008-2025.pdf

Request for Proposal (RFP) Drum Waste Disposal RFP No. 008-2025

Due: Tuesday, May 13, 2025, 2:30 p.m. Eastern Time Proposals must be submitted through the BidNet/MITN website www.mitn.info.

Please print legibly.

Company Street address City

State, Zip Code Phone Company Website

PROPOSAL REQUIREMENTS

The Board of Road Commissioners for Oakland County invites you to submit a proposal for Drum Waste Disposal, RFP No. 008-2025. Proposals will only be accepted via upload on BidNet/MITN.

COMMUNICATION

All communication and inquiries concerning this RFP shall be made in writing to the purchasing agent. Any responses will be posted as an addendum on BidNet/MITN.

Purchasing Agent: Shari Graves 248-858-4780 sgraves@rcoc.org

CONTRACT AWARD

The contract will be awarded to the proposer who has submitted the best solution to the RFP requirements. RCOC reserves the right to determine the best solution based on qualifications and responsiveness to the solicitation.

PROPOSER REJECTION

RCOC reserves the right to reject any and all proposals or any part thereof. Any incomplete proposal and any proposal in which prices are obvious errors may be rejected. A non-conforming response to the specifications or terms and conditions will be considered non-responsive and may be rejected.

INCURRED COSTS FOR BIDDING

RCOC shall not be responsible for costs incurred in the preparation and presentation of this proposal.

FINANCIAL DISCLOSURE REQUIREMENTS

RCOC requires that each proposer be financially capable of carrying out the terms of the contract. Proposers may be required to submit a copy of a recent financial statement or annual report. Such requests will be made in writing.

http://www.mitn.info/ mailto:sgraves@rcoc.org

SERVICE LOCATIONS

4353 Duck Lake Road, Milford 10275 Dixie Highway, Davisburg 1100 S. Lapeer Road, Lake Orion 27900 Franklin Road, Southfield 1930 Stephenson Highway, Troy 2420 Pontiac Lake Road, Waterford

EXEMPTION FROM TAXES

The RCOC is eligible for government pricing and is tax exempt.

GOVERNING LAW

This contract and all actions hereunder shall be governed by, subject to, and construed according to the laws of the State of Michigan.

TERMINATION FOR CONVENIENCE

RCOC may terminate this contract at any time for any reason by giving at least thirty (30) day notice in writing to the supplier. If the agreement is terminated by RCOC, the supplier will be paid for all outstanding invoices as of the date of termination.

COMPLIANCE

The bidder specifically agrees that it will comply with any and all applicable state, federal, and local statutes, ordinances, and regulations, and with RCOC regulations during performance of the services and will require compliance of all subcontractors.

Additionally, the bidder shall comply with the following: In accordance with Michigan 1976 PA 453, the bidder hereto agrees not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, because of race, color, religion, national origin, age, sex, height, weight or marital status. Further, in accordance with Michigan 1976 PA No. 220, as amended, the parties hereby agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to employment, because of a disability that is unrelated to the individual's ability to perform the duties of a particular job or position.

FISCAL FUNDING

Funding of this contract is dependent on budget appropriations set each fiscal year. If funds necessary to continue with the specified equipment and services are not allocated by RCOC, this contract shall be terminated at the expiration of the appropriated funds.

CONTRACT COMMENCEMENT DATE

The contract commencement date shall be the date of the signing of the Blanket Purchase Order, or execution of the contract, as set forth in the PO.

SPECIFICATIONS DRUM WASTE DISPOSAL

GENERAL SPECIFICATIONS

SERVICE LOCATIONS

Milford, 4353 Duck Lake Road, Milford Davisburg, 10275 Dixie Highway, Davisburg Lake Orion, 1100 S. Lapeer, Lake Orion Waterford, 2420 Pontiac Lake Road, Waterford

Southfield, 27900 Franklin Rd Southfield Troy, 1930 Stephenson Highway, Troy

The contractor shall provide all necessary personnel and equipment to properly label, identify and transport drums of the various types and waste contents from the aforementioned locations.

RCOC will be responsible for providing any SDS of analysis required in order to obtain a disposal approval. Contractor will obtain the waste approval needed for the designated disposal facility for the various waste streams. Once the waste approvals are obtained, the contractor will schedule the project.

