01_OCA NFSR 11-14.9 PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

ERFO OCA-11-14.9 ROAD RECONSTRUCTION

PART 1

GENERAL INFORMATION

1. GENERAL: This is a Public Works construction project contract to provide Road Reconstruction. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Road Reconstruction service as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Record event high water flooding due to hurricane Irma (September 2017) caused severe erosion over road NFSR 11 from MP 14.917 to MP 24.449. Approximately 2" to 6" of aggregate eroded away leaving mostly large aggregate with finer aggregate absent, riling, and large washouts along 9.5 miles of the road.

1.3 Objectives:

Remove organic material from the road, ditches and wing ditches.

Re-establish the designated lane width of the road. Dispose inappropriate material.

Re-establish drainage features (pull ditches and wing ditches, clean culverts) on the road segment.

Build double lane turn-outs every 1000 ft on the single lane road section.

Replace eroded road bed (sand/clay) and road surface (limerock) material.

Mix in the aggregate with a rotary type mixer, followed with blading and vibratory compaction.

Seed and fertilize 10 ft each side of the road for erosion control.

1.4 Scope: Services include 1) Removing downed trees and light material, pulling ditches and wing ditches;

2) Cleaning culvert inlet and outlets in place; 3) Pulling back road width to its designed single lane or double lane width, building double lane turnouts every 1000 ft for the single lane section, adding material for the road bed and road surface, reconditioning road by mix/blade/compaction; and 4) seed and fertilizing the 10 ft area both sides of the road. The contractor shall accomplish the listed work in accordance to the acceptance requirements as per the specifications.

1.5 Period of Performance: The period of performance shall be for 120 days.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which the contractor assures that the contractor's work comply with the requirement of the contract. The QCP shall be delivered with the contractor's proposal and will be considered as an evaluation factor. Three copies of a comprehensive written QCP shall be submitted to the CO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer's acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year's Day Labor Day Martin Luther King Jr.'s Birthday Columbus Day President's Day Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:00 AM to 6:00 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the National Forest System Road 11 from MP 14.917 to MP 24.449, on Ocala National Forest.

1.6.6 Type of Contract: The government will award a Unit Pricing Contract.

1.6.7 Security Requirements: RESERVED.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor's Quality Control Plan.

1.6.8 Special Qualifications: RESERVED.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager/Alternate Contract Manager or Civil Engineer. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 6:00 AM to 6:00 PM, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.11.1 Contract Manager/Alternate Contract Manager

The Contract Manager and Alternate must have experience in Road Reconstruction and Maintenance.

1.6.11.2 Civil Engineer

The Civil Engineer must have a high degree of expertise involving the construction work enlisted herein, preferably a registered Professional Engineer in Florida.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor personnel is not required to obtain and wear badges in the performance of this service.

1.6.13 Contractor Travel: RESERVED.

1.6.14 Other Direct Costs: RESERVED.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

CFR Code of Federal Regulations COR Contracting Officer Representative COTR Contracting Officer's Technical Representative CO Contracting Officer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: RESERVED.

3.2 Facilities: RESERVERD.

3.3 Utilities: RESERVED.

3.4 Equipment: RESERVED.

3.5 Materials: The Government will provide the sand/clay aggregate at the designated pit locations.

Operating procedures shall abide to the specifications and the plans for the project.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: RESERVED.

4.3. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall furnish rotary mixer(s), grader(s), and vibratory compactor roller(s) etc. to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for 1) Removing downed trees and light material, pulling ditches and wing ditches; 2) Cleaning culvert inlet and outlets in place; 3) Pulling back road width to its designed single lane or double lane width, building double lane turnouts every 1000 ft for the single lane section, adding material for the road bed and road surface, reconditioning road by mix/blade/compaction; and 4) seed and fertilizing the 10 ft area both sides of the road.

5.2. Public Traffic Control: in accordance to FP-14 Section 156.

5.3 Clearing and Grubbing/Clean Culverts in Place: Remove downed trees and light materials. Pull back the road to the designed width – double lane for MP 14.197 to MP 19.358 and single lane for MP 19.358 to MP 24.449. Remove unsuitable material and add to road bed. Pull ditches and wing ditches along the road.

Clean the inlet and outlets of the culverts in place.

5.4 Rebuild Road: Add 4" sand/clay road base material throughout the road, 60 CY for each intersections with NFSR 66, NFSR 70, and NFSR 74, and build double lane turnouts every 1000 ft for the single lane road sections for MP 19.358 to MP 24.449. Add 4" limerock throughout the road, 45 tons for each intersections with NFSR 66, NFSR 70, and NFSR 74, and build double lane turnouts every 1000 ft for the single lane road sections for MP 19.358 to MP 24.449. Mix in aggregate with a rotary type mixer, followed with blading and vibratory compactor.

