity Works) Lot 8 ( N Clemens & Fairview - behind the Green Door Bar) Lot 9 (Princeton Ave. & Chicago Ave.) The area right behind the businesses need to be plowed and salted not the whole lot. A lane wide enough for vehicles to park and walk into the businesses.

Lot 49(A) – (Cedar Street – Old Yellow Cab lot) – only when requested!!!

Lots listed in order of Priority – Saturday & Sunday – you will be provided a schedule for special event weekends. You will be given prior notice of events and lots that need to be two-weeks to a month’s notice when these lots/ramp needs to be maintained.

Lansing Center lots (Lot 19, 20, 21 & 37) Lot 55 (corner of Michigan Ave & Cedar Street) Lot 52 (corner of Cedar & Michigan Avenue in front of Cooley Law Stadium) Lot 53(corner of Michigan & Larch Street in front of Cooley Law Stadium) North Grand ramp – entrances/exits & up/down ramps Lot 49(A) – when requested Lot 49 – when requested

On-Street Parking Spaces Plowing & Salting (Possible hauling to specified location determine by the City)

The Washington Area Mall (400 S. Washington Avenue – 300 N. Washington Avenue) *this will be coordinated with the Operations & Maintenance Supervisor; you will be given his/her contact information.

Meter Clearing

Maintaining a clear path around the meter(s) so people can get to them and feed them.

- Clearing around the multi-space paystations throughout downtown

City of Lansing Snow Emergencies – You are still required to plow and salt, all areas listed above.

Please remember to provide a statement in your proposal detailing your back-up plan if your supplier runs out of salt?

C edar Street

N

LOT 49a

STAIRWAY CLOSED

DURING WINTER

USE MOTORCYCLE AREA

FOR SNOW STORAGE

A. PREPARATION OF BID: Execute bid fully and properly. Submit the bid on this form in a sealed envelope to this office prior to the opening time when bids will be publicly opened and read aloud.

B. SIGNATURES: All bids, notifications, claims and statements must be signed as follows:

(1) CORPORATIONS: Signature of official shall be accompanied by a certified copy of the resolution of the Board of Directors authorizing the individual signing to bind the corporation.

(2) PARTNERSHIPS: Signature of one partner shall be accompanied by a certified copy of the power of attorney authorizing the individual signing to bind all partners. If bid is signed by all partners no authorization is needed.

C. REJECTION OR WITHDRAWAL: The City reserves the right to reject any bids and to waive any defects in bids. Bids may not be withdrawn within 90 days after opening date without forfeiting bid security.

D. CONTRACT: Upon acceptance by the City, this document will constitute the contract. The contract, however, shall not be in force until the Contractor has complied with all of the requirements of insurance and bonds.

E. DEFAULT TO CITY: It is understood that any bidder who is in default to the City at the time of submittal of the bid shall have his bid under the proposal declared null and void.

GENERAL CONDITIONS

1. DEFINITIONS:

"CITY" - the City of Lansing.

"DIRECTOR" - the head of the Department indicated in the proposal or his authorized representative.

"CONTRACTOR" - the bidder whose proposal is accepted by the City.

"NOTIFICATION" - written notice delivered in person or by mail.

"CONTRACT DOCUMENTS" - this document and supplemental specifications and drawings.

2. CONFLICTS AND OMISSIONS:The intent of the contract documents is to provide everything necessary for the proper execution of the work. In case of conflict, the work shall not proceed until a decision has been agreed upon by all parties concerned. Directors decision shall be final.

3. ROYALTIES, PATENTS, NOTICES AND FEES: Contractor shall give all notices and pay all royalties and fees. He shall defend all suits or claims for infringement of any patent rights and shall save the City harmless from loss on account thereof. He shall comply with all laws, ordinances and codes applicable to any portion of the work.

4. MATERIALS AND WORKMANSHIP: Unless otherwise specified all materials and workmanship shall be new and of the best grade of their respective kinds for the purpose. Whenever an article, material, or equipment is specified by name, a substitute of equal qualifications may be used upon the written approval of the Director.

5. OTHER CONTRACTS: The City may let other contracts in connection with the work and the Contractor shall properly connect and coordinate his work with the work of such other contractors to execute their work as may be anticipated by these documents.

6. INSPECTION: Contractor shall at all times permit and facilitate inspection of the work by the Director.

7. TERMINATION FOR BREACH: The City may terminate this contract for violations hereof when violations are not stopped immediately and corrected within a reasonable length of time after notification by the

Director. In the event of such termination, the City may complete the contracted work and the contractor will be liable for any excess cost occasioned the City thereby and in such case the City may take possession of and utilize in completing the work such materials and equipment as may be on the site and necessary therefore.

8. GUARANTEE: Contractor shall furnish the City with a written guarantee to remedy any defects due to faulty materials or workmanship which appear in the work within one year from the date of final acceptance by the City.

9. PAYMENT: Payment for the work will be made in one sum at the completion of the contract except that, at the City's option, partial payments aggregating 90% of the value of the completed work may be made at monthly intervals when the bonds in section 12 are furnished. If Contractor expects to request partial payments he shall submit a schedule of costs and quantities of the various parts of the work aggregating the total contract sum. When applying for payments, Contractor shall submit a statement based upon this schedule, itemized and supported as the Director may require.

Contract will not be considered complete until the work has been finally accepted by the City Unit and the Director and the following have been furnished:

(a) The required guarantees, and

(b) satisfactory evidence that all payrolls, material bills, and other indebtedness connected with the work, have been paid.

(c) If contract is terminated by the City, Contractor shall be entitled solely to payment for that portion of the contract completed by said Contractor at the time of termination minus set off and/or damage to City occasioned by Contractor's breach.

Payment shall not be made until after contract project is completed, as determined by the Director.

10. LIABILITY FOR TAXES: When the terms of this contract involves the lease of property real or personal to the City, it is understood that lessor shall be solely responsible for the payment of all taxes of any nature whatsoever that accrue on the property during the terms of the lease.

11 .INSURANCE: No work connected with this contract shall be started until the Contractor has submitted evidence to the Director and City Clerk that (a) all workmen are insured to protect him from claims for damages for personal injury or death which may arise from operations under this contract and that (b) he is covered by $1,000,000.00 combined single limit for personal injury and property damage. All of the above insurance shall be maintained during the life of this contract. The City shall be carried as an "Additional Insured". Partial payments shall not relieve the Contractor from full responsibility for any damage which may result from any cause including fire or other casualty until completion of the contract and final payment. Any casualties shall not relieve the contractor from performing the contract. All insurance must include an endorsement providing for twenty (20) days prior written notice of termination, expiration, or material change of terms.

12. HOLD HARMLESS: To the fullest extent permitted by law, the contractor/vendor shall indemnify, defend, and hold harmless the City of Lansing, its officers, agents, employees, elected, and appointed officials, and volunteers from and against any and all claims, losses or liability, including attorney’s fees, arising from injury or death to persons or damage to property occasioned by any act, omission, or failure of the contractor/vendor and any of its officers, agents, employees, and volunteers in satisfying the terms required by this contract.