The drums will be transported under legal manifest that will be provided by the contractor. A copy of the manifests with be provided to RCOC.

RECYCLING

These are RCRA empty drums sent for recycling/reconditioning/or disposal. We do not need these barrels returned to the Road Commission for Oakland County.

PRICING

All prices per drum shall include any costs associated with disposal. Drums are located at central location at each facility for pick-up which shall be specified for each location upon award of contract.

Bidders shall submit a per each container price for pickup and disposal of materials.

RCOC will not be responsible for any fees or costs not indicated with the bid. RCOC will not be responsible for fuel surcharges or fuel recovery fees.

INSURANCE

Successful proposer shall file with the Road Commission for Oakland County Board, copies of completed certificates of insurance as evidence that adequate insurance is carried and continuously maintain such insurance during the life of the contract. Insurance coverage shall be provided in accordance with the following:

A. Comprehensive General Liability and Auto Liability Including coverage for owned, hired, and non-owned vehicles and Michigan no-fault coverage (PIP)

B. Bodily Injury and Property Damage:

The minimum limits of bodily injury liability and property damage liability shall be:

$1,000,000/per person or occurrence/aggregate

OR Combined single limit: Bodily injury and property damage liability shall be $1,000,000 per occurrence/aggregate. Such insurance shall include broad form contractual liability.

C. Products Liability/Completed Operation $1,000,000/ occurrence/aggregate

D. Worker’s Compensation Insurance – Bodily Injury – Statutory Employer’s Liability -- $500,000/person

E. The successful bidders shall not cancel, reduce, or non-renew the coverage of any insurance required by this section without 30 days prior written notice to the Board. All insurance provided in accordance with this section shall include an endorsement whereby the insurer shall agree to notify the Board immediately of non-renewal or any reduction or cancellation of any coverage.

F. The successful bidder shall obtain owner’s protective liability insurance with the Road Commission for Oakland County as the named insured.

G. The successful Bidder agrees to save harmless, indemnify, represent and defend the Board, its officers, agents and employees against any and all claims for personal injury, property damage, or any other claims of whatsoever nature arising out of or related to the performance or non-performance of the work by the Bidder, the Bidder’s employees, agents and subcontractors.

H. RCOC must be listed as additional insured on General Liability and Auto Liability.

Please provide the following information for ordering and for customer service contacts.

Order Desk Customer Service

Name Name

Phone number Phone number

Email address Email address

Description

Container Type:

G=Glass M=Metal P=Poly/Plastic F=Fiber

Drums Quantity UoM Unit Price Extended Price

DRUM CONTAINING

RESIDUAL: JOHN

DEERE HY GARD

M 5

55-GAL

DRUM $ $

DRUM CONTAINING

RESIDUAL: JOHN

DEERE HYDRAU

M 11

DRUM $ $

DRUM CONTAINING

RESIDUAL: EASTERN

OIL 15W40

M 2

DRUM $ $

DRUM CONTAINING

RESIDUAL: TELLUS S2

VX68 HYDRAULIC FLUID

M 1

DRUM $ $

DRUM CONTAINING

RESIDUAL: SHELL

SPIRAX S6 AUTO TRANS

FLUID

DRUM $ $

DRUM CONTAINING

RESIDUAL: AMSOIL

ATF/ATD

DRUM $ $

DRUM CONTAINING

RESIDUAL: EASTERN

OIL PREMIUM 75W90

DRUM $ $

DRUM CONTAINING

RESIDUAL: CITRUS

KING DEGREASER

M 29

DRUM $ $

DRUM CONTAINING

RESIDUAL: SHELL

SPIRAX S6 AXRME SAE

75W90

DRUM $ $

DRUM CONTAINING

RESIDUAL: SHELL AF/C

50/50

DRUM $ $

DRUM CONTAINING

RESIDUAL: LASCO

PROTEXIT RUST

INHIBITOR

M 3

DRUM $ $

DRUM CONTAINING

RESIDUAL: UNKNOWN

M 9

DRUM $ $

DRUM CONTAINING

RESIDUAL: GASOLINE

AND WATER MIX

DRUM $ $

DRUM CONTAINING

RESIDUAL: GASOLINE

M 3

DRUM $ $

DRUM CONTAINING

RESIDUAL: HIGH

FRICTION POLYMER

P 2

320-GAL

DRUM $ $

DRUM CONTAINING

RESIDUAL: EP-220

GEAR OIL

P 1

320-GAL

DRUM $ $

Total $

The undersigned is authorized to represent the persons, firms and corporations joining and participating in the submission of this proposal, and commits to meeting all aspects of the proposal, terms and conditions.