5.5 Soil and Erosion Sediment Control: Seed and fertilize 10 ft each side of the road, from MP 14.197 to

MP 24.449.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Agriculture Acquisition Regulation (AGAR) Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, U.S.

Customary Units, FP-14, U.S. Department of Transportation. Federal Highway Administration (FHWA). https://flh.fhwa.dot.gov/resources/specs/

Forest Service Supplemental Specifications to FP-14 (FSSS), USDA Forest Service.

Florida Department of Transportation (FDOT), Standard Specifications for Road and Bridge

Construction, http://www.fdot.gov/programmanagement/Implemented/SpecBooks/default.shtm Manual on Uniform Traffic Control Devices (current edition), as approved by the Federal Highway

Administrator as the National Standard. https://mutcd.fhwa.dot.gov/index.htm Standard Specification for Transportation Materials and Methods of Sampling and Testing (current editions and interims), AASHTO. https://bookstore.transportation.org/collection_detail.aspx?ID=149 Sign Installation Guide, USDA Forest Service Technology and Development Program, 0371-2813-

MTDC, July 2003.

FSH 6309.32 Federal Acquisition Regulation, USDA Forest Service.

FSH 6709.11 Health and Safety Code Handbook, USDA Forest Service.

FSH 7709.56 Preconstruction Handbook, Chapter 4, USDA Forest Service.

FSH 7709.56b Transportation Structures Handbook, Chapter 60, USDA Forest Service.

FSM 7720 Transportation System Development

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Forest Service Supplemental Specifications to FP-14 (FSSS), USDA Forest Service

7.4. Plan set – ERFO-OCA-11-14.9 (Sheets 1 to 11 of 11)

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance

Threshold Method of

Surveillance

PRS # 1

The contractor shall provide public traffic control to the working area.

FP-14 Section

156, FSSS,

MUTCD, FDOT

Zero deviation from standard (FP-14 Subsection 106.2, FSSS, and

FDOT)

100 Percent Inspection by

COR

PRS # 2

The contractor shall clear and grub the work area: (1) clear trees, brush, downed timber, and other vegetation within clearing limits; (2) pull ditches and wing ditches; (3) pull back road to designed road width.

FP-14 Section 201 and Section 204, FSSS, FDOT

Zero deviation from standard (FP-14 Subsection

106.2 and 106.4, FSSS, and FDOT)

100 Percent Inspection by

COR

PRS # 3

The contractor shall clean culvert inlet and outlets in place.

FP-14 Section

607, FSSS, FDOT

(FP-14 Subsection 106.2, FSSS, and

FDOT)

100 Percent Inspection by

COR

PRS # 4

The contractor shall build the road base with sand/clay; (1) 4" throughout the project road section; (2) 60 CY each at the intersection of NFSR 66, NFSR 70, and NFSR 74; (3) 800 CY total for the double lane turnouts every 1000 ft for MP 19.358 to MP 24.449.

301, FSSS, FDOT

(FP-14 Subsection 301.08, FSSS, and

FDOT)

Random Sampling per

FP-14

Subsection

301.08 by

COR

PRS # 5

The contractor shall build the road surface with limerock; (1) 4" throughout the project road section; (2) 45 ton each at the intersection of NFSR 66, NFSR 70, and NFSR 74; (3) 1000 ton total for the double lane turnouts every 1000 ft for MP 19.358 to MP 24.449.

302, FSSS, FDOT

(FP-14 Subsection 301.08, FSSS, and

FDOT)

Random Sampling per

FP-14

Subsection

302.06 by

COR

PRS # 6

The contractor shall perform road reconditioning for the entire project road section. Mix in aggregate with a rotary type mixer, followed with blading and finished by compacting with a vibratory compactor.

303, FSSS, FDOT

(FP-14 Subsection 301.08, FSSS, and

FDOT)

Random Sampling per

FP-14

Subsection

303.08 by

COR

PRS # 7

The contractor shall soil and erosion sediment control; seed and fertilize 10 ft each side of the road for the project road section.

157, FSSS, FDOT

(FP-14 Subsection 106.2, FSSS, and

FDOT)

100 Percent Inspection per FP-14 Subsection

106.02 and

106.03 by

COR

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Cost Estimate and Construction Schedule with calculations, Key Personnel & Quality Control Plan

Due with contract proposal.

One electrical document.

Word/pdf CO/COR

Safety Plan & Insurance Coverage

10 calendar days after contract award.

One electrical document.

Word/pdf CO/COR

Work Plan & Work Schedule

10 calendar days after contract award.

One electrical document.

Word/pdf CO/COR

Meeting minutes from the post award conference and progress meetings

Within 5 days of the meeting.

One electrical document.

Word/pdf All attendees of the meeting.

As-built drawings 30 calendar days prior to contract expiration.

One electrical document.

AutoCAD and pdf CO/COR