Authorized Signature Company

Print Name Date

ROAD COMMISSION FOR OAKLAND COUNTY

TERMS AND CONDITIONS

Specification Deviation: Any deviation from this specification MUST be noted in detail and submitted in writing. Completed specifications should be attached for any substitutions offered. The absence of a specification deviation statement and accompanying specification will hold the solicitor strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with bids or proposals, the solicitor’s name should be clearly shown on each document. The RCOC retains the right to determine the equivalency of any product or service.

Quantities: The RCOC requests purchase prices for the items identified in this solicitation, and in accordance with the specifications provided. The quantities provided may be given as a guideline only for the purpose of quote preparation.

These quantities shall not be construed as the total number of purchases for the contract. This estimated figure may increase and/or decrease throughout the term. No guarantee is expressed or implied as to the total quantity of items to be purchased under this contract. The RCOC reserves the right to add or delete like or related items at any time during the term of this contract. The additions or deletions shall be incorporated into the contract in the form of an addendum.

Unit Pricing: Unit price will prevail on all items.

Evaluation: It is RCOC's intent to award the contract to one supplier; however, RCOC reserves the right to award to multiple suppliers if RCOC, at its sole discretion, deems such action to be to the best interest of the public we serve. Contract award will be made to the lowest responsive/responsible supplier meeting all specifications.

Fiscal Funding: Funding of this contract is dependent on budget appropriations set each fiscal year. If necessary funds to continue with the specified equipment and services are not allocated by RCOC's Board, this contract shall be terminated at the expiration of the appropriated funds.

Delivery and Receipt of Goods: Accessibility for delivery purposes shall be between the hours of 7:30 a.m. and 2:30 p.m.

Monday through Friday, with exception of RCOC observed holidays. All deliveries shall be received acceptance “subject to inspection”. All goods must be tailgate delivered.

F.O.B. Destination Freight Prepaid: Title passes to the RCOC when goods are delivered to an RCOC location. The supplier shall pay all freight charges, owns the goods during transit and files claims, if any.

Performance: The supplier agrees to deliver all items meeting specifications, brand, and part number in good condition, on the dates established. For blanket orders, failure to comply with the above performance standards in excess of 5% may result in the cancellation of the order.

Hold Harmless: The supplier agrees to save harmless, indemnify, represent, and defend the RCOC Board, its officers, agents, and employees against any and all claims of whatsoever nature arising out of, or related to, the performance or non-performance of the work by the supplier, the supplier’s employees, or agents.

MIOSHA Regulations: All equipment, machinery, tools and vehicles must meet all MIOSHA standards to be considered.

Compliance with Applicable Laws and Regulations: The supplier specifically agrees to comply with any and all applicable State, Federal, and Local statutes, ordinances, and regulations, and with RCOC regulations during performance of the services and will require compliance of all subcontractors. Additionally, the supplier shall comply with the following: In accordance with Michigan 1976 PA 453, the supplier hereto agrees not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, because of race, color, religion, national origin, age, sex, height, weight or marital status. Further, in accordance with Michigan 1976 PA No. 220, as amended, the parties hereby agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to employment, because of a disability that is unrelated to the individual's ability to perform the duties of a particular job or position. The supplier further agrees that it will require all subcontractors for this project comply with this provision.

Taxes: The RCOC, a government agency, is eligible for government pricing schedules and is tax exempt.

Payment: Payment shall be approximately 30 days after receipt of goods and correct invoice and all specifications herein being met, including the providing of a W-9 form to RCOC via email at acctspay@rcoc.org. The purchase order number must appear on all invoices.

Termination for Convenience RCOC may terminate this contract at any time for any reason by giving at least thirty (30) days’ notice in writing to the supplier. If the agreement is terminated by RCOC, the supplier will be paid for all outstanding invoices as of the date of termination.